2013-14 SECC Feedback Session

Introductions Feedback Survey Results Collection Changes Collection Issues Spring Collection Trainings Child Find (New Data Owner)

Agenda

Special Education Data Unit

Trish Lutgen Data Coordinator

503-947-5798trish.lutgen@state.or.us

Jackie McKimResearch Analyst

503-947-5629jackie.mcKim@state.or.us

Wes MouwResearch Analyst

503-947-5817wes.mouw@state.or.us

Cynthia GartonAdministrative Support

503-947-5696cynthia.garton@state.or.us

Blake WhitsonResearch Analyst

503-947-5872blake.whitson@state.or.us

Trainings/Manuals◦ Added information about reporting special

programs◦ Periodic Boot Camp - East Side of State

Data Manager ◦ Keeping it◦ Added Exit Census Report◦ Added Validations

Survey Results – We Listened

Posted on our website◦ http://www.ode.state.or.us/search/page/?id=1150

In General: 25 Surveys returned this year Most respondents

◦ Not first year submitting◦ Not using new software

Survey Results

Survey Results-Data Unit Staff Accuracy in providing information

◦ 24 raters with mean of 4.54.

Expertise in terms of knowledge

◦ 25 raters with mean of 4.60.

Data Unit’s Webpages & Listserv messages

◦ 25 raters with mean of 4.44.

Helpfulness (courtesy and willingness to provide answers)

◦ 25 respondents with mean of 4.76.

Timeliness in responding to questions

◦ 25 respondents with mean of 4.64.

Survey Results-Data Unit Staff

In-Person Trainings – 25 respondents 76.00% (19) attended Annual Fall SECC

Training Only 0.00% (0) attended SECC Boot Camp Only 4.00% (1) attended both (SECC Boot Camp

& Annual Fall Training) 20.00% (5) did not attend either

Survey Results: Trainings

Provided essential content needed◦ 20 raters with mean of 4.00.

Provided opportunity to speak with ODE staff◦ 20 raters with mean of 4.35.

Survey Results: In-Person Trainings

WebEx trainings – 24 respondents 24.00% Participated (live presentations) 60.00% Did Not Participate 16.00% Viewed Recorded Session Later

Survey questions (Live Session): Provided essential content needed

◦ 5 raters with a mean of 4.60 Provided opportunity to speak with ODE staff

◦ 6 raters with a mean of 4.00

Survey Results: Trainings

Beneficial to Add Brief Overview 24 respondents

◦ 70.83% Yes◦ 29.17% No

Time Needed 17 Respondents

70.59% - 30 minutes preferred 17.65% - 45 minutes preferred 11.76% - 60 minutes preferred

Trainings –SPR&I Addition

Raters: 24 ◦ 45.83% - Yes, Continue ◦ 25.00% - Yes, But Only if Major Changes ◦ 29.17% - No, Feedback Survey Sufficient

Feedback Session – Continue or Not?

Additional comments from Respondents

THANK YOU FOR FEEDBACK!

Survey Results

2013 Collection Issues

ODE - Challenges Electronic Correction Reports –

◦ 18 districts had the collection reopened after January 24 due to inaccurate data compared to last year when 29 districts were reopened.

◦ Several districts ignored/confirmed the error during the ECR/Audit process.

Example error: Attending District and Attending School must equal an ESD ID number for Home Schooled students (7/40)

Reporting Regional Programs ◦ Report Agency Serving Code 33 – Regional

Program: Student ENROLLED in Regional Program SECC resident district reports

Districts based on Enrollment type Approved Private School Students Program Students

◦ Program vs. district attendance Program Outside of District Program within District (example: Alternative Ed

Programs)

District - Challenges

Successes 99.2% of Districts submitted their SECC

Collection on time

96.4% of ECR Submissions were completed on time

Districts called the Data Unit if questions

2014 Collection Changes

2014 SECC Changes

HB 4009 – Pediatric Nursing facility Setup like LTCT Portland Public will

report students Extending the

submission times Collection extending

12 business days ECR extending 7

business days

2014 Submission Dates The collection will open:

Thursday, November 20, 2014

The collection will close:

Friday, December 19, 2014

Remember the data submitted is as

of DECEMBER 1, 2014

2014 Submission Dates The Correction Period will open:

Thursday, January 22, 2015

The collection will close:

Friday, February 13, 2015

Remember the data submitted is as

of DECEMBER 1, 2014

Additional SECC Topics Brain Storm Trainings

Brainstorm

What would make it easier?

