How to Create an Outlook Folder that Saves To Your Local or Network Drive

Mailbox Full

Setting up .PST files to save your mailbox quota

Table of Contents

1) Uses of .PST Files

2) Creating a .PST File

3) Point Archive to New .PST File

Uses of PST Files

• Can be used as an Archive Folder

• Can be used to store files locally or on a network drive

• Drag and drop mail from your main mailbox to the PST file to save on your mailbox quota

Create PST File

From the Outlook Navigation Menu:

1) Select File

2) Select New

3) Select Outlook Data File

Create PST File

4) Select Office Outlook Personal Folders File (.pst)

4) Select OK

5) Select location for archive file (either a folder in your local hard drive or any network drive; example shown is H: drive)

6) Name file

7) Select OK

Create PST File

9) Rename the “Name” field to the folder title you want to appear in your Mail Folders

10) Select OK

Create PST File

11) Your new PST folder should now appear in your Mail Folders

Point Archive to New PST File

1) From the Outlook Navigation Menu select Tools

2) Select Options

Point Archive to New PST File

3) Select the AutoArchive button

Point Archive to New PST File

4) Select any applicable archive preferences

5) Select the Browse button

Point Archive to New PST File

6) Select the .PST file you just created

7) Select OK

Point Archive to New PST File

8) Select OK

Point Archive to New PST File

9) Select OK

10) Your files should now archive on the schedule you selected into the .PST file you pointed it to

11) If you continue to have issues, please contact the Help Desk