Minnesota Dual Training Grant

Applicant WorkshopMarch 7, 2019

Firstname Lastname | Job Title

Date

WelcomeJacquelynn Mol SlettenFinancial Aid Administratorjacquelynn.mol.sletten@state.mn.us(651) 355-0609

MissionTo support the pursuit and completion of a higher education credential by every Minnesotan, regardless of race, gender, or socio-economic status, in order to enhance our democracy, the State’s economic vitality, and individual quality of life.

Agenda

Time Topic

1:00-1:15 Welcome, Introductions & Initial Questions

1:15-2:00 PIPELINE Program Basics

2:00-2:30 Dual Training Grant Fundamentals & Timeline

2:30-2:40 Break

2:40-3:10 Dual Training Grant Application

3:10-3:30 Dual Training Grant Setup & Administration

3:30-4:00 Employer & Training Provider Partnership

4:00 Final Questions & Closing

Welcome, Introductions & Initial Questions

PIPELINE Program Introductions

Annie Welch, Program Manager

651.284.5353annie.welch@state.mn.us

Dan Solomon, Program Consultant

651.284.5355dan.solomon@state.mn.us

Kathleen Gordon, Program Consultant

651.284.5388kathleen.gordon@state.mn.us

MN Department of Labor and Industry (DLI)

The mission of the Department of Labor and Industry is to ensure Minnesota’s work and living environments are equitable, healthy and safe. The department serves employees, employers, and the public by regulating buildings and workplaces through education and enforcement.

MN Office of Higher Education (OHE)

The cabinet-level state agency provides students with financial aid programs and information to help them gain access to postsecondary education. The agency also serves as the state’s clearinghouse for data, research, and analysis on postsecondary enrollment, financial aid, finance, and trends.

The mission of the Office of Higher Education is to support the pursuit and completion of a higher education credential by every Minnesotan, regardless of race, gender, or socio-economic status, in order to enhance our democracy, the State’s economic vitality, and individual quality of life.

Agency Introduction

PIPELINE Program Dual Training Grant

2018 Minnesota Statute 136A.246: https://www.revisor.mn.gov/statutes/cite/136A.246

2018 Minnesota Statute 175.45: https://www.revisor.mn.gov/statutes/cite/175.45

Legislation

PIPELINE Program

Support employers in developing their own dual-training programs

Objectives1. Engage employers, educators, labor

and public agencies to support employment-based education;

2. Enhance Minnesota’s skilled workforce;

3. Expand dual training and registered apprenticeship in Minnesota.

est. 2014

Dual Training Grant

Dual Training Grant

Reimburse employers for related instruction costs within dual-training programs

Costs1. Tuition and fees2. Required books and materials

Costs Not Included1. On-the-job training2. Administration of dual-training program or grant3. Travel, housing or meal costs

est. 2015

Dual Training Grant

Dual Training Grant

RecommendedFY 2020-21 Biennial Budget Change Item

• Additional $2.0 million. Total $6.0 million.

• Per student maximum increase of $6,000 for tuition, fees, books + $1,500 for travel, housing and meal costs associated with related instruction. Total $7,500.

• Per grantee maximum increase to $187,500 to compensate for per student maximum increase.

Governor’s Budget Recommendations:https://mn.gov/mmb/budget/current-budget/governors-budget-recommendations/gov-budget-books.jsp

Governor’s Budget 2019

Dual Training Grant

112 awards (67% in rural locations)

67 grantees (among 41 legislative districts)

913 identified dual trainees 501 reported dual trainees

42 related instruction training providers

Dual Training Grant $2,486,135.72

Grantee $731,631.52

Dual Trainee $13,326.99

Total $3,231,094.23

PIPELINE Program Basics

Quick Review

Private Investment, Public Education, Labor and Industry Experience

An innovative approach to address current and future workforce needs in key industries of Agriculture, Advanced Manufacturing, Health Care Services and Information Technology

A mechanism to develop dual-training programs that are industry-based and employer-driven

Employment-Based Training

Structured on-the-job

training

Taking a variety of forms

Related Instruction

with a chosen training provider

Powerful learning

Engaged employee

Benefit to all

PIPELINE Program Strategies

Industry Councils: Inform and direct PIPELINE Program on industry trends and needs through discussion and strategic planning aimed to expand dual training.

Competency Councils: Define and identify specific occupational competencies for the four key industries.

Dual-Training Consulting: Create and disseminate dual-training resources for employers, employees and dual trainees: toolbox, grants, and expanding mentorship networks to set up dual training.

Community Conversations: What did we hear?

Top Three Takeaways from the 11 Community Conversations:

1. Workforce continues to be a huge challenge for employers statewide.

2. Employers have a wide range of interaction with area education providers.

3. Many employers are interested in dual training, but are often intimidated and do not necessarily know where to start.

How does PIPELINE add new occupations?

