RECYCLE…

By : Andy Fuentes

Definitions of Paperless

• A paperless office is a work environment at which the use of paper is eliminated or wisely used. "Going Paperless" can save money, boost productivity, save space, make electronic documentation and information sharing easier and minimize environmental damage.

A key Fact• “Paper Reduction” Does NOT mean “Pa pe

rless” It simply means Less Paper and/or

Digital Files which parallel your paper files.

But this is better than having trash cans of paper

Think Before Printing

Which one would you prefer to carry?

As an Individual a good way to start is by joining

Easy to check accounts including in you Cell phones

In School or offices

This Organizations Can Create Savings

with the Right Paperless System

The Equitrac Express System will Tracks & monitor how some one

print.• Recover Costs, Reduce Waste with Our Print Management

Software• Using Equitrac Express®, we help schools manage their print

usage with software-based reporting for all printing and copying expenses. By having administration tracking down on how much an Individual print or copy it encourages everyone to promote responsible printing, as well as minimize wasted paper and toner.

• Equitrac Express also allows you to:• Track output from all connected printers and copiers• Use print reports to set and enforce print quota• Allocate printing costs to a specific department/grant• Discourage waste and abuse, while enforcing rules for output• Send files to remote output device for secure pickup• Ensure convenience without sacrificing quality

• http://www.equitrac.com/equitrac_express.html#watch_a_quick_video

A Paperless School• By eliminating the cost of ink, toner,

paper, electricity and maintenance for printers, we could spend more of our funds on appropriate classroom technologies. Our young digital natives adapt easily to screen-oriented reading and find paper to be more of a nuisance than a benefit.

Benefits in the classroom

• Digitized textbooks are easily distributed, require little management and are far more portable. Our digitally competent students would always have their textbook handy.

Cost Benefits of Going Paperless

• How much money do you spend making copies?

Well In a school of an averages of around 800 students:

Copy paper, colored paper, 11 x 17 paper, & staples = $ 14,500.00 per yearToner = $ 1, 350.00 per yearAnnual service contract for printers = $ 8,400.00 per year

Total = $24,250 per year

You might think this is an exaggeration, but a student in a public school talk to many educators who work in faculties of around 60 teachers where the standard max paper use before you need to ask for an extension is 15,000 copies per year. That means that the school fixes its budget on the idea that teachers are going to make on average 83 copies per day. In a faculty of 60, that averages to just shy of five-thousand copies a day.

In Offices• Managing More Paper

Means Higher Operating Costs

• Paper Files Are Not Searchable

• If You Need Information From A Paper File, You Have To Find It First.

• You Can’t Share Paper Files Because They Can Only Be In One Place At A Time

• If You Can’t Share, You Can’t Collaborate Accessing Data on Paper Is Slow.

The SolutionGo Digital! And • Convert most tree-based

paper in your files into digital paper

• Digital document is photo of the original

• Can be printed if necessary• Stored on your network• MUCH easier to find.

Storage is easy• Sort Title

Chronologically• By Alphabetize

name• Size• Date modifies• Type

Benefits

• Managing Less Paper Means LowerOperating Costs

• Electronic Files Are Easily Searchable

• Electronic Files Are Always In The SamePlace.

Benefits• Accessing Data on Paper Is

Slow, Unlike Updating Paper Files, Updating Electronic Files Takes Virtually No Time At All

Again Which one would you prefer to

carry?

Save a tree save Money