Management tool

Joint staff training event 2Madrid, 18-22 May 2015

Outline

Evolution

Objectives

Full internship activation process

Talentoteca and financial department connection

Advantages

Conclusions

Companies talent management

Joint staff training event 3Madrid, 18-22 May 2015

Joint staff training event 4Madrid, 18-22 May 2015

Talentoteca development

First platform2005

2015

1983

Joint staff training event 5Madrid, 18-22 May 2015

CV-NET

• Obsolete• Not attractive • Not intuitive: companies did not register because it was complicated

and not user friendly• Candidates were confused when applying to offers• There were no updates about new degrees• Long process/time to activate an internship

Joint staff training event 6Madrid, 18-22 May 2015

Objectives

Attract candidates and companies:– Create a visual, intuitive and attractive website for

companies and candidates.

Improve the internal management department in terms of:– Facilitate management of high number of internships– Save time– Avoid the Outlook contact and centralize all communications

through the platform.

Eliminate paperwork and use an online tool.

Joint staff training event 7Madrid, 18-22 May 2015

• Offer position• Selection

process• Final selection

• Offer publication• Pre-selection• Internship start• Management• Internship

reports

• Application • Registration and

information requested

Companies: National and international. Candidates: Students and recent graduates up to 30 years old. Manager: FUE management team

COMPANY FUE MANAGER INTERN

Users

Joint staff training event 8Madrid, 18-22 May 2015

Company logo Featured internship offers Attractive and visual

Company registration

Joint staff training event 9Madrid, 18-22 May 2015

Offer positions

• Number of positions offered

• Preferred profile

• Skills requested

• Possibility to attach the offer

Joint staff training event 10Madrid, 18-22 May 2015

Company Homepage

Joint staff training event 11Madrid, 18-22 May 2015

Offer Revision

• Check requirements

• Contact the company

• Generate the agreement with the information filled in by the company

Joint staff training event 12Madrid, 18-22 May 2015

Offer publication

Joint staff training event 13Madrid, 18-22 May 2015

Candidate registration

Joint staff training event 14Madrid, 18-22 May 2015

Candidate registration

• Profile

• Professional fields

• Personal skills

• Mobility options

Joint staff training event 15Madrid, 18-22 May 2015

Application

Joint staff training event 16Madrid, 18-22 May 2015

Application form and documents

• Confirm that the candidate meets all requirements

• Authorization to provide personal information to the company

Joint staff training event 17Madrid, 18-22 May 2015

Pre-selection process

• Colour coded

• Quick look at the status of each offer

Joint staff training event 18Madrid, 18-22 May 2015

Pre-selection process• Check profile• CV Documents

attached

The student receives a notification to confirm interest in the offer

Joint staff training event 19Madrid, 18-22 May 2015

Candidate search

• Academic degree• Languages• Residence• Age• Student/Recent

graduated

…

Joint staff training event 20Madrid, 18-22 May 2015

Candidate evaluation

Once the student has been selected by FUE, the company evaluates the profile.

• Interview• Final selection

Joint staff training event 21Madrid, 18-22 May 2015

Internship activation process

• Contact with the selected candidate and internship activation process

Joint staff training event 22Madrid, 18-22 May 2015

Selection process

“You have been selected, do you want to

accept the position?”

• Upload the requested information to activate the internship:Insurance number, ID scanned, agreement signed, financial information…

Joint staff training event 23Madrid, 18-22 May 2015

Internship agreement

The platform will generate the agreement by using the legal information provided by the company.

Joint staff training event 24Madrid, 18-22 May 2015

Confirm or complete:

• Financial information• Agreements signed• Contact information• Insurance number• Documents required to

activate internship.

Internship agreement

Joint staff training event 25Madrid, 18-22 May 2015

Internship activation

Joint staff training event 26Madrid, 18-22 May 2015

Internship activation alerts

Joint staff training event 27Madrid, 18-22 May 2015

Internship activation

Company Agreement In-company training plan Student information and

documents

Remove the offer from the platform

Inform unsuccessful candidates

Joint staff training event 28Madrid, 18-22 May 2015

Other features

Share the offer on social networks

Import CV from Linked-in network

Export database to create reports, statistics, etc.

iPad management

Internship agreements control

Incident control (sick leaves, intern waiver...)

Coloured notes. Possibility to add notes to companies’ and candidates’ profiles in order to save time and inform other managers.

Joint staff training event 29Madrid, 18-22 May 2015

Other featuresPersonal calendar/Agenda

Each manager has access to a personal calendar which automatically includes all the information regarding their future tasks, internships start dates, internships reports…

Joint staff training event 30Madrid, 18-22 May 2015

Other featuresInternship reports alerts

Joint staff training event 31Madrid, 18-22 May 2015

Other featuresMessage templates

• Upload documents• General Internship

information• Recommendations• Internship procedures

...

Joint staff training event 32Madrid, 18-22 May 2015

Financial functionsConnect management platform with accounting program

• Export data • Generate plain text documents with internships information

Joint staff training event 33Madrid, 18-22 May 2015

Export information per program and record all operations

Joint staff training event 34Madrid, 18-22 May 2015

Import data to ERP (Navision) accounting applications

Navision Accounting program: Modify internship information Add new internship information

Joint staff training event 35Madrid, 18-22 May 2015

Advantages

Innovative

Functional

User friendly

Intuitive

Controlled management

Export data for reports

Reduce resources required

Save time (up to 10 minutes per internship activation)

Reduce the platform training period

Streamline the whole process

Joint staff training event 36Madrid, 18-22 May 2015

Companies Talent Management

5 Key Universities (employer branding, positioning)

Internships throughout the year

Placed in different cities

Airbus Group internships management centralized by FUE

Up to 300 interns each year

Joint staff training event 37Madrid, 18-22 May 2015

Companies Talent Management

Two ad-hoc programs: Madrid & Barcelona

Once a year

Strong communication campaign

One-month training period

Different profiles

Job contract

HP Talent management centralized by FUE

Summer students program (20-30 positions)

Internship programs throughout the year

BP Talent management centralized by FUE

Joint staff training event 38Madrid, 18-22 May 2015

Companies Talent Management

A specific program for each company division

Different periods

National and international

Telefónica Global Solutions

Telefónica Global

Experience

Telefónica I+D

TID Campus

Telefónica Global Technology

ITalentum3

Talentum

Joint staff training event 39Madrid, 18-22 May 2015

Companies Talent Management and Talentoteca

Joint staff training event 40Madrid, 18-22 May 2015

Conclusions

User friendly (companies, applicants, managers)

Colour coded

Platform tailored to IO needs

Avoidance of mistakes

Five-minute total activation time for each internship

Monitoring of the activation process

Adapted to all possibilities

Joint staff training event 41Madrid, 18-22 May 2015

Talentoteca in numbers

64.915 candidates

1.746Activated

internships

1.600 companies

Joint staff training event 42Madrid, 18-22 May 2015

Thank you!