Post on 19-Jan-2016
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•Student Services•Instruction•Administrative Services
Fall 2009Student Services Instruction
Administrative Services
Student Services
Fall 2009Student Services 1
Enrollment 101Step I-application
Step II assessmentStep III orientation
Step IV Education planStep V Counseling
Step VI registration Step VII Student Support Services
/follow-up Step VIII Matriculation
Fall 2009 2Student Services
Admissions and Records
• Adds/drops• Census rosters• Final grades
Fall 2009 3Student Services
Counseling
• Assessment/educational plans• Counseling A
Fall 2009 4Student Services
Retention and Faculty
• Early alert –advise students of their progress/evaluate students as early as possible and often, as appropriate
• Encourage students to contact you before they drop
• Make referrals
Fall 2009 5Student Services
Financial Aid
• Refer students for BOGW fee waiver• Suggest FASFA application
Fall 2009 6Student Services
Instruction
Fall 2009Instruction 1
Fall 2009 Instruction
• Enrollment Management– Key elements for success:
• Planning• Active participation• Monitoring• Evaluation of processes
Instruction
2
Enrollment Management
It is not….. But it is……– Quick fix to enrollment
problems– An explanation for
enrollment-related decisions…– Enhancement to Marketing
the college
Lawson, 2009
– College commitment to strategic planning
– Documented enrollment goals– A plan that aligns staffing,
services, resources to the mission of the college
– A data-driven strategy– A living plan that is constantly
changing as the college needs change
Instruction 3Fall 2009
California Community College Chancellor’s Office1. Funding2. Capacity3. Outcomes
• Guidelines and Mandates
4Fall 2009 Instruction
The Hierarchy of Regulations
Instruction 5
Statute
Title 5 regulations
Local Board policy
Statute: state law—the Education CodeTitle 5 (of the California Code of Regulations): regulations adopted by the Board of GovernorsLocal board policy: local implementation of regulations
Boatright, 2008
Fall 2009
• Everyone within the college– College structure with representatives from various
units including students. – Key operational staff and faculty:
• Faculty, dept/division Chairs, front line staff: counseling, financial aid, admissions, special programs, deans and/or directors.
– Key operational administrators include• CIO, CSSO, CBO, CISO, PIO, Researcher
– Essential to identify recommendations for Decision Maker(s).
Participation by whom?
Instruction 6Fall 2009
• College Master Plans; Program Review• Enrollment data; projection tools; historical
data, established benchmarks…• Schedule planning
– Fiscal consideration– Size of schedule– Allocation of Facilities– Method of delivery– Meeting student needs
Components
Instruction 7Fall 2009
• Maintain updated programs– Curriculum
• Patterns of offerings based on the demand• Examine the numbers of course sections,
day/evening/online/in-person/short-term• Establish a commitment to the core and
awareness of the electives• Collect and document data for identifying
student needs
Student Needs
Instruction 8Fall 2009
• WCH – weekly contact hour • WSCH- weekly student contact hour• DSCH- daily student contact hour• DCH- daily contact hour• FTES- full time equivalent student (the equivalent of
one student enrolled 15 hours per week for two 17.5 week semesters)
• FTEF –Full time Equivalent Faculty• WSCH/FTEF – weekly student contact hours per full
equivalent faculty
Terminology
Instruction 9Fall 2009
• Census- a “snapshot in time” at approximately 20% point of course.
• Types of census– Weekly Census- all full term scheduled courses– Daily Census - scheduled courses that meet on a regular
basis for at least five days, but less than full term.
– Positive Attendance – actual hours students attend courses.
– Independent/Work Experience – based on units rather than contact hours.
Revenue /Scheduling/Reporting
Instruction 10Fall 2009
• Term Length Multiplier (TLM) the number of weeks of instruction in regular fall/spring semesters.– INCLUDES: instructional days, final exams days, approved
flex –days• Example: WSCH ( WCH x Number of Students) x TLM
525Mission’s TLM = 16.2
Funding – formula driven for each census type….WSCH, DSCH, Positive Attendance, Independent Study and
Alternative Attendance
continue
Instruction 11Fall 2009
• Completed by the District with assistance from each college and IS staff to State Chancellor’s Office for funding
• Must report cumulative total of WSCH for each attendance type and each term of course offerings
• Reporting cycle: P1 Jan 15th, P2 Apr 30th, P3 Jul 15th, Final Recal report Nov 1st.
