Post on 20-Mar-2018
ORDINARY MEETING OF COUNCIL
MONDAY, 16 OCTOBER 2017
MINUTES
C ON T E N T S
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3
3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4
4 PUBLIC QUESTION TIME ..................................................................................................................... 4 1 MR STUART PAUL, 177 KNUTSFORD AVENUE, RIVERVALE .............................................. 4 2 MR STEVEN SECKER - CANDIDATE FOR MINNAWARRA (BRUMBY PLACE,
ARMADALE) ................................................................................................................................... 4
5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 4
6 PETITIONS ................................................................................................................................................ 4 NIL ............................................................................................................................................................... 4
7 CONFIRMATION OF MINUTES ........................................................................................................... 4 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 26 SEPTEMBER 2017........................... 4
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 5 1 CONSULTATION & COMMUNICATION .................................................................................... 5 2 MARKETING & PUBLIC RELATIONS ........................................................................................ 5 3 GOVERNANCE & ECONOMIC DEVELOPMENT ....................................................................... 6
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT
DISCUSSION ............................................................................................................................................. 7
10 REPORTS ................................................................................................................................................... 7 10.1 CITY AUDIT COMMITTEE MEETING - 2 OCTOBER 2017 ...................................................... 7
10.1.1 AUDITOR'S INTERIM AUDIT REPORT - 2016/17 FINANCIAL YEAR (1.1) ................ 7 10.1.2 INDEPENDENT REVIEW OF FINANCIAL MANAGEMENT SYSTEMS AND
PROCEDURES (1.2) ............................................................................................................ 8 10.2 TECHNICAL SERVICES COMMITTEE MEETING - 2 OCTOBER 2017 .................................. 8
10.2.1 ARMADALE CITY PARKING AREA – PARKING SIGNS AND LINE MARKING
PLAN REVIEW (2.1) ............................................................................................................ 8 10.2.2 REVIEW OF THE ARMADALE PATH NETWORK DEVELOPMENT PLAN -
SKELETAL PATH PLAN - STAGE 2 (2.2) ......................................................................... 8 10.2.3 WUNGONG RIVER PROJECT CONCEPT DESIGN (3.1) ................................................ 9
10.2.4 BARRIERS TO PREVENT VEHICLE ACCESS TO ACTIVE SPORTING RESERVES
(4.1) ........................................................................................................................................ 9 10.2.5 PROGRESS UPDATE - INSTALLATION OF ENTRY STATEMENTS (4.2) ................... 9 10.2.6 JOHN DUNN MEMORIAL PARK OFF-LEASH DOG EXERCISE AREA - PROPOSED
AMENDMENTS TO CLASSIFICATIONS (4.3) ............................................................... 10 10.2.7 VERGE COLLECTION METHODOLOGY REVIEW (5.1) ............................................. 10 10.2.8 TENDER 16/17 - PROVISION OF PLAYGROUND AND SKATE PARK
MAINTENANCE SERVICES (6.1) .................................................................................... 10 10.2.9 TENDER 18/17 - PROVISION OF TREE MANAGEMENT SERVICES (6.2) ................ 11 10.2.10 TENDER 21/17 - LANDSCAPING AND IRRIGATION CONSTRUCTION OF A
DOG OFF-LEASH AREA AT JOHN DUNN MEMORIAL PARK (6.3) .......................... 11 10.2.11 TENDER 25/17 - TENDER FOR THE MAINTENANCE OF STREET GARDENS
(6.4) ...................................................................................................................................... 12 10.2.12 TENDER 30/17 - PROVISION OF PLUMBING SERVICES (6.5) .............................. 12 10.2.13 EXPRESSION OF INTEREST 2/17 - ADMINISTRATION BUILDING AIR
CONDITIONING INSTALLATION (7.1) .......................................................................... 12 10.2.14 ARALUEN ESTATE - SEALED PERMANENT DUAL ACCESS (REFERRAL
ITEM) (7.2) .......................................................................................................................... 13 10.2.15 ATTENDANCE AT THE BANKSIA FOUNDATION SUSTAINABILITY AWARDS
PRESENTATION (7.3) ...................................................................................................... 13 10.3 COMMUNITY SERVICES COMMITTEE MEETING - 3 OCTOBER 2017 .............................. 14
10.3.1 REVIEW OF TWILIGHT MARKETS (1.1) ...................................................................... 15 10.3.2 PUBLIC ART WORK UPDATE - ARMADALE ROAD (1.2) ......................................... 15 10.3.3 FINANCIAL ASSISTANCE PROGRAM - ANNUAL CONTRIBUTIONS (1.3)............ 15 10.3.4 RULES AND REGULATIONS - VOLUNTEER FIRE BRIGADES (REFERRAL ITEM)
(2.1) ...................................................................................................................................... 16 10.4 DEVELOPMENT SERVICES COMMITTEE MEETING - 10 OCTOBER 2017 ....................... 17
10.4.1 PROPOSED AMENDMENT NO.92 TO TOWN PLANNING SCHEME NO.4 -
REZONING VARIOUS LOTS TO STRATEGIC REGIONAL CENTRE R80 /
RESTRICTED USE NO.11 (1.1) ........................................................................................ 17 10.4.2 TRADERS PERMIT APPLICATION - CHARLIE'S YUMMY HOT DOGS (FOOD
VAN) (2.1) ........................................................................................................................... 18 10.4.3 TRADERS PERMIT APPLICATION - MIA SAN MIA (COFFEE VAN) (2.2) ............... 19 10.4.4 BED & BREAKFAST (4.1) ................................................................................................ 19
10.5 CHIEF EXECUTIVE OFFICER’S REPORT - 16 OCTOBER 2017 ............................................ 20 10.5.1 LIST OF ACCOUNTS PAID - SEPTEMBER 2017 (1.1) .................................................. 20 10.5.2 STATEMENT OF FINANCIAL ACTIVITY (1.2) ............................................................ 20 10.5.3 COUNCILLORS' INFORMATION BULLETIN - ISSUE NO. 17/2017 (1.3) ................... 20
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 21
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 21 NIL ............................................................................................................................................................. 21
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 21 1 RIVA ESTATE ............................................................................................................................... 21 2 DRONE USE .................................................................................................................................. 21
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 21 NIL ............................................................................................................................................................. 21
15 CLOSURE................................................................................................................................................. 22
CITY OF ARMADALE
MINUTES
OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,
ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 16
OCTOBER 2017 AT 7.00PM.
