Transcript of January 7, 2008 - Surry County, North Carolina
Microsoft Word - January 7, 2008.docSurry County Board of
Commissioners Meeting of January 7, 2008
The Surry County Board of Commissioners met in regular session at
6:00 p.m. on January 7, 2008. The meeting was held in the County
Commissioners’ Meeting Room, Surry County Government Center,
Dobson, North Carolina. Board members present for the meeting were
Chairman Craig Hunter, Vice-Chairman Jimmy Miller, Commissioner
Bill Hamlin, Commissioner Jim Harrell, Jr. and Commissioner Paul
Johnson. Others present for the meeting, at various times, were:
Macon C. Sammons, Jr., County Manager Conchita Atkins, Clerk to the
Board Edwin Woltz, County Attorney
Betty Taylor, Assistant County Manager for Budget and Finance Sandy
Snow, Human Resources Officer Adam McComb, Parks and Recreation
Director Don Mitchell, Purchasing Agent/Interim Buildings and
Grounds Director Bryan Cave, Cooperative Extension Director Cathy
Booker, Tax Administrator John Shelton, Emergency Services
Director
News Media Other Citizens ________________________________________
Chairman Craig Hunter called the meeting to order and had a moment
of silence for the former Sheriff W.R. “Bill” Hall. Chairman Craig
Hunter delivered the invocation and led the Pledge of Allegiance.
________________________________________ Commissioner Hunter
expressed his condolences to the family of former Sheriff W.R.
“Bill” Hall, who recently passed away. Chairman Hunter made a
motion to approve the following resolution to order County flags at
the County Offices to be flown at half-staff from Tuesday, January
8, 2008 until Sunday, January 13, 2008.
Memorial Resolution for Former Sheriff W.R. “Bill” Hall
WHEREAS, W.R. “Bill” Hall was elected to serve as the Surry County
Sheriff from December 4, 1978 until December 5, 1994; and
WHEREAS, Sheriff Hall faithfully served Surry County for sixteen
years; and
WHEREAS, the Surry County Board of Commissioners
wishes to commend Sheriff Hall for his commitment to protecting and
serving the people of Surry County and express our condolences to
the family of Sheriff Bill Hall; and
WHEREAS, Sheriff Hall was a veteran of the United States Army,
having served our country during the Korean War; and
Meeting of January 7, 2008 Continued 8851
WHEREAS, Sheriff Hall remained active in the Zephyr Ruritan Club
and the Elkin VFW until his death on January 4, 2008 at age 78;
and
NOW, THEREFORE, BE IT RESOLVED, that the Surry County Board of
Commissioners wishes to show its respect to Sheriff Hall and for
his many years of service by lowering the County flags at all
County Office Buildings half-staff from Tuesday, January 8, 2008
until Sunday, January 13, 2008.
BE IT FURTHER RESOLVED that the Clerk to the Board is directed to
record this resolution in the official minutes of the County
Commissioners.
_______________________________________ Chairman Hunter requested
the Board to consider the minutes of the December 17, 2007 meeting.
Upon motion of Commissioner Harrell, seconded by Commissioner
Johnson, the Board voted unanimously to approve the minutes.
_______________________________________________ Chairman Hunter
requested that the Board consider the consent agenda. Upon motion
of Commissioner Miller, seconded by Commissioner Johnson, the Board
voted unanimously to approve the following consent agenda
items:
Requests from the Assistant County Manager for Budget and
Finance:
1. Approve the transfer of $9,820 of assets to the
Surry County Schools. 2. Approve an upgrade for GIS software in the
amount
of $10,000. 3. Approve purchase of a replacement computer for
the
Addressing Technician. 4. Approve a laptop replacement for the
Emergency
Services Director. 5. Approve the Soil and Water Conservation
District to
accept $738,570 in grants.
Request from the Human Resources Officer: 1. Approve the waiver of
pre-employment drug test and
background check requirements for various Health and Nutrition
Center individuals who were contracted and will become temporary
employees in January, 2008.
________________________________________ Upon motion of
Commissioner Harrell, seconded by Commissioner Johnson, the Board
voted unanimously to approve the following resolution contingent
upon the petition meeting all North Carolina Department of
Transportation requirements:
N. C. DEPARTMENT OF TRANSPORTATION
REQUEST FOR ADDITION TO STATE MAINTAINED SECONDARY ROAD
SYSTEM
NORTH CAROLINA COUNTY OF SURRY
Meeting of January 7, 2008 Continued 8852
Road Name: Thornecliff Drive WHEREAS, the attached petition has
been filed with the Surry County Board of Commissioners, requesting
that the above named road be added to the Secondary Road System;
and WHEREAS, the Board is of the opinion that the above described
road should be added to the Secondary Road System, if the road
meets minimum standards and criteria established by the Highway
Division of the Department of Transportation for the addition of
roads to the System. NOW, THEREFORE, BE IT RESOLVED by the Surry
County Board of Commissioners that the Highway Division is hereby
requested to review the above-described road, and to take over the
road for maintenance if it meets established standards and
criteria. _______________________________________ Chairman Hunter
then declared the meeting to be an open forum and invited members
of the audience to address the Board on any matters of civic
concern. Barry Shepherd introduced Debbie Brown as the interim
superintendent for the Elkin City Schools. Ms. Brown stated that
she looks forward to working with the Board of County
Commissioners. The County Manager introduced Samantha Berryman as
the interim Health Director. Ms. Berryman thanked the Board for
their support and she will be diligent and accessible until a new
Director is in place. Chairman Hunter stated that a letter had been
received from the Yadkin Valley Craft Guild thanking them for their
$10,000 grant to help fund the clay studio. Chairman Hunter
recognized various School Board members and Superintendents from
the Elkin and Mount City Schools. There being no additional
comments, Chairman Hunter closed the open forum, and the Board
resumed regular business. ______________________________________
Wendy Carriker, Mount Airy City Schools Board Chairperson,
introduced Darrin Hartness as the new Superintendent at the Mount
Airy City School system. Ms. Carriker asked Bryan Taylor to brief
the Board on the needs at the Mount Airy High School. Mr. Taylor
discussed various improvements completed at the Mount Airy High
School and the use of QZAB funds for the projects. Mr. Taylor
stated that there is need for renovate or upgrade to the kitchen
and dining area, addition space for a common area in the lobby area
of the gym, expansion of the media center, relocation of the main
entrance of the high school, a covered walkway between the
Meeting of January 7, 2008 Continued 8853
junior high school building and the high school, and replace the
remaining old windows from the 1950 structure. The projected cost
of the remaining works at the Mount Airy High School would be
approximately $3,957,000. Chairman Hunter stated that the Board is
in the process of scheduling a capital projects need work session
in the coming weeks. The Board asked Mr. Taylor to consider
breaking the project needs into two or three phases.
_______________________________________ The County Manager
addressed the Shoals PARTF Project. Mr. Sammons stated that the
Parks and Recreation Director has been working with the Shoals
Recreation Trust to craft a 25-year operation and maintenance
agreement and the PARTF application is in process of preparation
and must be filed by January 31, 2008. Mr. Sammons stated that Adam
McComb, Bill Hamlin, Paul Johnson and he had met on Friday, January
4, 2008 to discuss the project. The committee also met with Eddie
Brown and Ron Inman for lunch to review requirements, and that the
maintenance agreement had been approved and signed in behalf of the
Shoals Recreation Trust Board. Adam McComb, Parks and Recreation
Director, gave an overview on the Shoals PARTF application and
presented the Shoals Community Park Master Plan. Mr. McComb stated
that the document was prepared by the Surry County Parks and
Recreation Department in conjunction with the Shoals Recreation
Center Board. The master plan details the project to occur at the
Shoals Community Park pending PARTF funding. Mr. McComb discussed
the project, probable project cost and matching funds. Upon motion
of Commissioner Johnson, seconded by Commissioner Hamlin, the Board
voted unanimously to accept the Shoals Community Park Master Plan.
Upon motion of Commissioner Johnson, seconded by Commissioner
Hamlin, the Board voted unanimously to allow the Chairman to
execute the joint use, maintenance and operation agreement.
_______________________________________ Don Mitchell, Purchasing
Agent/Interim Buildings and Grounds Director, addressed the Board
regarding the Fisher River Park Ball Field Lighting project. Mr.
Mitchell stated that six bids were received and Automated
Electrical Contractors submitted the lowest total bid. The Board
discussed the combined bids and expressed their concerns on price
differences on the cost to provide a cash/credit card reader. Upon
motion of Commissioner Harrell, seconded by Commissioner Johnson,
the Board voted unanimously to approve the bid from Automated
Electrical Contractors to install lighting for the Miller field,
Soccer field and Peewee Soccer field, softball field #2, and
softball field #3 and utilize the cost savings of eliminating two
electrical poles.
Meeting of January 7, 2008 Continued 8854
The Board asked Mr. Mitchell to check on additional pricing for a
cash/credit card reader.
_______________________________________
Don Mitchell, Purchasing Agent/Interim Buildings and Grounds
Director, presented the Board with the following bids on the dental
equipment for the new Permitting and Health Center Clinics.
Patterson Dental $300,941 Sullivan Schein $267,132 Commissioner
Harrell made a motion to accept Sullivan
Schein bid. The motion was seconded by Commissioner Miller.
Deborah Creed, Public Health Nursing Supervisor,
discussed her concerns with accepting the bid from Sullivan Schein
due to service considerations, various equipment considerations and
the additional work to install the equipment.