320 Report and Census
Instruction 12Fall 2009
Budget: The Big Picture
1Administrative Services Fall 2009
Taxes◦ Property tax◦ Income tax◦ Sales tax
Budget Projection and Development at Department of Finance/LAO and Governor’s Office
Proposition 98 Guarantees Governor’s Initial Budget Proposal – January 10 Governor/Legislators negotiate May Revise/District tentative budget Governor/Legislators negotiate June 30 deadline July 1 start of Fiscal Year District/College budget offices/tentative to final budget Board of Trustees September 15 deadline MC Budget Administrators
2Administrative Services Fall 2009
72 CCC Districts 110 Colleges Conducts annual State Chancellor’s Budget
Workshops (January/August) Provides expertise and audit services for all CCC
programs and services 50% Law FON 75/25 320 Report
3Administrative Services Fall 2009
Report & Apportionment Cycle Advance Apportionment
◦ Certified on July 15 (based on prior year P2)◦ Apportionment allocated for July – January (60%)
First Principal Apportionment (P1)◦ Estimated annual FTES (July thru December)◦ Due by January 15◦ Apportionment allocated for February – May (32%)
Second Principal Apportionment (P2)◦ Estimated annual FTES (July thru April)◦ Due by April 15◦ Apportionment allocated in June (8%)
Final Recalculation (P3)◦ Annual FTES for prior year due on July 15◦ Final apportionment for prior year generally completed in December or
January of the current year
4Administrative Services Fall 2009
District Services off the top ◦ 87% of budget in salaries and benefits◦ Fixed Cost Schedule◦ District Services
Colleges split balance based on FTES Tentative Budget (Starts July 1) Final Budget (Adopted by September 15) 09/10 District Budget Summary District Budget Advisory Committee (DBAC)
5Administrative Services Fall 2009
MC Budget Allocation Model◦ New Monies
One-time On-going
◦ Base Operating Budget Base Operating Budget
◦ Supplies/Duplicating/Hourly/Equipment Maintenance College Budget Advisory Council (CBAC) 09/10 Operating Budget Allocation
◦ 75% of base with Augmentation 10/11 Operating Budget Development
◦ Zero-based Budget Model
6Administrative Services Fall 2009
7
Category FTE Budget %
Administrator 9.000
1,402,380 4%
Classified
71.000 5,897,450 18%
FT Faculty
146.000
16,275,265 49%
PT Faculty 7,306,605 22%
Classifed Hrly
194,714 1%Non-Personnel
Budget 2,053,396 6%
Total
226.000
33,129,810 100%
Administrative Services Fall 2009
Carolyn Kuri Carol Qazi Cindy Vinson Charity Bowles Curtis Pembrook Dan Sanidad Danny Nguyen Deborah Lefalle Donna Hale Harriett Robles Jeff Cormier Keith Johnson Linda Retterath
Mary Ashley Mina Jahan My Loi Myo Myint Norma Ambriz-Galaviz Penny Johnson Peter Anning Rita Grogan Rosalyn Chan Stephanie Kashima Tim Karas Worku Negash
8Administrative Services Fall 2009
Fund 100 – Unrestricted General Fund Fund 017 - Entrepreneurial Fund 120 – Restricted & Categorical Funds Other Funds
◦ Fund 121 – Health Services◦ Fund 122 - Parking◦ Fund 330 – Child Care◦ Fund 400 – Capital Projects◦ Fund 591 – Community Education◦ Fund 595 – Contract Education◦ Fund 712 – ASB ◦ Fund 732 – Campus Center◦ Funds 741-754 – Financial Aid
9Administrative Services Fall 2009
Funds Doug Masury responsible for:◦ Fund 120◦ Fund 330◦ Fund 591◦ Fund 595
Funds Queenie Chan is responsible for:◦ Fund 100◦ Fund 017◦ Fund 120
◦ Fund 121◦ Fund 122◦ Funds 741-754
◦ Fund 400◦ Fund 712◦ Fund 732
10Administrative Services Fall 2009
11
FFF – CCCCCC – AAAA – OOOOO – GGG 3 6 4 5 3
Cost Center Start with: 1-wv 2-mc 3-district
Object CodeStart with: 4 - Revenue 5 - Expense
Fund 100 120 595 etc…
Activity/Tops Code Course or program code
Grant Code 017-old fund 17
Administrative Services Fall 2009
12Administrative Services Fall 2009
Student Services QuestionsInstruction Questions
Budget Questions
Fall 2009Student Services Instruction
Administrative Services