Post on 04-Jan-2017
AGENDA Hyperion Planning Overview Project Organization Basic Design Considerations Status Update Outstanding Issues Health System Interface Users Training Timetable Communication
Hyperion
86 of the Fortune 100 are customers
300 of the Fortune 500 are customers
Hyperion in business over 23 years
Products in use by over 9,000 companies
5,000+ using Essbase or Planning application for planning and forecasting
#1 Business Performance Mgt (03/2004)
#1 in Financial and Business Performance Management Applications
#1 in Budgeting & Planning
“Visionary” in Corporate Performance Management (10/2004)
Why Hyperion Planning?
• Market-leading product• Superior reporting and
analytical capabilities• Packaged application• Scaleable • Customer support • Consistency of
tools/learning curve • Capacity for future
expandability
Hyperion Planning Will Increase Capabilities
Budgeting Current: Multiple budgeting files, time consuming New: One integrated system with Web or Excel input options. Long-term vision to
have organizational metrics inform the plan Consolidation
Current: Slow, inefficient New: Immediate consolidation available, users stay in system
Analysis/Reporting Current: No real analytical or reporting tools in Pillar New: Real-time, powerful reporting and analytical tools
Submission Current: Disconnected and redundant New: Integrated system eliminates manual redundant entry, improves workflow
management, improves data integrity and lowers maintenance Forecasting
Current: Can’t be done within plan New: integrated with plan: prior year actuals, current year budget and
actuals
Moving From Transaction Processing to Decision Support
0%
20%
40%
60%
80%
100%
Current To-Be
Transaction Processing
Consolidation
Reporting
Decision Support
Planning and AnalysisOn-Line Analysis
Briefing/Budget Books
Notes, Text and other DocumentationEssbase
Hyperion
PlanningWeb Forms
Excel
DataWarehouse
Line ItemDetail
•Drill-down to transaction detail
Project Organization
Sponsors/OwnersRobin Beck
Scott DouglassBonnie Gibson
)
Health System Sponsors/Owners
Keith Kasper, Kathy Bramwell
John Kilroy
Project Organization
Sponsors/OwnersRobin Beck
Scott DouglassBonnie Gibson
Advisory BoardBonnie Gibson, ChairKathy Bramwell, SOMJohn Horn, FinanceJohn Keane, LibraryTrevor Lewis , WhartonEileen Mayko, Anbg. CtrJanet Plantan, GSELisa Prasad, FRES Ramin Sedehi, SASPeter Sepe, Business Srvs.Tom Stump, SEASGreg Tausz, FinanceMary Lee Brown, AuditBill Turner, VPULJeanne Curtis, ISCTBD, Provost OfficeMike Harris, EVP
Health System Sponsors/Owners
Keith Kasper, Kathy Bramwell
John Kilroy
Project Organization
Sponsors/OwnersRobin Beck
Scott DouglassBonnie Gibson
Project Management/Core TeamFran Seidita: Budget Office
Amy Miller: ISCRoxanne Bataitis: Financial Systems
ISC Staff
Budget Office Staff
Finance Staff
(Comptroller, Training, Systems)
School and
Center Staff
Advisory BoardBonnie Gibson, ChairKathy Bramwell, SOMJohn Horn, FinanceJohn Keane, LibraryTrevor Lewis , WhartonEileen Mayko, Anbg. CtrJanet Plantan, GSELisa Prasad, FRES Ramin Sedehi, SASPeter Sepe, Business Srvs.Tom Stump, SEASGreg Tausz, FinanceMary Lee Brown, AuditBill Turner, VPULJeanne Curtis, ISCTBD, Provost OfficeMike Harris, EVP
Health System Sponsors/Owners
Keith Kasper, Kathy Bramwell
John Kilroy
Consultants
Health System Mgmt/Core
Team(Liaison TBD)
Basic Design Considerations
