Post on 13-Mar-2018
Microsoft Exchange Server 2010 Administrative Work
Copyright©2013hrinc.com.kh,Inc.
WITH AN INTRODUCTION BY Mr. EK Reatha
Wednesday,May22nd,2013
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Contents Organization Configuration ............................................................................................................................ 4
Mailbox ......................................................................................................................................................... 6
Database Management ............................................................................................................................... 6
Address Lists .............................................................................................................................................. 7
Offline Address Book .............................................................................................................................. 11
Retention and Archive ............................................................................................................................. 16
ClientAccess .............................................................................................................................................. 25
Outlook Web App Mailbox Policy .......................................................................................................... 26
Exchange ActiveSync Mailbox Policy .................................................................................................... 27
HubTransport .......................................................................................................................................... 28
Send Connectors ...................................................................................................................................... 29
Accepted Domain ..................................................................................................................................... 30
E-mail Address Policy ............................................................................................................................. 31
Transport Rules ........................................................................................................................................ 33
Journal Rules ............................................................................................................................................ 38
Server Configuration ..................................................................................................................................... 45
ClientAccess .............................................................................................................................................. 47
Enable Outlook Anywhere ....................................................................................................................... 47
Outlook Web App .................................................................................................................................... 48
Offline Address book distribution ........................................................................................................... 52
Recipient Configuration ................................................................................................................................ 54
Mailbox ....................................................................................................................................................... 58
Type of mailbox ....................................................................................................................................... 58
Configure group of room mailbox ........................................................................................................... 60
User mailbox properties ........................................................................................................................... 61
User mailbox policy ................................................................................................................................. 90
Upload picture to outlook ...................................................................................................................... 106
Recall or replace an email message that you sent .................................................................................. 109
Import PST file to Exchange server 2010 .............................................................................................. 111
Auto-Signature ....................................................................................................................................... 121
Active Directory Right Management Service ........................................................................................ 125
Apply Right Management Policy by using Transport Rules ................................................................. 126
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
TypeofDistributionGroup .................................................................................................................. 129
Distribution Group ................................................................................................................................. 129
Dynamic Distribution Group ................................................................................................................. 131
Toolbox.......................................................................................................................................................... 133
ConfigurationManagementTools ...................................................................................................... 134
MailFlowTools ....................................................................................................................................... 134
PerformanceTools ................................................................................................................................ 135
UnifiedMessagingTools ....................................................................................................................... 135
ConfigurationManagementTools ...................................................................................................... 136
Public Folder Management console ....................................................................................................... 136
Best practice analyzer ............................................................................................................................ 145
Mailflowtool .......................................................................................................................................... 149
Mail flow troubleshooter ........................................................................................................................ 149
Message tracking ................................................................................................................................... 150
Queue Viewer ........................................................................................................................................ 152
Tracking log explorer ............................................................................................................................. 152
Performancetool ................................................................................................................................... 153
Performance monitor ............................................................................................................................. 153
Performance Troubleshooter .................................................................................................................. 155
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
OrganizationConfigurationUsetheOrganizationConfigurationnodetomanagefederationsandorganizationrelationship.Youcanalsomodifytheconfigurationdomaincontrollerfromthisnode.
TheOrganizationConfigurationnodecontainsthefollowingsub‐nodes:
MailboxUsethisnodetomanageMailboxserverrolesettingsthatapplytoyourentire
organization.Youcanmaintainexistingorcreatenewaddresslists,managedcustomfolders,messagingrecordsmanagement(MRM)mailboxpolicies,andofflineaddressbooks(OABs).
ClientAccessUsethisnodetomanageClientAccessserverrolesettingsthatappliestoyourentireorganization.YoucanmaintainexistingorcreatenewExchangeActiveSyncmailboxpoliciesandOutlookWebAppmailboxpolicies.
HubTransportUsethisnodetomanageHubTransportserverrolesettingsthatappliestoyourentireorganization.Youcanmaintainexistingorcreatenewremotedomains,accepteddomains,e‐mailaddresspolicies,transportrules,journalrules,Sendconnector,globalsettings,andEdgesubscriptions.
UnifiedMessagingUsethisnodetomanageUnifiedMessaging(UM)serverrolesettingsthatapplytoyourentireorganization.YoucanmaintainexistingorcreatenewUMdialplans,UMIPgateways,UMmailboxpolices,andUMAutoAttendants.
WhenyouselecttheOrganizationConfigurationnode,thefollowingactionsareavailableeitherbyright‐clickingOrganizationConfigurationorbyusingtheactionpane.Term DefinitionModifyConfigurationDomainController
ClickModifyConfigurationDomainControllertoselectthedomaincontrollerthatyouwanttouseforserverandorganizationconfiguration.Formoreinformation.
NewFederationTrust
UsetheNewFederationTrustwizardtocreateanewfederationtrust.AfederationtrustestablishestrustwithWindowsLiveasaprerequisiteforenablingsharingofcalendarfree/busyinformationandcontactsbetweentwoExchangeorganizations,orallowinguserstosharewithexternalrecipients.Formoreinformation.
ManageFederation UsetheManageFederationwizardtoconfigurethefederationtrustandfederatedorganizationidentifier.ThefederatedorganizationidentifierspecifiestheaccepteddomainsinanExchangeServerorganizationthatareavailableforfederation.Onlyuserthathase‐mailaddresseswithdomainsconfiguredwiththefederatedorganizationidentifiercanparticipateinfederatedsharing.Thefirstdomainspecifiedwiththeorganizationidentifieriscalledtheaccountnamespace.Additionaldomainscansubsequentlybeaddedtotheorganizationidentifier.
Note:
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Thisactionisonlyavailablewhenafederationtrustisselectedintheresultpane.Formoreinformation.
NewOrganizationRelationship
UsetheNewOrganizationRelationshipwizardtodefineapartnershipforfederatedsharingwithanexternalExchangeorganization.ThepartnershipisdefinedbyspecifyingthedomainsconfiguredforfederatedsharingintheexternalExchangeorganization.Featurescanbeenabledforanorganizationrelationship,allowingyoutocontroltheinformationthatissharedwiththeexternalorganization.
ExportList ClickExportListtoopentheExportListdialogbox.Youcanusethisdialogboxtosavethelistofrecipientsintheresultpantoatextfile.ForinstructionsabouthowtousetheExportListfeature.
View ClickViewintheactionpanetomodifyhowobjectsaredisplayedintheconsoleandtorecordandviewtheExchangeManagementShellcommandsthatrunintheconsole.Thefollowingoptionsmayvarydependingonyourlocationintheconsoletree:
ViewExchangeManagementShellCommandLogClickViewExchangeManagementShellCommandLogtoviewtheShellCommandLogdialogbox.TheCommandLogallowsyoutoviewalltheShellcommandsthathavebeenexecutedintheconsole.Formoreinformation.
Add/RemoveColumnsClickAdd/RemoveColumnstoselectwhichcolumnsyouwanttodisplayintheresultpaneandtochangetheorder.Theavailablecolumnsdependonthenodethatyouselect.TheMMCautomaticallysavesyoursettings.Toreverttothedefaultcolumnview,clickRestoreDefaultsintheAdd/RemoveColumnsdialogbox.Formoreinformation.
VisualEffects ClickVisualEffectstosetthevisualeffectstobeneveronor
automatic.UsethevisualeffectssettingtoconfigurehowExchangewizardsaredisplayed.Ifyourconnectionisslowwhenrunningwizards,youcanincreaseperformancebyturningoffvisualeffects.UsetheAutomaticsettingtohavetheconsoledetectifyoursystemshouldhavevisualeffectsturnedonoroff.
SaveCurrentFilterasDefaultClickSaveCurrentFilterasDefaulttomaketheexistingfilterthedefaultfilterfortheserverslistedintheresultpan.
CustomizeClickCustomizetoselecttheconsolecomponentsandsnap‐instodisplayorhide.Thesesettingsapplytotheentireconsole.
Refresh ClickRefreshtorefreshtheinformationdisplayedintheresultpane.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
MailboxUsethisnodetomanageMailboxserverrolesettingsthatapplytoyourentireorganization.Youcanmaintainexistingorcreatenewaddresslists,managedcustomfolders,messagingrecordsmanagement(MRM)mailboxpolicies,andofflineaddressbooks(OABs).
DatabaseManagementExchangeServer2010isavailableasStandardEditionandEnterpriseEdition.TheStandardEditionissupportedonlyfivedatabases.However;TheEnterpriseEditioncansupportuptoone‐hundredmailboxdatabases.
CreateDatabaseYoucancreateMailboxDatabaseusingeithertheEMCortheEMS.TheproceduretocreateMailboxDatabaseinEMCisasthefollowing:
- Intheconsoletree,clickMailboxunderOrganizationConfiguration.- IntheActionpane,clickNewMailboxDatabase.- Ontheintroductionpageofthenewmailboxdatabasewizard,typethenameforthenew
databaseinthemailboxdatabasenamebox.
ChangeDatabasePath
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Bydefaultafteryoucreatenewmailboxdatabaseitspathislocatedin“C:\ProgramFiles\Microsoft\ExchangeServer\V14\Mailbox”.Bytheway,youcanchangethemailboxdatabasepathtothepartitionwhereyouarepreferredeitherinlocaldriveorexternalharddisk.YoucanchangemailboxdatabasepathbyusingtheNewMailboxWizardfromExchangeManagementConsole(EMC).ToruntheNew‐MailboxWizard,performthefollowinggeneralsteps:
- OpentheEMCandnavigatetothemailboxsub‐nodeinOrganizationConfigurationnode.- InResultPane,Rightclickonthemailboxdatabasewhichyouwanttochangepath.- InDatabasefilepath,pastethenewpath.
AddressListsAnaddresslistisacollectionofrecipientandotherActiveDirectoryobjects.Eachaddresslistcancontainoneormoretypesofobjects(forexample,users,contacts,groups,publicfolders,androomandequipmentresources).Youcanuseaddressliststoorganizerecipientsandresources,makingiteasiertofindtherecipientsandresourcesyouwant.Addresslistsareupdateddynamically.Therefore,whennewrecipientsareaddedtoyourorganization,they'reautomaticallyaddedtotheappropriateaddresslists.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
CreateAddressListYoucancreatetheaddresslistbyusingExchangeManagementConsole.InOrganizationConfigurationnodeselectonMailboxsub‐node
- RightclickonResultpane,ClickonNewAddressList…- IntheNewAddressListwizardpage,typenameofyourAddressListinnamebox.- TypethenameinDisplayNamebox.
- InFilterSettings,BrowsetotheOUinActiveDirectorywhereyouwanttoapplytheaddress
listfor.ItmeansthattheentireuserinthisOUwillbedisplayedmailaddressinthisaddresslistgroup.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Astheresultinoutlook2010,whenIcreateanewmail,ifIselectAddressBookandchoosethecurrentlynewAddressListthatwejustcreated.YouwillseetheaddresslistinaddressbookwillretrieveonlythemailaddressinthatOU.
HideAddressListBydefaulttheaddresslistisvisibletoeveryonewhoisintheorganizationofyourExchangeServer2010.Butyoucanhidebyassigningthepermissiontowhomyoudonotwantthemtoseethespecificaddresslist.ByusingADSIEditinActiveDirectoryyoucanconnecttotheExchangeconfigurationserviceandassignthepermissionbyallowordeny.Youcandoitbyfollowingthebelowscenario:
- InAD,clickStart>AdministrativeTools>ADSIEdit- RightclickonADSIEdit,in“Selectawell‐knownNamingContext”optionof“Connection
Setting”youneedtoscrolldownandthenselect“Configuration”- Expand:Configuration>CN=Configuration,DC=…,DC=..>CN=Services>CN=Microsoft
Exchange>CN=Global>CN=AddressListContainer>Rightclickonthecontainerthatyouwanttohideandthenselect“Properties”
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Forthisscenarioinordertohidetheaddresslistfromtheotherinyourorganization,youcanassignthepermissiontodemyforauthenticationUsersas“Read=Deny”and“Openaddresslist=Deny”
- Inoutlook2010,theauthenticationuserinyourActiveDirectorywillbenotabletoseeyour
addresslistthatyoujustdenyfromthem.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
OfflineAddressBookTheofflineaddress‐book(OAB)isacopyoftheExchangeaddressbookthattheusercandownloadviatheirOutlookclient.Itismainlyusedtoallowaccesstotheaddressbookwhentheuserisdisconnectedfromthenetworkorisincachedmode.
CreateOfflineAddressBookTheofflineaddress‐book(OAB)isacopyoftheExchangeaddressbookthattheusercandownloadviatheirOutlookclient.Itismainlyusedtoallowaccesstotheaddressbookwhentheuserisdisconnectedfromthenetworkorisincachedmode.
- InConsoleTree,clickmailboxsub‐nodeinOrganizationConfigurationnode.- InActionpane,ClickNewOfflineAddressBook.- Typethenameinnamebox.
- InDistributionPoints,addtheOAB(DefaultWebSite).
- SetthenewofflineaddressbookasDefault.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- RemovethedefaultOfflineaddressbookExchange2010.
- ApplytheOfflineaddressbooktothemailboxdatabase.
- SelectthescheduletoupdatetheofflineaddressbookofyourExchangeServer2010.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- UpdatingthedatabaseifyouhavesomethingchangeinyourMailboxDatabase.
- InExchangeServer2010,gotorunandthentype“services.msc”inordertorestartMicrosoft
ExchangeFileDistribution.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Finally,typeiisresetincommandprompt
- Openyouroutlook2010andthenun‐plugyournetworkcable,youwillnotbeabletoretrieve
anye‐mailaddresslistfromyourExchangeServer,becauseyouroutlook2010isdisconnectfromExchangeServer.
- Openyouroutlook2010,clickonFile>Infor>AccountSettings>DownloadAddressBook…
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Backagain,youcandisconnectyournetworkcable,butyoustillcanretrieveyourexchange
mailaddress.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
RetentionandArchive
DefaultRetentionandArchiveAsadministrator’s,wecancontrolthelengthoftimethatusersareallowedtokeepitemsintheirprimarymailbox.ThisisanextensionoftheManagementFolder’sfeaturefromExchange2007.In2007however,usershadtoplaceemailsincertainfolders,beitinbox,oracreatedfolder,sothatthepolicieswereenactedproperly.2010usestheconceptofRetentionPolicy’saswellasRetentionPolicyTag’stoenforcethesesettings.
RetentionPolicyTagsareclassificationsthataresetforafolderoratypeofitem.ForinstanceyoucancreateaRetentionPolicyTagfortheinbox,andsetittoarchiveanythingover90days.YoucouldalsosetaRetentionPolicyTagforanycalendaritemover180daystodeleteandnotarchive.
Youwouldthengroupthistag’sintoaRetentionPolicy,whichwouldthenbeappliedtoamailbox.
Bydefault,Exchange2010comeswithtworetentionpolicies,DefaultArchivePolicy,andArbitration.
TheDefaultArchivePolicycomeswithpredefinedtags:
- Personalnevermovetoarchive- Personal1yearmovetoarchive- Personal5yearmovetoarchive- Default2yearmovetoarchive
Youcancheckthesesettingsbyenteringthefollowingpowershellcommand:
Get‐RetentionPolicy*default*|fl
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
RetentionpolicyformovingtoarchiveYoucancreatetheRetentionPolicyTagsandpoliciesbyusingExchangeManagementConsole(EMC).
