Post on 07-Apr-2018
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EMS Checklist
(ISO 14001 model)
EPA Regions 9 & 10
and
The Federal Network for Sustainability
2005
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Plan Do Check Act
Environmental
Policy
Continual Improvement
Planning
Implementation &
Control
Checking & Corrective
Action
Management
Review
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4.2 Policy
Top management shall define the organizationsenvironmental policy and ensure that it:
a) is appropriate to the nature, scale and environmental
impacts of its activities, products or services;
b) includes a commitment to continual improvement and
prevention of pollution;
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4.2 Policy
c) includes a commitment to comply their relevant
environmental legislation and regulations, and with other
requirements to which the organization subscribes;
d) provides the framework for setting and reviewing
environmental objectives and targets;
e) is documented, implemented and maintained and
communicated to all employees;
f) is available to the public.
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Planning
Identify
Activities,Products
andServices
IdentifyEnvironmental
Aspects and
Impacts
Determine
Significant
Environmental
Aspects
DetermineLegal and Other
Requirements
Establish
Objectivesand
Targets
Develop
Environmental
Management
Program
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4.3 Planning
Establish, Maintain, and Document:
4.3.1 - Procedure to identify Environmental Aspects.
a) Activities products and services that it can control andthose that it can influence,
Activities for Feds include -
Mission: what facility/Agency is designed to do, Activities that support the mission,
Actions that are both regulated and not regulated.
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4.3 Planning
Establish, Maintain, and Document:
b) Those which have or can have significant impacts on
the environment. Determined by you.
What is important in your situation -
Likelihood, severity, frequency, duration, boundaries,
stakeholder concerns,
Reflects normal, unique, emergency conditions, andenvironmental impact
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4.3 Planning
Establish, Maintain, and Document:
4.3.2 - Procedure to identify legal and other requirements.
a) Identify and have access to all legal requirements thatapply to your facilitys aspects use audit guides or
protocols,
b) Identify other requirements to which you subscribe
e.g., Executive Orders, agency/bureau policies or voluntarypractices.
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4.3 Planning
Establish, Maintain, and Document:
4.3.3 - Environmental objectives and targets.
a) Considering: legal and other requirements,significant aspects, financial and technical limitations,
interested parties input, policy commitment and
commitment to pollution prevention,
b) Results will guide how you measure progress.
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4.3 Planning
4.3.3 - Program for achieving objectives andtargets,
a) including responsible individuals (assignresponsibility - function and level), and
b) time frames (what will be done, when, and howis it measured)
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Implementation and Operation
Structure and
Responsibility
Training,
Awareness and
Competence
Document Control
Emergency
Preparedness and
Response
Communication
Operational Control
Organization &Accountability
Capabilities &
CommunicationsControls
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4.4 Implementation and Operation
4.4.1
a) Resources, roles, responsibility and authority defined,documented, communicated,
b) Management provides resources for implementation of thesystem,c) Management identifies Management Representative who isresponsible for and has authority for:
1. Managing EMS implementation,
2. Reporting to top management on EMS progress.
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4.4 Implementation and Operation
4.4.2 - Identification of training needs, and procedures fortraining, awareness and competence.
a) Establish and maintain a procedure for training relevant to:
1) EMS - awareness including policy,
2) Relationship between employee activities and
environmental impacts.
b) Ensure competence training to:
1) Regulatory requirements,
2) Standard operating procedures.
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4.4 Implementation and Operation
4.4.3 Procedures for communications. Establish
and maintain a procedure
a) For internal communication between levels and
functions in both directions,
b) For addressing external communications
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4.4 Implementation and Operation
4.4.4 EMS documentation.
a) Describes core elements of management system and interaction,
b) Provides direction to related documentation.
4.4.5 Procedures for Document Control.
Establish and maintain procedures for controlling system documents
a) Can be located - are legible, dated and maintained,
b) Reviewed and revised as necessary and approved,
c) Current versions are available to practitioner,d) Obsolete documents are removed from use, and
e) Obsolete documents may be retained for legal or knowledge
purposes if necessary.
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4.4 Implementation and Operation
4.4.6 Operational Controlidentification and control of procedures associated with
policy,
aspects, objectives and targets.
a) Identify operations and activities associated with significant environmental aspects,
b) Establish and maintain procedures for addressing activities that affect significant
aspects to avoid deviations from policy and objectives and targets,c) Considering goods and services, communicate procedures to suppliers and
contractors
4.4.7 Procedures related with Emergency Preparedness Response. Establish and
maintain procedures to
a) Identify potential for emergencies,
b) Address accidents and emergencies,
c) Prevent, respond to and mitigate environmental impacts,
d) Review and revise procedures after emergency or accident,
e) Test where appropriate.
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Checking and Corrective
Action
Records
Monitoring andMeasuring
Periodic Internal EMS Audits
Non-conformance,Corrective and
Preventive Action
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4.5 Checking and Corrective
Action 4.5.1 Establish and maintain documented procedures to Monitor and Measureoperations and activities related to related to significant environmental aspects.a) Formally track performance, and operational control,b) Reflect objectives and targets,c) Maintain and calibrate monitoring equipment
4.5.2 Establish and maintain a procedureto periodically assess compliancewith environmental regulations and other requirements
4.5.3 Establish and maintain procedures to address Non-Conformance andCorrective and Preventive Action, defining responsibility and authority toaddress non-conformancea) Mitigate impacts,b) Identify cause,c) Develop corrective action and implement it,d) Modify procedures if necessary to prevent recurrence.
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4.5 Checking and Corrective
Action 4.5.4 Establish and maintain procedures for identification, storage,
protection, retrieval, retention and disposal of Environmental Records.
a) Must be legible, identifiable and traceable to the activity, product or
service involved,
b) Demonstrate conformance to Standard
4.5.5 Establish and maintain a program and procedure for periodic
Environmental Management System Audit todetermine if the EMS
a) Is being properly implemented and maintained,b) Conforms to the standard, and
c) Audit information provided to management.
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Management Review
Take account of:
audit findings
progress records on objectiveschanges to facilities
changes in activities,
products or services
changes in technology
concerns of interested parties
other relevant information
To Assess the
suitability,
adequacy, and
effectiveness of the EMS
In order to determine the need
for change and improvement to:
the environmental policy
the objectives and targets
other elements of the EMS
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4.6 Management Review
4.6 Top Management shall, at determined intervals
a) Review EMS to ensure suitability, adequacy and effectiveness,
b) Ensure necessary information is collected,
c) Review is documented,
d) Review shall address the possible need for changes.
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Plan Do Check Act
Environmental
Policy
Continual Improvement
Planning
Implementation &
Control
Checking & Corrective
Action
Management
Review
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An Effective EMS
1. Meets the requirements (conformance with theshalls)
2. Consistency with the various elements inter-related (i.e., Significant aspects reflected inemergency planning, etc.)
3. Mechanisms are in place for continualimprovement. To improve the EMS andorganizational performance supported bymanagement commitment and support.
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Remember
The EMS and related measurement tools are justthat, tools. Alone, they will not guarantee success.The organization must use the tools, not just have
them.
An effective EMS is alive; constantly measuringperformance, making adjustments, and looking foropportunities for continual improvement,
Accountability is critical.
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An EMS...
Is a management system.
Is more than compliance - includes safety, energy,water etc. and non-regulated impacts.
Supports mission! Takes time - it is a process, not an event.
Requires the environmental people to get out oftheir box.
EMS requires commitment - its not a part-timejob.