Managing my research degree

John Kirby

Graduate School

Faculty of Medical Sciences

Managing my research degree

John Kirby

Graduate School

Faculty of Medical Sciences

Managing my supervisor(s)!

What shall I do first?

• First meeting with your supervisor(s)– Need to complete a form detailing your

• Research proposal (what you will do)• Research plan (timeline)• This may need to be approved by your assessors

– The learning agreement• More in a minute

– Remember, this is not your last meeting!

Etc….

Formal meetings

• What is a ‘formal’ meeting?– You pass your supervisor in the corridor and

(s)he says ‘is everything OK’ – You politely answer ‘Yes’

Formal meetings - 1

• Formal meetings are the most vital part of your project

• Frequency– Often more common at the start than at the

end of your project– In this Faculty should not be more than two

months apart– You can initiate meetings

• make an appointment (perhaps even book a quiet room – no phone)

• Invite all appropriate members of supervisory team

Formal meetings - 2

• What happens at the meeting?– You take all your results and interesting

papers and discuss these in detail

• Make plans

• Discuss problems

• Ensure the project is more than a series of small experiments– Your thesis will ultimately tell a story

Formal meetings - 3• During the meeting

– Make notes

• After the meeting– You write minutes of the meeting with lists of

what was agreed (can be done on-line in your e-portfolio)

– Circulate these to all supervisors for additional comment

– Bring the minutes to the next meeting

• Next meeting– Don’t worry if your experiments didn’t go as

planned!

The learning agreement

• Complete at the time of your first formal meeting

• This document defines– What you can expect of us– What we can expect of you

• The ‘us’ and ‘you’ should blur at this level as we all share an enthusiasm for research

Etc….

Managing your supervisor

• Be organised

• Be honest (don’t try to disguise failure)

• Discuss any difficulties

• Show your enthusiasm

• Don’t be surprised when you start to know more than your supervisor

• Meet deadlines

• Don’t ignore advice

What am I doing here?

• Preparing a thesis!• Candidates for the degree of Doctor of Philosophy

are expected to conduct original investigations, to test ideas, whether their own or others, and to understand the relationship of their work and its themes to a wider field of knowledge. A doctoral thesis should be a piece of work which a capable, well qualified and diligent student who is properly supported and supervised can produce in 3-years of full-time study. It should exhibit substantial evidence of original scholarship and contain material worthy of publication.

Planning your work

• Long-term plans– To complete my higher degree and earn some

money!

• Medium-term– By the end of the year I will have done …

• Short-term– Before the next formal meeting I will …..

• Immediate plan– By the end of the week I will …– Today I will ...

Keep a diary

• Don’t set up something and leave it to ‘cook’ for three days whilst doing nothing else– ‘Dovetail’ your work together to optimise time

• Don’t set us a 24 hour experiment on Friday if you are not planning to be in over the weekend!– But do set up a 72 hour experiment on Friday to

complete the following Monday (if its not a bank holiday!)

Work-life balance

• Research degrees in the UK are completed more quickly than almost anywhere else in the world (but have equivalent status)

• You must work pretty hard!– Try to adopt a basic 9 to 5 day– Be prepared to work late and during weekends– When out of hours, adopt appropriate safety

procedures

• Take no more than 6 weeks holiday per year

Your notebooks• Hard back with numbered pages• Enter the date• Complete as you are working

– Do not need to be spotless or neat– Enter raw data, observations and calculations– Detail all problems and errors (be honest – we’re all

human!)

• Your assessors will ask to see these• Your examiner might also ask to see them!

Research governance

• You may have read of ‘scientific fraud’

• We must manage our raw data to provide evidence in the case of disputed findings

• Do not erase text of cut pages from your lab book

• Use pen (rather than pencil)

• Remember lab books also protect us (you) if you discover anything that can be patented!

Plagiarism – what is this?

Plagiarism – what is this?

Please try this program!

Use of computers

• Backup regularly

• Backup regularly

• Backup regularly

• Loss of results due to theft, disk failure, virus infection etc etc is not considered a viable excuse for delayed completion of your project

Literature references

• Read around your subject (don’t simply print copies of papers)

• Not all journals are equal

• Your examiners will test your knowledge of current related science

• Use a reliable reference database– Training will be given (Endnote)

• Useful to have an ideas book– Make notes of good ideas as you have them

Write up as you go• Not always possible, but:

– Always prepare high quality graphics output when you derive the data

• this takes time when you are writing your thesis – good if you can simply cut and paste figures into your thesis

• If a figure isn’t good enough for presentation have another go – don’t assume you will return to the problem later

– Write up methods as you develop them– Make notes when you read good papers

• don’t assume you will remember everything

If you have a(ny) problem

• Seek help as soon as you can– Supervisors want your project to succeed as

much as you do!– Postgraduate tutors– Assessors– Me through the Graduate School or directly (

j.a.kirby@ncl.ac.uk; telephone x7057)– The Dean, Prof Barry Hirst (through the

Graduate School)