The Board discussed the Adec and Midmark equipment. Commissioner
Harrell withdrew his original motion. Commissioner Miller withdrew
his second to
Commissioner Harrell’s original motion. Upon motion of Commissioner
Johnson, seconded by
________________________________________
Chairman Hunter informed the audience that it was time for the
special recognition portion of the agenda. The following
individuals were recognized:
Bryan Cave recognized Carmen Long for commitment,
dedication and leadership in developing and delivering education
programs in Family and Consumer Sciences in Surry County. Her
educational efforts have led to her being recognized by the
National Extension Association of Family and Consumer Sciences as a
National Award Winner for her educational programming concerning
the new Medicare D Prescription Drug Plans. Her work was
instrumental in saving senior citizens of Surry County $374,000
through better insurance decisions.
Cathy Booker recognized Una Freeman for becoming a
Certified Geographic Information Systems Professional. John Shelton
recognized Denise Ward, Kevin Key, Eric
________________________________________
The Board took a fifteen-minute recess.
_______________________________________ The Board resumed regular
business.
Meeting of January 7, 2008 Continued 8855
_______________________________________ The County Manager reminded
the Board and citizens that the next Board meeting would take place
on Monday, January 28, 2008 at 6:00 p.m.
_______________________________________ The County Manager stated
that a Local Elected Officials Roundtable Dinner is set for 6:00
p.m. on Thursday, January 17, 2008 at the Wolfs Lair Restaurant.
The speaker will be Doug Edgeton, Senior Vice-President and Chief
Operating Officer, Wake Forest University Health Sciences, and
President of Piedmont Triad Research Park.
_______________________________________ The County Manager
discussed dates for a Capital Projects work session. It was the
consensus of the Board to hold the work session at 6:00 p.m. on
Wednesday, January 23, 2008.
_______________________________________ The County Manager stated
that he had attended a North Carolina Association of County
Commissioners Seminar on transportation issues on December 6, 2007.
Mr. Sammons reported to the Board that under NCGS 136-18 there is a
means for a county or city to advance funds on a road project in
the TIP Plan to expedite its construction, and then be reimbursed
by the North Carolina Department of Transportation.
_______________________________________ The Clerk to the Board
stated that she would be attending the annual Clerk School from
Wednesday, January 23, 2008 until Friday, January 25, 2008.
_______________________________________ Upon motion of Commissioner
Harrell, seconded by Commissioner Miller, the Board voted
unanimously to reappoint Tim Gentry to the Elkin Planning Board.
_______________________________________ Upon motion of Commissioner
Hamlin, seconded by Commissioner Johnson, the Board voted
unanimously to reappoint Gene Everette and Nancy Edmonds to the
Dobson Planning Board. _______________________________________ Upon
motion of Commissioner Harrell, seconded by Commissioner Miller,
the Board voted unanimously to reappoint Buck Buckner to the
Natural Resources Committee.
_______________________________________ Upon motion of Commissioner
Hamlin, seconded by Commissioner Harrell, the Board voted
unanimously to reappoint Mary Steiner, Warren King, Mike Branch and
Linda Davis to the Recreation Advisory Committee.
_______________________________________ Upon motion of Chairman
Hunter, seconded by Commissioner Johnson, the Board voted
unanimously to reappoint Wayne Black and Ken Klamfoth to the
Workforce Development Board.
Meeting of January 7, 2008 Continued 8856
_______________________________________ Upon motion of Commissioner
Hamlin, seconded by Commissioner Harrell, the Board voted
unanimously to reappoint Van Coe to the Dobson Community Library
Board. _______________________________________ Upon motion of
Commissioner Hamlin, seconded by Commissioner Harrell, the Board
voted unanimously to recommend Lynn Burcham to be appointed to the
Regional Library Board to fill the vacant seat of former Town
Manager Wayne Atkins. _______________________________________ Upon
motion of Chairman Hunter, seconded by Commissioner Miller, the
Board voted unanimously to reappoint Roscoe Easter, Walter Brown,
Jr. and Weldon Jones (alternate) to the Mount Airy Board of
Adjustments. _______________________________________ Upon motion of
Commissioner Miller, seconded by Commissioner Johnson, the Board
voted unanimously to reappoint Cathy Knight and Rebecca Mabe to the
Nursing Adult Care Home Community Advisory Committee.
_______________________________________ Upon motion of Commissioner
Miller, seconded by Commissioner Harrell, the Board voted
unanimously to allocate up to $9,500 for a phone system in the jail
area for visitors. _______________________________________ The
Board discussed renovation in the basement of the Historic
Courthouse and asked the Interim Buildings and Grounds Director to
get bids on the project. _______________________________________
Upon motion of Commissioner Johnson, seconded by Commissioner
Miller, the Board voted unanimously to go into closed session to
discuss personnel, property matters, economic development, and
legal matters with the County Attorney.
_______________________________________ The Board came out of
closed session and resumed regular business.
_______________________________________ Upon motion of Commissioner
Johnson, seconded by Commissioner Harrell, the Board voted
unanimously to approve the following personnel requests:
Addition of two full-time Equipment Operator II positions in the
Public Works Department, eliminating two temporary positions, when
the permanent positions are filled.
Reclassify vacant position #419007 in the Building and Grounds
Department from an Administrative Assistant I to a Secretary III
effective January 28, 2008.
_______________________________________
The Board discussed the need for replacement doors at the
Communications Center.
Meeting of January 7, 2008 Continued 8857
It was the consensus of the Board to authorize the Interim
Buildings and Grounds Director to bid the project and get the doors
replaced. _______________________________________ There was no
further business to come before the Board.
_______________________________________ Upon motion of Commissioner
Hamlin, seconded by Commissioner Harrell, the Board voted
unanimously at 10:45 p.m. to recess until 6:00 p.m. Wednesday,
January 23, 2008, room 335, Surry County Government Center, to
discuss capital project needs and other county business.
_______________________________________ _____________________
Conchita Atkins Clerk to the Board
8858
Surry County Board of Commissioners Meeting of January 23,
2008
The Surry County Board of Commissioners met in regular session at
6:00 p.m. on January 23, 2008 for a capital projects needs work
session and other County business. The meeting was held at the
Surry Government Center, 118 Hamby Road, Dobson, North Carolina.
Board members present for the meeting were Chairman Craig Hunter,
Vice-Chairman Jimmy Miller, Commissioner Bill Hamlin, Commissioner
Jim Harrell, Jr. and Commissioner Paul Johnson.
_______________________________________ Others present for the
meeting at various times, were: Macon C. Sammons, Jr., County
Manager Betty Taylor, Assistant County Manager for Budget and
Finance
Chris Knopf, Assistant County Manager for Economic Development and
Tourism/Planning Director Edwin Woltz, County Attorney Various
School and Town Officials
News Media _______________________________________ Chairman Hunter
called the meeting to order at 6:00 p.m.
_______________________________________ Commissioner Miller led the
invocation. _______________________________________ Upon motion of
Commissioner Miller, seconded by Commissioner Hamlin, the Board
voted unanimously to go into closed session to discuss personnel.
_______________________________________ The Board came out of
closed session and resumed regular business.
_______________________________________ Upon motion of Commissioner
Harrell, seconded by Commissioner Miller, the Board voted
unanimously to advertise and fill a full time Wellness Nurse
position. _______________________________________ The County
Manager presented a list of capital improvements needs for schools.
_______________________________________ Betty Taylor, Assistant
County Manager for Budget and Finance, presented a mid-year
financial update. The Board discussed various revenue sources for
school construction and fund balance status.
_______________________________________ The Assistant County
Manager for Budget and Finance also presented a draft timeline for
$36,400,000 in funding for potential school projects. The County’s
current and proposed debt service was also reviewed.
_______________________________________
Commissioner Harrell made a motion to adopt the following plan
presented as a guideline to meet some of the school construction
needs in Surry County while realizing that it does not meet all of
the needs
Meeting of January 23, 2008 Continued 8859
of schools in Surry County. The motion was seconded by Commissioner
Johnson.
The Board discussed the funding plan. After discussion,
Commissioner Johnson withdrew his second to the
original motion and Commissioner Harrell withdrew his original
motion. Upon motion of Commissioner Harrell, seconded by
Commissioner
Johnson, the Board voted unanimously to adopt the following funding
plan and timeline with the addition of $2,600,000 in contingency
funding. The plan is as follows:
PROJECT AMOUNT DATES
New Elementary School $12,000,000 Land & Design immediately
Bids: Oct.-Dec. 2008 New Middle School $15,000,000 Land immediately
Design: Jan.-Sept. 2009 Bids: Oct.-Dec. 2009 Elkin High School $
5,000,000 Design: July-Dec. 2009 Bids: Jan.-March 2010 Mount Airy
High School $ 1,900,000 Design: July-Dec. 2009 Bids: Jan.-March
2010 Addition projects for Surry County Schools $ 2,500,000 Design:
April-Sept. 2011 Bids: Oct.-Dec. 2011 Contingency $ 2,600,000
$39,000,000 _______________________________________ The Board took
a ten-minute recess. _______________________________________ Upon
motion of Commissioner Hamlin, seconded by Commissioner Miller, the
Board voted unanimously to go into closed session to discuss
economic development. _______________________________________ The
Board came out of closed session and resumed regular business.
_______________________________________ Upon motion of Commissioner
Johnson, seconded by Commissioner Miller to advertise a public
hearing for an economic incentive for Project Princess.
_______________________________________ Upon motion of Commissioner
Harrell, seconded by Commissioner Hamlin, the Board voted
unanimously to cancel the February 4, 2008 Board meeting.
_______________________________________ There was not further
business to come before the Board.
_______________________________________
Meeting of January 23, 2008 Continued 8860
Upon motion of Commissioner Johnson, seconded by Commissioner
Hamlin, the Board voted unanimously to adjourn at 10:25 p.m.
