Lions Gate Secondary Wastewater Treatment Plant

Lions Gate Public Advisory Committee

June 26, 2012Orbit 6241100

Lions Gate Secondary Wastewater Treatment Plant

Building a working relationship with the community to ensure the project meets the needs of local residents and the region.

2

Agenda

3

Four Key Project Objectives

Secondary Wastewater Treatment

Sustainability Environmental, Social, Economic

Integrated Resource Recovery

Community Integration

4

Existing Plant since 1961

5

The Lions Gate Plant upgraded to secondary level treatment by 2020

Liquid waste continues to be managed safely, affordably, and effectively

6

Location Map

Existing Treatment Plant Site

7

Launching of Outfall (1969)

8

Four Key Project Objectives

Secondary Wastewater Treatment

Sustainability Environmental, Social, Economic

Integrated Resource Recovery

Community Integration

9

May 11, 2011

Killer whales spotted in Burrard Inlet

The Province

Secondary Wastewater Treatment

10

Sustainability

Metro Vancouver Academy - Annacis Wastewater Centre

11

Integrated Resource Recovery

Fuel Electricity Heat

Water Nutrient12

Annacis Wastewater Treatment Plant Codigestion Facility

13

Neighbourhood Energy Utility

14

Columbia Street Pump Station

Community Integration

15

New York Newtown Creek Wastewater Treatment Plant

16

Project Phases

17

Everybody Engaging Everything Early

Integrated Design Process18

Integrated Design Process

Expert Advisors

Metro Vancouver Board and

Committees

IDP Facilitator

Metro Vancouver

Departments

Architectural & Community Integration

Team

Engineering Consultant

Team

Management Consultants

Public Advisory

Committee

Inter-governmental

Advisory Committee

Local Communities

19

Project Definition PhaseTimeline

20

Four Key Project Objectives

Secondary Wastewater Treatment

Sustainability Environmental, Social, Economic

Integrated Resource Recovery

Community Integration

21

Engagement and Consultation Process

22

Target Audiences

23

Public

Metro Vancouver Members

GovernmentAgencies

All Project Phases

First Nations

Advisory Committees

Community Resource Forum

Public Involvement

Opportunities through:

• A Public Advisory Committee

• Community Resource Forum

• Public Meetings

24

Public Advisory Committee11 members

Norgate Park Community Association

(2)

Environmental Interests

(3)

North Shore Business Interests

(3)

Non-affiliated citizens

(3)

Chair from membership

25

Community Resource Forum

In-depth discussion for:

• Individuals who have made contributions to the region, through:

community service,

academic contributions, and

involvement in environmental issues.

26

27

2012Q2

Discovery and User RequirementsQ3

Feasibility Assessment and ScreeningQ4

Strategy Development and Evaluation

April May June July Aug Sept Oct Nov Dec

LGPACMeetings

Integrated Design Process

Workshops

Key Community

Leaders’Meetings

Public

Meetings

Key Milestones 2012

28

2013Q1

Indicative Design and ProcurementQ2

Indicative Design and Procurement (Cont’d)Q3

Establish Project Budget

Q4Project Definition Report and Decision for Procurement and

Design-ConstructionJan Feb Mar April May June July Aug Sept Oct Nov Dec

LGPACMeetings

Integrated Design Process

Workshops Key

Community Leaders’Meetings

Public Meetings

Key Milestones 2013

Terms of Reference

• TOR Purpose– Ensure common understanding of the expectations,

commitments and advisory role– Reviewed at the end of the Project Definition Phase

• LGPAC Objectives– Receive information on the Lions Gate Secondary WWTP

project– Provide advice on the effects on North Shore

communities of the planning and construction of the treatment plant

29

Terms of Reference (cont’d)

• LGPAC Composition– Members appointed by Metro Vancouver with input from

North Shore municipalities– No more than 11 members representing

• Local Community (2)• Environment (3)• Business (3)• Citizens (3)

30

Operating Guidelines

Role of the Chair and Vice-Chair

• Metro Vancouver selecting Chair and Vice-Chair from primary members of the committee

