Post on 30-Mar-2015
In the context of ICT Strategy 2009-2014, the European Parliament has launched three major programs under the responsibility of DG ITEC, the Directorate General for Innovation and Technological support.• eParliament• Paperless (eCommitee)• Knowledge Management
The three programs aim to improve:• The legislative and parliamentary document production• Their publication, search and dissemination• The mobility of the Members and agents of the European Parliament
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•Program Mandate– Business objectives
• Facilitate document creation• Facilitate document verification• Minimise input errors• Facilitate reuse for translation• Facilitate reuse for publication• Reduce cost over Life-cycle of documents• Provide digital signature
– 4 technical objectives• Use of XML• A central repository for parliamentary texts production• Set up digital signature• Set up a pool of reusable functions
Vision & Strategic AlignmentVision & Strategic Alignment
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• At least 10 document repositories
• Repetitive manual actions in the process of document creation with the inherent increased risk of handling errors and wasted time
• Inefficient signature process which rely on paper
• IT systems developed in “Silo”: persistence of duplicate code to perform similar services in different applications
Current weaknessesCurrent weaknesses
Production Dissemination
Improvedocumentcreation
Provideelectronicsignature
Improvedocumentverification
Improvereuse for translation
Minimise input errors
Reduce time (cost) over Life-cycle of docs
TranslateVerify
ReceiveCreateUpdate
Sign
Improve quality of text
DisseminatePaper
InternetIntranet
Improvereuse for
Publication
Improvereuse for Internet
dissemination
Improvereuse for Intranet
dissemination
Scope and BenefitsScope and Benefits
Production
TranslateVerify
ReceiveCreateUpdate
Sign
Improvedocumentcreation
Provideelectronicsignature
Improvedocumentverification
Improvereuse for
translation
Minimise input errors
Reduce time (cost) over Life-cycle of docs
BusinessXML
UniqueRepository
Digitalsignature
Amendment tool
AT4AM VerificationtoolDST
Translationtool
CAT4TRADGeneric authoring
AT4LEX
XMLServicesDM-XML
XMLRepositoryPURE-XML
DigitalSignature
DiSP
XML StandardAkoma Ntoso
XML4EP
Pool ofreusablefunctions
Scope and projectsScope and projects
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• Foundation components– XML Standard/XML4EP: XML modelization (Akoma Ntoso) of
parliamentary documents– XML Services/DM-XML: Document Models in XML– XML Repository/PURE-XML: Parliament Unique Repository for XML
text production including services layer– Digital Signature/DiSP: Digital signature portal
• Generic applications– AT4LEX: a tool for parliamentary and legislative text creation– DST/Drafting Support: a tool for text verification– AT4TRAD/CAT4TRAD: authoring and computer-aid tool for
translation services• 1st application alignment (pilot): AT4AM - Authoring Tool for
Amendments– XML Standard Akoma Ntoso (XML4EP)– XML services (DM-XML)– XML Central repository (PURE-XML)– Digital Signature Portal (DiSP)
Scope and projects – Phase 1Scope and projects – Phase 1
2010 2011 2012 2013 …
Creation ofXML amendments
for Committees(AT4AM)
Creation ofXML amendments
for Plenary(AT4AM) Creation of
XML amendmentson REG(AT4AM)
XML verificationof legislativeAmendments
(DST)XML
collaborationof legislativeAmendments
(AT4AM&DST)
PlenaryCRE
(ACTES)
XML WrittenDeclarations
(DECL)Parliamentary
Questionsin XML(QP)
XML translationof Committee
Agenda(ITER&CAT4TRAD)
Digitalsignature of
Amendments(AT4AM&DiSP)
Reports withGeneric
AuthoringTool
(AT4LEX)
PlenaryPV
(ACTES)
PlenaryAgenda
(SCHED)
Petitions
VotingList
(ALV)
Ma
rch
Sep
t.
Nov
.
Ma
rch
Apr
il
Sep
t.
RoadmapRoadmap
AT4AM (number of amendments at 19/03/2012)
AT4AMAT4AM
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AT4AM users (19/03/2012)─ MEPs 592─ MEP Assistants 489─ Political Groups 312─ Committees Secretariats259─ Application administrators 6─ Total users 1.658
AT4AM – EP usersAT4AM – EP users
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• e-Parliament program aims to improve– The time required to produce
parliamentary texts– Their quality– Their accessibility and disseminationby– Integrating a business-based XML– Using a central repository for production– Implementing the digital signature– Re-using functions and tools as much as
possible
ConclusionConclusion
Production:e-Parliament
Dissemination:KM, Paperless,
Europarl, EP Intranet
MembersMembers
SecretariatSecretariat
GeneralGeneral
CitizenCitizen
e-Parliament & other programse-Parliament & other programs
This program seeks to replacethe files drawn up for group and
committee meetings by electronic files.They will be available for consultation bymeans of an individual mobile device
in all (available) languages.
“
”
Objective & componentsObjective & components
eCommittee project aimsto provide a unique working space
to deal with all committee documents and information.
“”
Objective & componentsObjective & components
eCommittee is running for all committees
eCommitteeeCommittee
iPad pilot currently running with 30 Members
“Any device” pilot will be availableat the beginning of Q3
Paperless StatusPaperless Status
Session selection Agenda
Documents
Access to the last versions ofdocuments and agendas.Navigation made easy
through meetings in the calendar.
