Post on 25-Dec-2021
REQUEST FOR PROPOSAL
K-12 Math Electronic
Textbooks & Digital Resources
Issue Date: October 13, 2021
Proposal Due: November 12, 2021
Finalist Interview: December 17, 2021
Tentative Award Date: February 23, 2022
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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Enclosed is a Request for Proposal (RFP) for K-12 Math Electronic Textbooks and
Digital Resources for the School District of Washington. The proposed Agreement
will be in effect from the 2022-2023 school year through the 2028-2029 school
year. The responsive Proposal will comply with all federal, state and local
regulations. Information regarding the services to be provided, information which
must be submitted as part of the Proposal, and related details are included in the
accompanying RFP.
All interested parties must submit Proposals by Friday, November 12, 2021
before 10:00 a.m. No late submittals will be accepted. The Board of Education
reserves the right to accept or reject any or all Proposals, to waive any
irregularities, and to accept the Proposal that is in the best interest of the District.
The District shall be held harmless for any failure to solicit proposals from
potential firms.
Companies are to submit two (2) original copies of their response to the RFP.
Proposals shall be delivered in sealed envelopes clearly marked as indicated below.
School District of Washington
Attn: Stacey Maciejewski
220 Locust Street
Washington, MO 63090
“K-12 Math Textbooks & Digital Resources”
All communications by the Company concerning this RFP, including requests for
additional information or clarification, must be directed to Stacey Maciejewski,
Math Instructional Coach, via phone at (636) 231-2000 or via email at
stacey.maciejewski@sdowmo.org .
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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SCHOOL DISTRICT OF WASHINGTON
Title: K-12 Math Electronic Textbooks & Digital Resources
Contact Person: Stacey Maciejewski
Issue Date: October 13, 2021
Phone #: (636) 231-2000 x 1924
E-mail: stacey.maciejewski@sdowmo.org
RETURN PROPOSAL NO LATER THAN: November 12, 2021 at 10:00 AM
RETURN PROPOSALS AND ADDENDA TO:
School District of Washington
Attn: Stacey Maciejewski
220 Locust Street
Washington, MO 63090
“K-12 Math Textbooks & Digital Resources”
The Proposer hereby declares understanding, agreement and certification of
compliance to provide the items and/or services, at the prices quoted, in
accordance with all terms and conditions, requirements and specifications of the
original Request for Proposal (RFP) and as modified by any addenda thereto.
Authorized Signature Date
Printed Name Title
Company Name
Mailing Address
City, State Zip
Phone #: Fax #: E-Mail Address
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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INTRODUCTION AND GENERAL INFORMATION
The School District of Washington, Washington, Missouri, (hereinafter referred to
as “District”) is seeking proposals at this time for providing electronic textbooks
and digital materials for the use in the following mathematics courses from the
2022-2023 school year through the 2028-2029 school year:
a. Math K-6
b. Math 7
c. Accelerated Math 7
d. Math 8
e. Algebra I, II, III
f. Geometry & Honors Geometry
g. Trigonometry
h. Statistics
i. Calculus
Although the District has made an attempt to provide accurate and up-to-date
information, The District does not warrant or represent that the background
information provided herein reflects all relationships or existing conditions related
to this Request for Proposal.
OVERVIEW OF DISTRICT
The School District of Washington encompasses approximately 257 square miles
in Franklin, Warren, and St. Charles Counties. The District has seven elementary
schools, one middle school, one high school, one vocational center, one early
learning center, one administration building, one warehouse, and one technology
and learning center.
INSTRUCTIONS TO PROPOSERS/CONDITIONS
The purpose of the attached specifications is to give detailed information of the
services requested by the School District of Washington. Vendors submitting
proposals shall carefully check all requirements herein set forth and shall offer
services which fully comply with these requirements or shall plainly set forth all
points, features, conditions, specifications, etc., wherein the services offered do not
meet these specifications. Such exceptions as are made shall be explained in detail in
a letter accompanying your bid. Failure to outline such exceptions will result in
assumption of compliance to said specifications.
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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Please be advised that in connection with the submission of any proposal to
provide K-12 electronic textbooks and digital materials for mathematics courses
for the School District of Washington, the following shall apply:
1. The Board of Education of the District reserves the right to reject any or all
proposals submitted. The District shall be held harmless for any failure to
solicit proposals from any potential proposers.
2. The District will evaluate the proposals submitted and intends to accept the
proposal that is most advantageous to the District, taking into account all
relevant factors, including but not limited to: prices, resources and
availability of supplies but reserves the right to reject any and all proposals
as provided herein.
