Kansas Early Childhood Outcome (ECO) Update

2011 – 2012

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Tiffany SmithKSDE, ECSE Program Consultanttsmith@ksde.org

Sarah WaltersKDHE, Part C Coordinatorswalters@kdheks.gov

Phoebe RinkelKITS, Part B, TA providerprinkel@ku.edu

Carla HeintzKITS, Part B, TA providercarlaheintz@ku.edu

Chelie NelsonKITS, Part B, TA providerchelie.nelson@ku.edu

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Agenda

•Review of Timelines and Data Entry•Review of Requirements associated

with Completing the COSF• ECO Resources• Future Training

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Timelines and Data Entry

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Timelines

All children entering Part C or B (3-5) services must have a COSF rating completed (on all 3

outcomes) if they can be in the program for at least 6 months.

All children who have been in a Kansas Part C or B program for 6 months or longer and permanently exit Kansas Part C or B services must have a COSF exit rating (on all 3 outcomes) completed.

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Timelines• COSF ratings must be completed within 30

calendar days of:• the first day of services for program entry • the last date of service for a permanent exit.

• COSF information cannot be entered into the OWS until after the first date of service (entry) or the last date of service (permanent exit). • A program exit must be completed on a child

moving from Part C before an entry rating can be entered by Part B 6

Timelines• Permanent Exit is required when child is: • Leaving Part C at the age of 3• Leaving Part B preschool services to go to

kindergarten• Turning 6 years old (for a child still in Part B

preschool services)• No longer eligible for services under IDEA• Moving out of Kansas• Withdrawn from services by their parent/guardian• Deceased. 7

Timelines

•Organizational Exits and Entries •Once a child has an entry COSF

completed, each move into or out of an organization (network/district) is entered into the OWS regardless of how long the child was receiving services in that organization.

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Timelines

• July 31st

• Last date for submitting COSF entry rating data to KDHE or KSDE for all newly identified children entering a Part C or B program• Last date for submitting COSF exit rating

data for children permanently exiting a Part C or B Program between July 31st and June 30th of the current year 9

Timelines

•August 1st – August 31st

• Data Verification

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OWS• All users must be registered• For support contact• Part C – Sarah Walters 785-296-2245• Part B- Tiffany Smith 785-296-1944

• The OWS has a session setting of 30 minutes• Users can not exit the OWS then go back

and enter more information, so the complete COSF must be entered before exiting the OWS 11

OWS reports

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Documenting Early Childhood Outcomes (ECO) ratings using the COSF

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The Three Early Childhood Outcomes

1. Positive social-emotional skills (including social relationships)2. Acquisition and use of knowledge and skills (including early

language/communication [and early literacy*])3. Use of appropriate behaviors to meet their needs

*for 3-5

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Critical Assumptions Related to the Three Child Outcomes

• Measuring achievement of the outcome is based on comparison with age expectations.

• Children of different ages will demonstrate achievement in different ways, so expectations change with age

• There are many pathways to functional outcomes (e.g. using sign language, wheelchair)

• There is overlap across the outcomes

Source: The ECO Center recommendations regarding child and family outcome statements, revised April 2005.

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Critical Assumptions Related to the Three Child Outcomes

• Documentation for the Rating of Each Outcome must include Functional Skills (The meaningful behaviors the child is able to carry out in a meaningful context)

• What the child usually does• How the child uses skills to accomplish a task• Actual performance across settings and situations

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Steps to Making and Documenting Early Childhood Outcome Ratings

1. Collect Assessment Information

2. Document observed functional behaviors that are age appropriate, immediate foundational and foundational using the Documenting the Basis for the Rating Form for each outcome

3. Answer questions on the Decision Tree for Summary Rating Discussions form to determine a rating for each outcome

4. Complete the Child Outcome Summary Form. 17

Step 1: Collect Assessment Information – CBA

1. Assessment and Programming Evaluation System (AEPS)2. Carolina Curriculum for Infants and Toddlers or Preschoolers

with Special Needs3. Child Observation Record (High Scope)4. Creative Curriculum / Teaching Strategies Gold5. Hawaii Early Learning Profile (HELP)6. Individual Growth and Development Indicators (IGDIs)7. Transdisciplinary Play-Based Assessment (TPBA2)8. Work Sampling System

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Exception to the CBA Requirement• When children are receiving services for one area of concern

(i.e. speech, OT, or PT services only) and can be confidently rated a 6 or 7 in each outcome area on the basis of record review, observation, interview and other tests, then the requirement for the Curriculum Based Assessment is waived. • HOWEVER, keep in mind:

• All 3 Early Childhood Outcomes must be rated on a COSF at entry and exit for every child, even those receiving only one service.

• Every child who receives only one service (i.e. speech, OT or PT) does not automatically rate a 6 or a 7. The team needs to make individual determinations.