“
”
Agendas & documentsAgendas & documents
Content selection Annotation
Content highlight
Access to the last versions ofdocuments and agendas.Navigation made easy
through meetings in the calendar
“
”
InteractivityInteractivity
Send file selector Annotation attached to document
All interactions withthe documents can be saved
and shared with the team
“”
SharingSharing
DemoDemo
RoadmapRoadmap
ICT modernisation:Enabling mobility
Saving the environment:Less paper consumption
Reducing storage space:Eliminating filing cabinets
Reducing costs:Less space, paper, printing machines, ink and toner cartridges, repairs and support.
Improving efficiency :Real-time update and delivery of up-to-date versions of documents.
Increasing productivity:Faster business workflow, easy access to documents (anywhere , anytime…)
Enhancing information sharing:Enabling collaboration – information can be shared at any time
Limiting the stress related to printing:No more waiting for printing versions
BenefitsBenefits
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Legislative Knowledge Management (L-KM) Program
An “EP worker” typically consults a considerable amount of information sources daily
Why KM for EP?Why KM for EP?
An “EP worker” typically consults a considerable amount of information sources daily
Why KM for EP?Why KM for EP?
Where can I find a document?
How does a system work?
What is the context of a document?
Who knows what?
What is the latest news?
An “EP worker” spends a lot of time searching within all this information
Why KM for EP?Why KM for EP?
An “EP worker” typically collaborates and shares information with many different people
Why KM for EP?Why KM for EP?
How can I manage all this?
Why KM for EP?Why KM for EP?
OrganizeSearch Your working content
Your communitiesInteractCollaborate
KM ConceptKM Concept
All your favourite content, your communities and your activities in one location!
KM PortalKM Portal
Easily integrate your favourite sources
KM PortalKM Portal
All your favourite sources at a glance
Organize it in the way you want!
KM PortalKM Portal
Search on multiple sources
Refine search results
Save search
Subscribe to results of your search
Create your own dashboard and customize it
Subscribe to feeds from other websites
Subscribe to relevant sources proposed by the KM Governance board
The portal will automatically suggest relevant content based on your interests
Content based on your profile
KM Portal featuresKM Portal features
Search multiple sources in one click
Integrated SearchIntegrated Search
MEP PROCEDURE TOPICDOCUMENT MEDIA
Documents(REGISTRE)
Procedure(ITER/OEIL)
MEP & AuthoritesPersons
(CODICT)
Press Media(Image, audio,
video, …)
EU law(EUR-Lex)
Virtual workspaces
Characteristicsof the MEP
in his context
Characteristicsof the DOC
in its context
Characteristicsof the MEP
in his context
Characteristicsof the MEP
in his context
Characteristicsof the MEP
in his context
Characteristicsof the MEP
in his context
Current situation
Integrated SearchIntegrated Search
MEP PROCEDURE TOPICDOCUMENT MEDIA
Documents(REGISTRE)
Procedure(ITER/OEIL)
MEP & AuthoritesPersons
(CODICT)
Press Media(Image, audio,
video, …)
EU law(EUR-Lex)
Virtual workspaces
Characteristicsof the MEP
in his context
Characteristicsof the DOCin its context
Characteristicsof the MEP
in his context
Characteristicsof the MEP
in his context
Characteristicsof the MEP
in his context
Characteristicsof the MEP
in his context
Single search on multiple sources
Future situation
Integrated SearchIntegrated Search
Legal context
Multimedia context
Plenary context
Media context
Identity context
Explicative context
Legislative context
Thematic context
Understand your results better...
Aggregation and contextualizationAggregation and contextualization
SharePoint pilot projectSharePoint pilot project
Global objectivesGlobal objectives
Global IntegrationGlobal Integration
Single access and a quick view of the latest updates of
your interests Integrated
search on multiple sources
and contextualised
resultsExchange of information with
your communities via
collaborative workspaces
1. Members2. Assistants3. Political groups4. EP staff involved in the parliamentary activities
1. Plenary2. Committees3. Delegations4. Communication
Main Target GroupMain Target Group
2012
May 2012 Portal v1 Integrated search (Register, Oeil, Europarl, Eur-Lex) Relevant Sources
Planning will depend on the findings of the activities launched in 2012•Portal v2 (advanced features)•Integrated search (other internal sources, external sources)•Deployment of a collaboration tool
Nov 2012
Contextual aggregation Pilot project – collaboration tool (end of pilot phase)
2013-2014
KM Governance Board – Working groups
June 2012
Pilot project – collaboration tool (functional analysis)
RoadmapRoadmap
The Programme comprises: KM portal, integrated search engine, content aggregation and collaborative workspaces.
Governance Board with representatives of the Political Groups, the Members’ Assistants and the Directorates General has set up 3 working groups dedicated respectively, to the KM portal, the identification and selection of relevant sources and the SharePoint pilot project "collaborative workspaces".
Version 1 of the portal is planned for May 2012, while version 2 will be available in Q1/2013. The conclusions of the SharePoint pilot project are foreseen at the same time. Planning could be reviewed following the works and conclusions of the working groups.
The indexing of the parliamentary documents’ backlog (6th and 7th terms) is close to completion; current production started in February 2012.
ConclusionsConclusions
The KM (beyond the technical solution) is mainly a culture that will have to be developed long term in a structured and continuous process.
The role of DG ITEC is to support this development, but it will also be essential for users to embrace this culture to allow the Parliament to reap the benefits.
ConclusionsConclusions
THANK YOU !THANK YOU !
Olivier LeboeufOlivier Leboeuf
olivier.leboeuf@ep.europa.euolivier.leboeuf@ep.europa.eu
Marc RossiMarc Rossi
marc.rossi@ep.europa.eumarc.rossi@ep.europa.eu
FakhreddineFakhreddine AOUADIAOUADI
fakhreddinefakhreddine.aouadi@ep.europa.eu
PGM managers PGM managers contactcontact::