HERDING CATS: BALANCING COURSE SEATS FOR MULTI-INSTITUTION REGISTRATION

Jennifer Beech, MBA GeorgiaBEST Information Technology Services September 18, 2014

THE GEORGIABEST TEAM

TOPICS FOR DISCUSSION

INGRESS - What does it do? The Concept Seat Balancing Additional Features

INGRESS: WHAT DOES IT DO?

Need a dynamic service that will:

Facilitate multi-institution registration.

Leverage Banner functionality for registration, prerequisites, financial aid, etc.

Balance seats across collaborating institutions.

Provide consolidated class rosters.

Automatically populate the collaborative LMS.

Provide for entry of attendance verification and grades, and transfer the entries to the students’ home institution Banner environments automatically.

….INGRESS

INGRESS: THE CONCEPT Intra-Georgia Registration Sharing System

INGRESS Database

Collaborative LMS

System of record for:• Students• Faculty• Courses• Course Offerings• Registrations• Billing• Financial Aid

Banner Database Institution C

Banner Database Institution B

Banner DatabaseInstitution A

• Data consolidation• Seat Balancing• Attendance

Verification Entry• Grades Entry

• Course Content

INGRESS

Seat Balancing 24x7 INGRESS will:

Associate sending and receiving sections for the shared class.

Read up-to-date enrollment counts from Banner.

Allocate ¾ of the available seats equally to the partner institutions.

Update maximum and available seat counts in Banner.

INGRESS: SEAT BALANCING

INGRESS Administrator Console: Section Report

BANNER SCHEDULE FORM - SSASECT Sending Institution

Sending institution – Provides instruction. Students register for the class using their home institution Banner system, and take the online class using GoVIEW.

BANNER SCHEDULE FORM - SSASECT Receiving Institution

Receiving institution – Students register for the class using their home institution Banner system, and take the online class using GoVIEW.

BANNER: SETTING UP RULES AND CODES Section Definition - Sending Institution

• Subject, Course Number and Section • Integration Partner Code

BANNER: SETTING UP RULES AND CODES Section Definition - Sending Institution

• Sending institution - Assigns the maximum seat count.

BANNER: SETTING UP RULES AND CODES Section Definition - Receiving Institution

• Subject, Course Number and Section • Integration Partner Code

BANNER: SETTING UP RULES AND CODES Receiving Institution

• Receiving institution - Assigns zero maximum seat count.

INGRESS: SEAT BALANCING

Processes Georgia Modification for INGRESS: ZSRGDIS - INGRESS Extract

24x7 INGRESS Automated Seat Balancer will:

Associate sending and receiving sections for the shared class.

Read up-to-date enrollment counts from Banner.

Allocate ¾ of the available seats equally to the partner institutions.

Update maximum and available seat counts in Banner.

INGRESS: SEAT BALANCING

Seat Balancer Calculation Available seats for each institution = (Maximum seat count -Total

enrollment count) x ¾ / Number of institutions. Portion of the total available seats that is held in reserve = ¼

Example: Maximum seat count = 30 Total enrollment count = 0 Number of institutions = 2 Available seats for each institution = (30 - 0) x ¾ / 2 = 11 Number of seats held in reserve = 8

INGRESS: SEAT BALANCING

INGRESS Administrator Console: Section Report

INGRESS: SEAT BALANCING Sending Institution

• The maximum, actual and remaining enrollment counts match INGRESS.

INGRESS: SEAT BALANCING

Receiving Institution

• The maximum, actual, and remaining enrollment counts match INGRESS.

INGRESS: SEAT BALANCING

INGRESS Administrator Console: Section Report

• Enrollments at the sending and receiving institutions. • Partner institutions do not have to register the same number

of students.

INGRESS: SEAT BALANCING Sending Institution

• The maximum, actual and remaining enrollment counts match INGRESS.

INGRESS: SEAT BALANCING Receiving Institution

• The maximum, actual and remaining enrollment counts match INGRESS.

INGRESS: SEAT BALANCING

What happens in these situations? One institution is participating

Less available seats than institutions

Final grades are posted

Course section end date has passed

INGRESS: ADDITIONAL FEATURES

Changing the maximum seat count

Reserving seats

Banner system is unavailable

INGRESS Notifications

INGRESS: ADDITIONAL FEATURES Changing the maximum seat count

• Increase or reduce the maximum seat count • Available seats are not assigned to the partner institutions

INGRESS: ADDITIONAL FEATURES

Changing the maximum seat count

• Updates are logged

INGRESS: ADDITIONAL FEATURES

Changing the maximum seat count

INGRESS: ADDITIONAL FEATURES

Changing the maximum seat count

Reserving Seats

Banner system is unavailable

INGRESS Notifications

INGRESS: ADDITIONAL FEATURES Reserving zero seats

• Students from the sending institution will not be registering for the class. • The sending institution will be providing instruction only.

INGRESS: ADDITIONAL FEATURES Reserving zero seats

• Does not prevent registration.

INGRESS: ADDITIONAL FEATURES Reserving a fixed number of seats

• Five seats are reserved for the sending institution. • 25 seats are shared equally between the receiving institutions. • Does not prevent more enrollments.

INGRESS: ADDITIONAL FEATURES

Changing the maximum seat count

Reserving Seats

Banner system is unavailable

INGRESS Notifications

INGRESS: ADDITIONAL FEATURES

Banner system is unavailable

• Enrollment count appears to be inflated. • Enrollment Assumed *

INGRESS: ADDITIONAL FEATURES

Changing the maximum seat count

Reserving Seats

Banner system is unavailable

INGRESS Notifications

INGRESS: ADDITIONAL FEATURES Notifications

INGRESS: ADDITIONAL FEATURES Notifications

High priority notifications Normal priority notifications

Your Banner system is offline with INGRESS. The reserved seats are greater than the maximum number of seats.

Your Banner system is back online with INGRESS. Undefined sending course section.

Your Banner process version is out of sync. Request to inactivate the sending section is being held for processing.

This receiving section already exists with a different CRN. Class is approaching full capacity.

This CRN is already used for another active course section. The section is in a temporary hold status.

Invalid S / R code. The section that was on-hold has been processed successfully.

Invalid INGRESS Common Term Code. Attendance verification has been submitted.

Class has met/exceeded its capacity.

Midterm grades have been submitted.

Final grades have been submitted.

The sending section is being held for processing.

Membership is locked.

Unable to process new course section.

INGRESS: UPCOMING RELATED SESSIONS

Upcoming Sessions of Interest INGRESS Processing from A-Z

9/18 at 4:10 PM in Cumming

What’s New in INGRESS 4.0? 9/19 at 8:30 AM in Cumming

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