HEAD ENGINEER MEETINGJanuary 21, 2014

Humboldt Junior High Auditorium12:00 – 2:00 pm

Tririga Data for 2013

2013 Highlights

• 15,285 Work Tasks created• 11,797 Work Tasks completed

March April May June July August September October November December

958

1,239

990816

945

1,448

1,6701,587

1,1621,004

9071,025

861

664815

1,045

1,349

1,114 1,1411,004

1,629

1,8431,972

2,1242,254

2,657

2,978

3,451 3,472 3,472

New Tasks Completed Tasks Incomplete Tasks Remaining at End of Month

2013 Highlights

• 1.0% of all Requests returned for clarification.– Very low rate confirms H.E.’s are providing good info.

• 1.3% of all Tasks are Retired.– Very low rate confirms duplicate, inappropriate, and

non-Facilities requests are rare.• 4.8% of all Requests designated as Emergencies

– Low rate confirms H.E.’s are not abusing the system.

Task Distribution

2013 Work Tasks% of All

Work TasksCarpentry 4,193 27.5%Electrical 2,157 14.1%Plumbers 2,080 13.6%Pipefitting 1,439 9.4%Automation 1,041 6.8%Painting 916 6.0%Grounds 705 4.6%Labor 488 3.2%Maint. Supv. 460 3.0%Glazier 435 2.9%Sheetmetal 418 2.7%Masonry 328 2.1%Mechanic 293 1.9%Roofing 227 1.5%Planning 50 0.3%Environmental S. 23 0.2%Storeroom 6 0.0%

SECURITY Lock-Downs

Laurie Olson, DirectorOffice of Security & Emergency

Management

Lockdown Basics

• State mandated-5 per year in addition to the 5 fire and 1 severe weather drill.

• Two types:– Lockdown with Warning - Our most common

• Threat is on outside of the building

– Lockdown with Intruder• Threat is on the inside of the building

Lockdown with Warning

• Threat is outside. Most often police action in the area.

PROCEDURE• All exterior doors are to be locked• All students and staff are out of hallways and in

locked classrooms. • Classroom instruction continues• No movement in hallways until “All Clear”

Lockdown with Intruder

• Un-authorized person(s) in buildingPROCEDURE• All classroom doors are closed and secured –

windows covered.• Students/staff move away from doors and

windows and remain silent• All students and staff are out of hallways and in

locked classrooms. • No movement until “All Clear” is received

Roles & Responsibilities

• Dictated by your site safety plan– You are a critical part of the site safety team

• All staff (not just custodial staff) have a role in clearing hallways and bathrooms

• Engineers and other custodial staff(once sweep is done) should lock down and secure self as well

Questions/Concerns

• SEM Team is always willing to come out and meet with you.

• Shannon McNulty, EM Preparedness Coordinator– Shannon.mcnulty@spps.org– 651-767-8375

Equipment Repairs & Maintenance

Bruce ClarkeMechanic

January 21st , 2014

Mechanical Equipment Requests

All requests for Small Engine Repairs• Lawn Equipment• Snow Equipment• VehicleCan be found under:MECHANICAL EQUIPMENT

Find the Equipment Type you need repaired, and check to see that the MECHANIC is the Service Provider

The Mechanic can then:

1. Arrange for the Equipment to be Picked Up

2. Make the Necessary Repairs to the Equipment

3. Arrange for the Equipment to be Returned

This process saves time and improves communication

between the trades

Fuel Caps

• Red = Straight Gas• Orange = Mixed Gas• Green = Diesel

Contact Information

• Bruce Clarke, Vehicle Mechanic• Telephone: 651-744-1298• Shop Location: 1930 Como Avenue

Radon• Currently radon detectors are being placed

in all school buildings.• In SPPS Radon is re-tested occasionally.

Last testing was done in 2007.

• Detectors are not to be moved or touched once installed. They must stay in place for 90 days to get accurate results.

