Post on 22-Jan-2015
description
How To Deliver Dynamic Presentations
Video Recording: https://vimeo.com/47725816
@meetdux #BeDynamic
@meetdux #BeDynamic
¡ After completing this session, you will learn practical techniques to better communicate and reinforce your message while engaging the audience
¡ In addition, you will learn how to: ¡ Employ an effective four-step method to create presentation materials ¡ Develop the best approach for delivering technical demonstrations ¡ Speak publicly in a convincing, confident and concise style ¡ Identify and apply key skills of effective public speaking ¡ Keep the audience focused on you and your message ¡ Design interactive questions to engage your audience
Session Objectives
@meetdux #BeDynamic
Meet Dux
@meetdux #BeDynamic
¡ Kindly turn your cellphones to silent
¡ Tweet away
¡ We will have a 5-10 minute break halfway through the session
¡ Feel free to ask questions
¡ Take as much notes as you can and reflect on what tips/techniques you can apply for your presentation
¡ Anything else?
Rules of Engagement
@meetdux #BeDynamic
¡ Intentional Preparation
¡ Session Opening
¡ Delivering Your Session
¡ Session Closing
¡ Questions & Answers
Agenda
@meetdux #BeDynamic
Four Key Steps to Develop Your Presentation
@meetdux #BeDynamic
¡ You had me @ “Hello” ¡ A short, relevant title is important ¡ When using numbers, make sure it’s no more than 7
¡ Define tangible benefits in the description ¡ Include measurable & achievable steps ¡ What are the takeaways? ¡ Specify target audience
Write a Catchy Abstract
@meetdux #BeDynamic
Understand How Attendees Learn
@meetdux #BeDynamic
Pop Quiz: How Much Can You Remember?
@meetdux #BeDynamic
Pop Quiz: How Much Do You Remember?
@meetdux #BeDynamic
Pop Quiz: How Much Can You Remember?
@meetdux #BeDynamic
Pop Quiz: How Much Do You Remember?
@meetdux #BeDynamic
¡ Adults learn & remember when content is presented in a structured story
¡ Identifying main point of each slide helps you present a series of slides in a connected way ¡ Stick to what’s important to the attendee ¡ Visually highlight keywords or phrase ¡ Use repetition to reinforce key concepts
Identify Main Points
@meetdux #BeDynamic
¡ Presentation framework ¡ Pain/Need > Solution > Call to Action ¡ Title > Overview > Agenda > Content > Summary
¡ Slide content guidelines ¡ No complete sentences ¡ 3 major bullets + 3 sub-bullets max per slide ¡ Minimum 18 pt font size
¡ 1 slide ̴̴ 3 mins
Apply Structured Development
@meetdux #BeDynamic
¡ Amount of Content ¡ 3 bullet points x 3 sub-bullet points = 9 points per slide ¡ 20 slides per hour x 9 points = 180 points
¡ Which key points from your presentation would you want attendees to retain?
Amount of Content vs Retention Rate
@meetdux #BeDynamic
¡ Visual ¡ Pictures ¡ Video ¡ Graphs
¡ Auditory ¡ “Let me tell you how this works …”
Address Various Learning Styles ¡ Kinesthetic ¡ Interactions ¡ Convey feelings and emotions
@meetdux #BeDynamic
Example: Address Various Learning Styles
@meetdux #BeDynamic
¡ Showcase practical and useful scenarios that’s hard to find elsewhere
¡ Record your technical demo (http://camtasia.com)
¡ Have backup demo environment ¡ Plan A: Your own machine ¡ Plan B: A backup machine ¡ Plan C: Make your demo available in the cloud (http://cloudshare.com) ¡ Plan D: Have the recording of your demo available at all times
How to Prepare for Your Technical Demo
@meetdux #BeDynamic
Aggregate All Your Presentation Materials ¡ Provide external resources ¡ Use URL shortener (http://bit.ly) ¡ Related sessions
¡ Make your presentation materials readily available on speaker portal if applicable ¡ Slide deck ¡ Presentation recording ¡ Templates, codes and other artifacts
@meetdux #BeDynamic
Create Buzz on Social
@meetdux #BeDynamic
¡ Intentional Preparation
¡ Session Opening
¡ Delivering Your Session
¡ Session Closing
¡ Questions & Answers
Agenda
@meetdux #BeDynamic
¡ 1
Bill CLinton
@meetdux #BeDynamic
5 Roles of a Presenter
@meetdux #BeDynamic
Communication Signals
@meetdux #BeDynamic
¡ Conduct a dry run of your presentation
¡ Be at your session venue at least 45 mins prior to your session ¡ Setup your machine ¡ Mic check ¡ Distribute peripheral materials
¡ A well set-up room conveys ¡ Professionalism ¡ Authority ¡ Care
Phase 1: Setting the Scene
@meetdux #BeDynamic
¡ Your initial welcome and greeting sets the tone for the session
¡ Exercise your “Host” role ¡ Smile! ¡ “Hi! Come on in, I’m Dux and welcome to the Office 365 session.” ¡ Assist with settling in – guide attendees to sit in front
¡ Remember – attendees have fears and reservations ¡ “Am I in the right session?” ¡ They are unsure about you
Phase 2: Welcome Your Guests
@meetdux #BeDynamic
Knowing Your Audience
@meetdux #BeDynamic
Phase 3: Your Opening Pitch
@meetdux #BeDynamic
¡ In the first 180 seconds, the attendees are ¡ Looking for you to lead ¡ Evaluating your credibility ¡ Determining if they should listen to you or not
¡ Capture their attention immediately ¡ Begin with a relevant quote ¡ Ask a question ¡ Share a statistic or fact ¡ For more info: http://spgur.us/zANRWD
What’s Your Opening Hook?