Implementation of Penn’s Chart of Accounts Nomenclature: Scenarios and Versions Time Periods Methodology for Pre-populating Forecasts Detailed Salary Planning
Potential Budget Entry Form 0Budget Expense in General Purpose Funds
ORG FUND PROG CREF GO
Actual Budget Forecast Budget Budget BudgetFY05 FY06 FY06 FY07 FY08 FY09
EXPENSES Academic Salaries
Non-Academic SalariesTotal Salaries & WagesEmployee BenefitsTotal Compensation
Expand Current ExpenseExpand Travel & EntertainmentExpand 5200 Faculty Domestic TravelExpand Supplies and Minor ExpenseExpand Non-Capitalized EquipmentExpand Rentals & Leasues
Debt ServiceCapital FundingOther Capital TransactionsStudent ExpenseTotal Direct ExpendituresExpense CreditsTotal Direct Exp. After Expense Credits
Potential Budget Entry Form 0Budget Expense in General Purpose Funds
ORG FUND PROG CREF GO
Actual Budget Forecast Budget Budget BudgetFY05 FY06 FY06 FY07 FY08 FY09
EXPENSES Academic Salaries
Non-Academic SalariesTotal Salaries & WagesEmployee BenefitsTotal Compensation
Expand Current ExpenseExpand Travel & EntertainmentExpand 5200 Faculty Domestic TravelExpand Supplies and Minor ExpenseExpand Non-Capitalized EquipmentExpand Rentals & Leasues
Debt ServiceCapital FundingOther Capital TransactionsStudent ExpenseTotal Direct ExpendituresExpense CreditsTotal Direct Exp. After Expense Credits
Potential Budget Entry Form 1 Budget Expense in General Purpose Funds
ORG-PROG-CREF FUND GO
Actual Budget Forecast Budget Budget BudgetFY05 FY06 FY06 FY07 FY08 FY09
8300-7000-1234 FUND 000000EXPENSES
Academic Salaries Non-Academic SalariesTotal Salaries & WagesEmployee BenefitsTotal Compensation
Expand Current ExpenseExpand Travel & EntertainmentExpand 5200 Faculty Domestic TravelExpand Supplies and Minor ExpenseExpand Non-Capitalized EquipmentExpand Rentals & Leasues
Debt ServiceCapital FundingOther Capital TransactionsStudent ExpenseTotal Direct ExpendituresExpense CreditsTotal Direct Exp. After Expense Credits
Potential Budget Entry Form 2Budget Revenue in General Purpose Funds
OBJECT FUND GO
Actual Budget Forecast Budget Budget BudgetFY05 FY06 FY06 FY07 FY08 FY09
OBJECT 4920 MISC INCOME FUND 000000ORG-PROG-CREF
8300-7000-12348300-7000-56788300-7000-90128300-7000 Total8300-7110-12348300-7000-5432
8300-7110-9012 8300-7110 Total 8300 Total 8310-7000-1234 8310-7000-5678
8310-7000-90128310-7000 Total8310-7688-65438310-7668-34568300-7668-90128300-7668 Total8310 TotalPROV TOTAL
Potential Budget Entry Form 3Budgeted Revenue and Expense in Designated
Funds ORG-PROG-CREF FUND GO
Actual Budget Forecast Budget Budget BudgetFY05 FY06 FY06 FY07 FY08 FY09
8300-7000-1234 FUND 412345REVENUE TOTALEXPENSES
Academic Salaries Non-Academic SalariesTotal Salaries & WagesEmployee BenefitsTotal Compensation
Expand Current ExpenseExpand Travel & EntertainmentExpand 5200 Faculty Domestic TravelExpand Supplies and Minor ExpenseExpand Non-Capitalized EquipmentExpand Rentals & Leasues
Debt ServiceCapital FundingOther Capital TransactionsStudent ExpenseTotal Direct ExpendituresExpense CreditsTotal Direct Exp. After Expense Credits
8300-7000-5678 FUND 412345REVENUE TOTALEXPENSES
Academic Salaries Non-Academic SalariesCONTINUED for each ORG-PROG-CREF combination in selected fund…
FY 2007-FY 2011 Budget Planning ProcessAll Funds Overview CENTER NAME Budget Schedule Page 1
(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m)Actual Actual Actual Orig. Bgt. Actual Orig. Bgt. Y-E Proj. Proposed Proposed Proposed Proposed Proposed
