Elizabeth BrownScholarly Communications and Library Grants Officer

Cathy DixonGrant and Contract Administrator, Office of Sponsored Programs

Monday, December 15, 2008Binghamton University Libraries

Office of Sponsored Programs

What is the Research Foundation’s Office of Sponsored Programs (OSP)?

What can OSP help us?

What happens when grants are awarded at BU?

• Assist BU Faculty and Staff in securing support for research, training, and other scholarly and creative activities

• Identify potential funding sources • Assist in the development of proposals and

budgets for submission to external sponsors• Facilitate compliance with federal, state,

and University regulations• Negotiation and acceptance of awards on

behalf of The Research Foundation of SUNY

The Sponsored Programs Office website is your first source: http://research.binghamton.edu/SponsoredPrograms/fundingalertservices.php

BU Libraries is a good source: http://library.lib.binghamton.edu/vrd/

grants.html#grants

Tools to find research funds COS – www.cos.com (fee-based

subscription database)◦ COS funding database includes opportunities

from federal and regional governments, foundations, professional societies, associations and corporations.

Philanthropy News Digest (PND): http://foundationcenter.org/pnd/rfp/index.jhtml

Philanthropy News Digest publishes RFPs, (Request for Proposals), and notices of awards as a free service for grant-making organizations and nonprofits.

RFPs emailed every Friday, summarizes the latest funding opportunities offered by foundations or other grant making organizations.

You just received notice of funding, now what happens?

Your new award will be administered through the Sponsored Funds office: http://research.binghamton.edu/SFA/

Office of Sponsored ProgramsBiotechnology Building

85 Murray Hill Road

777-6136

http://research.binghamton.edu/RDS/

Organizations and types of grants

Grant Components and Evaluation Criteria

Advice for library staff applying for grants

The Foundation Center

Program/grant announcement or invitation Proposal preparation and submission Proposal review and notification Project begins Project review and reporting to funder Renewal, resubmission, or project funding

ends

Operating Grants - operating expenses (utilities, etc.)

Capital Equipment Grants - building and renovations projects

Endowment Grants

Special Projects Grants

US Government (Federal) State Government (New York) Private Foundations Non-Profit Organizations Corporations

Institute of Museum and Library Services (IMLS)

National Historical Publications and Records Commission (NHPRC)

National Endowment for the Humanities (NEH)

National Endowment for the Arts (NEA) Save America's Treasures (SAT) National Science Foundation (NSF)

Demonstrate that work will benefit the public

Application forms are required (and complex)◦ Grants.gov site◦ OSP assistance and campus guidelines

Review process is lengthy and rigorous Desirable to show national level of

importance in project

Cooperative Collections Development Aid (CCDA) – Department of Education◦ Collections funds to support ILL and library

lending Conservation and Preservation, Department

of Education◦ Preservation support for library collections

The Ford Foundation The Rockefeller Foundation The Andrew W. Mellon Foundation The Samuel H. Kress Foundation The Link Foundation The Robert W. Woodruff Foundation Open Society Institute (OSI)

Council on Library Resources (CLIR)

Executive Summary Grant Narrative

◦ Statement of the Problem/Need ◦ Goals/Objectives/Outcomes ◦ Methodology/Work Plan/Project Plan ◦ Staff/ Principal Investigators (PIs)

Evaluation / Assessment Sustainability Project Budget Supporting Documentation

Clarity Completeness Internal Consistency External Consistency

The Proposal Process:

Brainstorming and planning is essential. Generating a strong project idea is the most

critical step. Identify funding agencies and sources. Matching projects to the most appropriate

organization and program is essential. Allot enough time to complete proposal.

Private organization support and relationships are generally less formal.

Non-Profit organizations tend to function like private foundations.

Federal sources usually have rigorous application, review, and reporting procedures.

Clearly define the project parameters. State needs the project will address. Show actions with measureable results. Provide accurate staffing, organizational, and

budget information. Identify measureable outcomes and

benchmarks for the project. Demonstrate sustainability of project once the

proposal time period ends.

Read the funder guidelines carefully before submitting.

Ensure facts are researched. Make sure project guidelines and requested

funds are consistent.

Foundation Directory Online

Philanthropy News Digest

On-site library and online chathttp://foundationcenter.org/getstarted/askus/

Grants Classification System (GCS)http://foundationcenter.org/gainknowledge/grantsclass/ntee_gcs.html