RetentionPolicyTags:
- SelectmailboxunderOrganizationConfigurationnode- Select“RetentionPolicyTags”- RightclickonresultpaneandthenclickNewRetentionPolicytags- Naming“TagName”- Select“TagType”
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
RetentionPolicies:
- SelectmailboxunderOrganizationConfigurationnode- Select“RetentionPolicies”- RightclickonresultpaneandthenclickNewRetentionPolicy- Namingthepolicy- AddRetentiontagtoRetentionPolicy
- SelectMailboxestowhichthisretentionpolicyapplies.Oryoucanalsoapplytheretention
policytomailboxesatalatertime.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- OpenExchangeManagementShell(EMS).Typecmdlet“Get‐Mailbox|Start‐
ManageFolderAssistant”toforcethesetting.
ApplyRetentionPolicyTagtotheselectingMessage:
- YouseetheAssignPolicyisaddedtotheMicrosoftOutlookandthenyoucanselectanyretentionpolicytagwhateveryouwant.Youseeonlypolicytagwhichappliedtoyourmailboxes.
ApplyRetentionPolicyTagtoallmessages:
- OpenMicrosoftOutlook- SelectAccountSettinginNavigationPane- Click“SetFolderPolicy”inAssignPolicy
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Click“Policy”- ChoosetheRetentionPolicytag
- Youseeallmessagesinyouroutlookareassignedautomaticallytotheretentionpolicytag.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Retentionpolicyfordeleting
RetentionpolicyformanuallydeleteTheretentionpolicyisnotonlyallowingyoutomovetheoldmessagestoarchivebutyoucansetthepolicytodeleteitforpermanentlyorrecoverabledelete.Thisscenariowillguideyouthesteptoassignretentionpolicyforpermanentlydeletemessages.RetentionPolicyTag:
- OpenMicrosoftExchangeManagementConsole(EMC)andthenselectMailboxinOrganizationConfiguration.
- Select“RetentionPolicyTags”- RightclickinResultPaneandthencreateRetentionPolicyTags
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
RetentionPolicies:
- Under“Mailbox”inOrganizationConfigurationnode- Select“RetentionPolicies”tapeandthenrightclickontheresultpane- CreateNewRetentionPolicy- Assigntagstothepolicy
- OpenMicrosoftExchangeManagementShell(EMS).Type“Get‐Mailbox|Start‐
ManageFolderAssistant”toforceupdate.
- Inoutlook2010byselectingon“AssignPolicy”,youcanseethenewretentionpolicytagwhich
isusingforpermanentlydeletemessagesfromyououtlook.
- Afterweappliedtheretentionpolicytothee‐mailalready,youwillseethemessagedisplayon
theretentionpolicymessagetotellyouabouttheactionofthispolicyonyoure‐mail.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
RetentionpolicyfordeletingonspecificitemThisscenarioyouwillseethewaytodeletealle‐mailinJunkE‐mailpermanentlybyusingretentionpolicy.YoucanuseMicrosoftExchangeManagementConsoletoperformthis.
- Under“Mailbox”inOrganizationConfigurationnode,Selecton“RetentionPolicy”- RightClickonresultpaneandthencreatenewretentionpolicy- NamethenewRetentionpolicy- In“TagType”,Select“JunkE‐mail”,(Itmeansthatthisnewretentionpolicywillapplyonlyto
theJunkE‐mailiteminyouroutlook.)- Assigntheageforretentionpolicy- Select“Actiontotakewhentheagelimitisreached”
- Select“RetentionPolicies”Tapeandthenrightclickonresultpane- Selecttheexist“Retentionpolicy”ifyouwanttocombineretentionpolicy- Addthenewretentionpolicytag
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- OpenMicrosoftExchangeManagementShell(EMS).Type“Get‐Mailbox|Start‐
ManagedFolderAssistant”
- OpenMicrosoftOutlook,allthemessagesinJunkE‐mailisappliedbyretentionpolicyto
permanentlydelete.
ClientAccess
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
OutlookWebAppMailboxPolicyOWA(OutlookWebApp)canallowyoutoreadyoure‐mailbyusingwebbrowser.Bytheway,ExchangeServer2010hasthefeaturetorestrictontheOWAaccessbyblockingonanyextensions.
BlockMP3inOWAInthisscenario–youneedtoblock.mp3inOWAthatwillberestrictedtoanye‐mailaccounttoplaymusicwith.mp3extensiononOWA.YoucanuseExchangeManagementConsoletoperformthistask.
- In“”ClientAccess”under“OrganizationConfiguration”,select“OutlookWebAppMailboxPolicies”
- Rightclickontheresultpane,CreateNewOutlookWebAppMailboxPolicy
- Rightclick“BlockMP3”>Propertise>PublicComputerfileAccess>Block>Removeany
extensionandthenkeeponly.mp3
- In“Mailbox”Under“RecipientConfigurationnode”- RightclickonmailboxwhichyouwanttoapplytheOutlookWebAppMailboxPoliciesandthe
thechooseperpertise.- Select“MailboxFeatures”,Select“OutlookWebApp”>Propertise- InOutlookWebAppPropertise,browsetotheOutlookWebAppMailboxPolicies.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
ExchangeActiveSyncMailboxPolicy
UnderstandingExchangeActiveSyncExchangeActiveSyncisthefeaturethatallowsyoutoconnectyourmobilephonetocommunicationwithExchangeServer.Formoredetailyoucangotobellowlink:
http://technet.microsoft.com/en‐us/library/bb123484%28v=exchg.141%29.aspxDenyBrowserinActiveSync ThisscenarioyoucandenybrowserinActiveSync:
- In“ClientAccess”under“OrganizationConfiguration”,CreatenewExchangeActiveSyncMailboxPolicies
- Doubleclickandgoto“DeviceApplications”- Uncheckon“Allowbrowser”
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- ClickonMailboxunderRecipientConfigurationnodeandthenapply“ExchangeActiveSync
MailboxPolicies”tothemailboxuser.
HubTransportDeployedinsideyourActiveDirectoryforest,theHubTransportserverrolehandlesallmailflowinsidetheorganization,appliestransportrules,appliesjournalingpolicies,anddeliversmessagestoarecipient'smailbox.MessagesthataresenttotheInternetarerelayedbytheHubTransportservertotheEdgeTransportserverrolethat'sdeployedintheperimeternetwork.MessagesthatarereceivedfromtheInternetareprocessedbytheEdgeTransportserverbeforethey'rerelayedtotheHubTransportserver.Ifyoudon'thaveanEdgeTransportserver,youcanconfiguretheHubTransportservertorelayInternetmessagesdirectlyorutilizeathird‐partysmarthost.YoucanalsoinstallandconfiguretheEdgeTransportserveragentsontheHubTransportservertoprovideanti‐spamandantivirusprotectioninsidetheorganization,althoughthisisn'trecommended.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
YoucaninstalltheHubTransportserverroleonthesamehardwarewithanyotherinternalserverroleoronaserverthat'sdedicatedtotheHubTransportserverrole.YoumustdeployaHubTransportserverroleineachActiveDirectorysitethatcontainsaMailboxserverrole.DeployingmorethanoneHubTransportserverpersiteprovidesredundancy.WhenyouinstallmorethanoneHubTransportserverinanActiveDirectorysite,theconnectionsaredistributed.
SendConnectorsSendconnectorsareconfiguredoncomputersthatarerunningMicrosoftExchangeServer2010andthathavetheHubTransportserverroleorEdgeTransportserverroleinstalled.TheSendConnectorrepresentsalogicalgatewaythroughwhichoutboundmessagesaresent.TocreatetheSendConnectorinExchangeServer2010:‐In“HubTransport”underOrganizationConfigurationnode‐Select“SendConnectors”,Rightclickonresultpane‐CreateNewSendConnector
- Select“Network”,Choose“UsedomainnameSystem(DNS)“MX”recordstoroutemail
automatically”
- Click“SourceServer”andthenaddyourexchangeServer
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
AcceptedDomainAnaccepteddomainisanySMTPnamespaceforwhichaMicrosoftExchangeServer2010organizationsendsorreceivesemail.AccepteddomainsincludethosedomainsforwhichtheExchangeorganizationisauthoritative.AnExchangeorganizationisauthoritativewhenithandlesmaildeliveryforrecipientsintheaccepteddomain.AccepteddomainsalsoincludedomainsforwhichtheExchangeorganizationreceivesmailandthenrelaysittoanemailserverthat'soutsidetheorganizationfordeliverytotherecipient.
Note:Youneedtoaccepteddomainwhileyouhavemultipledomainsinyourexchangeserver2010.Createmultipledomains:
- OpenMicrosoftExchange2010ManagementConsole- Select“HubTransport”underOrganizationConfigurationnode- Select“AcceptedDomain”- Rightclickonresultpane,andthenCreateNewAcceptedDomains- NamingtheNewAcceptedDomain- In“AcceptedDomain”Option,givethenewdomainthatyouneed
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- HereisMicrosoftExchangeServer2010hastwodifferentdomains.
E‐mailAddressPolicyAccepteddomainandE‐mailaddresspoliciesbothofthemarenearlyworkingaltogetherinExchangeServer2010.StepbysteptoconfigureE‐mailAddressPolicies:
- Select“HubTransport”underOrganizationConfiguration- Select“E‐mailAddressPolicies”- Inresultpane,rightclickandCreateNewE‐mailAddressPolicy- Namingthepolicy- Selecttherecipientcontainerwhereyouwanttoapplythefilter
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- SelecttheSMPTE‐Mailaddress
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- HerearetheE‐mailaddresspoliciesthatapplytodifferentAcceptedDomaininExchangeServer2010
TransportRulesInMicrosoftExchangeServer2010,transportrulesallowyoutoapplymessagingpoliciestomessagesinthetransportpipeline.Actionssuchasredirectingamessageoraddingrecipients,rights‐protectingmessages,andrejectingorsilentlydeletingamessagecanbetakenonmessagesthatmatchtheconditionsandnoneoftheexceptionsdefinedintherule.
RejectMessagefromExternal
CreatemailcontactYoucancreatemailcontactbyfollowingstep:
- Select“MailContact”underRecipientConfiguration- RightClickontheresultpane,CreateNewMailcontact- Addresse‐mailcontacttotheexternale‐mail
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
CreateandapplyHubTransportRuleTocreatethetransportruleinExchangeServer2010,youcancreateitbyusingExchangeManagementConsole(EMC).
- Select“HubTransport”under“OrganizationConfiguration”- Select“TransportRules”,rightclickontheresultpane- CreateNewTransportRules- Namingthenewrule
- InStep1of“Condition”,tick“fromPeopleandSenttopeople”- InStep2of“Condition”,applyruletomessagesfromandsendto
- InStep1of“Actions”,Select“Deletethemessagewithoutnotifyinganyone”- InStep2of“Action”,Applyruletomessagesfromandsentto
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- ThenewTransportRuleiscreatedandapplied
- Thisnewe‐mailmessagewillbedeletewithoutnotifyingtothesender,becausethissenderis
meettothetransportrulepolicyinexchangeserver2010.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Blocksendse‐mailfrominternaltointernalThewaytoblocke‐mailfrominternaltointernal,youcanusingtransportruleinHubTransporttoperformitaswell.Youcanfollowthefollowingstep:
- InStep1of“Condition”,tickfrompeopleandsenttopeople- InStep2of“Condition”,Applyruletomessagesfrom…andsentto…
- Instep1of“Action”,ticksendrejectionmessagetosenderwithenhancedstatuscode- Instep2of“Action”,tickApplyruletomessagefrom…andsentto…
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Theruleiscreatedandapplied.
- Youcanseethewarningmessagesendbacktoyouwhileyourmailboxisappliedtotherule
thatdonotallowyoutosende‐mailthespecificmailboxthatrestrictyouinthetransportrule.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Blocksendse‐mailfrominternaltoexternalToblocke‐mailfrominternaltoexternal,youstillcouldapplyitbyusingtransportruleinexchangeserver2010.Thisscenarioyoucancompleteitbythisstep:
- SelectHubTransportunderOrganizationConfigurationnode- Createrule- Completethreestep(Condition,ActionandException)
- Hereisthewarningmessagebacktothesenderwhileshe/hetriestosende‐mailtothe
specificmailaccountthathasrestricted.
JournalRulesJournalingcanhelpyourorganizationrespondtolegal,regulatory,andorganizationalcompliancerequirementsbyrecordinginboundandoutbounde‐mailcommunications.Whenplanningformessagingretentionandcompliance,it'simportanttounderstandjournaling,howitfitsinyourorganization'scompliancepolicies,andhowMicrosoftExchangeServer2010helpsyousecurejournaledmessages.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Createandapplyjournalruletosinglemailbox
ApplyforallmessagesforsinglemailboxCreatejournalrule:
- UnderOrganizationConfigurationnode,selectHubTransportsub‐node- Rightclickonresultpane,CreateNewJournalRule- Namingtherule- Set“SendJournalreportstoe‐mailaddress”(Themailboxthatwillreceiveacopyofreport)- Set“Journalmessagesforrecipient”
Testingtosendmailfrominternaltointernale‐mailaddress:
- OpenMicrosoftOutlookandtesttosende‐mailbyusinge‐mailaddressthattheexchangeadministratorappliestheruletotrackingrecord.
- Hereisane‐mailthatthejournalrulereportedthee‐mailmessagetothetrackingmail.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Hereisthesamemessagethattherecipientgotfromthesender
Testingtosende‐mailinternaltoexternal:
- OpenMicrosoftOutlookandthentestingtosende‐mailfromthesenderwhowasassignedthejournalruletotrackingon.
- Hereisane‐mailthatyoureceivedfromexchangeserver
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Themessagewasreportedtothetrackinge‐mailaccountbyjournalruleinMicrosoftExchangeServer2010.
ApplyforinternalmessageonlyCreatejournalrule:
- Select“HubTransport”underOrganizationConfigurationnode- RightClickontheresultpane,CreateNewJournalRule- NamingtheNewRule- Sete‐mailaddressin“SendJournalreportstoe‐mailaddress”- Sete‐mailaddressin“Journalmessagesforrecipient”
Applyforexternalmessagewithanexternalsenderorrecipient
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Applytransportrulefortrackingonexternale‐mailpurpose:
- OpenMicrosoftExchangeManagementShell(EMS).- In“HubTransport”underOrganizationConfigurationnode,Rightclickonresultpane- CreateNewTransportRule- In“SendJournalreportstoe‐mailaddress”,browsethee‐mailaddressofpersonwhomgeta
copyofmessagereport- In“Journalmessageswithanexternalsenderorrecipient”,browsetothee‐mailaddressthat
willmakeatrackingon.
- Sendinge‐mailfromthee‐mailaccountwhoistrackingon.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Acopyofe‐mailissenttothee‐mailaccountwhomcontrolthetracking
- Theoutsiderecipientthatgettingane‐mailfromexchange.
CreateandapplyjournalruletomailboxdatabaseInthepreviousstepwehavediscussalreadyaboutthejournalrulethatapplytothesinglemailboxaccount.Inthisscenario,youwillseehowtoapplyjournalruletothemailboxdatabasethatwillapplytoallmailboxaccountindatabase.Followingthissteptocompletethetask:
- OpenExchangeManagementConsole- Select“Mailbox”underOrganizationConfiguration- Select“DatabaseManagement”- Inresultpane,selectthedatabasethatyouwanttoapplyjournalrule- RightClickthedatabase- Propertise- In“Maintenance”tape,Tick“JournalRecipient”andthenbrowsetothemailboxthatyouwant
totrackingon.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- OpenExchangeManagementShell(EMS).Andthentype“Get‐MailboxDatabase–Identify
“Database_Name”|Get‐Mailbox”toviewalltherecipientmailboxesthatapplythejournalrule.
- Sendinge‐mailfrommailboxaccountthatwastrackedbyjournalrule.