_______________________________________ _____________________
Macon C. Sammons, Jr. County Manager
8861
Surry County Board of Commissioners Meeting of January 28,
2008
The Surry County Board of Commissioners met in regular session at
6:00 p.m. on January 28, 2008. The meeting was held in the County
Commissioners’ Meeting Room, Surry County Government Center,
Dobson, North Carolina. Board members present for the meeting were
Chairman Craig Hunter, Vice-Chairman Jimmy Miller, Commissioner
Bill Hamlin, Commissioner Jim Harrell, Jr. and Commissioner Paul
Johnson. Others present for the meeting, at various times, were:
Macon C. Sammons, Jr., County Manager Conchita Atkins, Clerk to the
Board Edwin Woltz, County Attorney
Betty Taylor, Assistant County Manager for Budget and Finance Chris
Knopf, Assistant County Manager for Economic Development and
Tourism/Planning Director Sandy Snow, Human Resources Officer Don
Mitchell, Purchaseing Agent/Interim Buildings and Grounds Director
Jack Gardin, Water and Sewer Projects Coordinator Adam McComb,
Parks and Recreation Director
John Shelton, Emergency Services Director Sheriff Graham Atkinson
News Media Other Citizens ________________________________________
Vice-Chairman Miller called the meeting to order. Commissioner Bill
Hamlin delivered the invocation and led the Pledge of Allegiance.
________________________________________ Vice Chairman Miller
requested the Board to consider the minutes of the January 7, 2008
meeting. Upon motion of Commissioner Harrell, seconded by
Commissioner Johnson, the Board voted unanimously to approve the
minutes. _______________________________________________
Vice-Chairman Miller requested that the Board consider the consent
agenda. Upon motion of Commissioner Johnson, seconded by
Commissioner Harrell, the Board voted unanimously to approve the
following consent agenda items: Requests by the County
Manager:
1. Approve the following from the Tax Department: Total releases
for the month ending 12/31/2007 in the amount of $33,594.70.
Total refunds for the month ending 12/31/2007 in the amount of
$14,419.56.
Total real and personal property discoveries for the month ending
12/31/2007 in the amount of $45,318.41.
Total motor vehicles discoveries for the month ending 12/31/2007 in
the amount of $1,230.47.
Collect October 2007 motor vehicle renewals in the amount of
$329,942.57.
Meeting of January 28, 2008 Continued 8862
Requests from the Assistant County Manager for Budget and Finance:
1. Approve Emergency Services to purchase a
pressure testing kit for the encapsulated haz- mat suits.
2. Approved the transfer of a 2008 Ford F-150 truck to the Surry
County Schools.
3. Approve the Sheriff’s Office to apply and accept a grant to pay
for overtime related to narcotics operation
4. Approve budget amendment no. 4 as follows:
The Board of County Commissioners approved an amendment to the FY
2007- 2008 Budget Ordinance at their meeting on January 28, 2008.
ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT
GENERAL FUND EXPENDITURES Criminal Justice Partnership 1054317
51500 Professional Services 43,457 1,888 45,345 1054317 54060
Travel-NWPCOG 3,180 1,000 4,180 Increase departmental total. 87,703
2,888 90,591 EFNEP Grant 1054958 51010 Salaries & Wages 10,668
(526) 10,142 1054958 51300 Social Security 661 (32) 629 1054958
51310 Medicare 155 (8) 147 1054958 51330 Retirement 728 114 842
1054958 51350 Group Insurance 1,873 30 1,903 1054958 52010 Supplies
& Materials 2,000 (500) 1,500 Decrease departmental total.
16,350 (922) 15,428 SHIIP Grant (New)
1054959 51720 Contracted Services 0 1,440 1,440 1054959 52010
Supplies & Materials 0 1,730 1,730 1054959 54350 Printing 0
1,830 1,830 Increase departmental total. 0 5,000 5,000 REVENUES
1044317 42346 Criminal Justice Partnership 87,703 2,888 90,591
1044958 43364 EFNEP Grant 16,350 (922) 15,428 1044959 42135 SHIIP
Grant (New) 0 5,000 5,000 Increase fund totals. 74,819,574 6,966
74,826,540
5. Approve budget amendment no. 5 as follows:
The Board of County Commissioners approved an amendment to the FY
2007-2008 Budget Ordinance at their meeting on January 28, 2008.
ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT
GENERAL FUND EXPENDITURES Non- Departmental
1054199 59700 Reserve for St. Unemployment
14,000 (12,053) 1,947
Decrease departmental total.
560,098 (12,053) 548,045
Meeting of January 28, 2008 Continued 8863
total. Communications 1054325 51360 Unemployment Insurance 0 516
516 Increase departmental
total. 758,358 516 758,874
Rabies Control 1054380 51360 Unemployment Insurance 0 4,751 4,751
Increase departmental
total. 344,850 4,751 349,601
Child Development-Day Care 1055329 51360 Unemployment Insurance 0
5,425 5,425 Increase departmental total. 0 5,425 5,425 The above
action does not change fund
totals.
6. Approve budget amendment no. 6 as follows:
The Board of County Commissioners approved an amendment to the FY
2007- 2008 Budget Ordinance at their meeting on January 28, 2008.
ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT
GENERAL FUND EXPENDITURES Governing Body 1054110 51350 Group
Insurance 8,904 9,500 18,404 Increase departmental
total. 531,499 9,500 540,999
Finance 1054130 51350 Group Insurance 45,185 3,500 48,685 Increase
departmental
total. 612,280 3,500 615,780
Tax Supervisor 1054140 51350 Group Insurance 100,483 8,000 108,483
Increase departmental
total. 1,501,491 8,000 1,509,491
total. 548,045 (22,000) 526,045
total. 758,874 1,000 759,874
totals.
Request from the Planning Director: 1. Approve the John W. and
Amanda J. Patton final one-
lot subdivision. ________________________________________
Chairman Hunter entered the meeting at 6:04 p.m.
________________________________________ Vice-Chairman Miller then
declared the meeting to be an open forum and invited members of the
audience to address the Board on any matters of civic
concern.
Meeting of January 28, 2008 Continued 8864
The County Manager introduced Deborah Friedman as the new Surry
Community College President. Ms. Friedman stated that she is
looking forward to not only serving Surry Community College, but
Surry County and its citizens. There being no additional comments,
Chairman Hunter closed the open forum, and the Board resumed
regular business. ______________________________________ Chairman
Hunter then declared the meeting to be a public hearing for the
purpose of hearing comments on zoning application ZCR 1023. The
parcel site is 10.15 acres of tax parcel 5928-00-54-7228. The
property owner is Simmons Ventures, LLC. The property is currently
zoned RA. The petition is to rezone the property to MI. Chris
Knopf, Assistant County Manager for Economic Development and
Tourism/Planning Director, presented facts pertaining to the
rezoning and stated that the Planning Board recommends approval of
the petition. Chairman Hunter asked for comments from the public.
Attorney Fred Lewis, petitioner for the owner, stated that the
property will be used by a professional roofing company. Peggy
Brindle adjoins the property and stated she was in favor of the
rezoning. Chairman Hunter then declared the public hearing closed
and asked the Board if they wished to take any actions. Upon motion
of Commissioner Johnson, seconded by Commissioner Miller, the Board
voted unanimously to approve the resolution.
_______________________________________ Don Mitchell, Purchasing
Agent/Interim Buildings and Grounds Director, and Adam McComb,
Parks and Recreation Director, addressed the Board regarding bids
for the Mountain Park Community Park project. Mr. Mitchell stated
that the bids were opened this morning at 10:00 a.m. The following
three bids were received: Sela Building Corporation $411,042 Fuller
Contracting Company, Inc. $430,000 North State Environmental, Inc.
$466,061
Mr. Mitchell stated that at the 10:00 a.m. cut-off time, Sela’s bid
deposit had not arrived and by G.S. 143- 129 (b), Sela’s bid should
not be allowed.
Upon motion of Commissioner Harrell, seconded by
Commissioner Johnson, the Board voted unanimously to accept the bid
from Fuller Contracting Company, Inc. and direct the Interim
Buildings and Grounds Director/Purchasing Agent and the Parks and
Recreation Director to work with Fuller
Meeting of January 28, 2008 Continued 8865
Contracting Company, Inc. to find cost savings on the project to
remain within the budgeted allocation.
_______________________________________ The County Manager
presented the FY 09 budget calendar. Upon motion of Commissioner
Miller, seconded by the Commissioner Harrell, the Board voted
unanimously to approve the calendar as presented.
_______________________________________ The County Manager
presented information on the Piedmont Triad Seamless Mobility Study
and stated that the Board needed to appoint a Commissioner to be a
representative on the Steering Committee. Chris Knopf, Assistant
County Manager for Economic Development and Tourism/Interim
Planning Director, stated the study was to help increase efficiency
of transit systems in the region, address inter-jurisdictional
travel within the region and improve coordination. Upon motion of
Commissioner Harrell, seconded by Commissioner Miller, the Board
voted unanimously to appoint Commissioner Johnson to the Piedmont
Triad Seamless Mobility Steering Committee.
_______________________________________ The County Manager
discussed a request from Emergency Services to provide a security
system at the Human Services Center. It was consensus of the Board
for the Interim Buildings and Grounds Director/Purchasing Agent to
obtain quotes for the project.
_______________________________________ The County Manager
addressed a request from the Sheriff’s Office regarding unused
carpet in storage at the Judicial Center. The Sheriff’s Office
would like to utilize the carpet in the basement of the Historic
Courthouse. It was the consensus of the Board to allow the
Sheriff’s Office to utilize the unused carpet at the Judicial
Center and allow the Sheriff’s Office to work with the Interim
Buildings and Grounds Director/Purchasing Agent on quotes for
additional carpet, if needed.
_______________________________________ The County Manager reminded
the Board that he is scheduled to attend the annual Managers’
Conference Wednesday, January 30, 2008 through Friday, February 1,
2008. _______________________________________ The County Manager
updated the Board on the Permitting/Health Clinics Center. Mr.
Sammons stated that at the beginning of January the project was
thirty days behind schedule. The contractor has since added
additional workers and subcontractors and the project may to be
back on schedule by the end of February.