1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS
The Mayor, Cr Zelones, declared the meeting open at 7.00 pm.
2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE
(previously approved)
PRESENT:
Mayor, Cr H A Zelones OAM JP River Ward
presided over
Deputy Mayor, Cr R Butterfield River Ward
Cr D M Shaw Heron Ward
Cr G Nixon Jarrah Ward
Cr C M Wielinga Jarrah Ward
Cr C Frost Lake Ward
Cr M Silver Lake Ward
Cr K Busby Minnawarra Ward
Cr M H Norman Minnawarra Ward
Cr G A Best Neerigen Ward
Cr M Geary Neerigen Ward
Cr L Sargeson Palomino Ward
Cr C A Campbell JP Palomino Ward
IN ATTENDANCE:
Mr R S Tame Chief Executive Officer
Mr A F Maxwell Executive Director Corporate Services
Mr S Famiano A/Executive Director Development Services
Mr K Ketterer Executive Director Technical Services
Mr N Kegie A/Executive Director Community Services
Mrs S D’Souza CEO’s Executive Assistant
Public: 3 Press: Nil
LEAVE OF ABSENCE:
Nil
APOLOGIES:
Apology received from Cr J A Stewart
MINUTES - ORDINARY MEETING 4 16 OCTOBER 2017
OF COUNCIL
3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS
TAKEN ON NOTICE
Nil
4 PUBLIC QUESTION TIME
1 Mr Stuart Paull, 177 Knutsford Avenue, Rivervale
Q I operate the Coffee Van ( Coffees R Us) and have been running this for the past 8
months in the pull in bay on Albany Highway in Kelmscott.
My question is to ask will the Council request its Ranger Services and Health
Officials to cease issuing infringements until such time as I have exhausted all
avenues to obtain permits. I am in contact with the Public Transport Authority and
Main Roads WA as Council officials have indicated that unless we get permission
from the owners (PTA and Main Roads) they are unable to consider a permit.
I have contacted Rita Saffioti, Minister for Transport and Michelle Roberts Minister
for Road Safety to try and get this resolved and open up opportunities for other
operators not just myself.
The Mayor advised that he will take the question on notice.
2 Mr Steven Secker - Candidate for Minnawarra (Brumby place, Armadale)
Q I have noticed a gully with water running down it located by the Liberty petrol station
on South Western Highway. This is a major concern as it is not protected and people
can fall into that gully quite easily. Can something be done about fixing it up?
The Mayor advised that this may come under the responsibility of Main Roads WA but
officers will investigate.
Public Question time closed at 7.05pm
5 APPLICATIONS FOR LEAVE OF ABSENCE
Nil
6 PETITIONS
Nil
7 CONFIRMATION OF MINUTES
7.1 PREVIOUS ORDINARY COUNCIL MEETING
HELD ON 26 SEPTEMBER 2017.
MOVED Cr G A Best that the Minutes of the Ordinary Council Meeting held on 26
September 2017 be confirmed as a true and accurate record.
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 5 16 OCTOBER 2017
OF COUNCIL
8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT
DISCUSSION
1 Consultation & Communication
On Monday 2 October met with the Member for Jandakot Yaz Mubarakai MLA to
discuss a number of issues in his electorate.
On Tuesday 3 October met with Danikka Calyon, a young local resident looking
programs to improve and address youth issues.
On Wednesday 4 October attended a meeting with the Policy Advisor for the Department
of Planning, representing Minister Saffioti, and local Member Dr Tony Buti MLA.
On Thursday 5 October met with local residents raising concerns on planning issues
affecting their property.
On Friday 6 October met with a resident of Mt Nasura to discuss traffic issues affecting
their neighbourhood.
On Tuesday 10 October attended a meeting with new business owners in Kelmscott
looking to establish their business here.
On Thursday 12 October had the opportunity to meet with the Mental Health Advocacy
Council for their monthly meeting held at the Champion Centre. The MHA Council meet
regularly at various locations to visit various service providers of mental health services.
The Council is chaired by former State MP Barry McKinnon and the former WA
treasurer Eric Ripper is also a member.
2 Marketing & Public Relations
On Wednesday 27 September attended and assisted with the launch of the Living Longer,
Living Stronger program at the Arena. This program has been developed and is being
delivered through the Council on the Ageing WA.
On Thursday 28 September attended a community thank you ‘Morning Tea’ at the
Champion Centre in order to recognise and thank the Aboriginal Elders and others who
assisted with the City’s application for funding to upgrade the Champion Centre precinct.
Later that morning, on behalf of the City, attended the funeral of long term resident and
contributor to the Armadale community, Mr Bert Tyler. Also attending were Crs
Butterfield, Campbell, Busby and the CEO Mr Tame.
On Saturday 30 September made a presentation and assisted with the Wonderful
Indonesia event held for the 2nd
year at Araluen Botanic Park. The Araluen Park was
absolutely stunning for the event. Many compliments were received from the community
on the park and were pleasantly surprised with the extra entertainment provided by the
Event.
On Monday 2 October had a photo opportunity with the Examiner Newspaper with
Mayor Olwen Searle (City of Gosnells) and President John Erren (Shire of Serpentine
Jarrahdale), the end purpose of which was to promote Local Government Elections.
MINUTES - ORDINARY MEETING 6 16 OCTOBER 2017
OF COUNCIL
On Tuesday 3 October was interviewed by Channel 7’s Today Tonight program on
responsible cat ownership.
