June 10-15, 2012

Growing Community; Growing Possibilities

From Frightful Quagmire to Our QEP:

How One University is Transitioning Its Entire

Culture to SakaiRobert Gray & Jeff Davidson

Innovation in Learning CenterUniversity of South Alabama

Inclusion, Collaboration & Planning

From the beginning, we included◦ VPs◦ Deans◦ Chairs◦ Faculty Senate◦ Faculty from each College◦ Support Staff

Year-Long Review

Considered Four Major Systems

Why USA Chose Sakai

Sakai Community Feature Richness Flexibility Project Collaboration rSmart/Sungard Partnership Cost

Centralization of Services for Migration Support

Office of Electronic Learning

Online Learning Lab (OLL)

Program for the Enhancement of Teaching and Learning (PETAL)

USA Online

USA’s Innovation in Learning Center

LMS Management and Support Academic Technology

Support Faculty Development

and Support for Teaching and Learning with and without Technology

ILC Staff

Director Faculty Development Manager LMS Manager Academic Technology Manager 2 LMS support staff Secretary 10 Graduate Student Designers

Migration to Sakai

400 fully online courses Rated for migration

complexity Faculty given option

◦ Having course migrated for them

◦ Receiving stipend for moving it themselves

Amount of stipend based on complexity rating

Challenges with New LMS

1. Publication2. Navigation3. Integration4. Migration5. Education6. Fortification7. Complication8. Validation

Publication Meetings

◦ ILC with deans◦ Deans with chairs◦ Chairs with faculty◦ Faculty with students

Web Pages◦ Announce the migration◦ Navigation page◦ Post policies◦ Training events◦ Training aids (How-to guides

and instructional videos) Bulk Email Midweek Memo

Publication/Navigation

Navigation

Integration

• Course Information• Instructor Information• Student Information

(Current)

• Grades (Future)

Migration

MigrationWhen will course migrateWho will migrate content

EducationWorkshops

• On Campus (various locations)

• Trained Instructors• Interactive

How-to Guides• Topical• Step-by-step• Screenshots

Education

Instructional Videos• Topical• Brief (3-5 minutes)• Organized by Sakai 4 Parts

FAQs• Q&A• Instructor/

Student Driven

Fortification• Embanet 24/7 Support

• Phone• Chat• Email

• Local Support , M-F, 8 a.m. to 5 p.m.• Phone• Email• In person

• Local Extended Hours Support--(during peak times such as first week of course availability, week before and after first day of term, following upgrades, etc.)• Phone• Email

• rSmart Support/Third Party Tools Support• Sakai Community Support

Fortification

Fortification

Fortification

Complication

Complication

1. Instructors reluctant to move2. Course sites not automatic3. FERPA/J-numbers displayed4. Importing content – Resources

not working5. Publishing courses6. Incompletes7. Interrupted exam8. Site quota (500 MB)

Solution

1. Stipend, chair timetable2. Instructors control site setup3. Vendor masks J-numbers4. Site repository5. Auto publish 1st day of term

/manual publish up to 14 days in advance (early access)

6. Inactivate other students/ republish course

7. Pad time for technical difficulties

8. Media Gallery (unlimited quota)

Validation

“You’re doing a great job, my phone’s not ringing”

“The best sign of success is silence”Shhh….

“The best sign of success is silence”

Sakai 101

Competency-Based Training◦ Part 1: Getting Started

in Sakai◦ Part 2: Creating and

Delivering Content◦ Part 3: Assessment and

Grading Mechanics◦ Part 4: Working with

Communication Tools

Three Ways to Get Certified

On-Campus Workshops◦ Four 2-hour workshops◦ At least one full round

offered each week Online Training Modules

◦ Self-paced training Do-It-Yourself

◦ Master the competencies and apply for certification review

Certifications

Out of 750 faculty◦ 325 have been certified so far◦ 430 have attended at least

one workshop◦ 140 have registered for

the online version◦ About 25 have completed

the online version

Resources/Activities

Teaching Seminars Technology Workshops Teaching & Learning

Camp (TLC) F2F Support Online Resources Transition Blog eNewsletters

2012 Jasig Sakai Conference 33

SACS “Reaffirmation” review begins this fall USA’s Quality Enhancement Plan (QEP)

project is Collaborative Teaching & Learning We wrote the proposal for that project,

especially the Collaborative Teaching portion, because of the available functionalities in Sakai◦ Content Sharing ◦ Collaborative Development◦ Improved Communication

Our QEP

Thank You!!