Post on 05-Feb-2018
GEMBA KAIZEN- APP User Guide
© NISSAN GEMBA KAIZEN 2016
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G E M B A K A I Z E N
Gemba Kaizen is a secured mobility platform:
– To schedule and conduct Gemba visit SOP evaluation online.
– To capture the evidence to substantiate the compliance or non-compliance against the set standards.
– Acts as a standard reference to check the status of the evaluation.
– Acts as ready reckoner of performance parameters on studies such as CSI, SSI, CPTV, ART and Mystery Audits.
– To provide reminders and alerts on Scheduling, conducting and action plan completion.
– Bespoke reporting of the status, progress, pending and performance.
WHAT IS GEMBA KAIZEN..?
G E M B A K A I Z E N THE PROCESS:
NISSAN Admin creates and publishes the SOP evaluation and pushes to each ASM
• The ASM receives the task in the dashboard of the app
• The ASM Schedules the evaluation and commit a date of his Gemba visit to his assigned dealership
• The ASM performs Gemba visit to the dealership on committed schedule
• Conducts Evaluation • Captures Evidence • Fills in Action Plan in concurrence
with dealer stakeholder • Fulfil the evaluation completion
criterion
• The ASM tracks the status of action plan
• The ASM follow-up with the dealer stakeholders on the completion of the action plan committed
• View report and action out of all the major studies like CSI, SSI, CPTV, ART…etc
ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
Welcome to GEMBA KAIZEN
© NISSAN GEMBA KAIZEN 2016
Download and Install the Gemba Kaizen from the following link URL: https://appstore.tti-global.com/#/client/59GX134 Minimum Requirement of Android Device Android OS version 4.4(Kitkat) or above
3G or Wi-Fi Internet connectivity (for accessing the online feature of the APP)
Preferably 2GB of RAM but 1 GB mandatory
4 GB of free memory space
Preferably 5-inch screen and above for better viewing(Responsive so it will work in lower resolution also)
Device need to be enabled to allow installation of applications from both trusted & unknown sources | Settings -> Security -> Unknown Sources
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G E M B A K A I Z E N HOW TO INSTALL
1 2 3 4
Tap OK Tap INSTALL
Tap
Download the Gemba Kaizen app from the Provided link Tap OPEN
Internet Required
ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N HOW TO INSTALL
5 6 7 8
Tap ALLOW Tap ENABLE Tap ALLOW
Allow the device to take picture and record video
Allow the device to access to take your location
*Enable GPS service in your device if already enabled it wont ask
Internet Required
ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
REGISTERING AS NEW USER
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G E M B A K A I Z E N
LOGIN PAGE – REGISTERING AS NEW USER INTO THE APP
ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
Tap the text to Register your account
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o The Process
o How To Install
o Menus
G E M B A K A I Z E N
LOGIN PAGE – REGISTERING AS NEW USER INTO THE APP
Enter your Registered e-mail ID
Tap the button to get Verification Code to your registered e-mail ID
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o How To Install
o Menus
o The Process
G E M B A K A I Z E N
LOGIN PAGE – REGISTERING AS NEW USER INTO THE APP
Tap the “OK” button to move the Verification Code page
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
LOGIN PAGE – REGISTERING AS NEW USER INTO THE APP
Copy the Verification Code to register your account in APP
Verification code will be sent to your REGISTERED E-MAIL ID
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
LOGIN PAGE – REGISTERING AS NEW USER INTO THE APP
Tap “Resend Verification Code” text to receive the Verification Code again
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
LOGIN PAGE – REGISTERING AS NEW USER INTO THE APP
Enter the Verification Code which received through your registered mail
Tap the SUBMIT button to Set the password
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
LOGIN PAGE – NEW USER REGISTRATION TO APP
Tap the arrow to Set the password for Gemba Kaizen app access
Enter your preferred Password
Confirm thePassword
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
RETRIEVING THE FORGOT PASSWORD/ CHANGING THE PASSWORD
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G E M B A K A I Z E N
LOGIN PAGE –RETRIEVE THE FORGOT PASSWORD/CHANGE PASSWORD
Tap the forgot password?