On Wednesday 4 October attended and launched a Community Fun Day, sponsored by
Richmond Wellbeing and the City of Armadale. The theme of the event was “Strong
Family, Strong Children” and was held on the Bob Blackburn Oval.
The Mayor thanked Crs Butterfield, Nixon, Campbell, Wielinga and Busby who attended
the annual Pioneers Reunion on Saturday 7 October. Understand that this year had the
largest number of attendees for many years and we did make sure that the event did not
clash with the AFL Grand Final.
On Sunday 8 October presented the competitors with their awards at the CoA Duathlon.
This was the 6th
year of the event being sponsored by the City of Armadale and TriEvents
at Champion Lakes.
Later that afternoon, attended the Kelmscott Baseball Opening Day at the John Dunn
facility. Also in attendance was the Member for Burt, Mr Matthew Keogh MP. We were
asked to launch the Kelmscott Bulldogs season by ‘throwing the first ball’ of the game.
This year the launch of the season was marked by a ‘Welcome Ceremony’ conducted by
local aboriginal elder Nigel Wilkes. The Ceremony included the welcome speech,
smoking ceremony and dance presentations.
On Tuesday 10 October met with the winners of the 2017/2018 Rates Incentive
Competition to present them with their cheques.
On Wednesday 11 October had a photo opportunity with the new President and members
of Business Armadale organised by Examiner Newspapers.
On Friday 13 October attended the Deepavali 2017 Swan Festival of Lights held at the
Supreme Court Gardens.
On Sunday 15 October, along with Crs Frost, Butterfield and Silver, attended and made a
presentation at the Community Safety Day ‘Piara Masala’ held at Piara Waters.
On Monday 16 October attended an event at the Champion Centre with Dr Tony Buti
MLA who was presenting a cheque to Save the Children for the One Step Closer
program.
Later that afternoon, along with Dr Buti, attended Cecil Andrews High School for the
launch of the Girls Academy. The Girls Academy is a program that will provide one-on-
one mentoring and support to Indigenous High School girls, to assist them in achieving
their goals and reaching their full potential.
3 Governance & Economic Development
On Monday 9 October, along with Cr Shaw, attended a JDAP meeting to consider the
planning application for a new primary school in Piara Waters South.
That evening also attended a special South-East Metro Zone meeting at the City of
Canning to consider the WALGA discussion paper on proposed changes to the Local
Government Act.
MINUTES - ORDINARY MEETING 7 16 OCTOBER 2017
OF COUNCIL
On Wednesday 11 October attended the WAPC’s Executive Finance and Property
Committee meeting in Perth.
On Thursday 12 October, along with the CEO, met with the Executive Director of
Community Services and the new Manager of Ranger Services, Clinton Venables, for a
briefing on our current state of preparedness for the upcoming bush fire season. Mr
Venables is the replacement officer for the long serving Brian Watkins. Understand Mr
Watkins did not want a formal farewell from the City. So on behalf of the Council would
like to ask the Executive Director and the CEO to convey our gratitude and thanks to
Brian for his long service and dedication to the City especially in regard to contribution
to our fire services.
9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN
GIVEN – WITHOUT DISCUSSION
Nil
10 REPORTS
10.1 CITY AUDIT COMMITTEE MEETING
Report of the City Audit Committee held on 2 October 2017.
MOVED Cr C Frost that the report be received.
MOTION not opposed, DECLARED CARRIED (13/0)
BUSINESS ARISING FROM REPORT
Recommendation CA4/10/17 - Auditor's Interim Audit Report - 2016/17 Financial Year
Cr Norman declared a financial interest in Recommendation C4/10/17 on the basis that he
has a financial relationship with the City’s auditors. Cr Norman left the meeting at 7.14pm
MOVED Cr C Frost
That Council:
1. Notes the matters raised by the Auditor in his Interim Audit Report for the
2016/17 financial year, and supports the Management responses to those matters,
as presented in this Report; and
2. Prior to the next Interim Audit, invite the Auditor to meet with the City Audit
Committee to discuss the proposed scope of the next interim audit.
MOTION not opposed, DECLARED CARRIED (12/0)
Cr Norman returned to the meeting at 7.15pm
MINUTES - ORDINARY MEETING 8 16 OCTOBER 2017
OF COUNCIL
Recommendation CA5/10/17 - Independent Review of Financial Management Systems and
Procedures
MOVED Cr C Frost
That Council:
1. receives the Consultant’s Financial Management Review Report presented as a
confidential attachment; and
2. notes the Consultant’s comments for improvement and supports Management’s
responses to those comments.
MOTION not opposed, DECLARED CARRIED (13/0)
10.2 TECHNICAL SERVICES COMMITTEE MEETING
Report of the Technical Services Committee held on 2 October 2017.
CORRECTION:
Page 122 - For Chevin Road – The words in the Comments Column “Requested
consideration be given …….least impact on the vegetation” to be deleted.
MOVED Cr G Nixon that the report, subject to the above correction, be received.
MOTION not opposed, DECLARED CARRIED (13/0)
BUSINESS ARISING FROM REPORT
Recommendation T74/10/17 - Armadale City Parking Area – Parking Signs and Line
Marking Plan Review
MOVED Cr G Nixon
That Council note the revised parking arrangements as shown on Drawing No. 01-19D
(Attachment 2.1.1) for the Armadale City Parking Area and approve the required
additions and modifications.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation T75/10/17 - Review of the Armadale Path Network Development Plan -
Skeletal Path Plan - Stage 2
MOVED Cr G Nixon
That Council endorse the amended Armadale Path Network Development Plan -
Skeletal Path Plan - Stage 2 as presented at Attachment 2.2.1 of this report.