Meeting of January 28, 2008 Continued 8866
_______________________________________ The Board of Commissioners
discussed polling places for elections. The Board expressed
concerns for student safety at school polling locations. The Board
also discussed finding potentially new polling locations other than
schools and also discussed asking the Board of Education to close
schools the days of the Primary and General Elections. Upon motion
of Commissioner Miller, seconded by Commissioner Harrell, the Board
voted unanimously for the County Manager to write a letter to the
Surry County Board of Education requesting schools dismiss during
the Primary and General Elections.
_______________________________________ The Board discussed the
relocation of the Veterans Services Department. The County Manager
is conducting a facilities study on selected space needs and future
usage in various spaces currently available.
_______________________________________
Chairman Hunter informed the audience that it was time for the
special recognition portion of the agenda. The following
individuals were recognized:
Adam McComb recognized Mike McHone for serving on the
Surry County Parks and Recreation Advisory Committee for 15
years.
John Shelton recognized Donald Blizard for his
performance in the rescue breathing procedures that contributed to
saving the life of a six year old child involved in a automobile
accident.
John Shelton recognized Alex Starbuck, Brent Trivette,
________________________________________
The Sheriff discussed the potential need for additional taser guns
and training for the Sheriff’s Office.
It was the consensus of the Board to address the need
during the upcoming budget.
________________________________________ Upon motion of
Commissioner Hamlin, seconded by
Commissioner Miller, the Board voted unanimously to appoint Karl
Bretz to the Natural Resources Committee replacing Charles
Boles.
________________________________________ The Clerk to the Board
updated the Board on classes
attended at the annual Clerk Conference which was held
Meeting of January 28, 2008 Continued 8867
Wednesday, January 23, 2008 through Friday, January 25, 2008.
________________________________________ Commissioner Harrell
updated the Board on the Regional
Tourism Initiative. Commissioner Harrell stated that the initiative
was coming together quickly and a website had been design by
Sheldon Stanley, Surry County Web Developer. The site came be
viewed at ncvarti.org.
________________________________________ Upon motion of
Commissioner Johnson, seconded by
Commissioner Harrell, the Board voted unanimously to go into closed
session to discuss personnel and economic development.
________________________________________ The Board came out of
closed session and resumed
regular business. ________________________________________
Upon motion of Commissioner Johnson, seconded by Commissioner
Harrell, the Board voted unanimously amend the Personnel Ordinance
adopted on November 3, 2003 by making the following change to
Appendix A, Position Classification Plan, effective February 1,
2007:
Add Facilities Director to Grade 75. Create a position of
Facilities Director and authorize the County Manager to offer the
position to an existing employee currently in position #413014, at
grade 75-7.
_______________________________________ Upon motion of Commissioner
Miller, seconded by Commissioner Johnson, the Board voted
unanimously to allocate up to $100.00 a month travel cost
reimbursements to a volunteer in the Veterans’ Administration
Department. The allocation is to be retroactive to January 1, 2008.
_______________________________________ Upon motion of Commissioner
Johnson, seconded by Commissioner Hamlin, the Board voted
unanimously to allocate up to $25,000 for a wetland analysis, phase
I environmental study, endanger species listing and a flood plain
boundary for an economic development project and two adjacent
properties under option. _______________________________________
The County Manager requested permission to obtain quotes for a 201
waste water study with the Town of Dobson. Upon motion of
Commissioner Hamlin, seconded by Commissioner Harrell, the Board
voted unanimously to approve the request.
_______________________________________ The County Manager updated
the Board on a $500,000 STAG Grant for the Interstates Water and
Sewer project and asked Jack Gardin, Water and Sewer Projects
Coordinator, to discuss the project. Jack Gardin, Water and Sewer
Projects Coordinator, discussed a water system to serve the
Interstates District
Meeting of January 28, 2008 Continued 8868
and summary of capital costs and possible funding available. Mr.
Gardin stated that there were the three following options: water
line connections to Town of Dobson, construct production wells
inside the district and water line connections to the City of Mount
Airy. The Board reviewed the sources of funding for the project. It
was the consensus of the Board to reiterate to the City of Mount
Airy their wishes to purchase water in bulk for the Interstates
project. _______________________________________ There was no
further business to come before the Board.
_______________________________________ Upon motion of Commissioner
Johnson, seconded by Commissioner Hamlin, the Board voted
unanimously to adjourn at 9:15 p.m.
_______________________________________ _____________________
Conchita Atkins Clerk to the Board
8869
Surry County Board of Commissioners Meeting of February 18,
2008
The Surry County Board of Commissioners met in regular session at
6:00 p.m. on February 18, 2008. The meeting was held in the County
Commissioners’ Meeting Room, Surry County Government Center,
Dobson, North Carolina. Board members present for the meeting were
Chairman Craig Hunter, Vice-Chairman Jimmy Miller, Commissioner
Bill Hamlin, Commissioner Jim Harrell, Jr. and Commissioner Paul
Johnson. Others present for the meeting, at various times, were:
Macon C. Sammons, Jr., County Manager Conchita Atkins, Clerk to the
Board Edwin Woltz, County Attorney
Betty Taylor, Assistant County Manager for Budget and Finance Chris
Knopf, Assistant County Manager for Economic Development &
Tourism/Interim Planning Director Sandy Snow, Human Resources
Officer Wayne Black, Social Services Director Cathy Booker, Tax
Administrator Don Mitchell, Facilities Director/Interim Purchasing
Agent Jack Gardin, Water and Sewer Projects Coordinator Adrienne
Dollyhigh, County Planner
News Media Other Citizens ________________________________________
Chairman Craig Hunter called the meeting to order. Commissioner Jim
Harrell, Jr. delivered the invocation and led the Pledge of
Allegiance. ________________________________________ Chairman
Hunter requested the Board to consider the minutes of the January
23 & 28, 2008 meetings. Upon motion of Commissioner Johnson,
seconded by Commissioner Harrell, the Board voted unanimously to
approve the minutes.
_______________________________________________
Chairman Hunter requested that the Board consider the consent
agenda. Upon motion of Commissioner Johnson, seconded by
Commissioner Miller, the Board voted unanimously to approve the
following consent agenda items: Requests by the County
Manager:
1. Approve Brenda Rose to serve on the Board of Health. 2. Approve
the following resolution regarding the addition of
Druid Drive to the secondary road system:
N. C. DEPARTMENT OF TRANSPORTATION REQUEST FOR ADDITION TO STATE
MAINTAINED
SECONDARY ROAD SYSTEM NORTH CAROLINA COUNTY OF SURRY Road Name:
Druid Drive WHEREAS, the attached petition has been filed with the
Surry County Board of Commissioners, requesting that the above
named road be added to the Secondary Road System; and
Meeting of February 18, 2008 Continued 8870
WHEREAS, the Board is of the opinion that the above described road
should be added to the Secondary Road System, if the road meets
minimum standards and criteria established by the Highway Division
of the Department of Transportation for the addition of roads to
the System. NOW, THEREFORE, BE IT RESOLVED by the Surry County
Board of Commissioners that the Highway Division is hereby
requested to review the above-described road, and to take over the
road for maintenance if it meets established standards and
criteria.
3. Approve the following from the Tax Department:
Total releases for the month ending 1/31/2008 in the amount of
$12,866.28.
Total refunds for the month ending 0/31/2008 in the amount of
$14,047.74.
Total real and personal property discoveries for the month ending
1/31/2008 in the amount of $10,176.85.
Total motor vehicles discoveries for the month ending 1/31/2008 in
the amount of $2,818.38.
Collect November 2007 motor vehicle renewals in the amount of
$301,850.36.
4. Approve the following resolution authorizing signature of
requisition of funds form on the CDBG grant for Flat
Rock/Bannertown water and sewer project:
Resolution Authorizing Individuals to Sign Requisition of
Funds
Form CDBG # 07-C-1714 Whereas, Surry County has applied for and
received funding for the Flat Rock/Bannertown hookup project from
the North Carolina Division of Community Assistance in the amount
of $75,000 and Whereas, part of the startup for the project
requires authorization for persons to sign the Requisition for
Funds form; Now therefore be it resolved that the following
individuals be authorized to sign the Requisition for Funds form
for CDBG # 07-C-1714: Jack Gardin – Water and Sewer Projects
Manager Betty Taylor – Assistant County Manager for Budget and
Finance Macon C Sammons, Jr. – County Manager Chris Knopf –
Assistant County Manager for Economic Development and Tourism
5. Approve Emergency Services to apply for two non-matching
Wal-Mart Foundation grants.
Requests from the Assistant County Manager for Budget and
Finance:
1. Approve Social Services to transfer $17,642 of
Rural Operating Assistant Program funds to YVEDDI. 2. Approve a
grant from the North Carolina Department
of Justice in the amount of $23,780 to the Sheriff’s Office and the
purchase of a fingerprint identification system with the grant
funds.
3. Approve budget change no. 7 as follows:
Meeting of February 18, 2008 Continued 8871
The Board of County Commissioners approved an amendment to the FY
2007-2008 Budget Ordinance at their meeting on February 18, 2008.
ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT
GENERAL FUND EXPENDITURES Special Appropriations 1054198 57106 Y.V.
Craft Guild (New) 0 10,000 10,000 1054198 57124 Yokefellow Coop
Ministry (New) 0 5,000 5,000 1054198 57125 Tri-County Ministries
(New) 0 5,000 5,000 1054198 57126 Foothills Food Pantry (New) 0
5,000 5,000 Increase departmental total. 397,505 25,000 422,505
Non- Departmental
1054199 59510 General Fund Contingency 251,098 (172,413) 78,685
Decrease departmental total. 526,045 (172,413) 353,632 Econ.