- Sendinge‐mailfrommailboxaccountthatwastrackedbyjournalrule.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Thesearethemessagesthatgotacopyfromthejournalrule
ServerConfigurationThenodesthatappearunderServerConfigurationshowonlytheMicrosoftExchangeserversthathaveaspecificserverroleinstalled.TheServerConfigurationnodecontainsthefollowingsub‐nodes:
MailboxUsethisnodetomanagethefeaturesofMailboxservers,includingviewingthepropertiesofdatabasecopies.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
ClientAccessUsethisnodetomanagethefeaturesofClientAccessservers,includingPOP3andIMAP4,ExchangeActiveSync,OutlookWebApp,theExchangeControlPanel,andofflineaddressbook(OAB)distribution.
HubTransportUsethisnodetomanagethefeaturesofHubTransportserverandreceiveconnectors.
UnifiedMessagingUsethisnodetomanagethefeaturesofUnifiedMessaging(UM)servers,includingenablinganddisablingUM.
WhenyouselecttheServerConfigurationnode,thefollowingactionsareavailableeitherbyright‐clickingServerConfigurationorbyusingtheactionpane.
ModifyConfigurationDomainController
ClickModifyConfigurationDomainControllertoselectthedomaincontrollerthatyouwanttouseforserverandorganizationconfiguration.
ExportList
ClickExportListtoopentheExportListdialogbox.Youcanusethisdialogboxtosavethelistofrecipientsintheresultpanetoatextfile.
View
ClickViewintheactionpanetomodifyhowobjectsaredisplayedintheconsoleandtorecordandviewtheExchangeManagementShellcommandsthatrunintheconsole.Thefollowingoptionsmayvarydependingonyourlocationintheconsoletree:
ViewExchangeManagementShellCommandLogClickViewExchangeManagementShellCommandLogtoviewtheShellCommandLogdialogbox.TheCommandLogallowsyoutoviewalltheShellcommandsthathavebeenexecutedintheconsole.Formoreinformation.
Add/RemoveColumnsClickAdd/RemoveColumnstoselectwhichcolumnsyouwanttodisplayintheresultpaneandtochangetheorder.Theavailablecolumnsdependonthenodethatyouselect.TheMMCautomaticallysavesyoursettings.Toreverttothedefaultcolumnview,clickRestoreDefaultsintheAdd/RemoveColumnsdialogbox.
VisualEffectsClickVisualEffectstosetthevisualeffectstobeneveronorautomatic.UsethevisualeffectssettingtoconfigurehowExchangewizardsaredisplayed.Ifyourconnectionisslowwhenrunningwizards,youcanincreaseperformancebyturningoffvisualeffects.UsetheAutomaticsettingtohavetheconsoledetectifyoursystemshouldhavevisualeffectsturnedonoroff.
SaveCurrentFilterasDefaultClickSaveCurrentFilterasDefaulttomaketheexistingfilterthedefaultfilterfortheserverslistedintheresultpane.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
CustomizeClickCustomizetoselecttheconsolecomponentsandsnap‐instodisplayorhide.Thesesettingsapplytotheentireconsole.
Refresh
ClickRefreshtorefreshtheinformationdisplayedintheresultpane.
ClientAccessUsethisnodetomanagethefeaturesofClientAccessservers,includingPOP3andIMAP4,ExchangeActiveSync,OutlookWebApp,theExchangeControlPanel,andofflineaddressbook(OAB)distribution.
EnableOutlookAnywhereInMicrosoftExchangeServer2010,theOutlookAnywherefeature,formerlyknownasRPCoverHTTP,letsclientsthatuseMicrosoftOfficeOutlook2010,Outlook2007,orOutlook2003connecttotheirExchangeserversfromoutsidethecorporatenetworkorovertheInternetusingtheRPCoverHTTPWindowsnetworkingcomponent.ToenableOutlookAnywhereinExchangeServer2010:
- OpenExchangeManagementConsole(EMC)- Select“ClientAccess”under“ServerConfigurationnode”- InResultPane,SelectyourExchangeServerandRightClick>EnableOutlookAnywhere
- Thewizardpageisdisplayed,givetheExternalhostnameforyourOutlookAnywhere- ChooseClientauthenticationmethod
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
OutlookWebAppBydefault,whenyouinstalltheClientAccessserverroleonacomputerthat'srunningMicrosoftExchangeServer2010,youenableOutlookWebApp.MicrosoftOfficeOutlookWebAppletsyouaccessyourExchangemailboxfromalmostanyWebbrowser.
InternalandExternalURLYoucanenabletheinternalandexternaladdressofyourOutlookWebApp(OWA)accordingtoyourprefer.YoucangivethedifferentURLforinternalandexternaladdressofyourOWA.FollowthebelowsteptoconfiguretheinternalandexternalURLinyourExchangeServer2010:
- OpenExchangeManagementConsole(EMC)- SelectClientAccessunder“ServerConfigurationnode”- InResultpane,selectyourExchangeServerandrightclick>properties- Under“General”tape,assigntheInternalURLandExternalURL
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
AuthenticationonOutlookWebAppOutlookWebApp(OWA)isthewebmailinterfaceforExchangeServer2010.MostofyouwillalreadybefamiliarwiththeacronymOWAfrompreviousversionsofExchangeServerwherewebmailwasnamedOutlookWebAccess.
OutlookWebAppishostedontheClientAccessServerroleforExchangeServer2010andintegratedwithIIS7.TheOWAURListypicallysomethinglikethis:
ExchangeServer2010OutlookWebAppAuthenticationTypes
TherearefourauthenticationmethodsavailableforExchangeServer2010OWA.Theyare:
IntegratedAuthentication–thisallowsdomainuserswhoareloggedontodomaincomputerstoautomaticallylogontoOutlookWebApp.ThisisusefulforinternalOutlookWebAppaccessasitsimplifiesthelogonprocessfordomainusers(theydon’tneedtologononcetothecomputerandthenasecondtimeforOWA).HoweverIntegratedAuthenticationisnotsuitableforremoteaccessbypeopleusingnon‐domainmembercomputers,orpeoplewhoareconnectingviaproxyservers.
BasicAuthentication–thisusestheHTTPprotocoltosendthelogoncredentialstotheserver.Becausethecredentialsaresent“intheclear”theuseofSSLishighlyrecommendedforsecuringthem.Also,becauseBasicAuthenticationcredentialscanbecachedinwebbrowsersitisrecommendedtouseanadditionalauthenticationfactor(egaone‐timepasswordfromatoken)to
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
preventunauthorizedaccessfrompublickioskcomputersusingthecachedcredentials.
DigestAuthentication–thismethodsolvestheproblemwithBasicAuthenticationwherecredentialsaresent“intheclear”bysendingahashedpasswordinstead.DigestAuthenticationalsoworksthroughaproxyserverunlikeIntegratedAuthentication.HoweverDigestAuthenticationdoeshavesomeotherconfigurationrequirements,suchastheuseofreversibleencryptionforpasswordstorageinActiveDirectory.Thesemaymakeitanundesirableoptionformanyorganiztions.
Forms‐BasedAuthentication–thismethodusesasign‐inwebpageontheservertocollectlogoncredentials.aswithBasicAuthenticationtheuseofSSLwithForms‐BasedAuthenticationishighlyrecommendedtoprotecttheusercredentials.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Forms‐BasedAuthenticationhasthreeadditionalconfigurationoptionsforhowtheusercredentialsaresubmitted.
Domain\Username–usersentertheircredentialsintheformatDomain\Username,usingeithertheNETBIOSorFQDNforthedomainname.
UserPrincipalName(UPN)–ifthisoptionischosenonlyuserswhohaveaUPNspecifiedthatmatchestheiremailaddresswillbeabletologontoOutlookWebApp.
UsernameOnly–withthisoptiontheExchangeadministratorspecifiesadefaultdomainforOWAlogons,andusersinthatdomaincanlogonwithusernameonly.UsersinotherdomainsmuststilluseDomain\Username.
ConfiguringOutlookWebAppforForms‐BasedAuthentication
InthisexampletheExchangeServer2010OWAvirtualdirectoryisbeingconfiguredforForms‐BasedAuthentication.
UsingtheExchangeManagementConsolenavigatetoServerConfiguration‐>ClientAccess,andchoosetheserveryouwishtoconfigure.SelecttheOutlookWebApptab,thenright‐clicktheOWAvirtualdirectoryandchooseProperties.
- Select“Useforms‐basedauthentication”- Select“Usernameonly”- LogonDomain,browsetothedomain
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
SegmentationSegmentationletsyouenableanddisablefeaturesthatareavailabletousersintheversionofMicrosoftOfficeOutlookWebAppreleasedwithMicrosoftExchangeServer2010.Bydefault,anymail‐enableduserinyourExchange2010organizationcanaccesstheirmailboxusingOutlookWebApp.Dependingontheneedsofyourorganization;youcanusesegmentationtodothefollowing:
RestrictaccesstoOutlookWebAppforspecificusers. ControlaccesstocertainOutlookWebAppfeaturesforspecificusers. DisableanOutlookWebAppfeaturecompletely.
ThisscenarioyoucandisableorenableanyfeaturethatneedstorestrictinOutlookWebApp(OWA).
PublicComputerFileAccessFormoredetail,youcangotothepreviousstepinBlockMP3inOWAonpage23.
OfflineAddressbookdistribution
DefaultRollingInterval
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- OpenEMC‐>ServerConfiguration‐>ClientAccess‐>ClickontheClientServerontheRightpanel
- InthebottommenuselecttheOfflineAddressBookDistributionandgotopropertiesbyright
clickonthedefaultOAB.
- IntheGeneralTabyoucanconfigurethePollinginterval.ThePollingintervalistheintervalOABchecksifthereareupdatesintheAddressBook.Ifyouneedtochangethisjusttypeanewnumberandclickapply.
- ChangethePollinginternalto1oranynumberasyouareprefertomakeanupdatingonyou
OfflineAddressBook(OAB).
- RightClickonGlobalOABandselectupdate.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Gotosearchtype“services.msc”andthenrestarton“MicrosoftExchangeFileDistribution”
- UpdateIIS,bytypecommand“iisreset”
RecipientConfigurationUsetheRecipientConfigurationnodeforseveralrecipientmanagementtasks.Specifically,youcanviewtherecipientsinyourMicrosoftExchangeServer2010organization,createnewrecipients,andmanageexistingmailboxes,mailcontacts,mailusers,anddistributiongroups.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Tofocusonasetofitemsintheresultpanethathavespecificattributes,youcanuseavarietyofexpressionstofilterthelist.
TheRecipientConfigurationnodecontainsthefollowingsub‐nodes:
MailboxUsethisnodetomanagemailboxes,users,andresourcemailboxes(resourcemailboxesincluderoomandequipmentmailboxes).Youcancreatenewmailboxesandremove,disable,ormoveexistingmailboxes.Youcanalsoconfiguremailboxproperties,enableanddisableUnifiedMessaging(UM),andmanagemobiledevices.
DistributionGroupUsethisnodetomanagemail‐enableddistributiongroups(whichincludesecuritygroups)anddynamicdistributiongroups.Youcancreatenewdistributiongroups,andremove,disable,orconfigureexistingdistributiongroups.
MailContactUsethisnodetomanagemailcontactsandmailusers.Youcancreate,delete,orconfiguremailcontactsandmailusers.
DisconnectedMailboxUsethisnodetoviewandconnectdisconnectedmailboxes.
Note:Disconnectedmailboxesareretainedbasedontheconfiguredmailboxdatabaselimits.Youseeonlythemailboxesthathavebeendisconnectedwithintheretentionperiodthatisspecifiedforthemailboxdatabase.
MoveRequestUsethisnodetomanagemailboxmoverequests.
WhenyouselecttheRecipientConfigurationnode,thefollowingactionsareavailableeitherbyright‐clickingRecipientConfigurationorbyusingtheactionpane.
ModifyRecipientScope
ClickModifyRecipientScopetoopentheRecipientScopedialogboxbox.
Changingtherecipientscopechangesthenumberofrecipientsthataredisplayedintheresultpane.Therecipient‐specificdialogboxeswithinvariouswizardsandpropertypagesalsoworkwithinthesamescope.
Youcansetthescopetoincludeallrecipientsintheforestorlimitittoallrecipientsinaspecificorganizationalunit(OU).TherecipientscopeallowsadministratorstofocusonallrecipientsthatareinaspecificlocationinActiveDirectoryDomainServices(ADDS).Selectingalimitedrecipientscopereducesthenumberofrecipientsthatarereturned,andconsequentlyimprovestheperformanceoftheExchangeManagementConsole.
ModifytheMaximumNumberofRecipientstoDisplay
ClickModifyMaximumNumberofRecipientstoDisplaytoopentheMaximumNumberofRecipientstoDisplaydialogbox.Youcanusethisdialogboxtosetthemaximumnumberofrecipientstodisplayintheresultpane.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Bydefault,amaximumof1,000recipientsisdisplayed.Increasingthisvaluecanbebeneficialinlargeenvironments.However,increasingthevaluealsoincreasesthetimeittakestodisplaytheresults.Dependingonthesizeofyourorganization,itmayalsohaveaperformanceimpactonthedomaincontrollertowhichyouareconnected.
Find
ClickFindtoopentheFinddialogbox.YoucanusetheFinddialogtosearchforrecipientsinyourorganization.
NewMailbox
ClickNewMailboxtoopentheNewMailboxwizard.Thiswizardhelpsyoucreateanewuser,room,equipment,orlinkedmailbox.
NewMailContact
ClickNewMailContacttoopentheNewMailContactwizard.Mailcontactsaremail‐enabledActiveDirectoryobjectsthatcontaininformationaboutpeopleororganizationsthatexistoutsideyourExchangeorganization.
NewMailUser
ClickNewMailUsertoopentheNewMailUserwizard.Mailusersaremail‐enabledActiveDirectoryusersthatdon'thaveamailboxinyourExchangeorganization.
NewRemoteMailbox
ClickNewRemoteMailboxtoopentheNewRemoteMailboxwizard.Usethiswizardtocreateamail‐enableduserinyourExchange2010on‐premisesorganizationwithanassociatedmailboxinthecloud‐basedservice.
NewDistributionGroup
ClickNewDistributionGrouptoopentheNewDistributionGroupwizard.Thiswizardhelpsyoucreatebothdistributionandsecuritygroups.Distributiongroupsaremail‐enabledActiveDirectoryobjectsthatcontaininformationaboutpeoplewithinanExchangeorganization.Alldistributiongroupscanbeusedfore‐maildistribution.Securitygroupscanalsobeusedtoassignpermissionstosharedresources.
NewDynamicDistributionGroup
ClickNewDynamicDistributionGrouptoopentheNewDynamicDistributionGroupwizard.Thiswizardhelpsyoucreateanewdynamicdistributiongroup.
InExchangeServer2003,dynamicdistributiongroupswerecalledquery‐baseddistributiongroups.Dynamicdistributiongroupsprovidethesamefunctionalityasmail‐enabled
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
distributiongroups.However,insteadofcontainingastaticgroupofrecipients,themembershiplistfordynamicdistributiongroupsiscalculatedbasedontheirconfigurationeachtimetheyareused.Whenamessageissenttoadynamicdistributiongroup,it'sdeliveredtoallrecipientsintheorganizationthatmatchthecriteriadefinedforthatdynamicdistributiongroup.
ExportList
ClickExportListtoopentheExportListdialogbox.Youcanusethisdialogboxtosavethelistofrecipientsintheresultpanetoatextfile.