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 9 16 OCTOBER 2017
OF COUNCIL
Recommendation T76/10/17 - Wungong River Project Concept Design
Cr Norman declared a financial interest in Recommendation T76/10/17 on the basis that he
has an association with one of the landowners adjacent to the property. Cr Norman left the
meeting at 7.18pm
MOVED Cr G Nixon
That Council approve the release of the Wungong River Concept Plan Concept Design
Report for a four (4) week public consultation period, with any resulting community
input to be incorporated into a further report to Council seeking endorsement of the
Wungong River Concept Plan Concept Design Report.
MOTION not opposed, DECLARED CARRIED (12/0)
Cr Norman returned to the meeting at 7.19pm
Recommendation T77/10/17 - Barriers to Prevent Vehicle Access to Active Sporting
Reserves
MOVED Cr G Nixon
That Council:
1. Note that new chain link fencing has been installed at Morgan Park.
2. Consider proposals to upgrade the fencing at the remaining 11 Active Sporting
Reserves throughout the City during the relevant budget deliberations, as
specified in the table detailed in Attachment 4.1.1 of this report.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation T78/10/17 - Progress Update - Installation of Entry Statements
MOVED Cr G Nixon
That Council note the contents of the report on the Entry Statements and that:
1. The installation of the Forrestdale entry statement is to be postponed until the
Armadale road upgrade is complete and the William Skeet Master Plan design is
finalised.
2. The location of the Kelmscott entry statement is to be further investigated with
MRWA, MRA and Ward Councillors.
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 10 16 OCTOBER 2017
OF COUNCIL
Recommendation T79/10/17 - John Dunn Memorial Park Off-leash Dog Exercise Area -
Proposed Amendments to Classifications
MOVED Cr G Nixon, SECONDED Cr K Busby
That Council in accordance with provisions of Section 31(3A) of the Dog Act 1976
declare those portions of reserves 24748, 33644 and 33671 as detailed on the attached
plan (Attachment 4.3.1) as being on-leash areas and the current off-leash area (the John
Dunn Memorial Park Off-Leash Dog Exercise Area, portion 24748 [E]), as a dog
exercise area.
MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY
RESOLUTION OF COUNCIL (13/0)
Recommendation T80/10/17 - Verge Collection Methodology Review
MOVED Cr G Nixon
That Council endorse the current verge collection methodology of Scheduled Verge
Collections as the preferred methodology.
MOTION not opposed, DECLARED CARRIED (13/0)
Cr Norman declared a financial interest in Recommendations T81/10/17, T82/10/17,
T83/10/17 and T84/10/17 on the basis that the list of tenderers contains clients of his
employer. Cr Norman left the meeting at 7.21pm.
Recommendation T81/10/17 - Tender 16/17 - Provision of Playground and Skate Park
Maintenance Services
MOVED Cr G Nixon
That Council, in regard to Tender 16/17 for the provision of Playground and Skate
Park Services:
1. Accept the tender from Programmed Property Services for a period of twelve (12)
months commencing 1 November 2017 and expiring 31 October 2018 in
accordance with:
the submitted schedule of rates as presented in Confidential
Attachment 6.1.1
Council’s contract documentation, Budget and Long Term Financial Plan
estimates.
2. Authorise the Chief Executive Officer to extend the contract for four (4) periods of
twelve (12) months up to 31 October 2022, subject to satisfactory performance by
the Contractor and price adjustments as specified in the Request for Tender
Special Conditions of Contract Clause 4.1.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 11 16 OCTOBER 2017
OF COUNCIL
Recommendation T82/10/17 - Tender 18/17 - Provision of Tree Management Services
Cr Busby declared a financial interest in Recommendation T82/10/17 on the basis that one of
the tenderers is a client or potential client of his computer software business.
Cr Nixon declared a financial interest in Recommendation T82/10/17 on the basis that he has
an association with one of the tenderers.
Cr Busby and Cr Nixon left the meeting at 7.22pm
MOVED Cr C Frost
That Council, in regard to Tender 18/17 for the Provision of Tree Management
Services:
1. Accept the tender from Beaver Tree Services Aust. Pty Ltd for a period of twelve
(12) months commencing 1 November 2017 and expiring
31 October 2018 in accordance with:
the submitted Schedule of Rates as presented in Confidential Attachment No.
6.2.1
Council’s contract documentation, Budget and Long Term Financial Plan
estimates
2. Authorise the Chief Executive Officer to extend the contract for four (4) periods of
twelve (12) months up to 31 October 2022, subject to satisfactory performance by
the Contractor and price adjustments as specified in the Request for Tender
Special Conditions of Contract Clause 4.1.
MOTION not opposed, DECLARED CARRIED (10/0)
Cr Busby and Cr Nixon returned to the meeting at 7.23pm
Recommendation T83/10/17 - Tender 21/17 - Landscaping and Irrigation Construction of a
Dog Off-Leash Area at John Dunn Memorial Park
MOVED Cr G Nixon
That Council, in regard to Tender 21/17 for the provision of Landscaping and
Irrigation Construction of a Dog Off-Leash Area at John Dunn Memorial Park:
1. Accept the tender from Sandpoint Pty Ltd Trading as LD Total for a period of
fourteen (14) weeks, plus thirteen (13) weeks consolidation from award, in
accordance with:
The submitted lump sum consideration as presented in Confidential
Attachment 6.3.1
Council’s contract documentation, Budget and Long Term Financial Plan
estimates
2. Subject to Council also approving the John Dunn Memorial Park Off-Leash Dog
area report to be considered at the 16 October 2017 Ordinary Council Meeting.
MOTION not opposed, DECLARED CARRIED (12/0)
MINUTES - ORDINARY MEETING 12 16 OCTOBER 2017
OF COUNCIL
Recommendation T84/10/17 - Tender 25/17 - Tender for the Maintenance of Street Gardens
MOVED Cr G Nixon
That Council, in regard to Tender 25/17 for the Maintenance of Street Gardens:
1. Accept the tender from Hort West Industries Pty Ltd for a period of twelve (12)
months commencing 1 November 2017 and expiring 31 October 2018 in
accordance with:
the submitted schedule of rates as presented in Confidential
Attachment 6.4.1
Council’s contract documentation, Budget and Long Term Financial Plan
estimates
2. Authorise the Chief Executive Officer to extend the contract for three (3) periods
of twelve (12) months up to 31 October 2021, subject to satisfactory performance
by the Contractor and price adjustments as specified in the Request for Tender
Special Conditions of Contract Clause 4.1.