Two or more employers state need;

Must offer a livable wage: $15.40/hour (statewide);

Must be in-demand (Labor Market Information: Three stars is ideal);

Must offer a career pathway; and

Must lend itself to the dual training model.

PIPELINE DUAL TRAINING : Where Do I Start?

PIPELINE DUAL TRAINING: Where do I start?

Common Steps to Create Employment-Based Dual-Training Programs

1. Determine the main occupation / job your company would like to address with dual training.

2. Contact PIPELINE Team to help you work through Steps 3-10

3. Determine what a person in the given occupation needs to know to be successful at your job in the company.

PIPELINE DUAL TRAINING: Where do I start?

4. Use PIPELINE Program’s Competency Pyramid as a guide to help determine what makes the most sense to be learned in On-the-Job-Training and Related Instruction

PIPELINE DUAL TRAINING: Where do I start?

5. Explore different related instruction providers options.

Check out PIPELINE Program’s related instruction inventory: https://secure.doli.state.mn.us/pipeline/pipelinelookup.aspx

6. Review the curriculum of the education provider you prefer and then select them as the related instruction training provider for your company/ organization.

PIPELINE DUAL TRAINING: Where do I start?

7. Consider best approaches for your organization for On-the-Job-Training (OJT)

Explore our Guidance for Effective On-the-Job-Training for useful tips:https://www.dli.mn.gov/business/workforce/guidance-effective-job-training

8. Determine who in your company will lead your On-the-Job-Training. This could be a lead co-worker, a supervisor or training coordinator for example.

Explore OJT tracking tools at: https://www.dli.mn.gov/business/workforce/pipeline-dual-training-tools

PIPELINE DUAL TRAINING: Where do I start?

9. Recruit either a new employee OR incumbent worker at your company to participate in dual training.

10. Obtain funding from the state, local community or your company’s own assets to begin dual training and then you are ready to actually begin dual training.

Congratulations!

Dual Training Grant Fundamentals & Timeline

Fundamentals

Resources

Website: http://www.ohe.state.mn.us/mPg.cfm?pageID=2160

Request for Application: http://www.ohe.state.mn.us/mPg.cfm?pageID=2196

Archive: http://www.ohe.state.mn.us/mPg.cfm?pageID=2186

2019 Report: http://www.ohe.state.mn.us/pdf/DTG_AnnualReport2019.pdf

Fundamentals

Dual Training Grant Eligibility

Employer OR Organization of Employers

Employer does not need to be based in Minnesota, only dual trainee needs to be working at a physical location in Minnesota.

Organizations of Employers must assume responsibility of grant administration, including financial process.

Examples of Organizations of Employers • Membership Organizations

• Care Providers of Minnesota: https://www.careproviders.org/• Community Development Organizations

• Greater Bemidji: https://www.greaterbemidji.com/• Chamber of Commerce

Fundamentals

Dual Training Grant Eligibility

Dual-training program meets PIPELINE Program standards

Fundamentals

Dual Training Grant Eligibility

Agreement with one or more qualified Related Instruction Training Provider MUST lead to industry-recognized degree, certificate, or credential Traditional or customized programs

Qualified RITP:• Accredited institution under Council for Higher Education

Accreditation or the U.S. Department of Education;• Licensed or registered by MN Office of Higher Education; or• Meet “Standards of Instructors” as defined by Minnesota

Administrative Rule 4880.1900

PIPELINE Related Instruction Inventory:http://www.dli.mn.gov/business/workforce/pipeline-related-instruction-inventory

Fundamentals

Dual Training Grant Eligibility

Employ dual trainee who is willing to participate MUST physically work at Minnesota location New Hire or Incumbent employee Not recommended to list dual trainee names

during application process Applications with recent high school graduates or

GED earner receive priority

75% of reported dual trainees were incumbent workers

Fundamentals

Dual Training Grant Eligibility

Contribute 25% to related instruction costs if annual revenue exceeds $25,000,000

Revenue: Gross earnings before deduction of expenses

All types of employers are subject to this item:• For-Profit• Non-Governmental (Non-Profit)• Tribal Sovereign Nations• Municipalities• State Agencies

Fundamentals

Other Items to Consider

• Recruiting dual trainees to participate

• Internal tuition reimbursement and/or training policies, collective bargaining

agreements and labor contracts

• Dual trainee compensation during training

• Flexible scheduling to allow for training

• Dual trainee compensation upon training completion

See Sample

Application Timeline

Apply Award Setup Train Report

Grant Timeline

Apply Award Setup Train Report

Dual Training Grant Application

Application

1 application, 1 packet

Know training provider contact

Consult with PIPELINE Team

Check email

Setup tentative schedule if awarded

Application

Scoring Criteria

Review Committee

• Anonymous• State agencies, Grant administrators, K-12 Education, Higher Education,

Industries• Provided with RFA, scoring rubric, deadline of 2 weeks• Most common application feedback: Be clear and concise. Charts and graphs help

clarify the dual-training program.

