Consulting / Systemising / Training© 101 SystemWorks Ltd 2015

Take a VLOOK at this!

Clients often ask me to unravel Excel’s

VLOOKUP function for them. So this webinar will

aim to do that and also I will show you a few

other functions that can be useful in business

spreadsheets. The functions I choose are handy

but can be a bit tricky to get the right answer

unless you are fully aware of the pitfalls. Tune in

and take a VLOOK …

“Les is more!”

Consulting / Systemising / Training© 101 SystemWorks Ltd 2015

101 SystemWorks Ltd

Consulting / Systemising / Training

Database, Spreadsheet and

Microsoft Office Training Specialists

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

Les Gutteridge

Dazzling Databases

Sparkling Spreadsheets

Magical Macros

Terrific Training

Saving Time (Money) for your

business / your team. Guaranteed!

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

Welcome to Today’s Webinar

Take a VLOOK at this!Useful Excel functions to aid your work

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

Webinar Content

VLOOKUP function

COUNTIF & SUMIF functions

COUNTIFS & SUMIFS functions

MATCH, INDEX & INDEX MATCH together

ARRAY formulas

SUMPRODUCT function

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

VLOOKUP function

WHAT –are you looking up?

WHERE –precisely is the LU table?

WHICH –column of LU table holds answer?

HOW –nearest or exact mode for LU?

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

COUNTIF function

Purpose?Count cells matching a single criteria

What type of answer calculated?A whole number

Syntax?

=COUNTIF (range, criteria)

Things to remember Enclose text or maths symbols with “ ”

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

SUMIF function

Purpose?Sum cells matching a single criteria

What type of answer calculated?Depends on data

Syntax?=SUMIF (range, criteria, [sum_range])

Things to remember Enclose text or maths symbols with “ ”

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

COUNTIFS function

Purpose?

Count cells matching multiple criteria

What type of answer calculated?A whole number

Syntax?=COUNTIFS (range1, criteria1,

[range2], [criteria2], ...)

Things to remember All ranges need same # rows and columns

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

SUMIFS function

Purpose?

Sum cells matching multiple criteria

What type of answer calculated?A whole number

Syntax?= SUMIFS(sum_range , range1, criteria1,

[range2], [criteria2], ...)

Things to remember All ranges need same # rows and columns

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

MATCH function

Purpose?Find row/col position of an item

What type of answer calculated?

A whole number representing position

Syntax?

=MATCH (LU value, LU array, [MatchType])

Things to remember MatchType: 0=exact, ±1=closest below/above

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

INDEX function

Purpose?

Get value from range in row R [& col C]

What type of answer calculated?

Depends on data

Syntax?

=INDEX (LU array, row R, [col C])

Things to remember

The arguments in [ ] are optional

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

INDEX MATCH together

Purpose?

Great alternative to VLOOKUP (better?)

What type of answer calculated?

Like VLOOKUP gets the value from LU table

Syntax?

=INDEX(which, MATCH(what, where, how))

Things to remember

Also INDEX(MATCH, MATCH) does a 2D LU

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

ARRAY formulas

Purpose?

Calculate single answer from a table

What type of answer calculated?

Depends on data & formula

Syntax Eg?

{=SUM(B6:B15*C6:C15)}

Things to remember

Magic key press “CSE” Ctlrl+Shift+Enter

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

SUMPRODUCT function

Purpose?

Multiply arrays then find grand total

What type of answer calculated?

Depends on numeric data

Syntax?

=SUMPRODUCT (array1, [array2], ...)

Things to remember

Use up to 30 arrays without “CSE”

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

Thank you for your

attention!

Any questions?

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

on les@101systemworks.co.uk to tell me:

How you got on today …

2 Golden Nuggets that you will use ...

Other MS Office 4Sights that would

be useful to you …

Email me, please

Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

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Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

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Consulting / Systemising / Training© 101 SystemWorks Ltd 2016

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