Information Technology

Proposal Reference

958-23-01

Prebid January 9

Proposal Opening February 1

Proposed Information Technology DepartmentFunctional Organizational Chart

Operations and Support

Contract for specific projects requested for Network, Internet, Departments, and Special Projects Compensation by projects completed

Projects and staff billed directly to departments or enterprise

Infrastructure Projects

• The City IT Project Manager requests and billings with the IT Director and Deputy Director• Costs for staff Full-Time Onsite (FTO) for departments are accommodated by the departments

Deputy IT Director

IT Director

SupportServices

OperationsServices

Support Technical

Staff

Operations Technical

Staff

NetworkServices

InternetServices

NetworkTechnical

Staff

Departmental Projects

EIM ProjectsSpecial Projects

Administrative Staff

City IT Project Managers

City Steering Committee

RFP: A Partnership

• Two Parts: Solutions Development– Solutions Maintenance and Support

• FTO and Remote – Internet, GIS, and SME-Specialty

– Strategic Planning and Development

• Contracted: Not to Exceed– Support: Hourly– Development: ID/IQ Delivery Order

• TCO Process

• Qualified Vendor List– Available for independent Departmental

engagement

RFP Questions:

• May be responded to in whole or in part.

• 3 year term

• Addendum: Classification Rates

ClassificationProposed Hourly

Rate 50% Utilized Rate 100% FTO Rate

Project Director $ $ $

Project Manager/Consultant $ $ $

Specialist-SME $ $ $

Programmer $ $ $

Analyst $ $ $

Technical Writer $ $ $

Administrative Support $ $ $

DBA $ $ $

Other…      

Selection Process

Evaluation Team• Responses evaluated and scored• Short-list Interview(s)• Short-list rescored• Combination of the two scores determines

selection

Negotiation Team• Scope and contract development

Schedule

• RFP Responses Due 2/01/08*

• Short List Interviews 2/18/08

• Contracting 3/10/08

• Recommendation Commission 3/25/08

• Contract Execution 4/14/08

What Governments Face

WWW. - visualize

Content Management

Built using FCKeditor – Perl and HTML

Awareness

www. & ims.ci.grand-rapids.mi.us

Internet Inquiry Solution

Intranet Inquiry Solution

Customer Service

CMMS

Engineering Drawing

Support GIS Maintenance

Project Management & Coordination

• Capital Improvement Project Management• Road Closure Management

Strategic Planning

Phase 11. System BMP

2. RDBMS BMP

3. Operational BMP

4. IT Support BMP

5. Other Agreements

Strategic Planning

Phase 21. Integrated Solutions Strategies

2. Awareness Strategies

3. Policy - Funding Formula

Tentative Timeline

All final questions shall be submitted by email or fax, no later than January 10 to:

Amie MerrenPurchasing Department Buyeramerren@grcity.usFax 616-456-3339

Milestone/Activity Date/Time

RFP Release 12/12/07

Pre- Proposal Conference 1/9/08, 10:00 am

Deadline for questions 1/10/08

Response to questions and Issuance of Any Addenda 1/15/08

RFP Response Due 2/1/08, 11:00 am EST

Finalists Selected 2/8/08

Finalist Presentations (optional –by invite) Week of 2/18/08

Agreement Award End of February

Contract Execution March

Commence Duties April