• Role of Chair to assure equal opportunity for input during the meetings

• Assist with development of agendas

• Review meeting summaries for accuracy

• Assure Vice-Chair is available in their absence

31

Operating Guidelines

Process Facilitator

• Metro Vancouver has appointed a process facilitator

• Assist the Chair to facilitate discussion

• Ensure operating guidelines are followed

• Independent advice on process

• Assist Chair to summarize views expressed during discussions

• Provide advice to Metro Vancouver regarding meeting agendas and format

32

Operating Guidelines

Project Team

• Metro Vancouver engineering and public involvement staff to assure the process:– Keeps on schedule

– Meets sustainability objectives

– Meets needs of participants.

33

Operating Guidelines

Project Team (cont’d)

• Metro Vancouver staff will:– Set meetings – convenient for majority of members

– Provide catering and note-taking

– Produce communication materials, develop web page

– Draft meeting summaries for committee review

– Prepare a consultation report.

34

Operating Guidelines

Public Communication• Process and Access to Information

– Open and transparent process

– Meetings open to public

• Media Relations– Metro Vancouver will be official spokesperson

– Media relations protocol:

• Chair of the Board lead spokesperson

• LGPAC will not have media spokesperson

• Media inquiries referred to Metro Vancouver Media Relations

35

Operating Guidelines

Chair and Vice-Chair Selection Process

• Discussion re: key characteristics of an effective chair (5 to 7)

• Identify your strengths relative to the characteristics

• Chair and Vice-Chair Appointment Form emailed to LGPAC for interested primary members to complete

• Completed application forms can be emailed back to Metro Vancouver– All applications are confidential

• Chair and Vice-Chair will be selected by Metro Vancouver and announced via email prior to the next meeting in the fall

36

Operating Guidelines

Primary and Alternate Members• Primary members

– Expected to attend all meetings

– If unable to attend, arrange for their alternate to attend

– Ensure that alternate is briefed on issues and deliberation

• All members– Asked to review draft meeting summaries and provide

comments

– Emailed final meeting summaries following meetings

37

Operating Guidelines

Observers

• May attend, but may not participate in discussions

• Guests may be invited to provide technical information or a presentation

• Presentations will be an agenda item – pre-arranged through the Process Facilitator or Metro Vancouver staff

38

Operating Guidelines

Member Rights and Responsibilities• Rights

– Adequate time to become informed on relevant matters

– Adequate time for discussion within meeting

– Response from Metro Vancouver on questions or points raised in discussion

• Responsibilities– Come to meeting informed

– Ensure representation

– Ensure their alternate is informed

39

Operating Guidelines

Code of Conduct• Work constructively and collaboratively

• Support an open and inclusive process

• Treat others with courtesy and respect

• Listen attentively

• Use respectful language

• Be concise

40

Operating Guidelines

Consensus Decision-Making• A decision that participants can accept, without

having to agree on all details

• A goal but not a requirement of the LGPAC process

• No votes will be held to determine a decision

• Meeting documentation will identify areas of agreement, discord, and trade-offs

• With non-consensus, members will work with Metro Vancouver staff to describe what does not meet their needs

41

Operating Guidelines

Addressing Dissatisfaction

Members agree to:

• Work within the Committee to address issues of dissatisfaction

• Raise criticisms of the process or emerging results as agenda items for resolution within LGPAC

Conflict of Interest

• Required to declare the nature and extent of any conflict of interest

42

Operating Guidelines

Deliverable• Project Team will produce a final report that

documents the deliberations

• Report will be delivered to all LGPAC members

• Will be included in LGSWWTP Consultation Report

43

44

Community, Business, and Environmental Interests

Next Steps

45

Public Advisory CommitteeFollow-up:• June 26 – Meeting #1 Summary

• Fall – IDP Workshop #1

• Fall – LGPAC Meeting #2

• Fall – Public Meeting #1

46

Contact Us

• Metro Vancouver Information Centre: 604-432-6200 (Monday to Friday from 8 a.m. to 4:30 p.m.)

• Email: icentre@metrovancouver.org (please include ”Lions Gate” in the subject line)