Master of Statistics/Master in

Statistiek/QASS programme

Information Session, September 27, 2017

Welcome!

by Martial Luyts

(Ombuds 2017-2018)

Programme sessionWelcome everyone!

Finding your way in the university system

- ISP and IER, Toledo

- OER, academic calendar

- Ombudsperson

- What does an ombuds do?

- Specific cases

Time for exchange and questions

Finding your way in

the university system

Practical information for new students

- Individual Study Programme (ISP)

- Individual Examination Schedule (IES)

- Personalized schedule

- Other applications in Toledo

- courses

- webmail

Toledo

Toledo user interface

Student Manual Toledo: https://toledo.kuleuven.be/docs/student_guide.pdf

Toledo

ISP – IES - schedule

Toledo

See also: https://icts.kuleuven.be/docs/at/cm/isp/a/16_isp_overzicht_deadlines

Header of an ISP

Individual study programme: ISP

Toledo

Lay-out of an ISPIndividual study programme: ISP

Toledo

Deadline ISP

Individual study programme: ISP

Toledo

Individual exam schedule: IES (IER)

Toledo

Important!!!

Students can alter the

exams of the 1st and

2nd examination

period from 25/09 up

to and including 11/10

Personalized t ime schedule

Toledo

Time schedule Master Statistics (First stage)

Toledo

Courses

Toledo

Courses

Toledo

Example of 1 course

Webmail

Toledo

Webmail

Toledo

Practical information for new students

- OER

- Academic calendar

- Ombudsperson

- What does an ombuds do?

- Practical situations

Regulations

OER

Regulations

See also: https://www.kuleuven.be/education/regulations/2017/

Academic calendar

Regulations

See also: http://www.kuleuven.be/about/calendars/academic_calendar_2016_2017

Ombudsperson 2017-2018

Who is the ombuds?

• Ombuds: Martial Luyts

• Replacement ombuds: Jeroen Sichien

• Location Office:

L-Biostat (second floor),

Kapucijnenvoer 35,

3000 Leuven

• E-mail: martial.luyts@kuleuven.be

jeroen.sichien@kuleuven.be

Tasks

What does an ombuds do?

Contact the ombuds prior to any exam(s) for which

you want to withdraw from, reschedule for,...

Tasks:

1. Rescheduling an exam

2. Withdrawing from (an) exam(s) and/or paper(s)

3. Mediating between students and professors

4. Support and referral

5. Information concerning the examination

regulations

6. Spread of examinations

7. Alternative examination arrangements

Important notes!!

What does an ombuds do?

Rescheduling an exam and/or allowing spread of

examination is only done under serious circumstances

OER

Please contact the ombuds when there is doubt!!

Questions from former students

Specific cases

1. Dear Martial, I would like reschedule my exam of

“Advanced Time Series” due to sickness. Attached

you can find the attest of the doctor. Is this

possible?

2. Hi Martial, I just received a full-time contract and

this starts on the 22nd of August. However, I still

have one exam to pass, which is scheduled on the

25th of August. Is it possible to reschedule the

exam before the 22nd of August?

Questions from former students

Specific cases

3. Hello Martial, I booked a travelling ticket and will be

back in Belgium on the 31st of August. However,

my exam of Generalized Linear Models is

scheduled on the 25th of August. Can I still make

my exam after the 31st of August?

4. Hi Martial, I would like to reschedule my exam of

“Support Vector Machines”. I booked a travelling

ticket and will return to Belgium on the 16th of

August. However, the exam is scheduled on the

11th of August, which is not in the official exam

period of the faculty of Science. Can I reschedule

my exam to a later date?

Remark

General remark

YOU CAN ALWAYS CONTACT THE OMBUDS,

SO DON’T BE AFRAID TO ASK QUESTIONS!!!

Things to do in your first week

− Take your time schedule printed with you!

− Professors and lecture halls

− Get your academic books at ACCO

− Get to know Leuven (Stella Artois, Bars, etc.)

You’re first weekWhere and when?

Time schedule:https://onderwijsaanbod.kuleuven.be/opleidingen/e/SC_51016989.htm

You’re first weekTime schedule

October 11, 2017 deadline for ISP/IER 1st period

November 15, 2017 deadline learning disabilities or

other disabilities

February 28, 2017 deadline change ISP 2nd period

Be announced soon deadline learning disabilities or

other disabilities

Important dates

Check out the academic calendar !

https://www.kuleuven.be/about/calendars/2017-2018/leuven_2017_2018

Practical information for questions Questions about ISP, IES, exams, etc.

Programme director:

Counselor & Ombuds:

Contact

WELKOM !