MOTION not opposed, DECLARED CARRIED (12/0)
Cr Norman returned to the meeting at 7.24pm
Recommendation T85/10/17 - Tender 30/17 - Provision of Plumbing Services
MOVED Cr G Nixon
That Council, in regard to Tender 30/17 for the Provision of Plumbing Services:
1. Accept the tender from On Tap Plumbing and Gas for a period of two (2) years
commencing 1 December 2017 and expiring on 30 November 2019 in
accordance with:
The submitted schedule of rates as presented in Confidential
Attachment 6.5.1
Council’s contract documentation, Budget and Long Term Financial Plan
estimates
2. Authorise the Chief Executive Officer to extend the contract for three (3)
periods of twelve (12) months up to 30 November 2022, subject to satisfactory
performance by the Contractor and price adjustments as specified in the
Request for Tender Special Conditions of Contract Clause 4.1.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation T86/10/17 - Expression of Interest 2/17 - Administration Building Air
Conditioning Installation
Cr Busby declared a financial interest in Recommendation T86/10/17 on the basis that one of
the tenderers is a client or potential client of his computer software business. Cr Busby left
the meeting at 7.25pm.
MINUTES - ORDINARY MEETING 13 16 OCTOBER 2017
OF COUNCIL
Committee Recommendation
That Council, in regard to Expression of Interest 2/17 for the Administration Building Air
Conditioning Installation:
Endorse the following respondents as acceptable tenderers in accordance with Regulation 23
(4) of the Local Government (Functions & General) Regulations 1996 and invite the
respondents to submit a tender should the project proceed:
Fredon WA
Australian HVAC Services Pty Ltd
This project, since the advertising of the EOI has been subject to considerable scope change
relating to previously unidentified electrical upgrade requirements. This is a major variance
to the originally advertised project scope and will necessitate the re-tending of this project.
MOVED Cr G Nixon that Council not adopt Recommendation T86/10/17 noting that a
revised scope of works will be the subject of a separate new tender which will be
presented to Council at a future meeting.
MOTION not opposed, DECLARED CARRIED (12/0)
Cr Busby returned to the meeting at 7.27pm
Recommendation T87/10/17 - Araluen Estate - Sealed Permanent Dual Access (Referral
Item)
MOVED Cr C M Wielinga , Seconded Cr C Frost
Opposed Cr K Busby
That Recommendation T87/10/17 be amended by adding two additional parts as follows:
That Council:
- Receive notification of vandalism to the emergency gates as it occurs
- Receive a further report on access arrangements after 6 months
AMENDMENT DECLARED CARRIED (13/0)
MOVED Cr G Nixon that Recommendation T87/10/17, as amended, be adopted.
That Council
1. retain the current access arrangements.
2. receive notification of vandalism to the emergency gates as it occurs; and
3. receive a further report on access arrangements after 6 months
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation T88/10/17 - Attendance at the Banksia Foundation Sustainability Awards
Presentation
Committee Recommendation
That Council:
1. Nominate the Councillor appointed as Council’s representative to SEREG (which will
be determined at the Special Council Meeting to be held on 23 October 2017) to attend
MINUTES - ORDINARY MEETING 14 16 OCTOBER 2017
OF COUNCIL
the 2017 Banksia Foundation Sustainability Awards presentation, to be held in
Sydney, NSW on 1 November 2017, should SEREG be selected as one of the finalists.
2. Note the attendance of a Senior Officer from Technical Services as delegate to the
2017 Banksia Foundation Sustainability Awards presentation to be held in Sydney,
NSW on 1 November 2017, should SEREG be nominated as one of the finalists.
SEREG has, since the consideration of this matter at Committee, been informed that they are
not one of the nominated finalists.
MOVED Cr G Nixon that Council not adopt Recommendation T88/10/17 and that this be
replaced as follows:
That Council in light of SEREG not being nominated as a finalist in the 2017 Banksia
Foundation Sustainability Awards, not nominate a councillor to attend the 2017
Banksia Foundation Sustainability Awards presentation to be held in Sydney, NSW on
1 November 2017.
MOTION not opposed, DECLARED CARRIED (13/0)
10.3 COMMUNITY SERVICES COMMITTEE MEETING
Report of the Community Services Committee held on 3 October 2017.
CORRECTION:
Page 194 The Committee Discussion to be corrected to read as follows:
Committee Discussion
Committee discussed all the proposed financial contributions. In regard to Sideffect
Australia Limited application, it was considered that there were a number of existing
strategies and alternatives that Schools use to educate young people about drug use. Based
on that discussion Committee determined not to support a financial contribution for the
Sideffect Australia Limited proposal at this time and to reallocate the $18,000 originally
recommended for Sideffect as follows;
Accordingly, the contribution to Sideffect as follows has been deleted from the
recommendation. Sideffect Australia Limited $25,000 $18,000
Annual Contributions 2017/18
Organisation
Amount
Requested Amount Granted
Hope Community Services $25,000 $13,000
Minnawarra House $5,667 $5,000
Sideffect Australia Limited $25,000 $0
$55,667 $18,000
Page 195 In the Annual Contributions table the following allocations to be added in
the Amount Granted column
$13,000 to Hope Community Services
$5,000 to Minnawarra House
MINUTES - ORDINARY MEETING 15 16 OCTOBER 2017
OF COUNCIL
MOVED Cr K Busby that the report, subject to the above correction, be received.