Dev./Tourism (New) 1054921 51010 Salaries & Wages 0 22,776
22,776 1054921 51020 Longevity Pay 0 0 0 1054921 51030 Salaries
& Wages Part-Time 0 0 0 1054921 51040 Salary Reserve 0 0 0
1054921 51050 Personnel Expansion 0 0 0 1054921 51300 Social
Security 0 1,415 1,415 1054921 51310 Medicare 0 335 335 1054921
51330 Retirement 0 1,140 1,140 1054921 51350 Group Insurance 0
1,600 1,600 1054921 51720 Contracted Services 0 1,000 1,000 1054921
52010 Supplies & Materials 0 3,000 3,000 1054921 52900 Small
Equipment 0 0 0 1054921 53020 Equipment Maintenance 0 0 0 1054921
54010 Travel/Training 0 2,000 2,000 1054921 54200 Telephone 0 1,000
1,000 1054921 54250 Postage 0 500 500 1054921 54350 Printing 0 500
500 1054921 54400 Advertising 0 500 500 1054921 55500 Dues &
Subscriptions 0 500 500 1054921 55650 Miscellaneous 0 734 734
1054921 56010 Equipment Maintenance 0 0 0 Increase departmental
total. 0 37,000 37,000 Fisher River Park
1056125 56600 Other Improvements 175,000 110,413 285,413 Increase
departmental total. 331,260 110,413 441,673 The above action does
not change fund
totals.
4. Approve budget change no. 8 as follows:
The Board of County Commissioners approved an amendment to the FY
2007-2008 Budget Ordinance at their meeting on February 18, 2008.
ACCOUNT PREVIOUS REVISED CODE DESCRIPTION AMOUNT CHANGE AMOUNT
GENERAL FUND EXPENDITURES Sheriff's 1054310 56060 Equipment-LLEBG 0
19,741 19,741 Increase departmental total. 3,699,998 19,741
3,719,739 Highway Safety Program 1054315 52010 Supplies &
Materials 245 (49) 196 Decrease departmental total. 245 (49) 196
Criminal Justice Discretionary 1054318 52010 Supplies &
Materials 0 2,800 2,800 1054318 54010 Travel/Training 0 1,000
1,000
Meeting of February 18, 2008 Continued 8872
Increase departmental total. 0 3,800 3,800 County Jail 1054320
52010 Supplies & Materials 53,000 10,740 63,740 Increase
departmental total. 1,888,299 10,740 1,899,039 Soil & Water
Conservation 1054960 51723 Contracted Services-Grant 88,846
(88,846) 0 Decrease departmental total. 169,761 (88,846) 80,915
Beaver Creek Repair Grant (New) 1054963 51720 Contracted Services
(New) 0 311,806 311,806 Increase departmental total. 0 311,806
311,806 Clean Water Land Protection 1054966 51500 Professional
Services 15,000 21,000 36,000 1054966 51720 Contracted Services
20,000 20,000 40,000 Increase departmental total. 40,000 41,000
81,000 Division of Water Resources Grants (New) 1054972 51781
Contracted Services-Big Creek
(New) 0 110,500 110,500
0 264,370 264,370
0 363,700 363,700
Increase departmental total. 0 738,570 738,570 REVENUE 1044310
42332 JAG Grant 0 19,741 19,741 1044315 48900 Miscellaneous 245
(49) 196 1044318 42345 Crim. Justice-Discretionary 0 3,800 3,800
1044320 42340 SCAAP Grant 0 10,740 10,740 1044960 43356 Clean Water
Grant 88,846 (88,846) 0 1044963 43356 Clean Water Grant (New) 0
311,806 311,806 1044966 43356 Clean Water Grant 40,000 41,000
81,000 1044972 43366 DWR Grant-Big Creek (New) 0 110,500 110,500
1044972 43368 DWR Grant-Snow Creek (New) 0 264,370 264,370 1044972
43349 DWR Grant-Shoals Stream (New) 0 363,700 363,700 Increase fund
totals. 74,826,540 1,036,762 75,863,302
________________________________________ Chairman Hunter then
declared the meeting to be an open forum and invited members of the
audience to address the Board on any matters of civic concern.
Samantha Berryman, Interim Health Director, introduced Jody Yeager
as the new Senior Services Director. Ms. Yeager thanked the Board
for their support. Eddie Wilmoth addressed the Board, as a citizen,
on the basketball program at Surry Community College. Mr. Wilmoth
updated the Board on various team sport programs at the college and
the need for funds. Mr. Wilmoth would like to discuss funding for
the program further with the Board at a later meeting. Commissioner
Johnson made a motion to appoint Elizabeth Jackson to the
Appearance Commission as the Westfield Representative and to
appoint Tonya Stevens to the Recreation Advisory Committee. There
being no additional comments, Chairman Hunter closed the open
forum, and the Board resumed regular business.
______________________________________ Chairman Hunter then
declared the meeting to be a public hearing for the purpose of
hearing comments on an economic development incentive.
Meeting of February 18, 2008 Continued 8873
Chris Knopf, Assistant County Manager for Economic Development and
Tourism/Interim Planning Director, discussed an appropriation for a
private corporation to invest between $1.2M and $1.8M in machinery
and equipment. Mr. Knopf presented a resolution on the project.
Chairman Hunter asked for comments from the public. Rick Marshall,
112 Country View Lane, Ararat, told the Board no matter what they
do on incentive agreements, it will be wrong. Mr. Marshall
discussed the Dell and Google incentives and stated he does not
want the Board to forget the homegrown guys in Surry County and
target more small businesses. Mr. Marshall proposed that
businessmen that want to see companies come to the County get
together and work out deals. Chairman Hunter discussed four
criteria when looking at economic incentives. Larry Johnson,
President of Johnson Granite Company, addressed the Board regarding
his company, the hiring of 35 employees and investment of $700,000
in the last several years. Mr. Johnson stated that he had not asked
for an incentive and questioned how he could come back and ask for
an incentive now. Mr. Johnson stated that he was not against
incentives, but just wanted Surry County to be fair when giving
them out. Robin Rhyne, Economic Development Partnership President,
stated that this is a self-funding incentive and the name of the
company is Bodet & Horst. Ms. Rhyne stated that the company
proposes between $1.2 M and $1.8 M in machinery and equipment and
open with 10 employees. Chairman Hunter closed the public hearing
and asked the Board if they wished to take any action on the
incentive. Upon motion of Commissioner Johnson, seconded by
Commissioner Miller, the Board voted unanimously to approve the
incentive and the following resolution: STATE OF NORTH
CAROLINA
RESOLUTION COUNTY OF SURRY WHEREAS, there has been described to the
Board of Commissioners (“Board”) of Surry County, North Carolina
(“County”) a proposal for the City of Mount Airy (the “City”) and
Surry County to provide certain incentives to a certain
manufacturer in connection with the Company’s investment in
machinery and equipment. Proposed incentives to the Company include
the following County appropriations and expenditures:
A. An tax incentive of not more than $26,876 over five (5) years to
match a proposed incentive provided to Company by the City of Mount
Airy. Such incentive shall be tied to Benchmark minimums of
investment and jobs.
An Incentive Agreement (“Agreement”), including or addressing the
City, County and Company and describing proposed
Meeting of February 18, 2008 Continued 8874
incentives in detail shall be executed subject to review and
approval of the County Manager and County Attorney. A copy of the
Agreement will be filed in the County’s records.
Therefore, be it resolved by the Board of Commissioners of Surry
County:
1. Surry County hereby undertakes to provide certain incentives to
the Company in connection with its investment within City’s
corporate limits, as described in the Agreement. The County hereby
finds and determines that such undertaking will increase the
taxable property and business prospects of the County.
2. The Chairman of the Surry County Board of Commissioners
is authorized and directed to execute an Agreement in a form that
has been approved by the County Manager and County Attorney and to
deliver the same to the appropriate counter-parties and the Clerk
of the Board of Commissioners is hereby authorized and directed to
affix the County seal to the Agreement and attest the same. The
Agreement shall be a form substantially as described above with
such changes as may be approved by the Chairman of the Board of
Commissioners. The Chairman’s execution of the Agreement shall
constitute conclusive evidence of his approval of any change.
3. The Agreement in final form, however, must provide:
a. That the total amount to be expended by the County
shall not exceed $26,876 over (5) five years. b. That Company’s
minimum investments in new machinery
and equipment shall be between $1.2 M and $1.8 M. c. Employ 10
individuals initially at or above median
wage in Surry County.
4. That County’s payment to Company shall occur only after the
Company provides evidence that its investment and employment
minimums have been met or exceeded as required above.
5. The actions of the County officers and officials in
conformity with the purposes and intent of the Resolution, and in
furtherance of the execution and delivery of the Agreement and the
consummation of the transactions contemplated thereby, are hereby
ratified, approved and confirmed.
6. All other Board proceedings, or parts thereof, in
conflict with this Resolution or, to the extent of such conflict,
are hereby repealed.
7. This Resolution shall take effect immediately.
_______________________________________ Chairman Hunter then
declared the meeting to be a public hearing for the purpose of
hearing comments on zoning application ZCR 1028. The subject
parcels site is 1.31 acres consisting of tax parcel 5912-00-30-5787
and 5912-00-30-7729. The property owner is the Rockford
Preservation Society. The property is currently zoned VR. The
petition is to rezone the property to VR- C.
Meeting of February 18, 2008 Continued 8875
Adrienne Dollyhigh, County Planner, presented the facts pertaining
to the rezoning and stated that the Planning Board recommends
approval of the petition. Chairman Hunter asked for comments from
the public. Hannah Holyfield, Rockford Preservation Society,
supported the rezoning and stated that she would like to see small
retail operations in Rockford. Eric Findeis, 5127 Rockford Road,
stated that he opposed the rezoning. Mr. Findeis stated that the
Preservation Society is a continual failure. Jeannie Dobson, 2833
Criseman Road, East Bend, stated she supports the rezoning and
wants to put an art gallery in the former post office building. She
stated that she would like to see new life in the Village of
Rockford. Paul Carter, resident of Historic Rockford, stated that
he is glad they have come with this proposal but is concerned over
parking. Mr. Carter would like to see a common parking area. Mr.
