Post on 13-Aug-2015
WHY IS IT NEEDED?
WHY DO WE NEED AN IMS FOR THE GUARANTEE SYSTEM?
• We need to ensure that Fair Trade is happening on the ground
• End producers are target of Fair Trade
• If we are not sure that end producers are benefitting from FT then
we cannot claim their products are ‘’Fair Trade”
• Therefore cannot put a label on product without this
• Also about checking on suppliers’ perceptions of our FT practice i.e.
are we doing what we say we are doing?
ACCOUNTABILITY This describes how your
organization works in the context of Fair Trade
The IMS follows your Mission Describes how and why you are
doing what you are doing
ACCOUNTABILITY
Goal: Organizational consistency &
comprehension Holds yourself accountable Simple & Clear Enables feedback Easy to share
DEFINITION
This is a Fair Trade Organization’s own system to monitor all unverified suppliers to verify
that they comply with the 10 core Fair Trade principles (Chapter 6.3.1)
Unverified Supplier
Supplier
Verified Supplier
A vendor of (semi) finished products
Suppliers only monitored under your IMS
Suppliers recognized by:(Chapter 6.3.2)
• ECOcert• FLO• FUNDeppo• IMO/Fair For Life• Naturaland * Make a recommendation to recognize another scheme to the GS committee
RAW MATERIALS
Will not be monitored against in the audit.
This does not mean that you should take no responsibility.
WFTO is Guaranteeing the FTO not the product
Photo Credit: Better Cotton Initatives
Raw material should originate from sustainable or least
environmentally impacting sources.* Refer to SAR 3.13, 10.3 *
DO I NEED AN IMS?
Is your organization a….
• Producer Organization (PO) that has producers working at their own homes?• PO that also makes products + buys products from another supplier? • Marketing Organization (MO)?• Fair Trade Support or Network Organization that has a trading component?
Is your organization a…
• PO that only produces products in your FTO production unit?• Fair Trade Support or Network Organization that does not conduct trade?
YES!
Technically no…
But yet, if you are a Fair Trade Organization in WFTO we still encourage you to have an IMS in place
EVERYONE
HOW DOES WFTO CHECK YOUR IMS?
WFTO & YOUR IMS
• In your Self Assessment you need to fill in the Supplier Monitoring form and have the records from your Internal Monitoring System available for peers and auditors to check.
• First section of SAR also has your assessment of your IMS
• The Monitoring Audit checks your IMS records
• Percentage of your unverified suppliers will also have a supplier verification visit by a local auditor.
…ZOOMED IN
Internal Status
Raw Material
Producer Groups
Locations
Number of individuals
Internal notes: what is
checked during visits
improvement
IMS should cover two
areas:
INTERNAL | EXTERNAL
1) Internal policies &
implementation
2) Supply Chain policies &
implementation
MANDATORY COMPLIANCE:
• Minimally, site visit to production area 1x every…
• Includes interview and discussion with producers
• Visit to home and farm (if applicable)
• Monitor understands FT principles and SAR compliance criteria
• Monitor evaluates and document findings
• Demonstrate follow up on identified needs for improvement
WHAT SHOULD BE INCLUDED?
Visit
Discussion
Expertise
Document
Follow-up
3 years for MO | 2 years for PO
PUT IN PLACE:
• Risk Assessment
• Producer agreement
• Product orders
• Compliance manual
• Social Review
• Improvement Action Plan
• Visits
• Embedding the 10 FT Principles
• Wage Interview
UNVERIFIED PRODUCER GROUPS
SEE HANDOUT
VISIT RECORD
Use the handout as a guide to creating your own IMS visit report.
Tip: • User friendly• Easy to transfer to the GS documents
IN THE SAR
All Suppliers that are monitored for FT (by your or
someone else)
Suppliers that are not
monitored
Suppliers in your IMS