Hearing Protection Program

• SPPS will be implementing a Hearing Protection Program this winter.

• Starting in the Secondary schools, sound level testing will be performed. Locations will include lunch rooms, Band and Choir rooms, Industrial Arts areas, and boiler rooms. These will be coordinated through building staff.

• Appropriate personnel will be monitored in areas that exceed OSHA limits.

• Hearing protection and signage on specific equipment will be implemented if they exceed OSHA standards.

Waste RFP Timeline

• January 2014– Publish RFP– Conduct Waste

Sorts• February 2014

– Proposals Due• March 2014

– Recommendation to Board

• April 2014▫Pilot Program

•Summer 2014▫Transition to New

Program

Knowledge Sharing

January 24, 2014 Highland Senior High School

12:30 – 2:00 pm

Local 70Drew Brodeen

Pest Notification

Why do we need to fill this out?• So we know where our problem locations are.• So we can order additional services when

needed.• Provided better costumer service • Pay the bills on time.

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Pest Notification

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Certificate Of Registration

Boiler and Pressure Vessel

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Certificate Of Registration

• Once you have verified as correct • Scan and email to custodial@spps.org• If you have a boiler or compressor that is not

listed, add it to the list with the following information– boiler or compressor– Manufacturer– Location– National Board number

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Certificate Of Registration

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Premium Pay Training

• Extra training provided to our CE2-CE5 titles on your own time.

• Purpose is to enhance and strengthen your skills to help you better manage your buildings

• Optional for you to attend• Extra hourly “premium pay” is given

throughout the year to those who attended• Rates are in contract

Premium Pay Training

• April 2012 Conflict ResolutionStress and Time ManagementSupervisory Training

• April 2013 Leadership During Change Safety (boiler, body mechanics, fire extinguisher,

blood cleanup, lockout/tagout)

Premium Pay 2014

• Tuesday, April 15 from 2:30-6:30• Wednesday, April 16 from 2:30-6:30

• Site TBD??? Looking for a host.

• Topics-What do you want/need?

Premium Pay 2014

Brainstorm ideas for topics

• We will try to customize the training to meet your wants/needs

• Take 5-10 minutes in groups of 5 or 6 and each group give us your best 2 ideas

ACKNOWLEDGEMENTS

Fremont IndustriesSPPS Water Treatment

ProgramJanuary 21, 2014

Steam boilers- • Nitrite based treatment• Natural passivity of metal • Prevents pitting/rusting• Coats metal

9917

Protection• Alkalinity controls pH• pH control• Deposit control• Steam purity• No carry over

Boiler Repairs• Biggest expense at most sites• Costs are preventable with

proper treatment and maintenance

• Longer life of tubes and mud legs

9917

• Easy treatment

• Easy monitoring

Three Tests

• Nitrite test• Conductivity test (TDS)• Condensate pH

Initial Start-up• Add 5 gallons per 1000 gal.• Read water meter• 1 Cubic Foot of Water = 7.48 gal.• Pour in manhole at start-up

Nitrite TestingRange- 300-600 ppm

• If test reading is below 300 ppm add ½ gallon of 9917 to slug feeder/ retest the next day

• Boiler needs to be up to temp. for true readings

• Multiple reagent drops X 50 ppm• Example 14 drops =700 ppm

Conductivity Test (TDS)Range 3000-3500

Blow Downs-• Daily for sight glass and low water fuel

cut-out• Bottom blow downs: Open weekly for 5

seconds to remove sludge and to work the valves

• Blow down more if (TDS) is above 3500

• Draw water sample from make-up water tank

• Follow procedures outlined on handout

Condensate pH7.5-8.5

Chem. Feed Pumps

• Pumps start and stop with feed water pumps

• Pump set for 100/100 speed and stroke

• Boilers are fed through the feed water lines at this time

Hot Water Boilers• Future HW Loop treatment is

9910• Will be tested monthly by a

Fremont Service Agent • Engineers will be informed if

adjustments are needed