Post on 18-Jan-2015
description
Council Delegate Training2010
Girl Scouts of San Gorgonio Council
Learning Objectives
Describe & demonstrate the differences between Governance & Operations
Describe the organizational structure of GSSGC Identify delegates responsibilities Identify delegate role at Annual Meeting Demonstrate basic knowledge of parliamentary
procedure
Governance vs. Operations
GovernanceIssues relating to major policy decisions and government of the affairs of the Council
OperationsIssues relating to the day-to-day management and operation of the Council
Governance or Operations?
• Determine the dollar amounts to be allocated for specific expense items in the Council budget.– Operations
• Approve the Council budget.– Governance
• Decide which bakery will get the Council's cookie sale contract.– Operations
• Discuss the number of canoes needed for resident camp.– Operations
Governance or Operations?
• Approve revised Volunteer Policies & Procedures– Governance
• Discuss community needs and whether the council might respond to those needs.– Governance– Operations
• Participate in fund development activities.– Governance– Operations
How We Fit in the National Organization
Elects
Elects Delegates to the Charters
Girl Scouts of the USA charters
Girl Scouts of San Gorgonio Council
(we’re our own
501(c) 3)
Board of Directors
National Delegates
Southwest Region Chair
Delegates
Low Desert Region Chair
Delegates
High Desert Region Chair
Delegates
Central Region Chair
Delegates
Central West Region Chair
Delegates
Girl Scouts of San Gorgonio Council Governance Structure Overview
As defined by Girl Scouts of San Gorgonio Council’s Bylaws, the voting members of the council include the members of the board of directors, the national council delegates, the region chairs, and the delegates. The number of delegates is determined by the level of membership in each region, as defined by the Bylaws. Delegates are nominated by the Region chairs and elected by their regions at each Annual Meeting. Delegates serve a term of two years. Delegates vote on the election of new members of the board of directors. Pink = voting member of the council
Girl Scouts of San Gorgonio Council General Structure Overview
Pink = Volunteer PositionsPurple = Staff Positions
Girl Scouts of San Gorgonio CouncilRegional Structure Overview
This diagram shows which former Service Areas make up each region.
Resource Development Department
Works with Manager –
Events Pathway & Product Sale
Program
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t.GSSGC Organizational Chart Part 1
GSSGC Organizational Chart
Interconnected/Collaborative Relationship
Interconnected/Collaborative Relationship
Interconnected/
Collaborative
Relationship
Co-Supervises Shop Clerks/Receptionists
Collaborates with Product Sale Manager
Part 2
Officers of the Board of Directors
• Dawn Meade Duffy, Chair/President• Kristin Varner, First Vice President• Richard Aquino, Second Vice President• Brenda Keeling, Secretary• Jamie Robinson, Treasurer• Jessica Lawrence, CEO (non-voting member)
Members-at-Large of the Board of Directors
• Hillary Angel • Andy Avery• Lynn Cantrell• Patti Cotton Pettis• Mary Perry• Irene Rodriguez• Michael Salazar• Debbie Gradias
Region Chairs
• Region Chairs participate in Board of Directors meetings as non-voting members.
• They are elected by the delegates in their regions to represent the needs and interests of their regions to the board of directors.