View
ClickViewintheactionpanetomodifyhowobjectsaredisplayedintheconsoleandtorecordandviewtheExchangeManagementShellcommandsthatrunintheconsole.Thefollowingoptionsmayvarydependingonyourlocationintheconsoletree:
ViewExchangeManagementShellCommandLogClickViewExchangeManagementShellCommandLogtoviewtheShellCommandLogdialogbox.TheCommandLogallowsyoutoviewalltheShellcommandsthathavebeenexecutedintheconsole.
Add/RemoveColumnsClickAdd/RemoveColumnstoselectwhichcolumnsyouwanttodisplayintheresultpaneandtochangetheorder.Theavailablecolumnsdependonthenodethatyouselect.TheMMCautomaticallysavesyoursettings.Toreverttothedefaultcolumnview,clickRestoreDefaultsintheAdd/RemoveColumnsdialogbox.
VisualEffectsClickVisualEffectstosetthevisualeffectstobeneveronorautomatic.UsethevisualeffectssettingtoconfigurehowExchangewizardsaredisplayed.Ifyourconnectionisslowwhenrunningwizards,youcanincreaseperformancebyturningoffvisualeffects.UsetheAutomaticsettingtohavetheconsoledetectifyoursystemshouldhavevisualeffectsturnedonoroff.
SaveCurrentFilterasDefaultClickSaveCurrentFilterasDefaulttomaketheexistingfilterthedefaultfilterfortheserverslistedintheresultpane.
CustomizeClickCustomizetoselecttheconsolecomponentsandsnap‐instodisplayorhide.Thesesettingsapplytotheentireconsole.
Refresh
ClickRefreshtorefreshtheinformationdisplayedintheresultpane.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
MailboxUsethisnodetomanagemailboxes,users,andresourcemailboxes(resourcemailboxesincluderoomandequipmentmailboxes).Youcancreatenewmailboxesandremove,disable,ormoveexistingmailboxes.Youcanalsoconfiguremailboxproperties,enableanddisableUnifiedMessaging(UM),andmanagemobiledevices.
TypeofmailboxFormoreunderstandinggotothiswebsite:http://technet.microsoft.com/en‐us/library/bb201680%28v=exchg.141%29.aspx
UserMailboxUsermailboxisamailboxthat’sassignedtoanindividualuserinyourExchangeorganization.Ittypicallycontainsmessages,calendaritems,contacts,tasks,documents,andotherimportantbusinessdata.Tocreatethemailboxuser:
- OpenExchangeManagementConsole(EMC)- SelectMailboxunderRecipientConfiguration- Rightclickonresultpane,andthenCreateNewMailbox- Select“UserMailbox”
Roommailbox
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Roommailboxisaresourcemailboxthat’sassignedtoameetinglocation,suchasaconferenceroom,auditorium,ortrainingroom,Roommailboxescanbeincludedasresourcesinmeetingrequests,providingasimpleandefficientwayoforganizingmeetingsforyourusers.Tocreatetheroommailbox:
- OpenExchangeManagementConsole(EMC)- SelectMailboxunderRecipientConfiguration- Rightclickonresultpane,andthenCreateNewmailbox- Select“RoomMailbox”
EquipmentmailboxEquipmentmailboxisaresourcemailboxthat’sassignedtoanon‐locationspecificresource,suchasaportablecomputerprojector,microphone,oracompanycar.Equipmentmailboxescanbeincludedasresourcesinmeetingrequests,providingasimpleandefficientwayofutilizingresourcesforyourusers.Tocreatetheequipmentmailbox:
- OpenExchangeManagementConsole(EMC)- SelectMailboxunderRecipientConfiguration- RightClickonresultpane,andthenCreateNewmailbox- SelectEquipmentMailbox
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
ConfiguregroupofroommailboxGroupofroommailboxesarethegroupingthatallowuserseasierinsendingandschedulingtotheroomwhichisavailableornotinyourcalendar.Inordertocreateagroupforroommailboxesyouneedtohaveatleasttworoommailboxesaccountasbellow.
Inordertomanagecreateandmanagegroupingforroommailboxes,youcannotcreatebyusingExchangeManagementConsole(EMC).ItmeansthatyouneedtouseExchangeManagementShell(EMS).
- OpenExchangeManagementShell(EMS)- Typethecmdlet“New‐DistributionGroup–Name“MeetingRoom”–Membersboardroom,
room1,room2,room3‐RoomList”
OpenExchangeManagementConsole(EMC)andselectDistributionGroupunderRecipientConfigurationnode,youwillseethenewgroupofyourroommailbox.InEMC,youcanmakeamodificationonthegroupofroommailboxsuchasaddnewmember.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
UsermailboxpropertiesUsermailboxpropertiesarethefeaturesorfunctionalitythatcanassignandapplyanychangetomailboxuser.Therearemanyfeaturesinmailboxpropertiessuchas:
General- HidefromExchangeaddresslists- CustomAttribute UserInformation- SetFirstname- SetLastname- SetName- SetSimpledisplayname- SetWebpage AddressandPhone- SetStreetaddress- SetCity- SetState/Province- SetZIP/Postalcode- SetCountry/Region- SetPhonenumbers Organization- SetTitle- SetCompany- SetDepartment- SetOffice- SetManager Account- SetUserlogonname(UserPrincipalName)- SetUserlogonname(pre‐Windows2000) MailFlowSettings
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- DeliveryOptions- MessageSizeRestrictions- MessageDeliveryRestrictions MailboxFeatures- OutlookWebApp- ExchangeActiveSync- MAPI- POP3- IMAP4- Archive CalendarSettings- EnabletheCalendarAttendant MemberOf- Displayanymembers E‐MailAddress- Canaddanysmtpe‐mailaddress(alias) MailboxSettings- MessagingRecordsManagement- SharingPolicy- StorageQuotas- ArchiveQuota- RoleAssignmentPolicy
MailFlowSettingMailflowsettingisoneoffeaturesinmailboxpropertiesthatcanmanagethemailboxaccountsuchasforwarde‐mailaddress,RestricttothemessagesizeandanyMessageDeliveryRestrictiononthemailbox.
MessageSizeRestrictionsTomanagethemessagesizerestriction:
- OpenExchangeManagementConsole(EMC)- SelectMailboxunderRecipientnode- Selectmailboxaccountandrightclick>properties- Select“MailFlowSettings”- SelectMessageSizeRestriction- Andthensetthe“Sendingmessagesize”and“Receivingmessagesize”inKB
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- OpenMicrosoftOutlookandthentesttosende‐mailwithinattachmentfilethatmeetthe
MessagesizeRestriction.Ontheaboveofyourmessage,youcanseethedisplaymessagethatwarningyoutotheattachmentormessagesize.
DeliveryOptions
SendonbehalfBydefaultExchangeServer2010donotalloworgrantthepermissiontomailboxesaccounttosende‐mailonbehalfeachother.However;ExchangeServer2010,youcanmanagemailboxaccounttosende‐mailonbehalfofsomeoneelseaswell.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Toallowsomeoneelsetosende‐mailonbehalf,pleasefollowthisstep:
- OpenExchangeManagementConsole- Select“Mailbox”underRecipientConfigurationnode- Selectmailboxaccount- Rightclick>properties- SelectMailFlowSettingstab- DoubleclickonDeliveryOption- InSendonbehalf,grantpermissionto:addmailboxaccountwhichyouwanttoallowto
sende‐mailinsteadofthisaccount.
- OpenMicrosoftOutlookandthen- CreateNewE‐mail- SelectOptions- SelectFrom- In“From”browsetotheaddressthatyouwanttosende‐mailfor
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
ForwardingaddressForwardingaddressoptionallowyoutoforwardacopyofe‐mailmessagetosomeoneelsee‐mailaccount.ExchangeServer2010providesyouafeaturetoforwarde‐mailaddressfromoneusertootheruserinyourorganization.
ForwardingaddressfrominternalaccounttointernalaccountByusingExchangeManagementConsole,youwillhaveawindowswizardtomanagetheforwardinge‐mailaddress.
- OpenExchangeManagementConsole- SelectMailboxunderRecipientConfigurationnode- Selectmailboxaccountandthenrightclick>properties- SelectMailflowSetting,andthenselectDeliveryOptions- In“Forwardingaddress”,Select“Forwardto”andthenbrowsetothemailboxaccount- Select“Delivermessagetobothforwardingaddressandmailbox”
ForwardingaddressfrominternalaccounttoexternalaccountYoucanuseExchangeManagementShell(EMS)tomanagetheforwardingaddressfromyourinternalaccounttotheexternale‐mailaccount.Tocompletethisscenario,youcanfollowthisstep:
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- OpenExchangeManagementShell- Typecmdletcommand“Set‐Mailbox–Identify“mailbox_account”–forwardingaddress
external_address@domain.com–delivertomailboxandforward$true”
- Now,testingtosende‐mailfromsomeoneelsetothee‐mailaccountthatsettingaforwarding
e‐mailaddresson.
- Inmailboxaccountthatwasforwardedon,youcanreceiveanye‐mailasusual.
- Hereisacopyofe‐mailmessagefromtheforwardere‐mailaddress.
MessageDeliveryRestrictions
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
AcceptMessagefromallsendersBydefaultMicrosoftExchangeServer2010allowallsendersandnorestrictiononrejectmessagefrom.Toviewthesettingofthatoptiongoesto:
- OpenExchangeManagementConsole- SelectMailboxunderRecipientConfigurationnode- SelectMailboxaccount,rightclick>Properties- SelectMailflowSettingandproperties- MessageDeliveryRestriction
AcceptMessageonlyfromthefollowinglistYoucanrestrictthee‐mailinyourorganizationtolimittherecipientmailboxaccount.Inthisscenariorestrictthesendertoonlyspecificmailboxaccount.
- OpenExchangeManagementConsole(EMC)- SelectMailboxunderRecipientConfiguration- Selectmailboxaccountandthenrightclick>properties- SelectMailFlowSetting,SelectMessageDeliveryRestriction- In“Acceptmessagefrom”>Onlysendersinthefollowinglist- Addmailboxaccount
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Thewarringmessageisdisplayedwhileyoutrytosende‐mailfrommailboxthatrestricts
sendinge‐mail.
RejectMessagefrominternal
- OpenExchangeManagementConsole(EMC)- SelectMailboxunderRecipientConfiguration- Selectmailboxaccountandthenrightclick>properties- SelectMailFlowSetting,SelectMessageDeliveryRestriction- In“Rejectmessagesfrom”>Sendersinthefollowinglist- Addmailboxaccountthatwillreject
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Youdon’thavepermissiontosendtothise‐mailaddress
Mailboxfeature
BlockOutlookWebAppExchangeServer2010candisableanOWAofmailboxaccount.Youcanfollowthissteptocompletethattask:
- OpenExchangeManagementConsole(EMC)- SelectMailboxunderRecipientConfigurationnode
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Selectmailboxaccountandthenclick>Properties- SelectMailboxFeatures- SelectOutlookWebAppandthendisable
- NowtheaccountthatwasdisabledOWAisnotavailabletoreade‐mailthroughOutlookWeb
App(OWA).
GeneralOption
HideMailboxAccountNormallyallthee‐mailaddressinExchangeServer2010isavailabletoshowe‐mailaddresstoallrecipientmailboxinorganization.BydefaultinGlobalAddressListyoure‐mailaddresslistwillbeappearing.Youcanalsohideyoure‐mailaddressfromothermailbox.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- OpenExchangeManagementConsole(EMC)- SelectMailboxunderRecipientConfigurationnode- Selectmailboxandthenrightclick>Properties- SelectGeneraltabandthenclickon“HidefromExchangeaddresslists”
- TheaddresscoulddisplaytotherecipientmailboxinyourMicrosoftOutlookandOutlookWeb
App(OWA).
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
HideMailContactMailContactismailaddressthathassmtptotheexternale‐mailaddress.Youcanalsohidethemailcontactfromyourorganizationbyfollowbellowstep:
- OpenExchangeManagementConsole(EMC)- Select“RecipientConfiguration”andexpandtothe“MailContact”- Inresultpane,selectmailcontactthatyouneedtohide- RightClickonmailcontact>Properties- Click“HidefromExchangeaddresslists”
- Thee‐mailaddressthathidedisnotdisplayedinMicrosoftOutlookandOutlookWebApp
(OWA).
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
HideDistributionGroupDistributionGroupisthegroupofmailboxes.TherearetwotypeofDistributionGroup“DynamicDistributionGroupandDistributionGroup”.HideDistributionGroup:
- OpenExchangeManagementConsole- Expand“RecipientConfigurationnode”andthenselectDistributionGroup- Inresultpane,rightclickonDistributionGroup>properties- Select“HidegroupfromExchangeaddresslists”
MailboxSetting
StorageQuotation
InExchangeServer2010StorageQuotascanbeappliedtoanentiredatabaseorpermailbox.Whenastoragequotaisappliedtoanindividualmailboxitwillover‐ridethequotasetatthedatabaselevel.
Howtoapplystoragequotatothedatabase(EMC)
- IntheExchangeManagementConsole,expandthe'OrganizationConfiguration'nodethenselect'Mailbox'
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Inthemainpane,right‐clickthedatabaseyouwanttoworkwithandthenselect'Properties'- Selectthe'Limits'tab- Configurethestoragelimitsasrequiredandclick'OK'toapplythechanges.
Howtoapplyastoragequotetoanindividualmailbox(EMC)- IntheExchangeManagementConsole,expandthe'RecipientConfiguration'nodethen
select'Mailbox'- Inthemainpane,right‐clicktheuser'smailboxyouwanttoworkwithandthenselect
'Properties'- Selectthe'MailboxSettings'tabthen'StorageQuotas'.Thenselect'Properties'- Un‐tick'Usermailboxdatabasedefaults'andtickeachrequiredsettingandspecifyan
amountinmegabytes- Click'OK'then'OK'tosavethechanges.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- OpenMicrosoftOutlook2010andthenclickFile>Info>MailboxCleanup
Note:BydefaultinExchange2010afteryouincreaseordecreasethequotationsettingitwillspent2hourstobeeffectonit.However,youcanforceupdatebyfollowingthelink:http://n3ilb.wordpress.com/2011/05/19/user‐mailbox‐quota‐limit‐changes‐may‐take‐up‐to‐2‐hours‐to‐take‐effect/Afteryoufollowthislinkitwillspent5minutestobeeffective.MSExchangeISitmeansMicrosoftExchangeInformationStore.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
HowtoConfigureQuotalimitsfromtheExchangeManagementShell(EMS)
UsingtheExchangeManagementShell,youcanconfiguremailboxquotasusingthe'Set‐Mailbox'commandlet.
Thefollowingcommandwillsetthefollowingformailbox'SEANPhyrun':
Issuewarningat4048MB Prohibitsendat5000MB Prohibitsendandreceiveat5000MB
Set‐Mailbox‐Identitysean.phyrun@itlink.co.kh‐IssueWarningQuota4244635648‐ProhibitSendQuota5242880000‐ProhibitSendReceiveQuota5242880000‐UseDatabaseQuotaDefaults$false
Tip:WhenusingtheExchangeManagementShellthevaluesareinbytes.Toconvertamegabytevalueintobytes,simplymultiplyitby1048576
Forexample,5000MBx1048576=5242880000bytes
ArchiveQuotation
Archivemailboxeshaveunlimitedstoragebydefaultandnoadminwantsthat.Youcanconfiguretwosettings,archivewarningquotaandarchivequota.