3. Proposals must be filled out as requested, including all required signatures
and pertinent information. No proposal shall be subject to correction or
amendment for any error or miscalculation. Services must be furnished at
the prices submitted. No increase in price will be permitted during the term
of the contract.
4. In connection with the performance of work under this contract, the proposer
agrees to not unlawfully discriminate against or harass any employee or
applicant for employment because of race, religion, color, national origin,
sex, gender, age, disability, or any other protected status or activity.
5. All proposals shall be submitted on the forms contained herein. Copies of
addenda, if any, shall be signed and attached to the proposal e bid documents.
Failure to provide any requested information may result in the rejection of
your proposal.
6. The successful proposer shall not be allowed any extra compensation by
reason of any matter or thing concerning which the proposer might have fully
informed themselves because of their failure to do so prior to the submission
of proposals.
7. Proposals of an incomplete nature, or subject to multiple interpretations may,
at the option of the District, be rejected as irregular.
8. Each proposal shall be signed by the person making the proposal, along with
the firm name, mailing address, and telephone number. If made by a
corporation, the same shall be signed by a legally authorized agent of the
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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corporation. The envelope containing the proposal shall be sealed and plainly
marked as a proposal for this particular contract.
9. Payment shall be made on timely submission of invoice. Payment by check
is released the day following the Board of Education monthly meeting;
which at this time is the fourth Wednesday of each month. The District
prefers to make payment via credit card. The bid response should include
whether or not the vendor accepts VISA, and if there is any additional fee to
make payment via this method.
HOLD HARMLESS AGREEMENT
To the fullest extent not prohibited by law, the Vendor shall indemnify and hold
harmless the School District of Washington, its Board of Education, officers, agents,
and employees from and against all claims, damages, losses and expenses (including
but not limited to attorney's fees) arising by reason of any act or failure to act,
negligent or otherwise, of Vendor, of any subcontractor (meaning anyone, including
but not limited to consultants having a contract with Vendor or a subcontractor for a
part of the services), or of anyone directly or indirectly employed by Vendor or by
any subcontractor, or of anyone for whose acts the Vendor or its subcontractor may
be liable, in connection with providing these services.
RESPONSES
Responses to this RFP shall be on the form provided herein, and shall include
references from at least three (3) firms familiar with your company's work.
EVALUATION AND AWARD
Evaluation will be based upon the costs provided and the ability to meet the
services/products requested, the submittal of the required documents and the
qualifications of the firm submitting the proposal.
WARRANTY
Terms of any warranty offered by the Vendor shall be included with the proposal.
AWARD
The District’s intent is to make the award to the responsive and responsible Proposer(s)
whose proposal(s) is deemed to be most advantageous to the District, taking into account
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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overall content of the proposal, cost, overall proposal, experience and qualifications of
the firm and staff assigned and quality and content of the manner in which the services
are proposed to be performed. The District reserves the right to split the award or to make
multiple awards, and to make award on a part or portion of a proposal. The District may
request additional information and/or an interview with some or all Proposers as part of
the selection process. In no event shall the District be required to explain the evaluation
process or award selection to any Proposer.
RIGHT TO REJECT
The District reserves the right to accept any proposal, reject any and all proposals, and
waive any irregularities or informalities in any proposals. Conditional proposals will not
be accepted.
PROPOSALS FINAL
All proposals shall be deemed final, conclusive and irrevocable, and no proposal shall be
subject to correction or amendment for any error or miscalculation.
COST OF PREPARATION
The cost of preparing and submitting a response to this RFP will be assumed solely by
each Proposer, whether or not any agreement is signed as a result of this RFP.
OWNERSHIP OF SUBMITTALS
All completed proposals submitted in response to this RFP become the property of the
District upon submission. The District may use the proposal for any purpose deemed
appropriate. The proposal material may become part of any contract between the
successful Proposer and the District.
RFP INTERPRETATION
Interpretation of the wording of this RFP will be as determined by the District and that
interpretation will be final and binding.
PRICE
Proposers are cautioned that services must be furnished at the fees, costs and/or rates
submitted and proposed unless otherwise stated. No increase in costs will be permitted
during the term of the contract. Further, it is understood and required there will be no
charge for any unnecessary services or disruption in services due to suspension,
cancellation and/or delay of any practices and/or competitions as a result of COVID-19.
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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CONTRACT
The School District of Washington must formally approve the award of any contract(s)
with approval anticipated to be received at the Board of Education board meeting being
held on Wednesday, February 23, 2022. The successful Proposer will be required to
enter into a written contract with the District, which will include, but not be limited to,
the scope of services described herein and the contract provisions included herein.