Region Chairs:• Beth Newton – Low Desert Region• Karen Early – High Desert Region• Paula McGaugh – Southwest Region• Shannon Ng – Central Region• Rena Skelskey – Central West Region
High Desert Region
Region Region Chair Staff Cities
High Desert Karen Early
Community DirectorJewel Wilmoth
Volunteer SpecialistMary Smithers
Customer Service Rep/
Retail Shop ClerkLinda Moreno
AdelantoApple ValleyBaldy MesaBarstowDaggettEl MirageFt. IrwinHelendaleHesperia
HinkleyLenwoodLucerne ValleyNeedlesNewberry SpringsOak HillsPhelanPiñon Hills
Central Region
Region Region Chair Staff Cities
Central Shannon Ng
Community DirectorShauna Epting
Volunteer SpecialistVacant
Customer Service RepAshley Hudson
Retail Shop ManagerStephanie Miller
Retail Shop ClerkLeticia Wyche
Angelus OaksArrowbearBig Bear CityBig Bear LakeBloomingtonBlue JayCedar GlenCedarpines ParkColtonCrestlineCrest ParkDevore
FawnskinForest FallsFontanaGrand TerraceHighlandHomelandLake ArrowheadLakeviewLoma LindaMentoneMoreno Valley
RedlandsRialtoRim ForestRunning SpringsSan BernardinoSky ForestSugarloafTwin Peaks
Central West Region
Region Region Chair Staff Cities
Central West Rena Skelskey
Community DirectorDenise Desirello
Volunteer SpecialistAmbar Mojica
Customer Service RepAshley Hudson
Retail Shop ManagerStephanie Miller
Retail Shop ClerkLeticia Wyche
CoronaEastvaleJurupaMira Loma NorcoPedleyRiversideRubidoux
Southwest Region
Region Region Chair Staff Cities
Southwest Paula McGaugh
Community DirectorAsucena Olivera
Volunteer SpecialistPaula Dorsey
Customer Service RepStephanie Boydstun
Retail Shop ClerkJessica Silva
AguangaAnzaCanyon LakeFrench ValleyHemetHomelandLake ElsinoreLakeviewMead ValleyMenifeeMurrieta
NuevoPerrisQuail ValleyRomolandSan JacintoSun CityTemeculaWildomarWinchester
Low Desert Region
Region Region Chair Staff Cities
Low Desert Beth Newton
Community DirectorOpen
Volunteer SpecialistMichele Penn
Customer Service RepLiz Amaya
Retail Shop ClerkDevon Spira
BanningBeaumontBlytheCabazonCalimesaCathedral CityCherry ValleyCoachellaDesert CenterDesert Hot Springs
Eagle MountainIdyllwild
Indian WellsIndio
Joshua TreeLa Quinta
Morongo ValleyPalm DesertPalm Springs
Rancho MirageSalton Sea
Thermal
Thousand Palms
Twentynine Palms
Twentynine Palms -
Marine Corps Base
(MCAGCC), Wonder Valley
Yucaipa
What A Delegate Does
Delegate Job Description:1. Adheres to council policies, standards and
procedures and council affirmative action policy2. Participate in delegate training3. Attend council Annual Meeting4. Get constituents reactions to issues5. Vote on election of board members and officers
and members of the nominating committee, vote on policy changes.
Bylaws
• The Bylaws are the key policy document that describes how Girl Scouts of San Gorgonio Council is governed.
• Council delegates must approve any changes to the Bylaws
Attending Council Annual Meeting
• It is very important that all delegates attend the annual meeting each year
• Delegates who don’t attend the annual meeting are not able to vote on changes to the Bylaws, and on the election of members of the board of directors
• All delegates receive a delegate packet in advance of the meeting detailing the slate of board members to be elected (if applicable), any policy changes (if applicable), and the agenda for the meeting.
Parliamentary Procedure at Annual Meeting
Standing Rules• Representation. Those members eligible to debate make motions and vote at the
business meeting are: the delegates elected by each Region, the chair of each Region, officers and members of the Board of Directors, delegates to the National Council and members of the Council Nominating Committee.
• Credentials. Delegates listed above must use their voting cards, issued at registration, in order to speak and vote during the business meeting.
• Motions and resolutions offered by delegates shall be in writing, signed by the maker and the second, both of whom shall be registered delegates, and shall be given to the Council Chairman of the Board/President.
Parliamentary Procedure at Annual Meeting
Standing Rules Cont.• Use of Cards. Delegates should use colored cards in the following manner:
BRIGHT BLUE to make a motion or resolution
LIME GREEN to vote in support of a motion or resolution.
or to indicate that they wish to speak in support of a
motion or resolution.
HOT PINK to vote against a motion or resolution.
or to indicate that they wish to speak in opposition of a
motion or resolution.
BRIGHT YELLOW to indicate that they wish to raise a point of order or
privilege.
Parliamentary Procedure at Annual Meeting
Standing Rules Cont.• Nominating. Nominations may NOT be made from the floor.
• Reports. All reports and materials for the permanent record of the Annual Meeting shall be sent in writing to the Council Secretary within one week following the adjournment of the Annual Meeting.
• Rules of Order. The parliamentary rules followed will be current edition of Robert’s Rules of Order, Newly Revised where applicable and not inconsistent with the Council Bylaws and Standing Rules as stated above.
Review of the Learning Objectives
Describe & demonstrate the differences between Governance & Operations
Describe the organizational structure of GSSGC Identify delegates responsibilities Identify delegate role at Annual Meeting Demonstrate basic knowledge of parliamentary
procedure