MCSC Technology Training, October 2002

Manipulating Data With Excel

Sorting and Filtering

MCSC Technology Training, October 2002

SORTING DATA

To sort the RIT Perfomance alpabetically, click on Data - Sort

MCSC Technology Training, October 2002

MCSC Technology Training, October 2002

Sort by click on RIT Perf

MCSC Technology Training, October 2002

Then click on Studentlastname

MCSC Technology Training, October 2002

Click OK

MCSC Technology Training, October 2002

Your data is sorted by RIT Performance and Last Name

MCSC Technology Training, October 2002

FILTERING

MCSC Technology Training, October 2002

CLICK ON ANY CELL IN ROW ONE (YOUR FIELD NAME ROW)

MCSC Technology Training, October 2002

CLICK DATA – FILTER - AUTOFILTER

MCSC Technology Training, October 2002

DOWN ARROWS APPEAR IN EACH CELL IN ROW ONE

MCSC Technology Training, October 2002

LET’S SAY YOU WANT TO SEE JUST THE LOW SCORES UNDER RIT PERFORMANCE. CLICK THE DOWN ARROW IN THE RIT PERF. FIELD.

SELECT LO

MCSC Technology Training, October 2002

ONLY THE LOW SCORES ARE SHOWN.

MCSC Technology Training, October 2002

TO SEE ALL YOUR DATA, CLICK ON DATA – FILTER – SHOW ALL.

MCSC Technology Training, October 2002

CREATING PIVOT TABLES

MCSC Technology Training, October 2002

CLICK ON DATA – PIVOT TABLE AND PIVOT CHART REPORT

MCSC Technology Training, October 2002

CLICK NEXT

MCSC Technology Training, October 2002

BY DEFAULT THE PROGRAM WILL SELECT ALL YOUR DATA. CLICK NEXT

MCSC Technology Training, October 2002

CLICK LAYOUT

MCSC Technology Training, October 2002

DRAG GRADENAME TO ROW

DRAG RIT PERF TO BOTH COLUMN and DATA

CLICK OK

MCSC Technology Training, October 2002

PLACE THE TABLE IN A NEW WORKSHEET (BY DEFAULT). CLICK FINISH

MCSC Technology Training, October 2002

YOUR PIVOT TABLE HAS CONVERTED THE TEXT DATA (RIT PERF) TO NUMERICAL DATA. CLICK ON ANY OF THE NUMBERS TO SEE THE SPECIFIC DATA.

Make changes to your pivot table by clicking on the Pivot Table Wizard icon

MCSC Technology Training, October 2002

QUESTIONS?

Call Ray at 5385 or E-mail me at rdhamilt@mvsc.k12.in.us