($000s) FY02 FY03 FY04 FY05 FY05 FY06 FY06 FY07 FY08 FY09 FY10 FY11REVENUES
Undergraduate Regular Tuition GuaranteeUndergraduate Fin. Aid GuaranteeUG Fin. Aid Incentive & Inv. Income Transfer
Net Undergraduate GuaranteeUndergraduate Special & Summer TuitionUndergraduate Special Fin. AidGraduate & Professional TuitionGraduate & Professional Fin. AidSpecial Programs TuitionGeneral FeeOther FeesTotal Net Tuition & Fees
Investment Income Overhead--Investment Funds
Total Investment IncomeGift Income Overhead--Gift Funds
Total Gift IncomeGrant & Contract RevenueIndirect Cost Recovery--Grant & Contract
Total Sponsored Program RevenueOther Income (including Sales & Services)Total Direct RevenuesSubventionCommonwealth AppropriationTotal Subvention & PA Appropriation
General Resource TransfersBank & Other TransfersFunding from Allocated Costs
Total Resource TransfersTOTAL REVENUES & TRANSFERSEXPENSES
Academic SalariesNon-Academic Salaries
Total Salaries & WagesEmployee BenefitsTotal CompensationCurrent Expense
Debt ServiceCapital FundingOther Capital Transactions
Total Capital TransactionsStudent Aid ExpenseTotal Direct Expenditures(less: Expense Credits)Total Dir. Exp. After Expense Credits
Library ChargesFacilities Maintenance ChargesUniversity Services & Development Charges
Total Allocated Cost ChargesTOTAL EXPENDITURESCURRENT-YEAR OPERATING (SUR)/DEFFinal Year-End AdjustmentsCurrent Year Cash Effect--Other ActivityCURRENT-YEAR CASH POSITION (SUR)/DEFPrior-Year Cash Position (Sur)/DefCUMULATIVE CASH POSITION (SUR)/DEF
Single Page Format
Treatment of Student AidCurrent (Ben Signs) Proposed (natural signs)
Revenue (Tuition Income) (4100 - 4118) UG Aid (4181-4194) UG Aid Incentive (4195) UG Aid Endowment Trans (4196) Grad & Prof Aid (4180,82,84,85,86,90)
Revenue Tuition Income
Endowment Income UG Aid Endowment Trans Transfers UG Aid Incentive
Expense Compensation Teaching Assistant (5040) Research Assistant (5041) Research Fellow (5044) Teaching Fellow (5048) Teaching Assistant Summer (5049) Research Assistant Summer (5070)
Expense Compensation Teaching Assistant (5040) Research Assistant (5041) Research Fellow (5044) Teaching Fellow (5048) Teaching Asst Summer (5049) Research Assistant Summer (5070) Predoc and Ed Fellow
Student Aid Predoc Trainee and Ed Fellowship (5045-46) Tuition TA/RA/TF/RF (4187-89,4191,5360)
Student Aid UG Aid Grad & Prof Aid Tuition TA/RA/TF/RF
Treatment of Student AidCurrent (Ben Signs) Proposed (natural signs)
Revenue (Tuition Income) (4100 - 4118) UG Aid (4181-4194) UG Aid Incentive (4195) UG Aid Endowment Trans (4196) Grad & Prof Aid (4180,82,84,85,86,90)
Revenue Tuition Income
Endowment Income UG Aid Endowment Trans Transfers UG Aid Incentive
Expense Compensation Teaching Assistant (5040) Research Assistant (5041) Research Fellow (5044) Teaching Fellow (5048) Teaching Assistant Summer (5049) Research Assistant Summer (5070)
Expense Compensation Teaching Assistant (5040) Research Assistant (5041) Research Fellow (5044) Teaching Fellow (5048) Teaching Asst Summer (5049) Research Assistant Summer (5070) Predoc and Ed Fellow
Student Aid Predoc Trainee and Ed Fellowship (5045-46) Tuition TA/RA/TF/RF (4187-89,4191,5360)
Student Aid UG Aid Grad & Prof Aid Tuition TA/RA/TF/RF
Nomenclature and Time Periods