Asthenameimplies,thearchivewarningquotaisalimitsetbytheadmintowarntheuserthattheyareveryneartoreachingthemaximumallowedlimitfortheirarchivemailbox.Whenauserreachesthearchivewarningquota,exchangelogsaneventfortheadministratorandfiresanemailtotheuser.YoucanusebothEMCandShelltoconfigurethesetting.LaunchEMC,taketheuserproperties,navigateto“MailboxSettings”tab,select“ArchiveQuota”andclickproperties.SetthelimitinMB.Theoption“ArchiveQuota”intheuserpropertiesshouldideallybe“ArchiveQuotaWarning”inmyopinion.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
IfyouareaPowershellguy,runSet‐Mailbox–identity“user”–ArchiveWarningQuota”900MB
ArchiveQuotaisthelimitsetbytheadminasthemaximumamountofstorageallottedforauser’sarchivemailbox.Whenauserreachesthequotalimit,amessageisfiredtotheuserandhe/shewon’tbeabletomoveanymoremessagesintothearchivemailbox.ThislimitcanonlybesetbyusingtheShell.Tosetthelimitto1Gb,runSet‐Mailbox–identity“user”–ArchiveQuota1GB.
RoleAssignmentPolicyAmanagementroleassignmentpolicyisacollectionofoneormoreend‐usermanagementrolesthatenablesenduserstomanagetheirownMicrosoftExchangeServer2010mailboxanddistributiongroupconfiguration.Roleassignmentpolicies,whicharepartoftheRoleBasedAccessControl(RBAC)permissionsmodelinExchange2010,enableyoutocontrolwhatspecificmailboxanddistributiongroupconfigurationsettingsyourenduserscanmodify.Differentgroupsofuserscanhaveroleassignmentpoliciesspecializedtothem.
Note:ThistopicfocusesonadvancedRBACfunctionality.IfyouwanttomanagebasicExchange2013permissions,suchasusingtheExchangeAdministrationCenter(EAC)toaddandremovememberstoandfromrolegroups,createandmodifyrolegroups,orcreateandmodifyroleassignmentpolicies.Moredetailvisitthislike:http://technet.microsoft.com/en‐us/library/dd638100%28v=exchg.150%29.aspx
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
TomanagetheRoleBasedAccessControl(RBAC)UserEditor:
- OpenExchangeManagementConsole(EMC)- SelectToolbox- SelectRoleBasedAccessControl(RBAC)UserEditor
- ManagetheRoleBasedAccessControlbyusingOutlookWebApp(OWA).- SelectRoles&Auditing- CreatenewRoleGroupsorassigntotheexistinggroup
- InthisscenariotheExchangeadministratoruseRBACthatallowtheExchangeadministrator
cangrantpermissionforanend‐usertomanageanautoreplymailforotherinorganization.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Therolesthatallownormalmailboxaccounttoopenothermailboxis“UserOptions”thebellowfigureisshownyou.
- ByusingOutlookWebApp(OWA),youcanuse“AnotherUser”andthenbrowsetotheuser
thatyouwouldliketoworkfor.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Thisfigureshowsyouabouttheotheruserthatwasaccessbyend‐userthatassignspermissionbyRBAC.
- HereistheOutlookWebAppofotheruserthatmanagesbyRBACend‐usetoputanautoreply
mailfor.
MessageRecordManagement
Userssendandreceiveemaileveryday.Ifleftunmanaged,thevolumeofemailgeneratedandreceivedeachdaycaninundateusers,impactuserproductivity,andexposeyourorganizationtorisks.Asaresult,emaillifecyclemanagementisacriticalcomponentformostorganizations.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Messagingrecordsmanagement(MRM)istherecordsmanagementtechnologyinMicrosoftExchangeServer2013thathelpsorganizationsmanageemaillifecycleandreducethelegalrisksassociatedwithemail.DeployingMRMcanhelpyourorganizationinseveralways:
MeetbusinessrequirementsDependingonyourorganization’smessagingpolicies,youmayneedtoretainimportantemailmessagesforacertainperiod.Forexample,auser’smailboxmaycontaincriticalmessagesrelatedtobusinessstrategy,transactions,productdevelopment,orcustomerinteractions.
MeetlegalandregulatoryrequirementsManyorganizationshavealegalorregulatoryrequirementtostoremessagesforadesignatedperiodandremovemessagesolderthanthatperiod.Storingmessageslongerthannecessarymayincreaseyourorganization’slegalorfinancialrisks.
IncreaseuserproductivityIfleftunmanaged,theever‐increasingvolumeofemailinyourusers’mailboxescanalsoimpacttheirproductivity.Forexample,althoughnewslettersubscriptionsandautomatednotificationsmayhaveinformationalvaluewhenthey’rereceived,usersmaynotremovethemafterreading(oftenthey’reneverread).Manyofthesetypesofmessagesdon’thavearetentionvaluebeyondafewdays.UsingMRMtoremovesuchmessagescanhelpreduceinformationclutterinusers’mailboxes,therebyincreasingproductivity.
ImprovestoragemanagementDuetoexpectationsdrivenbyfreeconsumeremailservices,manyuserskeepoldmessagesforalongperiodorneverremovethem.Maintaininglargemailboxesisincreasinglybecomingastandardpractice,andusersshouldn’tbeforcedtochangetheirworkhabitsbasedonrestrictivemailboxquotas.However,retainingmessagesbeyondtheperiodthat’snecessaryforbusiness,legal,orregulatoryreasonsalsoincreasesstoragecosts.
InExchange2013(andalsoinExchange2010),MRMisaccomplishedthroughtheuseofretentiontagsandretentionpolicies.RetentiontagsareusedtoapplyretentionsettingstoanentiremailboxanddefaultmailboxfolderssuchasInboxandDeletedItems.YoucanalsocreateanddeployretentiontagsthatOutlook2010andlaterandOutlookWebAppuserscanusetoapplytofoldersorindividualmessages.Afterthey’recreated,youaddretentiontagstoaretentionpolicyandthenapplythepolicytousers.TheManagedFolderAssistant,amailboxassistantthatrunsonExchange2013Mailboxservers,processesmailboxesandappliesretentionsettingsintheuser’sretentionpolicy.
Whenamessagereachesitsretentionagespecifiedintheapplicableretentiontag,theManagedFolderAssistanttakestheretentionactionspecifiedbythetag.Messagescanthenbedeletedpermanentlyordeletedwiththeabilitytorecoverthem.Ifanarchivehasbeenprovisionedfortheuser,youcanalsouseretentiontagstomoveitemstotheuser’sIn‐PlaceArchive.
ApplyRetentionpolicy
- Intheconsoletree,expandtheforestyouwant,andthennavigatetoRecipientConfiguration>Mailbox.
- Intheresultpane,selectthemailboxtowhichyouwanttoapplytheretentionpolicy.YoucanselectmultiplemailboxesbyusingtheShiftorCtrlkeys.
- Intheactionpane,clickProperties.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- In<MailboxUser>Properties,ontheMailboxSettingstab,selectMessagingRecordsManagement,andthenclickProperties.
- InMessagingRecordsManagement,selecttheApplyRetentionPolicycheckbox,andthenclickBrowsetoselecttheretentionpolicyyouwanttoapplytothemailbox.
- ClickOK,andthenin<MailboxUser>Properties,clickApply.
- OpenMicrosoftOutlook2010,youfoundanretentionpolicywasappliedtothemailboxsetting
asthepictureshownbelow.
Formoredetailaboutthistopic,youcangotoprevioussteponpage14“RetentionandArchive”.
LitigationHold
Whenareasonableexpectationoflitigationexists,organizationsarerequiredtopreserveelectronicallystoredinformation(includinge‐mail)that'srelevanttothecase.Thisexpectationcanoccurbeforethespecificsofthecaseareknown,andpreservationisoftenbroad.Organizationsmaypreservealle‐mailrelatedtoaspecifictopic,oralle‐mailforcertainindividuals.Dependingonthe
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
organization'selectronicdiscovery(eDiscovery)practices,someofthemeasuresadoptedbyorganizationstopreservee‐mailincludethefollowing:
Endusersmaybeaskedtopreservee‐mailbynotdeletinganymessages.However,usersmaystilldeletee‐mailknowinglyorinadvertently.
Automateddeletionmechanismssuchasmessagingrecordsmanagement(MRM)maybesuspended.Thiscouldresultinlargevolumesofe‐mailclutteringtheusermailbox,andthusimpactinguserproductivity.Suspendingautomateddeletionalsodoesn'tpreventusersfrommanuallydeletinge‐mail.
Someorganizationscopyormovee‐mailtoanarchivetomakesureitisn'tdeleted,altered,ortamperedwith.Thisincreasescostsduetomanualeffortsrequiredtocopyormovemessagestoanarchive,orthird‐partyproductsusedtocollectandstoree‐mailoutsideMicrosoftExchange.
Failuretopreservee‐mailmayexposeanorganizationtolegalandfinancialriskssuchasscrutinyoftheorganization'srecordsretentionanddiscoveryprocesses,adverselegaljudgments,sanctions,orfines.
InExchangeServer2010,youcanuselitigationholdtoaccomplishthefollowinggoals:
Enableuserstobeplacedonholdandkeepmailboxitemsinanunalteredstate Preservemailboxitemsthatmayhavebeendeletedoreditedbyusers PreservemailboxitemsautomaticallydeletedbyMRM KeepthelitigationholdtransparentfromtheuserbynothavingtosuspendMRM Enablediscoverysearchesofitemsplacedonhold
EnableLitigationHold
- Intheconsoletree,expandtheforestyouwant,andthennavigatetoRecipientConfiguration>Mailbox.
- Intheresultpane,selectthemailboxtowhichyouwanttoapplytheretentionpolicy.YoucanselectmultiplemailboxesbyusingtheShiftorCtrlkeys.
- Intheactionpane,clickProperties.- In<MailboxUser>Properties,ontheMailboxSettingstab,selectMessagingRecords
Management,andthenclickProperties.- InMessagingRecordsManagement,selecttheEnableLitigationHoldcheckbox.- ClickOK,andthenin<MailboxUser>Properties,clickApply.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Thewarningmessageshowsyouthat“Theholdsettingmaytakeupto60minutestotake
effect”.
Orwecantypecommand“Set‐Mailboxmailbox@yourdomain.com–LitigationHoldEnabled$true”Forforcingtoeffect
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- “Get‐Mailboxmailbox@yourdomain.com|Start‐ManageFolderAssistant”(forapplytoonemailbox)
- “Get‐Mailbox|Start‐ManageFolderAssistant”(forapplytowholeorganization)
TrackinguserbyusingLitigationHoldfeature
InExchangeServer2010theadministratorcaneDiscoverytheend‐usertotheolde‐mailthattheywassenttoanydestinationback.Normally,Litigationisusedtotrackingonillegale‐mailthatsendingorcheatinge‐mailinyourorganization.SometimeLitigationHoldisusedtopreventonthepermanentlydeletee‐mailbyend‐userandtheyneedtheire‐mailback.Inthistopic,wewilldiscusshowtomanageLitigationHoldinyourExchangeServer2010.Havealookatthefollowingstep:
CreatelitigationholdmailboxaccountYouneedtocreateamailboxandnameitasLitigationHold(oranynameasyouprefer).
AssigngroupmemberThemembershipthatyouneedtoassignforyourlitigationholdusersuchas:
- DiscoveryManagement- OrganizationManagement- RecordManagement
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
GrantpermissionforLitigationHoldmailboxInordertoallowyourLitigationHoldaccounttosearchonothermailboxyouneedtograntpermissiononittofullmanageon“DiscoverySearchMailbox”.
- Intheconsoletree,expandtheforestyouwant,andthennavigatetoRecipientConfiguration>Mailbox.
- Intheresultpane,rightclickonDiscoverySearchMailbox.- SelectManageFullAccessPermission
- Addlitigationholdmailbox
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
UsingLitigationHoldtorecovere‐mailIncase,yourstaffsinorganizationaccidenttodeletee‐mailoryouhavementionthatcurrentlyyourstafftrytosendconfidentiale‐mailout,soyoucanuselitigationholdtorecovere‐mailthatwasdeletedback.Inthisscenario,theExchangeAdministratortesttodeletepermanentlye‐mailandthenshe/heusingLitigationHoldtodiscoverye‐mailback.
- InMicrosoftOutlook,Deleteane‐mail
Torecovere‐mailthatwasdeletedback,youneedtologintoOutlookWebAppbyusingane‐mailaccountwhichhasfullpermissiononDiscoverySearchMailbox.Thefollowingstepwillguideyouhowtomanageit.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- LoginasLitigationHoldane‐mailaccount- Click“Option”andthenselect“SeeAllOptions”
- In“Mail>Option”,Select“ManageMyOrganization”- SelectMailControl>Discovery
- Click“New”- Inputkeywordin“Keywords”- Selectmailboxaddressto“MessageToorFromSpecificE‐MailAddresses”- In“DateRange”Specificthedaterangeforthesearch
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- In“MailboxestoSearch”selectthespecificmailboxesorthemailboxesofmembersofdistributiongroups.
- Hereistheresultafterthesearchingiscompleted.Andthenyoucanclickon“Open”toreadthe
Discoverye‐mailofLitigationHold.
- Thee‐mailthatwasdeletedfromend‐userbyaccidentlyisdiscoveryback.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Usermailboxpolicy
ContactspolicyContactisthegroupore‐mailaddresslistsinMicrosoftOutlook.TherearetwokindsofcontactlistinMicrosoftOutlooksuchas,ContactsandSuggestedContacts.Contactsislistedalltheaddressthataddedmanuallybytheend‐user.Otherwise,SuggestedContactsiscachedallthee‐mailaddressthatwassentoutfromyouroutlook.BydefaultContactsandSuggestedContactsdoesnotallowanyonetoaccessibleorvisibleonitwithoutthepermissionfromtheMicrosoftOutlookowner.BelloissometipsrelatedhowtosharingthecontactslistinMicrosoftOutlookeitherbyExchangeAdministratororend‐userwhoisownerofMicrosoftOutlook.
SharingcontactsbyadministratorBydefaultinMicrosoftOutlook2010,theownerhastherightcontroltoassignandallowpermissiontosomeoneelseintheirorganization.However,theExchangeadministratoralsohasthewaytolookoverandgrantpermissioninsteadoftheend‐user.Surely,inthiscase,youwillseehowassistend‐userworkfromExchangeAdministrator.Beforeyoucansharecontactofend‐userbyExchangeAdministratoryouneedtoperformthistask:
- GotodownloadExFoldertoolfromthiswebsite:http://gallery.technet.microsoft.com/office/Exchange‐2010‐SP1‐ExFolders‐e6bfd405
- InstallExFolderbyreadinganintroduction
Note:
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
AfteryouconnectExFolderstothemailboxdatabaseofyourExchangeServeralready,youstillgotanerrormessagewhileyoutrytopropertiesone‐mailaccount.InordertosolvethisproblemyouneedtoManageFullAccessPermissiontotheExchangeAdministratortothemailboxthatyouneedtoworkfor.
MangeFullAccessPermissionforExchangeAdministrator
- Intheconsoletree,expandtheforestyouwant,andthennavigatetoRecipientConfiguration>Mailbox.
- Intheresultpane,RightClick>propertiesthemailboxtowhichyouwanttoManageFullAccessPermissiontoExchangeAdministrator.
- SelectManageFullAccessPermission‐AddyourAdministratormailboxaccount
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
ToshareandassignpermissiononsomeoneoutlookbyExchangeAdministrator,youcanfollowthefollowingsteps:
- LogintoyourExchangeServer- UsingExFolderstocontacttomailboxdatabasewhereisyourmailboxstoring- Selectmailboxthatyouwanttomanageon- RightclickonTopofInformation>Folderpermission
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Thepermissionconsolewillpopup,byusingthatpermissionconsoletoaddandassignpermissiontothemailboxwhichyouneedtograntpermissionfor.