MOTION not opposed, DECLARED CARRIED (13/0)
BUSINESS ARISING FROM REPORT
Recommendation C31/10/17 - Review of Twilight Markets
Cr Norman declared a financial interest in Recommendation C31/10/17 on the basis that he
is employed by a business that operates in the Jull Street Mall. Cr Norman left the meeting at
7.38pm
MOVED Cr K Busby
That Council:
Support the conclusion of the Twilight Markets and subsequent implementation of
alternative activation strategies as part of the City Centre Activation Plan.
MOTION not opposed, DECLARED CARRIED (12/0)
Cr Norman returned to the meeting at 7.38pm
Recommendation C32/10/17 - Public Art Work Update - Armadale Road
MOVED Cr K Busby
That Council:
1. Note the recommended location for a public art work as the raised grassed area
on the South West corner of the intersection of the intersection of Armadale
Road, Albany Highway and South Western Highway.
2. Note the project plan timing with preliminary works being completed in 2017/18
and commissioning and installation of the public art work in 2018/19.
3. Supports the proposition of carrying forward the $100,000 2017/2018 Public Art
Budget to the 2018/2019 year and combining it with the 2018/2019 Public Art
forward estimate of $100,000 to create a 2018/2019 $200,000 budget allocation
noting that the project will be completed over two (2) financial years.
4. Request an Officer’s Report for further options on a final location within the
boundaries of Armadale CBD.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation C33/10/17 - Financial Assistance Program - Annual Contributions
Cr Campbell disclosed that he is a member of the Cecil Andrews College Board. As a
consequence, he advised that there may be a perception on the basis of his association that
his impartiality on the matter may be affected but declared he would set aside this
association, consider the matter on its merits and vote accordingly.
MINUTES - ORDINARY MEETING 16 16 OCTOBER 2017
OF COUNCIL
MOVED Cr K Busby
That Council:
Endorse the Annual Contributions as below for 2017/2018 and distribute funds
accordingly.
Annual Contributions 2017/18
Organisation Amount Requested Amount Granted
Australian Assoc for Environmental Education WA
(Little Green Steps) $44,016
20,000*
$9,000 (2017/18)
Bedfordale Connect - Bedfordale Bush Markets $15,003
$10,500*
$4000 (2017/18)
Cecil Andrews SHS P&C – Armadale Robotics Club $25,000 $17,000
Classic Sounds Orchestra Ass. Inc. $15,821 $0
Constable Care Child Safety Foundation $15,000 $13,000
Crossways Community Services $17,000 $17,000*(this year)
Fragmented Artists $8,000 $5,000
Headspace Armadale $5,850 $2,000
Hope Community Services $25,000 $13,000
Minnawarra House $5,667 $5,000
Neighbourhood Watch Armadale $10,000 $8,000
Parkerville Children & YouthCARE $25,000 $8,000
Perth Indonesian Community $7,000 $2,000
Save the Children $25,000 $0
Sideffect Australia Limited $25,000 $0
Sri Lankan Cultural Society of WA $22,000 $0
Starick House $5000 $5000*(2017/18)
Wirrapanda Foundation $25,000 $10,000
YouthCARE $25,000 $19,000
345,357 $137,000
* The City has entered or will enter into a three year funding agreement with these
organisations.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation C34/10/17 - Rules and Regulations - Volunteer Fire Brigades (Referral
Item)
MOVED Cr K Busby
That Council
Request continuing liaison with the City’s Volunteer Bushfire Brigades in relation to the
requirements for prescribed burns.
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 17 16 OCTOBER 2017
OF COUNCIL
10.4 DEVELOPMENT SERVICES COMMITTEE MEETING
Report of the Development Services Committee held on 10 October 2017 .
MOVED Cr D M Shaw that the report be received.
MOTION not opposed, DECLARED CARRIED (13/0)
BUSINESS ARISING FROM REPORT
Recommendation D51/10/17 - Proposed Amendment No.92 to Town Planning Scheme No.4
- Rezoning various lots to Strategic Regional Centre R80 / Restricted Use No.11
MOVED Cr D M Shaw
That Council:
1. Pursuant to section 72 of the Planning and Development Act 2005, initiate
Amendment No.92 to Town Planning Scheme No.4 as a standard amendment in
accordance with Part 5, Clause 34 - standard amendment, subsection (a), (b), (d),
(e), (f) and (g) of the Planning and Development (Local Planning Schemes)
Regulations 2015, as follows:
A. Rezone Lot 144 (401) Railway Avenue & Lots 143 (39), 164 (37) and 1-2 (35 &
35A) Abbey Road, Armadale from ‘Residential R80 / Additional Use No.43’ to
‘Strategic Regional Centre R80 / Restricted Use No.11’.
B. Delete Additional Use No.43 from Schedule 2 - Additional Uses;
C. Amend Schedule 3 - Restricted Uses by inserting a new entry in appropriate
numerical order as follows:
No. Description of
Land Restricted Use Conditions and Requirements
11 Lot 144 (401)
Railway
Avenue, Lots
164 (37), 143
(39) and 1-2
(35 & 35A)
Abbey Road,
Armadale.
All land uses permissible in
the Strategic Regional Centre
zone shall be ‘X’ Uses, with
the exception of the following:
Discretionary (D) use:
Holiday Accommodation
Hotel
Multiple Dwellings
Reception Centre
Restaurant
Small Bar
Tavern
Motel
Exhibition Centre
11.1 Development shall be in
accordance with an
approved Local
Development Plan(s).
11.2 No vehicular access
permitted from Armadale
Road.
11.3 Reception Centre,
Restaurant, Multiple
Dwellings, Tavern,
Exhibition Centre and Small
Bar shall only be permitted
where the uses form part of
an integrated
Hotel/Motel/Holiday
Accommodation
development.
D. Amend the Scheme Maps accordingly.
2. Refers the above Amendment to Town Planning Scheme No.4 to the Environmental
Protection Authority (EPA) pursuant to section 81 of the Planning and Development
Act 2005. Should the EPA advise that the amendment does not require assessment,
MINUTES - ORDINARY MEETING 18 16 OCTOBER 2017
OF COUNCIL
advertise the amendment for a period of 42 days in accordance with the
requirements of the Planning and Development (Local Planning Schemes)
Regulations 2015.