Carter stated he would support the rezoning if the parking problem
is resolved. Pam Foy, Advance, North Carolina, property owner in
Historic Rockford, stated she was concerned with certificate of
occupancy, sales tax collection and restroom areas. Betty McGurke,
372 Bill Coe Road, stated that the Village of Rockford needs to be
preserved, and she has not seen a lot of progress to date. Chairman
Hunter then declared the public hearing closed and asked the Board
if they wished to take any action. Upon motion of Commissioner
Harrell, seconded by Commissioner Hamlin, the Board voted
unanimously to approve the rezoning as presented with the following
development conditions: Antique shop; Art Gallery; Art supplies;
Arts and graphics services; Bait and tackle sales; Bicycle repair;
Bicycle sales and service; Book and stationary store; Business
office; Craft store; Eco-tourism enterprise; Farm market; Farm
based tourism enterprise; Florist; General Store; Gift shop; Glass
and mirror shops; Jewelry store; Museum; Music store; Novelty and
souvenir shops; Post office; Pottery store; Produce sales;
Recreation, outdoor; Seamstress shop; Stained glass sales;
Tailoring and dressmaking shops; Tobacco shop; Woodworking shop.
_______________________________________ Robin Testerman, Surry
County Community Child Protection Team Chairman, introduced members
of the Child Protection Team and a group of Surry County students
which help with input on the annual report. Ms. Testerman gave the
Board an annual report of the Surry County Community Child
Protection Team and expressed the issues and concerns of the team.
Ms. Testerman also discussed the success and training of the team.
Ms. Testerman presented a resolution in support of Juvenile Crime
Prevention Council Funding, and asked the Board to call on General
Assembly members to approve JCPC funding.
Meeting of February 18, 2008 Continued 8876
Upon motion of Commissioner Hamlin, seconded by Commissioner
Harrell, the Board voted unanimously to approve the following
resolution with copies being forwarded to the Legislators:
RESOLUTION IN SUPPOPRT OF CONTINUATION OF JUVENILE CRIME PREVENTION
COUNCIL FUNDING
WHEREAS, Juvenile Crime Prevention Council (JCPC) funding has been
removed from the continuation budget for FY 2008-2009 and is now
subject to continuation review; and
WHEREAS, the non-recurring status of JCPC funding and subsequent
continuation review will delay the annual appropriation and may
result in the loss of qualified professionals to provide diversion
and dispositional alternatives at the local level; and
WHEREAS, since 1977, the State of North Carolina and county
governments have been partners in providing effective and necessary
community based juvenile delinquency prevention and intervention
services; and
WHEREAS, the JCPC funding programs of Surry County leverage $63,857
in local support to augment the $199,042 in funds provided by the
state to provide these important services; and
WHEREAS, the JCPC funded programs of Surry County are supported by
the efforts of 32 volunteers yearly; and
WHEREAS, in accordance with legislative mandates, the Surry County
JCPC is comprised of representatives of juvenile court, mental
health, social service, schools, law enforcement, district judges,
faith community, county manger, nonprofit sector and other
concerned citizens; and
WHEREAS, The Surry County JCPC diligently carries out its charge of
assessing community needs, planning for those needs to be met,
recommending programs for funding to meet the needs and evaluating
the performance of those programs; and
WHEREAS, the loss of JCPC program services in Surry County will
result in 315 juveniles being without intervention and prevention
services such as, (temporary shelter, restitution and community
service, interpersonal skills, individual and family
counseling,
substance abuse counseling, psychological evaluations, and
home
based family counseling services;) and
WHEREAS, a lack of sanction programs and dispositional alternatives
in Surry County will result in a potential additional cost of
$17,166 over last years $34,332 for juvenile detention intermittent
confinement;
NOW, THEREFORE, BE IT RESOLVED, that the Surry County Board of
Commissioners strongly endorses full reinstatement of funding for
Juvenile Crime Prevention Council programs to the continuation
budget and the allocation of additional funds to support
legislative mandates to protect the community and provide a
juvenile justice continuum at the local level.
Ms. Testerman asked the Board for approval of the Surry County
Community Child Protection Team Membership list for 2008.
_______________________________________
Meeting of February 18, 2008 Continued 8877
David Swann, Crossroads Behavioral Healthcare Director, briefed the
Board on Crossroads services and issues. Mr. Swann presented the
Crossroads Behavioral Healthcare Local Crisis Services Plan. Mr.
Swann also presented Crossroads revenue and expenditures summary.
Mr. Swann also updated the Board on the Human Services provider at
the Mount Airy Office is no longer providing services to Crossroads
Behavioral Healthcare. Mr. Swann stated that he had met with
individual groups and talked about options. Mr. Swann stated that
Crossroads Behavioral Healthcare will assume services to the Mount
Airy Office. _______________________________________ The County
Manager addressed the Board regarding a request for reimbursement
from Crossroads Behavioral Healthcare for plumbing repairs at the
former Pike Electric Building. Mr. Sammons stated that under the
current lease agreement the tenant is responsible for $1,000 in
repairs and Crossroads Behavioral Healthcare is asking for a
reimbursement of $10,928.07 from the County. David Swann explained
the plumbing issues and stated that the plumber had to go under a
concrete slab to eliminate the problem. Upon motion of Commissioner
Harrell, seconded by Commissioner Miller, the Board voted to
reimburse Crossroads Behavioral Healthcare in the amount of
$10,928.07 for plumbing repairs at the Mount Airy Office.
_______________________________________
Chairman Hunter informed the audience that it was time for the
special recognition portion of the agenda. The following individual
was recognized.
Jody Yeager joined the Board in recognizing Virginia Rogers
for being selected as Citizen of the Year by the Greater Mount Airy
Chamber of Commerce for 2007 and for the vital role she played in
improving the quality of life to Surry County and its citizens.
_______________________________________ Wayne Black, Social
Services Director, addressed the Board regarding a list of
reappointments to the Aging Planning Committee and ADRC. Upon
motion of Commissioner Miller, seconded by Commissioner Harrell,
the Board voted unanimously to approve the Committee as recommended
by the Social Services Director. Dean Burgess, Area Aging Director,
updated the Board on the Surry County Aging Services Plan for
2007-2012. Ms. Burgess stated in 2006, the combined Surry County
Aging Planning Committee and Surry Aging and Disability Resource
Connection Performance Team began to work on a new five year plan
to address the current challenges of serving older adults and
persons with disabilities in Surry County. Ms. Burgess discussed
various committees, demographic information, healthy aging and
economic security. Upon motion of Commissioner Johnson, seconded by
Commissioner Harrell, the Board voted unanimously to approve the
Surry County Aging Services Plan 2007-2012.
Meeting of February 18, 2008 Continued 8878
Angela Scott, Aging and Disability Connection Coordinator,
discussed a collaborative approach of agencies providing services.
Ms. Scott stated that the Aging and Disability Resource Center
Program is a collaborative effort of the Administration on Aging
and the Centers for Medicare and Medicaid Services designed to
streamline access to long-term care. Ms. Scott also discussed the
success of the NACo Drug. Ms. Scott stated that 520 individuals
have used the plan since January and saved approximately $6,204.95.
The Board discussed the aging population in Surry County and stated
that they would like for the Aging Planning Committee to seek grant
funds for Senior Services facilities in Dobson and elsewhere as
needed. _______________________________________ Cathy Booker, Tax
Administrator, updated the Board on the unpaid 2007 taxes that are
lien on real property. Ms. Booker requested permission to advertise
the tax liens. Upon motion of Commissioner Harrell, seconded by
Commissioner Miller, the Board voted unanimously to allow the Tax
Administrator to advertise the tax liens.
_______________________________________ Don Mitchell, Facilities
Director/Interim Purchasing Director, presented a request from
Public Works to purchase a replacement fence at the Flat Rock
Recycling Center. Mr. Mitchell received the following two quotes:
Blue Ridge Fence Builders (Mount Airy) $7,700 Fence Builders, Inc.
(Winston Salem) $9,590 Upon motion of Commissioner Harrell,
seconded by Commissioner Miller, the Board voted unanimously to
approve Public Works to purchase fence from Blue Ridge Fence
Builders. _______________________________________ Don Mitchell,
Facilities Director/Interim Purchasing Director, presented three
quotes for replacing two garage doors at Central Communication.
Marvin’s Garage Doors (East Bend) $ 9,255 Ken’s Door Service
(Dobson) $ 9,890 Discount Garage Doors (Mount Airy) $10,500 Mr.
Mitchell stated that the Emergency Services Director in the past
had unsatisfactory service from Ken’s Door Service and had used
Discount Garage Doors and was well pleased with their services. The
Board discussed the bids and if all bids contain two track doors.
The Board tabled the request. Mr. Mitchell is to get with the
companies and check to see if all doors are double tracked.
_______________________________________ Don Mitchell, Facilities
Director/Interim Purchasing Director, presented two quotes for
replacing visitor phones in the jail.
Meeting of February 18, 2008 Continued 8879
Surry Telephone $3,300 Scott’s Communication $5,285.22 Upon motion
of Commissioner Harrell, seconded by Commissioner Miller, the Board
voted unanimously to allow Surry Telephone to replace visitor
phones in the jail. _______________________________________ Don
Mitchell, Facilities Director/Interim Purchasing Director,
addressed the Board regarding renovation in the basement at the
Historic Courthouse. Mr. Mitchell stated that Blaine Johnson is
working on a proposal for renovating the former Board of County
Commissioners meeting room. Mr. Johnson is checking with another
contractor on a moisture issue in the area. It was the consensus of
the Board to wait until a facilities study is complete before
making any renovations.