- ToshareSuggestedContacts,SelectSuggestedContactsandthenaddmailboxaccountand
assignpermission.
OpenMicrosoftOutlookoftheuserthatwillaccessthesharingontheothermailboxaccountandthenaddanadditionalmailbox(mailboxthatgrantspermissionforyoutoaccesstheircontacts)intheadditionaladdress.InMicrosoftOutlook2010,youcanfollowthefollowingsteps:
- ClickFile>AccountSetting>DoubleClickonyouraccountprofile- InServerSettings,ClickMoreSettings- InMicrosoftExchange,ClickAdvancedtab- Andthenaddmailboxaccount,ClickOK
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Now,Innavigationpane,clickContact- YoucanseetheSuggestedContactsisshared
Sharingcontactsbyend‐userTheend‐usercansharetheircontactsbyusingher/himMicrosoftOutlook.ThefollowingstepistheguidetosharingcontactsinOutlook2010:
- OpenMicrosoftOutlook2010
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- InNavigationpane,Rightclickonane‐mailaccountsetting- SelectFolderPermissions
- InAccountSettingProperties,SelectPermissiontab- Addandassignpermissionleveltothemailboxwhichyouwantthemtoaccessyourcontacts
- SelectSuggestedContacts,andassignpermission
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
OpenMicrosoftOutlookoftheuserthatwillaccessthesharingontheothermailboxaccountandthenaddanadditionalmailbox(mailboxthatgrantspermissionforyoutoaccesstheircontacts)intheadditionaladdress.InMicrosoftOutlook2010,youcanfollowthefollowingsteps:
- ClickFile>AccountSetting>DoubleClickonyouraccountprofile- InServerSettings,ClickMoreSettings- InMicrosoftExchange,ClickAdvancedtab- Andthenaddmailboxaccount,ClickOK
- InnavigationpaneofOutlook,SelectonContactsyouwillseetheSuggestedContactsisshared
foryou.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Calendarpolicy
TheMicrosoftOutlook2010CalendaristhecalendarandschedulingcomponentofOutlook2010andisfullyintegratedwithemail,contacts,andotherfeatures.ByusingtheCalendaryoucan:
Createappointmentsandevents
Justasyouwriteinanotebook,youcanclickanytimeslotintheOutlookCalendarandstarttotype.Youcanopttohaveasoundormessageremindyouofappointments,meetings,andevents,andyoucancoloritemsforquickidentification.
Organizemeetings
SelectatimeontheCalendar,createameetingrequest,andselectthepeopletoinvite.Outlookhelpsyoufindtheearliesttimewhenalltheinviteesarefree.Whenyousendthemeetingrequestbyemail,theinviteesreceivetherequestintheirInbox.Whentheinviteesopentherequest,theycanaccept,tentativelyaccept,ordeclineyourmeetingbyclickingasinglebutton.Ifyourrequestconflictswithanitemontheinvitees'Calendar,Outlookdisplaysanotification.Ifyou,asthemeetingorganizer,allowthis,inviteescanproposeanalternativemeetingtime.Astheorganizer,youcantrackwhoacceptsordeclinestherequestorwhoproposesanothertimeforthemeetingbyopeningtherequest.
BookingameetingroomYoucanuseMicrosoftOutlook2010tocreateanappointmentasthefollowingsteps:
- InNavigationpane,clickCalendar- ClickNewAppointment- Inviteattendeeandthemeetingroomthatisavailable
Note:YoucanseetheSuggestedtimesandAvailableroombyusingRoomFinderinMicrosoftOutlook2010.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
CheckingonschedulingassistantByusingMicrosoftOutlook2010,youcanseethevaluabletimeandmeetingroombyusingtheSchedulingAssistantinyourAppointmentmeeting.Havealooktheshowingpicturebelow.
- OpenMicrosoftOutlook2010- InNavigationpane,SelectCalendar- CreateNewAppointment- SelectSchedulingAssistant- SelectRoomFinder
Now,youwillseealltheschedulingavailableorunavailableinyourappointmentmeeting.
SharingcalendarbyadministratorTosharecalendarbyExchangeAdministrator,itisnotdifferentfromsharingcontactsinExchangeServer.ItusesExFoldersthatinstallonExchangeServerandthenusingthattooltoconnecttothemailboxdatabasethatstoreyourmailboxes.
- InExFoldersunderTopofInformationStore- Rightclickandselectpermission- Addmailboxandassignthepermission
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- OpenMicrosoftOutlook2010- InNavigationPane,SelectCalendar- NowthesharingCalendarisaddedtoyourCalendar
Sharingcalendarbyend‐userTocompletethesharingCalendarbyend‐user,youcallfollowthisstep:
- OpenMicrosoftOutlook2010- InNavigationPane,RightClickonyourCalendar>properties- InCalendarProperties,SelectPermissiontab- Andmailboxandassignpermission
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
OpenMicrosoftOutlookoftheuserthatwillaccessthesharingontheothermailbox.InMicrosoftOutlook2010,youcanfollowthefollowingsteps:
- OpenMicrosoftOutlook2010- InNavigationpane,SelectCalendar- YoucanseetheCalendarissharedforyou
InboxpolicyInMicrosoftOutlook2010,inboxfolderisthefolderthatkeepsalle‐mailmessagesthatyougotfromanysenderfromyourorganizationoranysourcefromoutside.YoucancreateSubFolderundertheInboxfolderandyoucancreateormanageruleandAlerttocontrolabouttheincomingmaininyourinboxaswell.Thistopicyouwillseehowtosharingyourinboxorsub‐folderunderyourinboxtotheotherstaffsinyourorganization.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
SharinginboxbyadministratorToshareinboxfolderinyourMicrosoftOutlook2010tootherstaffinyourorganization,youcanfollowthefollowingstep:
- OpenExFoldersinyourExchangeServer- Under“TopofInformationStore”,SelectInboxandthenaddandassignpermission
- Astheresultyoucanseetheinboxissharedtoyou.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
SharingSubFolderunderInboxbyadministratorTosharesubfolderunderinboxfolderinyourMicrosoftOutlook2010tootherstaffinyourorganization,youcanfollowthefollowingstep:
- OpenExFoldersinyourExchangeServer- Under“TopofInformationStore”,SelectInboxandthenselectSubFolderunderinbox,addand
assignpermission
- OpenMicrosoftOutlook2010,youwillseethesubfolderunderinboxissharedforyou.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Sharinginboxbyend‐userToshareinboxfolderinyourMicrosoftOutlook2010tootherstaffinyourorganization,youcanfollowthefollowingstep:
- OpenyourMicrosoftOutlook2010- InNavigationPane,RightClickonaccountsettingandthenselectFolderPermission
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Atthepopupaccountproperties,selectPermissiontabandthenadde‐mailaccountandassignpermission
- InordertoshareonlyInboxofyourstotheother,youneedbackagaintoNavigationpane- RightClickonspecificfolderwhichyouwanttoshare(Inbox)andthenproperties- SelectPermissiontab- Addandassignpermissiontothee‐mailaccountthatwillcanaccessyoursharefolder
OpenMicrosoftOutlookoftheuserthatwillaccessthesharingontheothermailboxaccountandthenaddanadditionalmailbox(mailboxthatgrantspermissionforyoutoaccesstheirinbox)intheadditionaladdress.InMicrosoftOutlook2010,youcanfollowthefollowingsteps:
- ClickFile>AccountSetting>DoubleClickonyouraccountprofile
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- InServerSettings,ClickMoreSettings- InMicrosoftExchange,ClickAdvancedtab- Andthenaddmailboxaccount,ClickOK
- Youwillseeinboxfolderissharedforyouafteryouaddanadditionale‐mailaccountandyou
canaccessbecauseyoure‐mailaccountwasassignedpermissionfromtheuserwhoallowyoutoaccesstheirmailboxtothespecificfolderasbellow.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
UploadpicturetooutlookOvertheyears,displayingrecipientphotographsintheGlobalAddressList(GAL)hasbeenafrequently‐requestedfeature,highonthewishlistsofmanyExchangefolks.Particularlyinlargeorganizationsorgeographicallydispersedteams,it'sgreattobeabletoputafacetoanameforpeopleyou'venevermetordon'tfrequentlyhavefacetimewith.Employeesarecommonlyphotographedwhenissuingbadges/IDs,andmanyorganizationspublishthephotosonintranets.
Therehavebeenquestionsaboutworkaroundsorthird‐partyadd‐insforOutlook,andyoucanalsofindsomesamplecodeonMSDNandelsewhere.Afewyearsago,anunnamedITpersonwroteASPcodetomakeemployeephotosshowupontheintranetbasedontheEmployeeIDattributeinActiveDirectory‐whichwasimportedfromthecompany'sLDAPdirectory.Afunprojecttosatisfythecoderalter‐egoofthesaidITperson.
Luckily,youwon'tneedtoturntoyouralter‐egotodothis.Exchange2010andOutlook2010makethistaskasnap,withhelpfromActiveDirectory.ActiveDirectoryincludesthePictureattribute(we'llrefertoitusingitsldapDisplayName:thumbnailPhoto)tostorethumbnailphotos,andyoucaneasilyimportphotos—notthehigh‐resonesfromyour20megapixeldigitalcamera,butsmall,less‐than‐10K‐ishones,usingExchange2010'sImport‐RecipientDataPropertycmdlet.
PhotosinActiveDirectory?Really?
ThefirstquestionmostITfolkswouldwanttoaskis—What'simportingallthosephotosgoingtodotothesizeofmyActiveDirectorydatabase?AndhowmuchActiveDirectoryreplicationtrafficwillthisgenerate?ThethumbnailPhotoattributecanaccomodatephotosofupto100Kinsize,buttheImport‐RecipientDataPropertycmdletwon'tallowyoutoimportaphotothat'slargerthan10K.(Note,theattributelimitwasstatedas10Kearlier.Thishasbeenupdatedtostatethecorrectvalue.‐Bharat)
Theoriginalpictureusedinthisexamplewas9K,andyoucancompressitfurthertoamuchsmallersize‐let'ssayapproximately2K‐2.5K,withoutanynoticeabledegradationwhendisplayedatthesmallersizes.IfyoustoreusercertificatesinActiveDirectory,the10Korsmallersizethumbnailpicturesarecomparableinsize.Storingthumbnailsfor10,000userswouldtakecloseto100Mb,andit'sdatathatdoesn'tchangefrequently.
Note:Therecommendedthumbnailphotosizeinpixelsis96x96pixels.
Uploadpicturetooutlookforasingleuser
- Ifyouhaven'tregisteredtheSchemaMMCsnap‐inontheserveryouwanttomakethischangeon,goaheadanddosousingthefollowingcommand:regsvr32schmmgmt.dll
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- FireupaMMCconsole(Start‐>Run‐>MMC)andaddtheSchemasnap‐in- IntheActiveDirectorySchemasnap‐in,expandtheAttributesnode,andthenlocatethe
thumbnailPhotoattribute.(TheSchemasnap‐inlistsattributesbyitsldapDisplayName).- InthePropertiespage,selectReplicatethisattributetotheGlobalCatalog,andclickOK.
- YoucankeepyourpicturesinthelocaldriveofyourMicrosoftExchangeServer2010.
Note:Youneedtomakesurethatyourpicture’snameisthesamenametoyoure‐mailaccountinyourExchangeServer2010.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
LoadingsinglepictureintoActiveDirectory
NowyoucanstartuploadingpicturestoActiveDirectoryusingtheImport‐RecipientDataPropertycmdlet,asshowninthisexample:
Import‐RecipientDataProperty–IdentityReatha–Picture–FileData([Byte[]]$(Get‐Content–path“C:\Photos\reatha.jpg”–EncodingByte–ReadCount0))InordertoviewthepicturethatyouuploadedtotheExchangeServerforOutlook,youcangoto:
- OpenMicrosoftOutlook2010>File>Info>AccountSettings
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
LoadingmultiplepicturesintoActiveDirectory
YoucanuploadyourpicturetoActiveDirectorybyusingthe.ps1file.Forexample:
.\UploadPhoto.ps1–all
RecallorreplaceanemailmessagethatyousentTherecallfeatureinMicrosoftOutlooktriestostopdeliveryand,optionally,replaceanemailmessagethatyouhavealreadysenttoanotherMicrosoftExchangeServeruserwithinyourorganization.MessagerecallisavailableafteryouclickSendandthenrealizethatyouforgottoattachafile,includeinformationinthemessage,orwanttorevisewhatwasoriginallysent.Youcan’trecallmessagessenttoemailaddressesoutsideyourorganization.
NoteAMicrosoftExchangeServeraccountisrequired.
Inthisarticle
Recallamessage Recallandreplaceamessage Scenariosthataffectrecallsuccess
RecallamessageTorecallamessagewithoutsendingarevisedmessage,dothefollowing:
- InMail,intheNavigationPane,clickSentItems.- Openthemessagethatyouwanttorecall.- OntheMessagetab,intheMovegroup,clickActions,andthenclickRecallThisMessage.- ClickDeleteunreadcopiesofthismessage.
NoteIfyoudon’tseetheMessagetab,makesurethatyouhaveopenedasentmessageasdescribedinprevioussteps
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
NoteIfyouaresendingthemessagetomanypeople,youmaywanttocleartheTellmeifrecall
succeedsorfailsforeachrecipientcheckbox.- Hereistheresultofthesuccessfulre‐callmessageback.
RecallandreplaceamessageInadditiontotryingtorecallamessage,youcansendareplacementmessage.Forexample,ifyouforgottoincludeanattachment,youcantrytorecallthemessage,andthensendareplacementmessagethathastheattachment.Theoriginalmessageisremovedfromthemailboxesoftherecipientswhohavenotyetopenedit,andthenisreplacedwiththeupdatedmessage.
Torecallamessageandthensendarevisedmessage,dothefollowing:
- InMail,intheNavigationPane,clickSentItems.- Openthemessagethatyouwanttorecallandreplace.- OntheMessagetab,intheMovegroup,clickActions,andthenclickRecallThisMessage.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- ClickDeleteunreadcopiesandreplacewithanewmessage.
NoteIfyouaresendingthemessagetomanypeople,youmaywanttocleartheTellmeifrecallsucceedsorfailsforeachrecipientcheckbox.
- ClickOK,andthenupdatethenewmessage.Youcanalsoremoveoraddfileattachments.- ClickSend.
Formoreinformationpleasevisitthiswebsite:http://office.microsoft.com/en‐us/outlook‐help/recall‐or‐replace‐an‐email‐message‐that‐you‐sent‐HA010354931.aspx
ImportPSTfiletoExchangeserver2010
MergingMultiplePSTFilesinOutlookintooneMasterArchiveThisscenariodescribeyouaboutthemergingmultiplePSTfilesinOutlookintooneMasterArchive.AndthenimportthePSTfilesintoExchangeServer.
Atanyrate,IwaslookingforawaytocombinemultiplePSTfilesintoone—inordertoconsolidatealloftheoldAuto‐Archives(someofwhichhadthankfullybeenmovedtothenetworkdrivepriortoherharddrivecrashing)frompreviousOutlookprofilesintoonemasterarchivefile.
Formytest,Icreatedthreearchivefiles:OutlookDataFile‐1,OutlookDataFile‐2andOutlookDataFile‐3.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Createa“Master”PSTonthenetworkdrivethatistocontainthemergedcontentsofarchivesOutlookDataFile‐1,OutlookDataFile‐2andOutlookDataFile‐3:
ChoosepathtosaveyourMasterDatafilethatusetocombinemultipleOultookDatafilesin.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
HereistheblankMasterdatafilethatwejustcreateinMicrosoftOutlook2010.