@meetdux #BeDynamic
¡ Provide quick verbal resume upfront ¡ Be confident, you are the expert ¡ The audience wants you to succeed ¡ Nobody wants to hear your life story the
first time they meet you
¡ Never, ever do the following ¡ “I am new to this so bear with me …” ¡ Don’t apologize ¡ Be antagonistic or offensive
Establish Your Expertise
@meetdux #BeDynamic
¡ Describe what the session is about upfront ¡ Some attendees expect more or different than what will be presented ¡ Make sure you have the right audience
¡ Define ground rules ¡ Only one person speaking at a time ¡ Questions that are not directly related will be discussed offline ¡ Turn cellphones off ¡ Q+A will be at the end
Set Realistic Expectations
@meetdux #BeDynamic
¡ Intentional Preparation
¡ Session Opening
¡ Delivering Your Session
¡ Session Closing
¡ Questions & Answers
Agenda
@meetdux #BeDynamic
Effective Presentation Techniques
@meetdux #BeDynamic
¡ Key is to constantly provide mental activities that promote information processing
¡ Embedded questions are a powerful tool ¡ Helps retention ¡ Keeps attendees alert ¡ Provides alternative views
¡ Creating a facilitative environment requires a strategic use of ¡ Question type ¡ Question direction ¡ Question structure
Facilitate Engagement
@meetdux #BeDynamic
¡ Types of questions ¡ Open-ended – no single correct answer ¡ Close-ended – seeks a definitive answer
¡ Direction of questions ¡ Rhetorical – you intend to answer yourself ¡ Group – directed at everyone ¡ Targeted – directed to a specific person
¡ Structure of questions 1. Question 2. Pause 3. Response
Manage Questions
“Can a Project 2010 resource sheet be synchronized with SharePoint … Dux, what do you think?”
@meetdux #BeDynamic
¡ Reward the response ¡ If correct – “great answer” ¡ If incorrect – find value in response
¡ Restate the response ¡ Let the entire room hear the response
¡ Respond with feedback ¡ Explain why it’s correct, incorrect or not what you’re looking for
¡ You Don’t Know What You Don’t Know ¡ Don’t make stuff up! ¡ Look for the answer
Managing Responses
@meetdux #BeDynamic
Utilize Analogies
@meetdux #BeDynamic
¡ Describe pain points ¡ Be one with the audience
¡ Share proven practices ¡ Make sure you provide related resources
¡ Promote lessons learned
Share Experiences
@meetdux #BeDynamic
Presentation Delivery Tips ¡ Overcoming stage fright ¡ Realize that it’s normal ¡ Practice, Practice, Practice ¡ Engage with audience before the session
¡ How can you minimize speech hiccups? ¡ “Ummm … Ahhh … You know ….” ¡ Preparation is key ¡ It’s okay to pause
¡ Movement ¡ Stuck on the podium ¡ Pacing
@meetdux #BeDynamic
¡ Intentional Preparation
¡ Session Opening
¡ Delivering Your Session
¡ Session Closing
¡ Questions & Answers
Agenda
@meetdux #BeDynamic
¡ Attendees need to get a sense of completion ¡ That’s why you can’t have too many slides
¡ Call to Action
¡ Session Summary ¡ Review session objectives ¡ Provide your contact info
¡ Encourage attendee to fill out session evaluations
Formal Closure is Important
@meetdux #BeDynamic
Engage Beyond the Session ¡ Encourage the attendees to connect with you after the session ¡ Further questions may be addressed ¡ Network
¡ After hour events
¡ Social media
@meetdux #BeDynamic
¡ Intentional Preparation
¡ Session Opening
¡ Delivering Your Session
¡ Session Closing
¡ Questions & Answers
Agenda
@meetdux #BeDynamic
¡ Tools ¡ Screen recording – http://camtasia.com ¡ Cloud-based VM – http://cloudshare.com ¡ Scheduling Tweets – http://twaitter.com ¡ Embedding Tweets in PPT – http://spgur.us/ppttweets
¡ Books ¡ Slideology ¡ Speaking is an Audience-Centered Sport ¡ Confessions of a Public Speaker ¡ Active Learning: 101 Strategies to Teach Any Subject
Resources
@meetdux #BeDynamic
Questions
@meetdux #BeDynamic
¡ You’ve learned practical techniques to better communicate and reinforce your message while engaging the audience
¡ In addition, you’ve learned how to: ¡ Employ an effective four-step method to create presentation materials ¡ Develop the best approach for delivering technical demonstrations ¡ Speak publicly in a convincing, confident and concise style ¡ Identify and apply key skills of effective public speaking ¡ Keep the audience focused on you and your message ¡ Design interactive questions to engage your audience
Session Summary
Thank You