_______________________________________
Don Mitchell, Facilities Director/Interim Purchasing Director,
addressed the Board regarding a request from the Sheriff’s Office
for a portable repeater. Mr. Mitchell stated that the funds for the
purchase would come from the Special Narcotics fund.
Upon motion of Commissioner Harrell, seconded by Commissioner
Hamlin, the Board voted unanimously to approve the purchase.
_______________________________________ The Board took a
fifteen-minute recess.
_______________________________________
Betty Taylor, Assistant County Manager for Budget and Finance,
presented a request from the Board of Elections to apply for grant
funds available for voting equipment and additional technology for
the one stop voting sites. Ms. Taylor also stated the Board of
Elections does not have space available to store the additional
machines and are working with the Facilities Director on storage
issues for the existing machines. Ms. Taylor stated that the Board
of Election is requesting permission to purchase additional storage
racks in the amount of $10,000.
Upon motion of Commissioner Harrell, seconded by Commissioner
Hamlin, the Board voted unanimously to approve the Board of
Elections to apply and if awarded, accept the HAVA Grant and
approve the purchase of storage racks.
________________________________________ Betty Taylor, Assistant
County Manager for Budget and Finance, addressed the Board
regarding Workers’ Compensation. Ms. Taylor gave a summary data of
claim activity from July 05-January 08. Ms. Taylor stated the there
was an estimated cost savings of $447,000 through thirty-one
months. _______________________________________ Betty Taylor,
Assistant County Manager for Budget and Finance, gave an overview
on the County’s Group Health Plan.
_______________________________________ The County Manager
addressed the Board regarding a request for purchase of property
owned by Surry County on Westfield Road. Sharon K. Flippen
requested to purchase a .22 acre tract of property on Westfield
Road for $1,600 and pay for the survey and
Meeting of February 18, 2008 Continued 8880
_______________________________________
Upon motion of Commissioner Miller, seconded by Commissioner
Johnson, the Board voted unanimously to go into closed session to
discuss economic development and personnel.
_______________________________________
________________________________________
Upon motion of Commissioner Johnson, seconded by Commissioner
Hamlin, the Board voted unanimously to approve the following
personnel requests:
Reclassify position #516001 from a Public Health Education
Specialist to a Practical Nurse I, contingent upon final approval
from State Personnel.
Establish and fill a regular position of Migrant Health Technician,
contingent upon final approval from State Personnel. Position
#519501 will be abolished, once it become vacant.
Pay a workers’ compensation rating payout in the amount of
$4,994.40.
Amend the Personnel Ordinance adopted on November 3, 2003 by making
the following change to Appendix A, Position Classification Plan,
effective March 1, 2008, contingent upon final approval from State
Personnel and adjust salaries according to Personnel Ordinance
guidelines.
Reclassify Social Services Director II from grade 81 to grade
86.
Reclassify Local Health Director from grade 81 to grade 86.
________________________________________ Upon motion of
Commissioner Harrell, seconded by Commissioner Johnson, the Board
voted unanimously to approve and release the following closed
session minutes: August 5, 2002 Item #1 September 16, 2002 Item #1
July 9, 2003 Item #1 March 5, 2007 Item #2 March 19, 2007 Item #3
May 7, 2007 Item #1 May 7, 2007 Item #2 May 7, 2007 Item #5 May 21,
2007 Item #1 May 21, 2007 Item #3 June 7, 2007 Item #1 June 12,
2007 Item #1 June 12, 2007 Item #2 June 20, 2007 Item #1 June 20,
2007 Item #2 July 23, 2007 Item #2 August 20, 2007 Item #3 August
20, 2007 Item #4 September 4, 2007 Item #4 September 17, 2007 Item
#1 September 17, 2007 Item #2 October 1, 2007 Item #1 October 1,
2007 Item #2 October 15, 2007 Item #1
Meeting of February 18, 2008 Continued 8881
October 15, 2007 Item #3 November 8, 2007 Item #1 December 13, 2007
Item #1 December 17, 2007 Item #1 December 17, 2007 Item #2
December 17, 2007 Item #4 December 17, 2007 Item #7 January 7, 2008
Item #2 January 7, 2008 Item #4 January 7, 2008 Item #5 January 23,
2008 Item #1 January 23, 2008 Item #2 January 28, 2008 Item #1
January 28, 2008 Item #2 January 28, 2008 Item #6
_______________________________________ Upon motion of Commissioner
Miller, seconded by Commissioner Harrell, the Board voted
unanimously to file a notice with the State Nursing and Medical
Board and instruct the County Attorney and the Human Resources
Officer to discuss the HIPPA breach with two patients.
_______________________________________ It was the consensus of the
Board to grant an incentive of 80% over 8 years to an economic
development concern considering locating plant and equipment to
Surry County. ______________________________________ Upon motion of
Commissioner Hamlin, seconded by Commissioner Johnson, the Board
voted unanimously to adjourn at 1:05 a.m.
_______________________________________ _____________________
Conchita Atkins Clerk to the Board
Surry County
Amendment To Motion
The following motion was made at the April 7, 2008 Board Of
Commissioners Meeting to rescind the following “instruct the County
Attorney and the Human Resources Officer to discuss the HIPPA
breach with two patients”. The motion should read as follows: Upon
motion of Commissioner Miller, seconded by Commissioner Harrell,
the Board voted unanimously to file a notice with the State Nursing
and Medical Board.
8882
Surry County Board of Commissioners Meeting of March 3, 2008
The Surry County Board of Commissioners met in regular session at
6:00 p.m. on March 3, 2008. The meeting was held in the County
Commissioners’ Meeting Room, Surry County Government Center,
Dobson, North Carolina. Board members present for the meeting were
Chairman Craig Hunter, Vice-Chairman Jimmy Miller, Commissioner
Bill Hamlin, Commissioner Jim Harrell, Jr. and Commissioner Paul
Johnson. Others present for the meeting, at various times, were:
Macon C. Sammons, Jr., County Manager Conchita Atkins, Clerk to the
Board Edwin Woltz, County Attorney
Betty Taylor, Assistant County Manager for Budget and Finance Chris
Knopf, Assistant County Manager for Economic Development and
Tourism/Interim Planning Director Sandy Snow, Human Resources
Officer Don Mitchell, Facilities Director/Interim Purchasing Agent
Adam McComb, Parks and Recreation Director Jack Gardin, Water and
Sewer Projects Coordinator
News Media Other Citizens ________________________________________
Chairman Craig Hunter called the meeting to order. Commissioner
Paul Johnson delivered the invocation and led the Pledge of
Allegiance. ________________________________________ Chairman
Hunter requested the Board to consider the minutes of the February
18, 2008 meeting. Upon motion of Commissioner Johnson, seconded by
Commissioner Miller, the Board voted unanimously to approve the
minutes. _______________________________________________ Chairman
Hunter requested that the Board consider the consent agenda. Upon
motion of Commissioner Miller, seconded by Commissioner Harrell,
the Board voted unanimously to approve the following consent agenda
items: Requests by the County Manager:
1. Approve the Northwest Piedmont Council of Governments’ FY
2008-2009 Criminal Justice Partnership Program Annual Plan.
2. Approve the Health and Nutrition Center to apply and accept a
diabetes grant through Blue Cross and Blue Shield of North Carolina
Foundation.
3. Approve the Health and Nutrition Center to purchase a climbing
wall for Fisher River Park from the Healthy Carolinians Program
funds.
Meeting of March 3, 2008 Continued 8883
Requests from the Assistant County Manager for Budget and
Finance:
1. Approve the Register of Deeds to use $12,000 of
excess funds to scan and covert the 1771-1936 real estate index
books and to create a marriage license kiosk function.
2. Approve Emergency Services to seek grants and donations to
purchase an “Andy the Ambulance.”
3. Approve the following Flat Rock/Bannertown CDBG Grant
documents:
Amended resolution authorizing individuals to sign requisition of
funds:
Resolution Authorizing Individuals to Sign Requisition of
Funds Form CDBG # 07-C-1714
Amended
Whereas, Surry County has applied for and received funding for the
Flat Rock/Bannertown hookup project from the North Carolina
Division of Community Assistance in the amount of $75,000 and
Whereas, part of the startup for the project requires authorization
for persons to sign the Requisition for Funds form; Now therefore
be it resolved that the following individuals be authorized to sign
the Requisition for Funds form for CDBG # 07-C-1714: Macon C.
Sammons, Jr. – County Manager Betty W. Taylor – Assistant County
Manager for Budget & Finance Lisa B. Jones-Assistant Finance
Officer Rhonda Nixon-Financial Planner/Internal Auditor
Grant Project Ordinance:
GRANT PROJECT ORDINANCE
BE IT ORDAINED by the Board of Commissioners of the
County of Surry that pursuant to Section 13.2 of Chapter 159 of the
General Statutes of North Carolina, this grant project ordinance is
hereby adopted.
Section 1: The projects authorized by this ordinance
include water and sewer hookups as defined by the Community
Development Block Grant.
Section 2: The officers of this governmental unit are
hereby directed to proceed with this grant project within the
guidelines set by the budget contained herein.
Section 3: The following revenues are anticipated to be
available to complete this project and are
Meeting of March 3, 2008 Continued 8884
hereby appropriated or referenced by prior appropriation. CDBG
Flatrock/Bannertown Hookup Project $75,000
Total Revenues $75,000
Section 4: The following amounts are available for expenditures for
the project:
Contracted Services $75,000 Total Appropriation $75,000
Section 5: The Finance Officer is directed to report
quarterly to the Board of Commissioners on the financial status of
this project.
Section 6: The Budget Officer is directed to include an
analysis of past and future costs and revenues for this capital
project in each annual budget submitted to the Board of
Commissioners for as long as this ordinance shall remain in
effect.
Section 7: Any unexpended funds appropriated shall be
reserved by the Grantor and the Board of Commissioners for use as
provided by applicable law or regulation.