Nomenclature Scenarios: Budget, Actual, Forecast Versions: Winter, Spring, Summer Actuals for current and prior year Budget for next and 4 future years ADJ incorporated into June
Separate reporting cube Ability to report on more prior years and in
more detail than we display in Planning
Pre-Populating the Forecast Keep Original Budget intact for comparative
purposes Start with Original Budget broken down by
month Replace individual months with actuals at
month end Each quarter responsibility centers review
and revise forecast based on YTD actuals and expectations
Subsequent quarters start with prior forecast updated for new actuals
Detailed Salary Planning As in Pillar, Responsibility Centers can elect to build
up salary plans person by person, or can budget in a lump sum
Payments to Faculty and Staff will be pre-populated by person
Planning for Graduate Students, PostDocs, Student workers and temps will not be done by person
This initial implementation will not replace SALINC feed to payroll. That would be a future project
Status Update
Prototype Developed Revenue and Expense Salaries History Reporting Data Entry Forms Interfaces
To Do and To Solve Still Pending
EB Calculation Input Assumptions GAAP Reporting
Prototype Evaluation Report/Data Entry Form missing link Data Entry Issue: Pillar wasn’t so bad
Performance Progress, but still some issues
Testing throughout
University/Health System
School of Medicine
Clinical Dept User
UNIVERSITY REVENUE AND EXPENSE PLAN
(Ben 26 digits)
UNIVERSITY SALARY PLANUniversity Paid
Employees
(Ben 26 digits)
HEALTH SYSTEM REVENUE AND EXPENSE PLAN(Lawson Accounts)
HEALTH SYSTEM SALARY PLAN
Health System Paid Employees
(Lawson Accounts)
Users
Types Planners (231) Interactive (20) View Only (36)
Numbers: Responsibility Centers need to evaluate deployment
Security Designed and Tested using Prudence IDs LDAP server under development
Will facilitate single sign on (transitioning to PennKey)
Need to identify users for initial rollout Revenue and Expense security modeled on
BEN security Salary security
Based on the paying org: if you pay a person you see that component of their salary
Training Training Outline
Advanced Chart of Accounts (Quiz: pass to move on) Org-Program-CREF Fund Groups Org Parents RCM Rows
Budget Guidelines: University and School specific (Quiz) Hyperion Web-based (includes multiple exercises and quiz) Individual and Proctored Group format Penn Specific Examples available via Help College of Philadelphia graded exercise School based follow-up: school specific issues, additional
coaching as needed
Timetable December rollout for some senior BAs for possible
use in January (Winter). How many will depend on performance and training Forecasts Budget
Likely that most departmental users will still be on Pillar in January (Winter). Some departmental users will use Planning this Spring, but probably some will still be on Pillar. In those cases, Pillar plans will be loaded into Planning after submission.
Input assumptions will still be in Excel for January (Winter)
GAAP reporting coming later
Communication Thursdays at 4:00: The Planning Open House.
Anyone can come and see what has been accomplished during the previous week
(but call first if you’re coming!) Web site: Budget Office web site will have a Planning
Update link Periodic e-mail updates to participants and
Responsibility Center senior BAs We value your feedback:
Budget@pobox.upenn.eduor any of the Budget Office staff