See Template

Application

Scoring Criteria

60 Points

10 Points

10 Points

20 Points

Application

Letter of Intent• Thorough• Clear• Include visual documents

• degree, certificate, credential program• organizational structure

• OJT• Compensation• Opportunities

See Template

Application

Related Instruction Training Provider Selection Process• Fair, open, and competitive bidding• Document decision process• Start NOW• Only previous grantees with dual trainee populations who

are continuing their dual-training programs with the same training provider are exempt

See Template & Sample

Application

Top 5 Criteria for Selecting Training Provider1. Location2. Specific Program for occupation3. Program format (classroom, online, blended)4. Program Cost5. Program schedule (day, night, weekend)

Application

Minnesota Dual Training Grant Training AgreementThe Grantee/Employer agrees to the following (contingent upon notification of successful completion of a Dual Trainee Release Form):

• Work with the Related Instruction Training Provider to ensure curriculum aligns with validated PIPELINE Program competencies.

• Provide a list to the Related Instruction Training Provider of approved dual trainees

• Notify the Related Instruction Training Provider of any dual trainee’s ineligibility

• Promptly pay the invoiced amount for cost of training

See Template

Application

Applicable Applicants• Financial Review Process

• All Applicants• Annual revenue below $25,000,000 and choosing not to participate in 25% cost match

• Non-Governmental Organizations (Non-Profit)• Annual revenue under $50,000

• IRS Form 990• Annual revenue of $50,000 or more and less than $750,000

• IRS Form 990• Annual revenue of $750,000 or more

• Recent certified financial audit• Affirmative Action Certification

• Grant amount exceeds $100,000

See Template

Dual Training Grant Setup & Administration

Setup

Work Plan and Budget

See Template

Setup

Dual Trainee Form

https://www.ohe.state.mn.us/ssl/dtg/app.cfm

Setup

In addition, to Dual Trainee Form, Dual Trainees attending eligible RITP, must complete:

FAFSA to maximize financial aidwww.FAFSA.gov

or state financial aid application(undocumented students)https://www.ohe.state.mn.us/mPg.cfm?pageID=2065#instructions

Tuition/Fees – Dual Training Grant – Financial Aid = Amount owed by employee*Note: May have different impact for dual trainees receiving veteran educational benefits

Setup

Minnesota Statewide Longitudinal Education Data System (SLEDS) http://sleds.mn.gov/

• 181 participants (171 unique participants)

• 84% male, 14% female

• 77% full-time, 16% part-time at entry

• 81% retained at exit (33 participants)

• Average wage increase of $6.09 at exit

Setup

Orientation

• At grantee location before signing contract

• 2 to 3 hours in July, August, or September

• Grant administrators, OJT supervisors, and other leadership

• Dual trainees

• Tour

Setup

Contract

• Must sign contract before any dual training can begin under the Dual Training Grant

• Confer with appropriate parties about contract language

• Contract amendments are rare but possible

• Typically, lower overall grant amount

• On occasion, extend grant expiration date

Setup

ContractSTEP #1Go to SWIFT Website:https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?tab=SUP_GUEST

Please NOTE – Safari or Internet Explorer browser users may have problems when registering or viewing documents. Please clear your browser cache and/or use a different browser.

STEP #2Setup Vendor Registrationhttps://mn.gov/mmb/accounting/swift/vendor-resources/training/venderinfo.jsp

If you have issues with Vendor Registration, please contact the Department of Administration at (651) 201-8100, Option 1, Option 1.

STEP #3Request a User ID to Access the Supplier Portalhttps://www.mn.gov/mmb/assets/vnd-req-user-id-qrg_tcm1059-223254.pdf

STEP #4Once the contract is uploaded, you’ll receive an email to sign the contract.If you need assistance with signing, contact Carol in the OHE Accounting Office651-259-3956carol.nordstrom@state.mn.us

Grant Timeline

Apply Award Setup Train Report

Administration

Reimbursement• Invoice

• Documents from Training Provider

• Invoice

• Dual Trainee schedule and bill

• Proof of payment to Training Provider

• If books and materials purchased outside of Training Provider:

• Document requiring books and materials

• Receipt

• Proof of payment (if applicable, to dual trainee)

Double check Work Plan and Budget

See Template

Administration

Monitoring and Reporting

Monitoring required of all grantees with awards $50,000+

• December, January, and February

• What is working well? Any challenges? How can we help? Big ideas?

• To learn, not to audit

Reporting required of all grantees

• At end of contract, progress of dual-training model

Questions?

Employer & Training Provider Partnership

Employer & Training Provider Partnership

Please welcome Design Ready Controls:

Jessica LyonsHuman Resources Manager

John HackerVice President of Finance

Final Questions & Closing

Thank You

Jacquelynn Mol Sletten, Financial Aid Administrator, MN Office of Higher Education

jacquelynn.mol.sletten@state.mn.us

(651) 355-0609

http://www.ohe.state.mn.us/mPg.cfm?pageID=2160