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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MATERIALS SPECIFICATION AND MINIMUM REQUIREMENTS
Synopsis: The goal in the adoption of a new series is to acquire a resource that is in
alignment with the Missouri Learning Standards and places emphasis on the
mathematical practices. The resource should promote problem solving and provide
opportunities for teachers to collect and analyze valid data points. Any assessment
components should help guide instruction and show student growth. The resource
should provide digital components that enhance learning whether students are in
the classroom or at home, and work cohesively with printed materials.
Scope: The SDOW is seeking a comprehensive and standards-aligned K-12
resource for mathematics. This resource should be vertically and horizontally
aligned to ensure full coverage of each standard. All proposals must provide a
structure designed for all students that includes supplemental resources to be used
for tiered interventions, including both remediation and enrichment support. Units
must promote problem solving and include the eight (8) mathematical practices.
Assessments and Analytics: Proposed materials must include an assessment and
analytics platform that is configured to provide teachers with data needed to guide
instruction and monitor student growth. This platform should provide teachers
access to detailed and standards-based reports.
Digital: This resource should include digital components that enhance in-person
and virtual learning. These tools should be seamlessly integrated throughout each
unit, and in a multitude of formats. This resource should integrate with Clever to
allow students and teachers to log in from the same site as other resources.
Structure: All Missouri Learning Standards should be identified and matched
within each unit. Assessments, practice, and tasks should have a clear scope and
sequence.
Samples: All proposals must include samples for elementary, middle, and
high. Physical materials should be accompanied by digital components. Samples
should also provide modifications for differentiation allowing the needs of all
learners to be met.
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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VENDOR AGREEMENT TERMS
The Agreement shall include, without limitation, the following:
Indemnification, Damage – Vendor is responsible for any damage caused by
Vendor personnel or equipment during performance of services. Vendor shall
defend, indemnify and hold harmless the District, its Board of Education,
directors, officers, employees, agents and representatives (in this Paragraph,
the “Indemnified Parties”) from and against any and all suits, losses, demands,
damages, claims, liabilities, causes of action, claims for indemnity or
contribution, costs and expenses (including but not limited to attorney’s fees)
arising by reason of any actor or failure to act, negligent or otherwise, of
Vendor, or any subcontractor (meaning anyone, including but not limited to
consultants having a contract with Vendor or a subcontractor for a part of the
services) or of anyone directly or indirectly employed by Vendor or by any
subcontractor, or of anyone for whose acts the Vendor or its subcontractor(s)
may be liable, in connection with providing the Services. No approval by any
Indemnified Party of the Services performed by Vendor shall limit the Vendor’s
obligations. This paragraph shall survive the termination of this Agreement.
Termination – The term of this agreement shall commence as of July 1, 2022
and shall continue for a period of six (6) school years until June 30, 2028,
except that either party may terminate this agreement without cause upon no
less than thirty (30) days written notice to the other party. In addition, either
party may, at its option, terminate the contract immediately for cause.
Insurance – Vendor shall maintain during the term of this Agreement, at least
the minimum types and amounts of insurance coverage and any additional
insurance (whether in type or limit of insurance) required by the RFP and
applicable law. Prior to any entry on the District’s property, vendor shall
provide evidence of the insurance required by the RFP.
Scope of Work – Vendor shall perform those services without limitation all
work, products, and services as outlined in the Description of Services set forth
in the RFP. Vendor accepts the relationship of trust and confidence established
between it and the District under this Agreement. Vendor shall furnish its best
skill and judgment in providing the Services and shall perform the Services in a
timely and economical manner in accordance with a mutually acceptable
schedule, and shall cooperate with other contractors and vendors providing
services to the District.
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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Fiscal Funding – While the parties intend for the term of this agreement to be
six (6) years, the term is subject to, and conditioned on, the appropriation,
availability and budgeting of sufficient funds. For any fiscal year of the school,
during the term appropriated by the school or cannot be budgeted by the school
for the services agreed, the school shall have the right to terminate this
agreement upon thirty (30) days prior written notice to the vendor prior to the
beginning of any such fiscal year. The school shall use reasonable efforts to
avoid termination of this agreement based on lack of fiscal funding. In the event
of any such termination, the school shall pay the vendor for the services
performed up to the date of termination.
MISCELLANEOUS
Independent Vendors – Each party to this agreement is an independent
contractor and nothing herein shall be construed to imply a partnership, joint
venture, employment or agency relationship between the parties hereto.
Assignment – Neither this agreement, nor any of the obligations or
responsibilities contained herein, may be assigned to any party hereto.
No Third Party Beneficiaries – None of the provisions of this agreement are, or
shall be construed as, for the benefit of or enforceable by any person not a party
to this agreement.
Modification – This agreement may be modified only upon the written
agreement of the parties.
Waiver – No waiver, express or implied, of any breach of this agreement shall
constitute a waiver of any right under this agreement or of any subsequent
breach thereof.