3. Authorise the Mayor and the Chief Executive Officer to execute the Amendment
documents.
4. Forward a copy of the amendment to the Western Australian Planning Commission
for information.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation D52/10/17 - Traders Permit Application - Charlie's Yummy Hot Dogs
(Food Van)
MOVED Cr D M Shaw
That Council, pursuant to the City’s Activities and Trading in Thoroughfares and Public
Places Local Law, approve a traders permit being issued to Charlie’s Yummy Hot Dogs
to trade from the Forrestdale Hall carpark under the following permit conditions:
Days and Hours of Trading: Friday to Sunday - Friday 12.30pm to 7.00pm and
Saturday’s and Sunday’s 11.00am to 7.00pm;
Types of goods to be traded - Hot dogs, burgers, pre-made pies, chips, popcorn
and beverages as certified under the Certificate of Registration to operate as a
food business issued by the Shire of Serpentine Jarrahdale;
Application Fee: $100.00;
6 month Permit Fee: $500.00;
Period of Permit: 6 months from date of issue of the permit (permit to be issued
within 1 month of Council decision);
The applicant providing evidence of current public liability insurance for no less
than $20 million;
Compliance with the Activities and Trading in Thoroughfares and Public Places
Local Law and any other applicable legislation;
Any signage be limited to the immediate area of the food van;
All litter is to be removed immediately after close of trading and the area is to be
left in a clean and tidy state; and
The City reserving the right to cancel or amend the permit should substantiated
complaints be received.
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 19 16 OCTOBER 2017
OF COUNCIL
Recommendation D53/10/17 - Traders Permit Application - Mia San Mia (Coffee Van)
Cr Norman declared a financial interest in Recommendation D53/10/17 on the basis of his
nature of employment within the Real Estate industry and the proposed location of the
application. Cr Norman left the meeting at 7.40pm
MOVED Cr D M Shaw
That Council -
1. Pursuant to the City’s Activities and Trading in Thoroughfares and Public Places
Local Law and subject to the trader obtaining approval from MRA, approve a
traders permit being issued to Mia San Mia to trade from the Henley Drive Car
Park at Champion Lakes under the following permit conditions:
Days and Hours of Trading: Monday to Friday - 7.00am to 12.00pm;
Types of goods to be traded - Hot and cold beverages as certified under the
Certificate of Registration to operate as a food business by the City of
Armadale;
Application Fee: $100.00;
Annual Permit Fee: $1,000.00;
Period of Permit: 12 months from date of issue of the permit (permit to be
issued within 1 month of Council decision);
The applicant providing evidence of current public liability insurance for no
less than $20 million;
Compliance with the Activities and Trading in Thoroughfares and Public
Places Local Law and any other applicable legislation;
All litter is to be removed immediately after close of business and the area is
to be left in a clean and tidy state; and
The City reserving the right to cancel or amend the permit should
substantiated complaints be received or MRA withdraw their approval
during the permit period.
2. Not approve the Application for O’Neil Real Estate location.
MOTION not opposed, DECLARED CARRIED (12/0)
Cr Norman returned to the meeting at 7.41pm
Recommendation D54/10/17 - Bed & Breakfast
MOVED Cr D M Shaw
That Councillor item regarding Airbnb accommodation be referred to the Development
Services Directorate for action and report back to Committee.
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 20 16 OCTOBER 2017
OF COUNCIL
10.5 CHIEF EXECUTIVE OFFICER’S REPORT
Report of the Chief Executive Officer .
MOVED Cr M Geary that the report be received.
MOTION not opposed, DECLARED CARRIED (13/0)
At this stage of the meeting and due to the cancellation of the October City Strategy
Committee meeting, Cr Geary took the opportunity to express thanks to City Strategy
Committee members and officers for their support and assistance during the last two years of
his chairmanship of this Committee.
BUSINESS ARISING FROM REPORT
Recommendation - List of Accounts Paid - September 2017
MOVED Cr D M Shaw
That Council note the List of Accounts paid as presented in the attachment to this
report and summarised as follows:
Municipal Fund
Accounts paid totalling $44,585,686.83 on Vouchers 28984–29099, Batch 2096-2106,
2108-2109, Direct Debits & PY01.06-PY01.07
Trust Fund
Accounts paid totalling $1,198,052.44 on Vouchers 6357-6414, Direct Debits & Batch
2107
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation - Statement of Financial Activity
MOVED Cr Sargeson
That Council:
(i) pursuant to Regulation 34 of the Local Government (Financial Management)
Regulations 1996 (Financial Activity Statement Report) accepts the Statement of
Financial Activity for the three (3) month period ended 30 September 2017; and
(ii) notes there are no reportable actual to budget material variances for the period.
MOTION not opposed, DECLARED CARRIED (13/0)
Recommendation - Councillors' Information Bulletin - Issue No. 17/2017
MOVED Cr G A Best
That Council acknowledge receipt of Issue No 17/2017 of the Information Bulletin.
MOTION not opposed, DECLARED CARRIED (13/0)
MINUTES - ORDINARY MEETING 21 16 OCTOBER 2017
OF COUNCIL
11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR
BY DECISION
Nil
13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –
WITHOUT DISCUSSION
1 Riva Estate (Cr Michelle Silver)
That the matter of the outstanding works in Riva Estate be referred to the Technical Services
Committee.
2 Drone Use (Cr Colin Campbell)
That the matter of drone use within the City be referred to the Community Services
Committee
14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION
Nil
Mayor, Cr Zelones made the following comments:
“As this is our last Council meeting for this group of Councillors prior to the election on
Saturday, I’d like to take a moment to make a few comments. As you all know we have 2
Councillors who are retiring from local government, at least for the moment if current
nominations are any indication.