So,with“Master”highlightedinmyFolderListview,IwenttoFile>Open>Import:
Ithensaid“Importfromanotherprogramorfile”:
…and“OutlookDataFile(.pst)”:
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Unfortunately,asIdiscovered,youhavetoclosethePSTfilefirst:
…soafterclosingthefile:
…Runthesamestepsagain,makingsuretoselect“Donotimportduplicates”:
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
…andmatchtheoptionsbelow:
…Runthesamestepsagain,makingsuretoselect“Donotimportduplicates”:
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
…andmatchtheoptionsbelow:
…Runthesamestepsagain,makingsuretoselect“Donotimportduplicates”:
…andmatchtheoptionsbelow:
AstheresultafterwemergeallthemultipleOutlookDatafileinasinglefile“Master”,havealookthepicturebellow.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Formoreinformationvisitthiswebsite:http://www.cwps.com/2011/02/25/how‐to‐merging‐multiple‐pst‐files‐in‐outlook‐into‐one‐master‐archive/
HowtoImportPSTFilesintoMailboxeswithExchange2010SP1InExchangeServer2010SP1importingPSTfilesintomailboxesisperformedusingMailboxImportRequests.ThesearesimilartoexportrequestsinthattheyareprocessedbyaClientAccessserver.
BecausemultipleClientAccessserverscanexistinasitethereisnowaytodeterminewhichonewillprocesstherequest,thereforethePSTfiletoimportmustbeaccessibleviatheUNCpathofsharedfolder.
Theaccountthatisperformingtheimportalsoneedstobeexplicitlygrantedtherightstodoso,asnoaccountshavethisrightbydefault(evenOrganizationadministrators).
CreategroupthathasrightpermissiontomanageonimportingthePSTfileintoExchangeServer2010.
CreatethegroupthathasrightpermissiontoimportPSTfile
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
AddMailbox_ImportgrouptobememberofExchangeAdministrator
GrantingUserRightsforMailboxImportsinExchange2010SP1
Thefirststepistogranttherighttoimportmailboxestoanaccountinyourorganization.IntheExchangeManagementShellrunthefollowingcommand.
CreatingaNetworkShareforMailboxImportsinExchange2010SP1
NextweneedtocreatethenetworksharethatwillbeusedasthefilepathforthePSTfilestobeimported.AllthatisrequiredhereisanetworksharethattheExchangeTrustedSubsystemgroup
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
hasread/writepermissionto.TheentirePSTfilethatyouneedtoimporttothemailboxaccountinExchangeServeryoucankeepthemallinthissharefolder.
GivetheModifypermissionfortheauthenticationtothesharefolderwithinPSTfiles.
ToimportthePSTfilesintoExchangeServer,youcanfollowthefollowingstep:
- OpenExchangeManagementShell(EMS)- Andthenfollowthecmdlet:
Seetheexample:Dir\\exsrv01\Outlook_pst\*.pst|%(New‐MailboxImportRequest–NameBulkPSTImport–BatchNameRecoverd–Mailbox$_.BaseName–FilePath$_.FullName)
Andthentype:
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Get‐MailboxImportRequest–StatusCompleted
OpenOutlookWebApp(OWA)andthenloginasthemailboxthatyoujustimportthePSTfile.
Hereisthee‐mailmessagesthatwereimportedfromPSTfiletotheExchangeServerthenewmailboxaccount.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Auto‐Signature
CodingtheVBScriptforSignatureTemplateVBScript(VisualBasicScriptingEdition)isanActiveScriptinglanguagedevelopedbyMicrosoftthatismodeledonVisualBasic.Itisdesignedasa“lightweight”languagewithafastinterpreterforuseinawidevarietyofMicrosoftenvironments.VBScriptusestheComponentObjectModeltoaccesselementsoftheenvironmentwithinwhichitisrunning;forexample,theFileSystemObject(FSO)isusedtocreate,read,updateanddeletefiles.
VBScriptisascriptinglanguage Ascriptinglanguageisalightweightprogramminglanguage VBScriptisalightversionofMicrosoft'sprogramminglanguageVisualBasic
Inthisscenario,theExchangeAdministratoruseVBScripttogatheringattributioninformationfromActiveDirectoryforcreatingasignaturefortheusersintheorganization.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
ManageGroupPolicyforAutoSignatureLogintoDomainControllerandthenfollowtheinstruction:
- Start>AdministrativeTools>GroupPolicyManagement- ExpandForest>Domain>GroupPolicyObject- AndthencreatenewGroupPolicy- LinktheGroupPolicytotheOUwhereyouwanttoapplyfor
NowgototheclientsideandthenopenMicrosoftOutlook2010,letcreatenewe‐mailorreplye‐mailthattimetheautosignatureisappliedtothemessage.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
ActiveDirectoryRightManagementServiceByusingActiveDirectoryRightsManagementServices(ADRMS)andtheADRMSclient,youcanaugmentanorganization'ssecuritystrategybyprotectinginformationthroughpersistentusagepolicies,whichremainwiththeinformation,nomatterwhereitismoved.YoucanuseADRMStohelppreventsensitiveinformation—suchasfinancialreports,productspecifications,customerdata,andconfidentiale‐mailmessages—fromintentionallyoraccidentallygettingintothewronghands.
RightManagementPolicyItisverysimplewaytocreatetheRightManagementPolicyinwindowsServer2008R2.MakesureyouhaveinstalledtheActiveDirectoryRightManagementService(ADRMS)alreadyonyourServer.LogintoActiveDirectory>Start>AdministrativeTools>ActiveDirectoryRightManagementServices.
- ExpandyourADRMScluster- Select“RightsPolicyTemplate”- AttheActionpane,ClickonCreateDistributedRights- Andthenselecttherightsthatyouwillapplytothetemplate
Forthisscenario,theExchangeAdministratorisallowonlyviewtothetemplate
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
ApplyRightManagementPolicybyusingTransportRulesRightsManagementPolicyisworkingfinewiththeTransportRuleinExchangeServer2010.ThisarticletheExchangeAdministratorwillguideyouhowtoapplyRightManagementPolicybyusingTransportRules.
- OpenExchangeManagementConsole(EMC)- UnderOrganizationConfigurationnode,SelecttheHubTransportsub‐node- SelectTransportRuletabandthenrightclickontheresultpanetocreatethenewTransport
Rule
- IntheConditionsofTransportRule,pleaseselecttheconditionthatyouneedyourtransport
ruleapplyfor(Hereweshowyouhowtofiltersubjectormessagebodycontainsspecificwords.)
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- IntheActions,pleaseselectoneormoreactionsthatyouneed(Hereweshowyouhowto
applyRightManagementServicetemplatetoyourtransportrule)
- AttheSender,Testinganewe‐mailmessagewiththespecificsubjectormessagebodytothe
transportrulethatwasfilterandblock.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Atthereceiver,OpenMicrosoftOutlook2010andthenviewyourmessagethatwascomewith
thesubjectandbodymessagefilteringbyTransportrule.Atthefirsttime,yourmessagecouldnotviewanditwillneedyourexchangecredentialandauthenticatione‐mailtoreadit.
- Youcanviewthepermissionofyourmessageandhereyourmessageisonlyviewpermission.
- Thismessagecouldnotallowyouto“Reply/RepyAll/Forward/Copy/Print…”BecausetheAD
RMSpolicyisallowedonlyviewpermission.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Note:
NotonlythispolicythattheExchangeAdministratorwasshownyouiscouldwork,butyoucanmanagemorepolicythanthisaccordingtoyourneed.
TypeofDistributionGroupInyourMicrosoftExchangeServer2010hastwokindsofDistributionGroupsuchasDistributionGroup(SecurityDistributionGroup,SecurityDistributionGroup)andDynamicDistributionGroup.
DistributionGroupDistributiongroupsaremail‐enabledActiveDirectorygroupobjectsthatarecreatedtoexpeditethemasssendingofe‐mailmessagesandotherinformationwithinanExchangeorganization.
Therearetwotypesofdistributiongroups:
Mail‐enableduniversaldistributiongroupscanbeusedonlytodistributemessages. Mail‐enableduniversalsecuritygroupscanbeusedtodistributemessagesaswellastogrant
accesspermissionstoresourcesinActiveDirectory.
It'simportanttonotetheterminologydifferencesbetweenActiveDirectoryandExchange2010.InActiveDirectory,adistributiongroupreferstoanygroupthatdoesn'thaveasecuritycontext,whetherit'smail‐enabledornot.Incontrast,inExchange2010,allmail‐enabledgroupsarereferredtoasdistributiongroups,whethertheyhaveasecuritycontextornot.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
CreateDistributionGroupYoucancreateDistributionGroupbyusingExchangeManagementConsole(EMC).Youcancompletethistaskbythefollowingsteps:
- OpenExchangeManagementConsole- UnderRecipientConfiguration,selectDistributionGroup- Inresultpane,RightClickandthencreateNewDistributionGroup
- InGrouptype,Select“Security”- SpecifyanOrganizationUnitratherthanusingadefaultone- Namingyourgroup
- PropertiesyourDistributionGroupandthenaddmembertoyourgroup
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Note:
DistributionGroupcanbeusedforGroupofContactsList,butthememberismanuallyaddedbyanExchangeAdministratororgroupofExchangeAdministratorinyourorganization.
UserDistributionforgroupforwarder
InthistopicofDistributionGroup,ThisExchangeAdministratorusesittomanagethegroupofforwarderinthisorganization.Forexample:
TheExchangeadministratorhasaDistributionGroupnameasEKReathawithe‐mailenableek.reatha@itlink.com.khanditalsohasmembersuchas:a.b@itlink.com.khc.d@itlink.com.khe.f@itlink.com.kh
Accordingtohisscenario,TheExchangeAdministratorinthisorganizationhasforwarde‐mailthatsendtoek.reatha@itlink.com.khtoa.b@itlink.com.kh,c.d@itlink.com.kh,e.f@itlink.com.kh
DynamicDistributionGroupDynamicdistributiongroupsaremail‐enabledActiveDirectorygroupobjectsthatarecreatedtoexpeditethemasssendingofe‐mailmessagesandotherinformationwithinanExchangeorganization.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Unlikeregulardistributiongroupsthatcontainadefinedsetofmembers,themembershiplistfordynamicdistributiongroupsiscalculatedeachtimeamessageissenttothegroup,basedonthefiltersandconditionsthatyoudefine.Whenane‐mailmessageissenttoadynamicdistributiongroup,it'sdeliveredtoallrecipientsintheorganizationthatmatchthecriteriadefinedforthatgroup.
CreateDynamicDistributionGroup- OpenExchangeManagementConsoleandthenselectDistributionGroupunderRecipient
Configurationnode.RightclickontheresultpaneandthencreateNewDynamicDistributionGroupasbellow.
- GivethenameandAliasnameforNewDynamicDistributionGroup
UseDynamicDistributionGroupforGroupofContactsListDynamicDistributionGroupnormallyisusedtodistributeallthespecificgroupofuserse‐mailcontactsinyourorganization.Generally,DynamicDistributionGroupiscreatedtomounttothespecificOrganizationUnit(OU)inyourorganizationandthenalltheusersaccountinthatOU
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
distributetheire‐mailaddresstotheGroup.Allthee‐mailaccountisautomaticallyaddtogroupaftertheiraccountintheOUhasenablemailboxaccountinExchangeServer.
ToolboxTheToolboxisacollectionofdiagnostic,troubleshooting,andrecoverytoolsinstalledwithMicrosoftExchange.ThetoolsavailableintheToolboxworkcenteraredividedintotwocategories:
DedicatedMicrosoftManagementConsole(MMC)3.0toolssometools,suchasQueueViewer,areself‐hostedinanMMCconsole.TheExchangeManagementConsole(EMC)doesn'thavetoberunningtousetheMMCtools.
IndependenttoolsIndependenttools,suchastheExchangeBestPracticesAnalyzer,aren'tintegratedwiththeEMCandfunctionasseparateexecutablefileswhenrunfromtheToolbox.ThesetoolshavetheirownHelpfilecontent.Formoreinformationabouthowtousethetools,refertotheHelpfileforeachtool.
WhenyouclicktheToolboxnodefromtheMicrosoftExchangeOn‐Premisesnode,allthetoolsdiscussedinthistopicaredisplayedintheresultpane.Youcanopenthetoolbydouble‐clickingthetoolname,byclickingOpenToolfromtheactionpane,orfromtheright‐clickmenu.
WhenyouclicktheToolboxnodefromaremoteforestnode,onlythefollowingtoolsaredisplayed:
RoleBasedAccessControl(RBAC)UserEditor
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
MessageTracking CallStatistics UserCallLogs
ConfigurationManagementToolsThefollowingconfigurationmanagementtoolsareavailableintheToolbox:
BestPracticesAnalyzerTheExchangeBestPracticesAnalyzerautomaticallyexaminesanExchangedeploymentanddetermineswhethertheconfigurationisinlinewithMicrosoftbestpractices.WerecommendrunningtheExchangeBestPracticesAnalyzerafteryouinstallanewExchangeserver,upgradeanexistingExchangeserver,ormakeconfigurationchanges.
DetailsTemplatesEditorTheDetailsTemplatesEditorcontrolstheappearanceoftheobjectpropertiesaccessedbyusingaddresslistsinMAPI32‐bitclientapplications,suchasMicrosoftOutlook.Forexample,whenauseropensanaddresslistinOutlook,thepropertiesoftherecipientsinthataddresslistaredisplayedinaccordancewiththedetailstemplatethatexistsinyourExchangeorganization.
PublicFolderManagementConsoleThePublicFolderManagementConsoleisanMMC3.0‐basedinterfacethatprovidesyouwithagraphicaluserinterface(GUI)forcreating,configuring,andmanagingpublicfolders.
RemoteConnectivityAnalyzerTheExchangeRemoteConnectivityAnalyzerisaWeb‐basedtoolthathelpsyoutroubleshootconnectivityissues.Thetoolsimulatesseveralclientlogonandmailflowscenarios.Whenatestfails,manyoftheerrorshavetroubleshootingtipstoassistyouincorrectingtheproblem.
RoleBasedAccessControl(RBAC)UserEditorTheRBACUserEditorallowsyoutoadduserstomanagementrolegroups.Whenyouopenthistool,youneedtosignintoMicrosoftOfficeOutlookWebAppasauserwhohaspermissiontoperformthistask.Afteryousignin,youaredirectedtotheAdministratorRolestab.
MailFlowToolsThefollowingmailflowtoolsareavailableintheToolbox:
MailFlowTroubleshooterTheMailFlowTroubleshooterassistsyouintroubleshootingcommonmailflowproblems.Youcandiagnoseaproblembyselectingthesymptomsobserved.Basedonthesymptoms,thetoolwalksyouthroughthecorrecttroubleshootingpath.Itshowsananalysisofpossiblerootcausesandprovidessuggestionsforcorrectiveactions.
MessageTrackingTheMessageTrackingtoolhelpsyouaccessandconfiguredeliveryreports.Whenyouopenthistool,youneedtosignintoOutlookWebAppasauserwhohaspermissiontoperformthistask.Afteryousignin,youaredirectedtotheDeliveryReportstab
QueueViewerQueueViewerhelpsyoumonitormailflow,andinspectqueuesandmessages.Youcanalsoperformactionstothequeuingdatabasessuchassuspendingorresumingaqueue,orremovingmessages.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
RoutingLogViewerRoutingLogViewerisatoolyoucanusetoopenaroutinglogfilethatcontainsinformationabouttheroutingtopology.Youcanalsoopenasecondroutinglogandcompareittothefirstlogopened.Thetoolconsistsofaparserandapublicuserinterface.TousetheRoutingLogViewertoviewlogsofroutingtableconfigurationchanges,youmustconnecttoanExchangeserverthathastheHubTransportserverroleortheEdgeTransportserverroleinstalled.