Severability – If any term or provision of this agreement is held invalid or
unenforceable to any extent, the remainder of this agreement shall not be
affected or impaired thereby and each term and provision of this agreement will
be valid and enforceable to the fullest extent permitted by law, unless doing so
will materially alter the relative benefits and burdens the parties bargained for
herein.
Governing Law – The terms and conditions of this agreement shall be
interpreted and enforced in accordance with the laws of the State of Missouri.
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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Venue for any action arising under this agreement between the parties hereto
shall be in Franklin County, Missouri.
Notices – Any notice required or permitted by this agreement shall be in writing
and shall be deemed given: (i) when delivered personally to the party to whom
the notice is addressed; (ii) when deposited in the mail, postage prepaid, by
either registered or certified mail, or when deposited with a nationally
recognized overnight delivery service, prepaid for next day delivery, address to
such party at the address below or at such other address as such party hereafter
designates in writing to the other, or (iii) when transmitted by facsimile with
transmission acknowledgement received by the facsimile sender, provided
written notice delivered by any of the other means of delivery specified in this
section follows such facsimile.
Entire Agreement – This agreement constitutes the entire agreement between
the parties and all prior discussions between them relating to the subject matter
of this agreement are merged herein.
If required by District, Vendor shall provide the Anti- Discrimination Against
Israel certification set forth in RSMo 34.600.
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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FEDERAL WORK AUTHORIZATION PROGRAM (“E-VERIFY”) ADDENDUM
Pursuant to Missouri Revised Statute 285.530, all business entities awarded any
contract in excess of five thousand dollars ($5,000) with a Missouri public school district
must, as a condition to the award of any such contract, be enrolled and participate in a
federal work authorization program with respect to the employees working in connection
with the contracted services being provided, or to be provided, to the District (to the extent
allowed by E-Verify). In addition, the business entity must affirm the same through sworn
affidavit and provision of documentation. In addition, the business entity must sign an
affidavit that it does not knowingly employ any person who is an unauthorized alien in
connection with the services being provided, or to be provided, to the District.
Accordingly, your company:
a) Agrees to have an authorized person execute the attached “Federal Work
Authorization Program Affidavit” attached hereto and deliver the same to the District prior
to or contemporaneously with the execution of its contract with the District;
b) Affirms it is enrolled in the “E-Verify” (formerly known as “Basic Pilot”) work
authorization program of the United States, and are participating in E-Verify with respect
to your employees working in connection with the services being provided (to the extent
allowed by E-Verify), or to be provided, by your company to the District;
c) Affirms that it is not knowingly employing any person who is an unauthorized
alien in connection with the services being provided, or to be provided, by your company to
the District;
d) Affirms you will notify the District if you cease participation in E-Verify, or if
there is any action, claim or complaint made against you alleging any violation of Missouri
Revised Statute 285.530, or any regulations issued thereto;
e) Agrees to provide documentation of your participation in E-Verify to the District
prior to or contemporaneously with the execution of its contract with the District (or at any
time thereafter upon request by the District), by providing to the District an E-Verify
screen print-out (or equivalent documentation) confirming your participation in E-Verify;
f) Agrees to comply with any state or federal regulations or rules that may be issued
subsequent to this addendum that relate to Missouri Revised Statute 285.530; and
g) Agrees that any failure by your company to abide by the requirements a) through
f) above will be considered a material breach of your contract with the District.
By: ________________________________ (signature)
Printed Name and Title: ________________________________
For and on behalf of: ________________________ (company name)
School District of Washington K-12 Math Textbooks & Digital Resources
Washington, MO Request for Proposal (RFP)
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FEDERAL WORK AUTHORIZATION PROGRAM AFFIDAVIT
I, ________________________, being of legal age and having been duly sworn
upon my oath, state the following facts are true:
1. I am more than twenty-one years of age; and have first-hand
knowledge of the matters set forth herein.
2. I am employed by __________ (hereinafter “Company”) and have
authority to issue this affidavit on its behalf.
3. Company is enrolled in and participating in the United States E-Verify
(formerly known as “Basic Pilot”) federal work authorization program with respect
to Company’s employees working in connection with the services Company is
providing to, or will provide to, the District, to the extent allowed by E-Verify.
4. Company does not knowingly employ any person who is an
unauthorized alien in connection with the services Company is providing to, or will
provide to, the District.
FURTHER AFFIANT SAYETH NOT.
By: ________________________________ (individual signature)
For ________________________ (company name)
Title: _______________________
Subscribed and sworn to before me on this _____ day of ____________________,
20___.
NOTARY PUBLIC ___________________
My commission expires: _______________