MCP: Online Data Collection: Understanding the Quarterly Report

Julie Hocker202-205-5916

julie.hocker@acf.hhs.gov

Overview

Purpose Reporting Period Basics to Logging in and Navigating Content Next Steps Questions and Assistance

Purpose

The Reporting Period

September 30 – September 29

Quarterly Reports

30 Days to Submit

Request a Username

Complete Form

Email to

Julie Hocker

Usernames and Passwords

Usernames and Temporary Passwords are System-Generated

New Password Required 9 characters One capital letter One number

IMPORTANT

Accessing the Site

https://extranet.acf.hhs.gov/ssihttps://extranet.acf.hhs.gov/ssi

Don’t miss the “S”

Secured Sign-in

No “www”

Logging In

Enter OLDC

Menu – OLDC Home

Navigation

Grantee Selection

Report Selection

Report Form

The Report Form

Enter data in open fields

Click blue underlined text for form instructions

Submitting the Report

Submitting Report Forms

Save

Validate

“unsubmit” to edit

Form going forward to ACF

General Terms Children –

of prisoners in your program

Mentor – compassionate adult

Past Quarter –period being reported on

Creating the Match

Original pairing

Existing matches Grandfather in if organization is new to

the program Each grant leads to new match

Sustaining the Match

Every 12 months

Grandfather time in

B. Start the “MCP” clock

Think of the clocks as beginning when each child’s first MCP program clock

began

What Children Count in 1a?

ALL MCP matchesALL MCP matches

Never had a Federal MCP Grant Before:

What Children Count in 1a?

ALL MCP matchesALL MCP matches

Back again! Starting another MCP Grant:

What Children Count in 1b?

All Active Matches

New Matches

Continuing Matches

Ceasing Matches

Ceasing + Starting New = 2 Matches

Active Mentors

Mentors currently Mentoring

Mentors with a single Child

Mentors with multiple Children

The Waiting List Not inclusive within the quarter

Count waitlist from initial date

“First time”

= new child

Trying again…

One match ends Child goes on rematch wait list

Child is matched with new mentor

Ceased Ahead of Schedule

Termination before 12 month mark

Multiple or Unknown Initiation = “other”

Frequency

Only active matches 0 – 12

12 – 24 25 +

unknown

Longevity

All active matches grouped by longevity

Ceased Matches

Continuing Matches

Group Activities

Mentor hoursMentor hours

Mentor matchesMentor matches

Training, Support, and Administration

Pre-match training

Post-match training

Staff follow-up

Check-ins and Support

Demographics

Children Average Age Age groups Gender

Mentors – Gender Match - Cross-Gender and Cross-Race

Next Steps Complete username request form and email to Julie Hocker

Login and set password

Collect data regularly

Submit data on time each quarter

Relationship Quality Survey

Administered July 1 – October 31 of each year

Training at April, 2010 National Grantee Conference

Questions and Assistance

Application Support

866-577-0771

app_support@acf.hhs.gov

Questions and Assistance

Content Assistance, Usernames

Telisa Burt

202-205-9515

telisa.burt@acf.hhs.gov