Microsoft Excel The Basics

White River Public Library

Prepared by: Claire Tian and Priscilla Lan

Presented on: March 14 and 16, 2017

Accessing the material

All material presented today can be obtained from

www.whiteriver.ca/ms

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What is Excel?

- Excel is an electronic spreadsheet program.

* It is used for the storing, organizing, and manipulation of data.

- Data is entered into cells, which are organized into columns and rows.

- Data can be text, it can be numbers, or even formulas.

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Agenda

● Cell, Row, and Column

● Ribbon

● Worksheets

● Workbook

● Format Cell

● Formula and Functions

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The Basics - Cells, Rows, and Columns

Selecting a cell Selecting a Column

Selecting a Row Selecting a Range

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The Basics - Ribbon

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The Basics - Ribbon

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The Basics - Workbook V.S. Worksheet

A workbook is another word for your Excel file. Excel automatically creates a

blank workbook when you open it.

A worksheet is a collection of cells where you keep and manipulate the data. By

default, each Excel workbook contains three worksheets.

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The Basics - Workbook

Opening a Workbook Closing a Workbook

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The Basics - Worksheet

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The Basics - Worksheet

Renaming a Worksheet Adding a Worksheet

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The Basics - Worksheet

Moving a WorkSheet Deleting a Worksheet

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The Basics - Worksheet

Copying a Worksheet

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The Basics - Worksheet

Zoom

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The Basics - Worksheet

Split a Worksheet

It allows you to

view distant part

of your worksheet

at once

It can be split

horizontally and

vertically

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The Basics - Worksheet

Freeze Panes

When Handling large

tables of data, it is

useful to freeze rows

and columns. This

allows you to keep

rows or columns

visible while you scroll

through the worksheet

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The Basics - Worksheet

Group Worksheet

By grouping worksheet,

you can edit them at

the same time.

To do so hold down

CTRL and click on the

sheet tab you want to

group

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The Basics - Worksheet

View multiple worksheets simultaneously

New Window creates a new window with the

same worksheets

Arrange All indicates how to rearrange the

windows

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The Basic - Worksheet

Spelling

You can check your work in Excel and

add new vocabulary to Excel’s dictionary

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The Basics - Cell Format

Formatting a cell does not change its

content it only changes its appearance.

This includes but not limited to:

• Decimal places

• Date and time

• Currency

• Accounting

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The Basics - Cell Format

Decimal Places

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The Basics - Cell Format

Date and Time format

Write the following in a separate cell:

• 17/01/01

• 06:00

• 17/01/01 06:00

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The Basics - Cell Format

Currency V.S. Accounting

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The Basics - Cell Format

Format Painter

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The Basics and Cell Format

Cell Styles

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The Basics - Cell Format

Themes

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The Basics - Formula and Functions

Formula is an expression which calculates the values of a cell

Functions are predefined formulas and are already available in Excel

Operation Formula

Addition =A+B

Substraction =A-B

Multiplication =A*B

Division =A/B

The order of operation is defined by:

Parenthesis

Exponents

Division

Multiplication

Addition

Substraction

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The Basics - Formula and Functions

Count

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The Basics - Formula and Functions

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The Basics - Formula and Functions

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Exercise - Count

Company ABC is reviewing its statistics and would like for you to review the

numbers.

1)How many employees does the company have?

2)How many individuals have car prices greater than 40,000?

3)How many females and male are over 25, married, and have over 2 years

plus of academic experience?

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The Basics - Formula and Functions

Sum

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The Basics - Formula and Functions

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Exercise - Sum

Company ABC is reviewing its statistics and would like for you to review the

numbers.

1)Determine the company’s cost for providing weekly income to all of its

employees.

2)What is the the sum of the charitable donations offered by married and

unmarried males.

3)The company is organizing a family picnic. Calculate the number of Children

and Adults that will be attending as well as the type of protein required for

purchase (assume on type of protein per family).

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The Basics - Formula and Functions

IF

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The Basics - Formula and Functions

AND

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The Basics - Formula and Functions

OR

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The Basics - Formula and Functions

Operation Formula

Counts the number of Non-empty cells =COUNTA()

Average =AVERAGE()

Random Number =RANDBETWEEN()

Maximum Value =MAX()

Today’s Date and Time =NOW()

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Exercise - Dice

You are at party and you need a

dice. Unfortunately, you can’t

download an app for this task, you

only have excel. How would you

create a visual representation of

the dice?

Hint: The font Wingdings can

assist with the dots on the dice

(lower case L) 39

Resources

http://www.excel-easy.com/

https://excelexposure.com/lesson-guide/

http://www.gcflearnfree.org/excel2016/

http://chandoo.org/wp/excel-basics/

http://excelcentral.com/

http://www.tutorialspoint.com/listtutorials/ms-excel/1

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CONTACT US

Address

610 Elgin St.

White River, ON

P0M 3G0

www.facebook.com/whiterivereconomicdevelopment/

Claire Tian

Tian@whiteriver.ca

Priscilla Lan

Lan@whiteriver.ca

Phone Number

807-822-2859

Fax Number

807-822-1228

www.whiteriver.ca/ms

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