What do we need to do better?

Remember, getting rid of SECC is not an option

SECC Fall Trainings

Regional Trainings Locations

◦ La Grande, Oct. 9◦ Bend, Oct. 10◦ Albany, Oct. 16◦ Medford, Oct. 17◦ Portland, Oct. 22

This training will cover what is new for the year, review problem areas, and clarify anything that may be confusing.

Boot Camp Trainings

2 trainings• Sept. 23• Sept. 25

This training is for new staff who have never submitted SpEd data and are responsible for reporting SpEd data collections to ODE.

Special Education Report Cards

District Validation Calendar Technical Assistance

Special Education Report Cards Required by Individuals with Disabilities

Education Act (IDEA)

Purpose: To inform parents and the public about the special education programs and services provided by Oregon school districts and county programs.

Special Education Report Cards

Special Education Report Cards March 2014

◦ Drafts have been posted on the secure district site: https://district.ode.state.or.us/apps/login/

◦ If there were errors, the district to clicked on the “Question” button and provide details of the correction(s) the district is suggesting.

◦ ODE will not change any data that have been submitted and previously validated by the district.

Special Education Report Card

April 2, 2014: Final Special Education Reports Available to Districts

◦ Final reports on the secure district site

◦ No changes will be accepted on or after this date.

Special Education Report Cards

April 2, 2014: Public Release of the 2012-2013 Special Education Reports

◦ All district reports will be available to the public on the ODE website: http://www.ode.state.or.us/search/page/?=1831

◦ ODE will issue a press release to the media announcing the public reports.

Special Education Report Cards Technical Assistance Documents

◦ Documents are located at: http://www.ode.state.or.us/search/page/?=1831

◦ 2012-2013 Technical Manual

◦ Report formats in English and Spanish

◦ Notes for the 2012-2013 School District Special Education Reports to be used in communicating the information to parents and community members. The English and Spanish versions available by April 2.

Need Additional Information?

◦ Email the District Special Education Reports mailbox

School Age: ODE.SchoolAgeRpt@ode.state.or.us

Special Education Report Cards

June Exit Data Collection Child Find Data Collection Discipline Incidents Data Collection

Spring Collections

June Exit Data Collection (2013-14)

WebEx Training April 29, 2-3:30pm

File Layout is the same as December SECC’s https://district.ode.state.or.us/search/page/?id=185

June Exit Data CollectionWebsite:http://www.ode.state.or.us/search/page/?=2964

Contact Information:Data Owner: Trish Lugen

503-947-5798trish.lutgen@state.or.us

Technical Assistance: Jackie McKim (503) 947-5629

jackie.mckim@state.or.us Blake Whitson (503) 947-5872

blake.whitson@state.or.us

Child Find Data Collection WebEx training April 29, 2-3:30pm No changes for 2013-14 collection New data owner:

◦ Patrick Kelly 503-947-5655

Child Find Data CollectionWebsite:http://www.ode.state.or.us/search/page/?id=2120

Contact Information:Data Owner: Patrick Kelly

503-947-5655patrick.kelly@state.or.us

Technical Assistance: Trish Lutgen (503) 947-5798

trish.lutgen@state.or.us Jackie McKim (503) 947-5629

jackie.mckim@state.or.us

Discipline Incidents WebEx training – May 1, 2014 – 2-3:30

◦ Review Collection Dates Collection Changes

Discipline Data is IMPORTANT◦ It is used for:

B4 report in SPR&I Special Ed Report Card Significant disproportionality calculations

Discipline Incidents

Website:http://www.ode.state.or.us/search/results/?id=107

Contact Information:Data Owner: Michael Mahoney

503-947-5628

michael.mahoney@state.or.us

Technical Assistance: Blake Whitson (503) 947-5872

blake.whitson@state.or.us

THANK YOU!