• If a child receives a 5 or less on any one outcome, one of the 8 approved curriculum-based assessments must be completed (entirely) and included as documentation for all 3 outcomes on the COSF. 19

Step 1: Collect Assessment Information – CBA Data

Record ReviewInterviewObservationOther Tests including screening informationInformation from families must be used to determine if functional

behaviors are observed across environments

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Step 2: Documenting the Basis for the Rating

Can be downloaded from: http://www2.ku.edu/~kskits/ta/ECOOutcomes/AdminNdsKno/DocumentingBasisforRating2010.doc

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Documenting the Basis for the Step 2: Documenting the Basis for the Rating

• Age Expected –Skills and behaviors demonstrated are what one would expect for a same age child

• Immediate Foundational-Skills like that of a slightly younger child that occur just prior to age-expected functioning

• Foundational—Earlier skills conceptually linked to later skills and behaviors

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Step 3: Using the Decision Tree

http://kskits.org/ta/ECOOutcomes/whatTrainerNeeds2/groupTraining/decision_tree.pdf

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Step 3: Using the Decision Tree with the DBFR Form

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Step 4: COSF Rating Completed by Teams

• Team is defined as more than one professional• Teams must reach consensus ratings• Strategies for making team ratings include• Meeting when the team is already together • Immediately after an IFSP/IEP or transition meeting• At an already scheduled team meeting

• Use of technology media (i.e., conference call, video chats instant messaging, e-mail)

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Step 4: Completing the COSF

http://kskits.org/ta/ECOOutcomes/whatDirectService/BlankCOSFTemplate.doc

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Step 4: Completing the COSF

http://kskits.org/ta/ECOOutcomes/whatDirectService/BlankCOSFTemplate.doc

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How Early Childhood Outcome Data is Reported in Kansas

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States Report Data in these categories

Percentage of children who:a) Did not improve functioningb) Improved functioning, but not sufficient to move nearer to

functioning comparable to same-age peersc) Improved functioning to a level nearer to same-age peers, but

did not reach itd) Improved functioning to reach a level comparable to same-age

peerse) Maintained functioning at a level comparable to same-age

peers. 29

How the State Calculates OSEP Categories from COSF Responses

COSF Rating 1 COSF Rating 2 Answer to question B on

exit

OSEP Reporting Category

7 7 Yes E

6 1 to 5 Yes B

5 1 to 4 No A

3 6 or 7 Yes D

3 1 or 2 Yes B

1 2 to 5 Yes C

7 1 to 5 Yes B 30

Summary Statements For Reporting Progress on Targets

Required Summary Statement 1: Of those children who entered or exited the program below age

expectations in each Outcome, the percent who substantially increased their rate of growth by the time they exited the program.

c+d __ a+b+c+d

Required Summary Statement 2: The percent of children who were functioning within age

expectations in each Outcome by the time they exited the program. d+e __ a+b+c+d+e

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State ECO Targets FY 2009 (Reported on March 15, 2011)

Outcome 1 Outcome 2 Outcome 3

Summary Statement 1

% of children who moved closer to same age peers

Part C = 57.53% Part B = 85.93%

Part C = 61.14%Part B = 86.38%

Part C = 66.99%Part B = 86.24%

Summary Statement 2

% of children who exited at age level

Part C = 56.33%Part B = 65.16%

Part C = 47.44%Part B = 63.60%

Part C = 63.44%Part B = 76.79%

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ECO Resources

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www.kskits.org/ta/ECOOutcomes/Index.shtml

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Navigating the ECO Web Page

Navigation Pane for KITS Website on every page

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KITS ECO Home Page

• State Agency Administrators• Tiffany Smith, KSDE, Part B/619 Coordinator• Sarah Walters, KDHE, Part C Coordinator

• KITS Collaborative Training Calendar

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KITS ECO Information Home Page

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Introduction

•What are the Early Childhood Outcomes?•What is the purpose of the KITS

ECO Information web page?

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Hot Topics

•What’s new?•What’s on the horizon?

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OWS Login (opens new window)

•User login page for KSDE Web Applications• Flash tutorials about the User Login• Link to register for login and

password for accessing KSDE web applications

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What an Administrator Needs to Know

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What a Data Entry Person Needs to Know

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What A Direct Service Provider Needs to Know

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What a Trainer Needs to Know

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Independent Study

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Group Training

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Group Training Tools and Materials

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COSF Examples

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How to Keep Current With Kansas ECO Training and Guidance• http://kskits.org/ta/ECOOutcomes/Index.shtml• http://www.kskits.org/listserv/ (klawson@ku.edu)• http://kskits.org/publications/(klawson@ku.edu)• http://www.kskits.org/training/• http://www.ksits.org/index.html• http://www.ksde.org/Default.aspx?tabid=101• daniel@keystonelearning.org (Send email with “Subscribe Spedexpress” in body of email)• http://www.fpg.unc.edu/~eco/ 49

Resources -Links

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Resource Archives

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Plans for Future Training• COSF Training for New Staff• October 13th – Topeka• October 18th – Newton• October 28th – Garden City

• Understanding Your Data •Written Data Drill Down Documentation on the

KITS website• Possible Session at the KDEC conference

• Online Tutorials on the KITS• Annual Webinar Updates (Recorded 2011 ECO Webinar

Update will be available on the KITS website)

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TA Support

Kansas Inservice Training System (KITS)www.kskits.org

Technical Assistance System Network (TASN)www.ksdetasn.org

KSDE – Tiffany Smith tsmith@ksde.orgKDHE – Sarah Walters swalters@kdheks.gov

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Questions?Tiffany Smith – KSDE Sarah Walters - KDHE Phoebe Rinkel – KITS

Carla Heintz – KITS Chelie Nelson – KITS

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Session Evaluations

Please follow the link below and complete an online evaluation

• September 2nd, 2011, 10:00 am to 11:00 amhttp://ddesurvey.com/tarequest/WorkshopSurvey.aspx?ID=426

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• KITS is supported though Part B, IDEA Funds from the Kansas State Department of Education (Grant # 26004) and Part C, IDEA Funds from the Kansas Department of Health and Environment.

• The University of Kansas is an Equal Opportunity/Affirmative Action Employer and does not discriminate in its programs and activities. Federal and state legislation prohibits discrimination on the basis of race, religion, color, national origin, ancestry, sex, age, disability, and veteran status. In addition, University policies prohibit discrimination on the basis of sexual orientation, marital status, and parental status.

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