KanbanKanban

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in 4 easy stepsin 4 easy steps

http://kanbantool.com© 2011 Shore LabsZbigniew Zemła

step 1step 1

Visualise your workVisualise your work..

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Get a whiteboard, break down the flow of work Get a whiteboard, break down the flow of work from the moment you start it to when it's finished from the moment you start it to when it's finished

into into distinctive stepsdistinctive steps and and draw a column for eachdraw a column for each

Next, get some stickiesNext, get some stickiesin as many colors as you canin as many colors as you can

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Write down each task on a separate sticky noteWrite down each task on a separate sticky note

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Use different colors forUse different colors fordifferent types of workdifferent types of work

And put them on the whiteboard. Each task will move And put them on the whiteboard. Each task will move from left to right until it's done and leaves the workflow. from left to right until it's done and leaves the workflow.

Creating good workflow takes time and practice,Creating good workflow takes time and practice,but there are few basic examples you can begin with.but there are few basic examples you can begin with.

Simple layout like this one is a good starting point, Simple layout like this one is a good starting point, especially for Personal Kanban and small teams.especially for Personal Kanban and small teams.

A more complex example of time driven workflow for A more complex example of time driven workflow for Personal Kanban and small teams.Personal Kanban and small teams.

Workflow for software development companyWorkflow for software development company

Kanban Sales PipelineKanban Sales Pipeline

step 2step 2

Limit work in progressLimit work in progress..

With two hands you can juggle only few ballsbefore you start dropping them

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At At 100% capacity100% capacity you have you have minimal throughputminimal throughput

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And Kanban is all about And Kanban is all about maintaining flow maintaining flow and eliminatingand eliminating waste waste..

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Start by putting limits on columns Start by putting limits on columns in which work is being performedin which work is being performed

WIP Limits aim to enforce a high, smooth flow of work WIP Limits aim to enforce a high, smooth flow of work and eliminate different kinds of wasteand eliminate different kinds of waste

On the personal level this gets much simplerOn the personal level this gets much simpler

Getting limits right takes time, Getting limits right takes time, so start with your best guess and fine-tune over time.so start with your best guess and fine-tune over time.

The ultimate goal is to achieve The ultimate goal is to achieve constant, high throughput and personal / team performance.constant, high throughput and personal / team performance.

After you introduce the WIP limits you can try to After you introduce the WIP limits you can try to propagate them back through the workflow, propagate them back through the workflow,

observe results and adapt.observe results and adapt.

step 3step 3

Don't push too hardDon't push too hard

Pull instead

photo adapted from www.flickr.com/photos/stevendepolo/3212039475

It's easy to get friction between different teams,It's easy to get friction between different teams,especially when one is more performant...especially when one is more performant...

… … and pushes more work than and pushes more work than another one can actually handle. another one can actually handle.

A solution to this is a A solution to this is a pull systempull system,,where next team pulls work only when ready for it.where next team pulls work only when ready for it.

You can implement pull system by adding You can implement pull system by adding a limited capacity buffer between teams.a limited capacity buffer between teams.

step 4step 4

Use it!Use it!- then -- then -

Monitor, adapt and improveMonitor, adapt and improve..

The best tool to measure Kanban performance isThe best tool to measure Kanban performance isCumulative Flow ChartCumulative Flow Chart

Each day, for each column, mark how many tasks Each day, for each column, mark how many tasks are in it or somewhere further down the workflow.are in it or somewhere further down the workflow.

This will produce a mountain-like looking chart, which gives insight into This will produce a mountain-like looking chart, which gives insight into the process, shows past performance and allows to predict future resultsthe process, shows past performance and allows to predict future results

One of the many things you can read from it is the One of the many things you can read from it is the mean time for task to get through the workflowmean time for task to get through the workflow

Note that without limit on Work In Progress, Note that without limit on Work In Progress, the Mean Cycle Time tends to increase drastically ...the Mean Cycle Time tends to increase drastically ...

www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd

… … eventually leading to the dreaded waterfall modeleventually leading to the dreaded waterfall model

www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd

power tip 1power tip 1

Use online tool to Use online tool to manage your activitiesmanage your activities

..

● online tool to manage your activities using Kanban method

● perfect for distributed teams

● real time collaboration

● accessible from everywhere

● provides in-depth analytics, including Cumulative Flow

● retains data about your past performance

http://kanbantool.com

power tip 2power tip 2

Mix Kanban with Mix Kanban with something you likesomething you like

..

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ScrumBanScrumBanhttp://leansoftwareengineering.com/ksse/scrum-ban/http://leansoftwareengineering.com/ksse/scrum-ban/

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PomodoroBanPomodoroBan

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power tip 3power tip 3

But most of all ...But most of all ...

enjoy Kanban!enjoy Kanban!

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