First to Cr Best, he joined us in 2005 and elected with 80.2% of the vote with an elector
turnout of 37.2%. Guenter has been a tireless worker for the Armadale community with
contributions to Rotary, Business and to Education. Guenter was re-elected in 2009
unopposed and again in 2013 with a substantial margin over his challenger. Guenter’s
decision to retire from local government does not mean he will be retiring from all his
community interests and activities. I suspect that we will still be able to drop off our clocks
and watches for some time to come. Guenter, from us all, we wish you well and good health
and good fortune to you and Marlene.
Also, tonight is Cr Norman’s last Council meeting. Matt joined us in 2009 and although his
election was not as comfortable a win, he did have two other challengers. The average turn
out of voters in the Minnawarra Ward has averaged close to 30% from 2005 and so far this
year looks to be similar, but with a much larger field of candidates.
I have reflected from time to time about the reputation we have as a Council in comparison to
others. Part of that reputation is in no small way due to our senior officers. You might know,
MINUTES - ORDINARY MEETING 22 16 OCTOBER 2017
OF COUNCIL
they are amongst the most respected in this industry, often sought for their opinion and
advice and asked to collaborate on the many changes required or requested of Local
Governments. I would like it recorded that we thank them for their service to our community
and further, it applies to our many hardworking officers throughout the organisation.
Along with this Council and previous ones I have had the pleasure to serve with, has been the
undeniable reputation we have built together as Councillors. As you know, I come in contact
with many other LGs, CEOs and Councillors and am asked, how do we manage to do what
we do without attracting the notoriety that we see plague others and often read about in the
media. We have for a long period of time, been able, to develop a culture and a professional
approach to what we do. Not necessarily always agreeing with each other, but following the
debates, in the end making decisions that have benefited this community. I thank you all for
that service.
I also thank the deputy mayor and all the chairs of committees for their dedication and work
that goes into the decision-making process that is required of us all. Come Saturday night, we
will have at least one new Cr, not likely, but perhaps as many as 5 new and inexperienced
Councillors. That will be a challenge and will require us to make the effort to ensure that, the
culture and professionalism continues.
To those of you who face another election on Saturday night, may I wish you all well and
every success no matter the outcome.”
Cr Best thanked the Mayor, fellow Councillors and officers for their support and advice
during his term on Council. He looked forward to continuing to be very much involved and
participating in the City’s activities.
Cr Norman also reciprocated by thanking his fellow Councillors and officers. It was a
privilege to be involved in such a professional organisation. It was a childhood dream to
serve his community and he’s pleased to have realised that dream and will cherish the time he
spent serving on Council.
15 CLOSURE
The Mayor, Cr Zelones, declared the meeting closed at 7.55pm
MINUTES CONFIRMED THIS 13th
DAY OF NOVEMBER 2017
MAYOR
CONFIDENTIAL TECHNICAL SERVICES COMMITTEE
SUMMARY OF CONFIDENTIAL ATTACHMENTS 2 OCTOBER 2017
ATT
NO. SUBJECT PAGE
6.1 TENDER 16/17 - PROVISION OF PLAYGROUND AND SKATE PARK MAINTENANCE
SERVICES
6.1.1 Confidential Attachment - Schedule of Rates - Tender 16/17 24
6.2 TENDER 18/17 - PROVISION OF TREE MANAGEMENT SERVICES
6.2.1 Confidential Attachment - Schedule of Rates - Tender 18/17 28
6.3 TENDER 21/17 - LANDSCAPING AND IRRIGATION CONSTRUCTION OF A DOG
OFF-LEASH AREA AT JOHN DUNN MEMORIAL PARK
6.3.1 Confidential Attachment - Price Schedule - Tender 21/17 32
6.4 TENDER 25/17 - TENDER FOR THE MAINTENANCE OF STREET GARDENS
6.4.1 Confidential Attachment - Schedule of Rates - Tender 25/17 33
6.5 TENDER 30/17 - PROVISION OF PLUMBING SERVICES
6.5.1 Confidential Attachment - Schedule of Rates - Tender 30/17 39
Technical Services 24 ATTACHMENT 6.1.1 COMMITTEE - 2 October 2017
Estimated value of the work per annum is approximately $190,000.
Technical Services 25 ATTACHMENT 6.1.1 COMMITTEE - 2 October 2017
Technical Services 26 ATTACHMENT 6.1.1 COMMITTEE - 2 October 2017
Technical Services 27 ATTACHMENT 6.1.1 COMMITTEE - 2 October 2017
Technical Services 28 ATTACHMENT 6.2.1 COMMITTEE - 2 October 2017
Estimated value of the work per annum is approximately $1,000,000.
Technical Services 29 ATTACHMENT 6.2.1 COMMITTEE - 2 October 2017
Technical Services 30 ATTACHMENT 6.2.1 COMMITTEE - 2 October 2017
Technical Services 31 ATTACHMENT 6.2.1 COMMITTEE - 2 October 2017
Technical Services 32 ATTACHMENT 6.3.1 COMMITTEE - 2 October 2017
Lump Sum Price Schedule from LD Total for Landscaping and Irrigation Construction of a
Dog Off-Leash Area at John Dunn Memorial Park - $336,364.90 excluding GST.
Technical Services 33 ATTACHMENT 6.4.1 COMMITTEE - 2 October 2017
Estimated value of the work per annum is approximately $130,000.
Technical Services 34 ATTACHMENT 6.4.1 COMMITTEE - 2 October 2017
Technical Services 35 ATTACHMENT 6.4.1 COMMITTEE - 2 October 2017
Technical Services 36 ATTACHMENT 6.4.1 COMMITTEE - 2 October 2017
Technical Services 37 ATTACHMENT 6.4.1 COMMITTEE - 2 October 2017
Technical Services 39 ATTACHMENT 6.5.1 COMMITTEE - 2 October 2017
Estimated value of the work per annum is approximately $150,000.