Section 8: Copies of this grant project ordinance shall
be made available to the Budget Officer and the Finance Officer for
direction in carrying out this project.
Resolution of Commitment to Further Fair Housing:
RESOLUTION OF COMMITMENT TO FURTHER FAIR HOUSING
within the COUNTY OF SURRY
WHEREAS, the County of Surry are familiar with Title VIII, Civil
Rights Act of 195/68, amended by the Housing and Community
Development Act of 1974; and WHEREAS, the County of Surry are aware
that they are obligated to be in compliance with the “State Fair
Housing Act” (Under Chapter 41A of the General Statutes of North
Carolina); and WHEREAS, the County of Surry will administer
programs and activities relating to housing and urban development
in a manner to affirmatively further Fair Housing; NOW, THEREFORE,
LET IT BE RESOLVED, that the Surry County Board of Commissioners
agree to commit to Fair Housing within the County’s jurisdiction
and will substantially comply with all Federal, State and Local
laws, rules, regulations, and ordinances applicable in their
efforts to further fair housing within the County of Surry. BE IT
FURTHER RESOLVED, that Macon C. Sammons, Jr., County Manager, is
hereby appointed to serve as the Fair Housing Officer in order to
provide counseling, and referral
Meeting of March 3, 2008 Continued 8885
services to persons having complaints about housing discrimination
and housing conditions within the County of Surry
jurisdiction.
Recipient’s Plan to Further Fair Housing:
Community Development Block Grant
Recipient’s Address Macon Sammons, Jr., County Manager (336)
401-8201
Contact Person
I. Indicate if the Recipient will be affirmatively furthering fair
housing for the first time or has implemented specific activities
in the past.
First time _______ Past Activities _X_
II. Identify and analyze obstacles to affirmatively furthering fair
housing in recipient’s community (Use additional pages as
necessary). There are no known restrictions other than market
price of housing.
other available HUD programs.
III. Briefly describe the activities that the recipient
will undertake over the active period of the grant to affirmatively
further fair housing in their community. A time schedule for
implementation of these activities must be included. Activities
must be scheduled for implementation at least on a quarterly basis.
(Use additional pages as necessary)
IV. 1st quarter 2008 (Jan-Mar) 1st quarter grant
Request fair housing pamphlets and posters from HUD
in English and Spanish
2nd quarter2008
County and Municipal offices.
Department, Social Services and the County
Courthouse.
offices and other for-profit service-type
organizations.
complaint procedure in the local newspaper.
Meeting of March 3, 2008 Continued 8886
2nd quarter 2009
complaint procedure in the Spanish newspaper
distributed locally.
Army, Yokefellow Ministries, the Ark, The Shepherd’s
House and other non-profit housing agencies.
4th quarter 2009
County and Municipal offices.
Department, Social Services and the County
Courthouse.
offices, and other for non-profit organizations.
3rd 2010
Army, Yokefellow Ministries, the Ark, The Shepherd’s
House and other non-profit housing agencies.
4th quarter 2010
complaint procedure in the local newspapers.
V. Will the above activities apply to the total municipality or
county?
Yes _X_ No ____ If no, provide an explanation.
VI. Describe recipient’s method of receiving and
resolving housing discrimination complaints. This may be either a
procedure currently being implemented or one to be implemented
under this CDBG grant. Include a description of how the recipient
informs the public about the complaint procedures. (Use additional
pages as necessary)
Complaints are forwarded to the County’s Housing
Administrator, the Northwest Piedmont Council of
Governments and to the County Manager, Fair Housing
Officer.
1. Any person or persons wishing to file a complaint of housing
discrimination in the town/city/county may do so by informing the
county administrator of the facts and circumstance of the alleged
discriminatory acts or practice.
2. Upon receiving a housing discrimination complaint, the county
administrator shall acknowledge the complaint in writing within 10
days and inform the NC Human Relations Commission about the
complaint.
3. The county administrator shall offer assistance to the
commission in the investigation and
Meeting of March 3, 2008 Continued 8887
reconciliation of all housing discrimination complaints which are
based on events occurring in the town/city/county.
4. The county administrator shall publicize in the local newspaper
who is the local agency to contact with housing discrimination
complaints.
Equal Employment and Procurement Plan:
Equal Employment and Procurement Plan
The County of Surry maintains the policy of providing equal
employment opportunities for all persons regardless of race, color,
religion, sex, national origin, handicap, age, political
affiliation, or any other non-merit factor, except where religion,
sex, national origin, or age are bona fide occupation
qualifications for employment. In furtherance of this policy, the
County prohibits any retaliatory action of any kind taken by any
employee of the locality against any other employee or applicant
for employment because that person made a charge, testified,
assisted or participated in any manner in a hearing, proceeding or
investigation of employment discrimination. The County shall strive
for greater utilization of all persons by identifying previously
under utilized groups in the work force, such as minorities, women,
and the handicapped, and making special efforts toward their
recruitment, selection, development and upward mobility and any
other term, condition or privilege of employment. Responsibility
for implementing equal opportunities and Affirmative Action
measures is hereby assigned to the Chairman and/or other persons
designated by the Chief Elected Official to assist in the
implementation of this policy statement. The County shall
development a self-evaluation mechanism to provide for periodic
examination and evaluation. Periodic reports as requested on the
progress of Equal Employment Opportunity and Affirmative Action
will be presented to the Chief Elected Official. The County is
committed to this policy and is aware that with its implementation,
the County will receive positive benefits through the greater
utilization and development of all its human resources.
Local Economic Benefit for Low and Very-Low Income Person’s
Plan:
Local Economic Benefit for Low- and Very Low- Income
Persons Plan CDBG Program
To insure that, to the greatest extent possible, contracts for work
are awarded to business concerns located or owned in substantial
part by persons residing in the Section 3 covered area, as required
by Section 3 of the Housing and Urban Development Act of 1968, the
County of SURRY has developed and hereby adopts the following
Plan:
Meeting of March 3, 2008 Continued 8888
This Section 3 Plan shall apply to services needed in connection
with the grant including, but not limited to, businesses in the
fields of planning, consulting, design,
building/construction/renovation, maintenance and repair, etc. This
Section 3 covered project area for the purposes of this grant
program shall include the County of Surry and portions of the
immediately adjacent area. When in need of a service, the County
will identify suppliers, contractors or subcontractors located in
the Section 3 area. Resources for this identification shall include
the Minority Business Directory published through the State
Department of Commerce, local directories and Small Business
Administration local offices. Word of mouth recommendation shall
also be used as a source. The County will include this Section 3
clause in all contracts executed under this CDBG program. Where
deemed necessary, listings from any agency noted above shall be
included as well as sources of subcontractors and suppliers. The
prime contractor selected for major public works facility or public
construction work will be required to submit a Section 3 Plan which
will outline his/her work needs in connection with the project.
Should a need exist to hire any additional personnel, the North
Carolina Employment Security Commission shall be notified and
referred to the contractor. Each contract for housing
rehabilitation under the program, as applicable, for jobs having
contracts in excess of $100,000 shall be required to submit a
Section 3 Plan. This Plan will be maintained on file in the grant
office and shall be updated from time to time or as the grant staff
may deem necessary. Early in our project, prior to any contracting,
major purchases or hiring, we will develop a listing of jobs,
supplies and contracts likely to be utilized during the project. We
will then publish in our local newspaper an advertisement,
prominently located as a display advertisement, the pertinent
information regarding the project including all Section 3 required
information.
Requests from the Human Resources Officer: 1. Approval to hire a
selected candidate for position
#423701 at grade 73-9. 2. Approval 52 hours of donated leave to a
Social
Services employee. ________________________________________
Chairman Hunter then declared the meeting to be an open forum and
invited members of the audience to address the Board on any matters
of civic concern. The Chairman discussed the Interstates Water and
Sewer project. Surry Yadkin Electric is willing to do a 7 year loan
in the amount of $750,000 with no interest. Residents within the
district are also talking with Duke Energy regarding a loan. The
Board discussed hooking onto the
Meeting of March 3, 2008 Continued 8889
water lines serving the North Carolina/Virginia Welcome Centers.
There would be a fee payable to the City of Mount Airy and the
Departments of Transportation to hook on at the Welcome Center
line. The County Manager will talk with Representative Harrell to
discuss waving the fees to the Departments of Transportation.
Commissioner Harrell discussed a meeting that was held by
Crossroads Behavioral Healthcare on Saturday, March 1, 2008.
Commissioner Harrell stated that Crossroads will ask New River
Mental Health District to assist in providing necessary services at
Mount Airy, Elkin and Yadkin County for behavioral healthcare.
There being no additional comments, Chairman Hunter closed the open
forum, and the Board resumed regular business.
______________________________________ Chairman Hunter then
declared the meeting to be a public hearing for the purpose of
hearing comments on Northern Hospital District of Surry County
$30,000,000 Health Care Facilities Revenue Bond, Series 2008. Bob
Quick, Womble Carlyle Sandbridge & Rice, PLLC, Bill James, CEO,
Northern Hospital, and Bob Hedrick, CFO, Northern Hospital gave the
Board a brief overview of the project expansion. Mr. James stated
that the expansion will be a $22M project with 58,000 sq. ft. once
completed. Chairman Hunter asked for comments from the public. No
one spoke regarding the bond. Chairman Hunter then declared the
public hearing closed and asked the Board if they wished to take
any action. Upon motion of Commissioner Harrell, seconded by
Commissioner Johnson, the Board voted unanimously to approve the
Supplemental Bond Order as follows:
SUPPLEMENTAL BOND ORDER NO. 2
WHEREAS, Northern Hospital District of Surry County (the
“District”), a municipal corporation organized and validly existing
under Chapter 131E of the North Carolina General Statutes, as
amended (“Chapter 131E”), owns certain general acute-care hospital
facilities located in Surry County,