TrackingLogExplorerTrackingLogExplorerprovidesadetailedlogofallmessageactivityasmessagesaretransferredtoandfromanExchangeserverthathastheHubTransportserverrole,theMailboxserverrole,ortheEdgeTransportserverroleinstalled.ExchangeserversthathavetheClientAccessserverroleorUnifiedMessaging(UM)serverroleinstalleddon'thavemessagetrackinglogs.Messagetrackinglogscanbeusedformessageforensics,mailflowanalysis,reporting,andtroubleshooting.
PerformanceToolsThefollowingperformancetoolsareavailableintheToolbox:
PerformanceMonitorPerformanceMonitorisatoolyoucanconfiguretocollectinformationabouttheperformanceofyourmessagingsystem.Specifically,youcanuseittomonitor,creategraphs,andlogperformancemetricsforcoresystemfunctions.YoucanalsousePerformanceMonitortomonitorExchange‐specificparameters,suchasthenumberofinboundoroutboundmessagesperhourorthenumberofdirectorylookupsperformedbyExchange.PerformanceMonitoriscommonlyusedtoviewkeyparameterswhiletroubleshootingperformanceproblems.It'salsousedtogatherbaselineperformancedatatoperformhistoricaltrendanalysisandmeasuretheimpactofchangestoyourExchangeenvironment.
PerformanceTroubleshooterPerformanceTroubleshooterhelpsyoutolocateandidentifyperformance‐relatedissuesthatcouldaffectanExchangeserver.Youcandiagnoseaproblembyselectingthesymptomsobserved.Basedonthesymptoms,thetoolwalksyouthroughthecorrecttroubleshootingpath.PerformanceTroubleshooteridentifiespossiblebottlenecksandsuggestscorrectiveactions.
UnifiedMessagingToolsThefollowingUnifiedMessagingtoolsareavailableintheToolbox:
CallStatisticsTheCallStatisticstoolprovidesaggregatedstatisticalinformationaboutcallsforwardedtoorplacedbyUnifiedMessagingservers.Thisinformationcanbeusedifyou'reinterestedinoverallstatisticsfortheExchange2010UnifiedMessagingserversinyourorganization.Whenyouopenthistool,youneedtosignintoOutlookWebAppasauserwhohaspermissiontoperformthistask.Afteryousignin,youaredirectedtotheCallStatisticspage.Formoreinformation,seethefollowingtopics:
o ReviewtheUMCallsforYourOrganizationo UsingUnifiedMessagingTools
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
UserCallLogsTheUserCallLogstooldisplaysthecalldatarecordsforaselectedUM‐enableduser.TheselogsareusefulinHelpdesksituationswheretheHelpdeskemployeemustgatherinformationaboutspecificcallsforaUM‐enabledusertoassistthemindiagnosingandfixingissues.Whenyouopenthistool,youneedtosignintoOutlookWebAppasauserwhohaspermissiontoperformthistask.Afteryousignin,youaredirectedtotheUserCallLogspage.Formoreinformation,seethefollowingtopics:
o ReviewtheUMCallsforaUsero UsingUnifiedMessagingTools
ConfigurationManagementToolsInthepreviousstepyoudiscussalreadyabouttheConfigurationManagementToolsthathassomenodesuchasBestPracticeAnalyzer,DetailsTemplatesEditor,PublicFolderManagementconsole,RemoteConnectivityAnalyzer,RoleBaseAccessControl(RBAC)UserEditor.
PublicFolderManagementconsoleThePublicFolderManagementConsoleisaMicrosoftManagementConsole(MMC)3.0‐basedinterfacethatprovidesyouwithagraphicaluserinterface(GUI)tocreate,configure,andmaintainpublicfolders.YoucanaccessthePublicFolderManagementConsolefromtheToolboxintheExchangeManagementConsole(EMC).
CreatePublicFolderDatabase
- OpenExchangeManagementConsole(EMC)- SelectMailboxunderOrganizationConfigurationnode- SelectDatabaseManagementtab- Rightclickontheresultpane,CreateNewPublicFolder
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
CreateautoreplytemplateInPublicFolderManagementconsoleyoucancreatethefoldertopostanythingornewstothewholeorganization.Moreover;youcanuseittoenablee‐mailforthepublice‐mailthateveryExchangemailusercanreadthee‐mailmessageaspublicplace.Butinthisstep(Createautoreplytemplate).TheExchangeAdministratorinthisorganizationwillshowyouonlyabouthowtopostnewsorthinginpublicfolder.Thisscenarioweguideyouhowtopostautoreplye‐mailtemplatetotheorganization.Seethebellowsteps:
- OpenExchangeManagementConsole- SelectToolboxnode- InConfigurationManagementtools,OpenPublicFolderManagementConsole- WhenthePublicFolderManagementConsoleappear,SelectDefaultPublicFolders- RightClickontheresultpane,CreateNewPublicFolder
- OpenMicrosoftOutlook2010withthee‐mailuserwhoishaspermissiontothePublicFolder
andnowyoucanpostanythingornewssuchasthetemplatefortheautoreplye‐mail.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
Assignpermission
AssignfullcontroltospecificmailboxaccountInPublicFolderManagementconsoleyoucanassignthepermissiontothenewpublicfolderbyassigntothemailboxaccount.BydefaultthenewpublicfolderthatcreateithasgrantpermissiontothetwouseraccountsuchasAnonymouswithdefaultpermissionasCustom(Createitem)andDefaultaccountasAuthor(Createitem,Readitem,EditOwn,DeleteOwn).
- ToallowsomeonetomanageonthePublicFolderyoucanaddtheirmailboxandthenassign
permissionasbellow.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- OpenMicrosoftOutlookwiththeuserthattheirmailboxisassignedpermissiontothePublicFolderastheownersothatusercanpost,
…Deleteordoanythingastheownerfolder.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
WhenotheruserwhohasnopermissiononthePublicFoldertheycannotdeleteorpostnewstothepublicfolder
TheMicrosoftOutlookwarningmessageisdisplay“Someitemscannotbedeleted.Theywereeithermovedoralreadydeleted,oraccesswasdenied”
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
DenynormalusertopostneweventIfyouneedtodenyforotheruserintheorganizationtodeleteorpostanythinginthepublicfolder,itisaneasywaytodothatjustgiveonlyReviewerpermissiontotheDefaultuserandnonepermissiontotheAnonymoususer.Seethefollowingscenarios:
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Now,theuserwhohasnopermissiondoesnothaverightprivilegetodeleteanypostiteminthepublicfolderofExchangeServer2010.
- TheOutlookwarningmessageisdisplay“Youdon’thavepermissiontocreateanentryinthis
folder.Rightclickthefolder,andthenclickpropertiestocheckyourpermissionsforthefolder.Seethefolderowneroryouradministratortochangeyourpermissions.”
PublicCalendarPublicCalendarisnotfarawayfromanypostiteminpublicfolderthatwehavediscussedalreadyinthepreviouspoint.UnderthePublicFoldermanagementyoucancreateanyoutlookpublicitemsaswell.ThisscenariotheExchangeAdministratorinthisorganizationwillperformapubliccalendarunderpublicfolder.
CreatePubliccalendarfolderTodothatyoucanperformtocreatethehierarchicalstructureofyourpubliccalendarunderthepublicfolderdependentontheneededinyourorganization.
- SelectToolboxnodebyusingExchangeManagementConsole- OpenPublicFolderManagementConsole- CreatethePublicCalendarfolder
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
CreatePublicCalendaritemItisverysimplewaytocreatethepubliccalendariteminthepublicfolder.Seethebelowsteps:
- OpenyourMicrosoftOutlook- OpenthepublicfolderinOutlook- ExpandtothePublicCalendarFolder- RightclickonthePublicCalendarFolderwhichyouneedtocreatenewcalendaritem- SelectNewFolder
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Atthepopupconsole,Namingthenewcalendaritem- InFoldercontainers,selectCalendarItems- SelecttheParentfolderandthenOK
- HereisthenewPublicCalendarItemsinthePublicfolder,soeveryonewhoisinthegrouphas
thepermissiontocreateandreadthiscalendar.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
BestpracticeanalyzerBestPracticesAnalyzerTheExchangeBestPracticesAnalyzerautomaticallyexaminesanExchangedeploymentanddetermineswhethertheconfigurationisinlinewithMicrosoftbestpractices.WerecommendrunningtheExchangeBestPracticesAnalyzerafteryouinstallanewExchangeserver,upgradeanexistingExchangeserver,ormakeconfigurationchanges.
- OpenExchangeManagementConsole- SelectToolboxnode- InConfigurationmanagementtools,SelectBestPracticesAnalyzer
- TheMicrosoftExchangeBestPracticesAnalyzerwizardisappearingandthenyoucanclickon
Selectoptionsforanewscan.
- InSelectthetypeofscantoperform:Youcanselectthetaskwhichyouwanttoscan“Health
Check”
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- ClickViewareportofthisBestPracticesscan
- NowyouwillseeanyCriticalIssues.TheMicrosoftExchangeBestPracticesAnalyzerwilltell
youaboutthesolutiontosolveit.Youjustclickonthe“Tellmemoredetailaboutthisissueandhowtoresolveit.”
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- YoucanfollowtheguidebooktotroubleshootingtotheproblemofyourExchangeServer.
- OpenExchangeManagementShell(EMS)andthentypethecmdlet“Get‐TransportConfig”
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- TosoletheissueyoucanfollowtheresolutionbellowthatallowsyoudecreasetheMaximum
andminimumtosendandreceivemessagefromyourExchangeServer.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
MailflowtoolMailflowtoolisthetoolthatallowstheExchangeAdministratortotrackingandtroubleshootinginExchangeServer.ThereissometoolunderMailflowtoolsuchasMailFlowTroubleshooter,MessageTracking,QueueViewer,RoutingLogViewer,andTrackingLogExplorer.
MailflowtroubleshooterMailFlowTroubleshooterTheMailFlowTroubleshooterassistsyouintroubleshootingcommonmailflowproblems.Youcandiagnoseaproblembyselectingthesymptomsobserved.Basedonthesymptoms,thetoolwalksyouthroughthecorrecttroubleshootingpath.Itshowsananalysisofpossiblerootcausesandprovidessuggestionsforcorrectiveactions.
- OpenExchangeManagementConsole- SelectToolboxnode- UnderMailflowtools,OpenMailFlowTroubleshooter
- ClickonGototheWelcomescreen
- ClickNext
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- Astheresultissueisnotoccurred
MessagetrackingMessageTrackingTheMessageTrackingtoolhelpsyouaccessandconfiguredeliveryreports.Whenyouopenthistool,youneedtosignintoOutlookWebAppasauserwhohaspermissiontoperformthistask.Afteryousignin,youaredirectedtotheDeliveryReportstab
Trackingonspecificsubjectline
- OpenExchangeManagementConsole- SelectToolbox,underMailflowtoolsopenMessageTracking- OutlookWebAppwillbeappear- LoginwiththeExchangeAdministratoraccount
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- InMailOptions,selectManageMyOrganization- SelectMailControl- DeliveryReports- Browsetothemailboxwhichyouwanttosearche‐mailfor- Ifyouneedtosearchonspecificsubject,youcantype“Keyword”in“Searchforthesewordsin
thesubjectline”
TrackingforallmessagesTrackingforallmessagesbyusingMessageTrackingisnotdifferentfromtrackinginthespecificsubjectline.Youmanagethesamework,butjustleavethe“Searchforthesewordsinthesubjectline”blankisready.Havealooktothescenariobellow:
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
QueueViewerQueueViewerQueueViewerhelpsyoumonitormailflow,andinspectqueuesandmessages.Youcanalsoperformactionstothequeuingdatabasessuchassuspendingorresumingaqueue,orremovingmessages.ToperformtaskontheQueueViewer,Youcanfollowthefollowingsteps:
- OpenExchangeManagementConsole- SelectToolbox,underMailflowtoolopenQueueViewer
TrackinglogexplorerTrackingLogExplorerTrackingLogExplorerprovidesadetailedlogofallmessageactivityasmessagesaretransferredtoandfromanExchangeserverthathastheHubTransportserverrole,theMailboxserverrole,ortheEdgeTransportserverroleinstalled.ExchangeserversthathavetheClientAccessserverroleorUnifiedMessaging(UM)serverroleinstalleddon'thavemessagetrackinglogs.Messagetrackinglogscanbeusedformessageforensics,mailflowanalysis,reporting,andtroubleshooting.
- OpenExchangeManagementConsole- SelectToolbox,underMailflowtoolsopenTrackinglogexplorer- InMessageTrackingParameters,youcancompletesomefieldasbellow
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
- HereistheresultofTrackinglogexplorerinExchangeServer2010thatlogyoutothe
messagesoftheuserthatyoutrackingon.
PerformancetoolPerformancetoolisatoolintheToolboxofExchangeServerthatallowsyoutocheckingontheperformanceonyourExchangeServer.TherearetwofeaturesinPerformancetoolsuchasPerformanceMonitorandPerformanceTroubleshooter.
Performancemonitor
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
PerformanceMonitoringisoneofthedarkartswhichadministratorsarerarelygiventhetimetomaster.PerformanceMonitoronaWindowsServer,inparticularonceExchangeServerisinstalled,givesusthecapabilitytocollectenormousamountsofdata;ensuringthatanyunderstandingofhowourparticularExchangeServerisperformingisinvariablylostbeneathaseaofprettybutunintelligiblepeaksandtroughs.Howeveritisn’tactuallyverydifficultatalltoconfigurePerformanceMonitoronyourExchangeServer,collectsomeusefuldataandtheninterprettheresults.ItisoftenthenveryeasytomakechangestoyourserverswhichcanhavequiteadramaticeffectontheperformanceoftheserverandtheexperienceofOutlookclientsalike.Thereisnowanenormousamountofinformationwhichcanassistyouinunderstandingwhatinformationtocollectandhowtointerprettheresults.
Systemmonitor
Addnewitemsformonitoring Tomonitoringontheperformanceofyourserveryoucanaddanyitemsasrequire.Forexample,theExchangeAdministratoraddsProcesstomonitoronitsperformance.
- NowtheSystemMonitorisdisplayedtheProcesserperformanceforyou.
HRINC (Cambodia) Co., Ltd. Address: House #10, Oknha Peich Avenue (Street 242), Sangkat Chaktomuk, Khan Daun Penh, Phnom Penh, Cambodia
Mailing Address: GPO Box 1560, Phnom Penh, Cambodia Tel: +855 (23) 211437 Email: hrinc@hrinc.com.kh Website: www.hrinc.com.kh
PerformanceTroubleshooterInthisblogwewillbelearningexchangeperformancetroubleshooterwiththehelpofbuilt‐intoolEXTRA.WorkingwithperformanceissueisoneofthecriticaltroubleshootingareasforanExchangeadministrator.
Datacollectionrequiresextremepatience.Understandingsymptomscanresolvetheissuemostofthetime.Inordertominimizetheeffortwhiletroubleshootingsuchissues.MicrosofthasintroducedEXTRAtool(PrettyOld).ThetoolisuserfriendlyandcanhelpanyonewhoisnewtoExchangeserver.
Formoreinformationvisitthiswebsite:
http://msexchangeteam.in/exchange‐performance‐troubleshooter‐extra/