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
LOGIN PAGE –RETRIEVE THE FORGOT PASSWORD/CHANGE PASSWORD
Enter your registered User ID/Email ID Tap the SUBMIT button to receive OTP (One Time Password)
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
LOGIN PAGE –RETRIEVE THE FORGOT PASSWORD/CHANGE PASSWORD
Copy the OTP Code to reset the password
OTP Code received email format
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
LOGIN PAGE –RETRIEVE THE FORGOT PASSWORD/CHANGE PASSWORD
Enter the OTP Code which received through your registered mail
Tap the SUBMIT button to Reset the password
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
LOGIN PAGE –RETRIEVE THE FORGOT PASSWORD/CHANGE PASSWORD
Enter your Password
Tap the arrow to Reset the Password into the system
Enter your Confirm Password
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
LOGIN PAGE
Enter the user ID /Email ID
Enter the password
Enter the registered mobile number
Tap the arrow to login the GEMBA KAIZEN APP
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
MY TASK - DETAILS
Tap the arrow to navigate the next and previous month
Tap the evaluation status pane to view the status wise dealer list
Tap the assessment to view the dealer list
View the Overall evaluation score and status from the Dashboard
List of Task assigned would be listed in My Task section and the consolidated dashboard would be displayed.
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
SCHEDULING AN EVALUATION
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G E M B A K A I Z E N
SCHEDULE AN EVALUATION
Tap the icon to schedule an evaluation
As a first step the evaluation should be scheduled as a commitment of the evaluation visit.
Tap Evaluation Not Scheduled to view the list of evaluation not scheduled for visit
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
SCHEDULE AN EVALUATION
Select the date in which you plan to conduct an evaluation
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
STARTING AN EVALUATION
Tap the icon to start an evaluation
Once the Evaluation is scheduled, the list of dealer would be moved to “Evaluation Not Started” section
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
CONDUCTING AN EVALUATION
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G E M B A K A I Z E N
CAPTURING THE CURRENT DEALER LOCATION
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Click to initiate camera to capture the Faciá of the dealership
Current Location would be captured
Click Continue to start the Evaluation Click Cancel to go back to the Evaluation screen
Internet Required
ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
CONDUCTING AN EVALUATION
Tap the icon to view the category menu
Select an option as per the criteria set(see
INSTRUCTION section)
Tap the icon to capture the evidence
Add mandatory remarks The numbers represents current and total question in evaluation
Things to remember: • Any one option should be selected • If 1 is selected then it should
supported with evidence • If 0 is selected the evidence is optional • Remarks in all evaluation questions
are mandatory
Read this instruction as this acts as criterion for the evaluation
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
CONDUCTING AN EVALUATION
Select the radio button to answer the question
The numbers represents current and total question in evaluation
Tap the icon to remove the image Tap the icon to take a proof image
Add the remarks for this question
Things to remember: • Any one option should be selected • If 1 is selected then it should
supported with evidence • If 0 is selected the evidence is optional
but action plan is mandatory • Remarks in all evaluation questions
are mandatory
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
CONDUCTING AN EVALUATION
Set the due date to completing the action
item with consensus to dealership
Enter the Action plan
Tab the button add another Action item
Things to remember: • Totally 5 action items can be added for
single non-compliant answer
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
CONDUCTING AN EVALUATION
Set the due date to completing the action
item with consensus to dealership
Enter the Action plan
Tab the button add another Action item
Things to remember: • Totally 5 action items can be added for
single non-compliant answer
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
Tab the button add another Action item
G E M B A K A I Z E N
CONDUCTING AN EVALUATION
Tab the icon to remove the Action item
Tab the arrow to navigate the next and previous question
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
CONDUCTING AN EVALUATION
Alert confirmation before removing the action item
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
CONDUCTING AN EVALUATION
Error message is displayed if the mandatory fields are missed whilst proceeding to the next question
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
CONDUCTING AN EVALUATION
The color represents the category completion status
By selecting the category to navigate the respective question
The text color represents current category
In Progress
Completed
Not started
The color represents the category completion status
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
CONDUCTING AN EVALUATION
Slide the numbers to left and select to navigate the question
Tap the question number to open the menu
You can navigate to any question to verify or change the options
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
The color represents the category completion status
In Progress
Completed
Not started
G E M B A K A I Z E N
CONDUCTING AN EVALUATION
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
Tap Finish button to complete the evaluation
G E M B A K A I Z E N
CONDUCTING AN EVALUATION
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
Tap OK to complete the evaluation
COMPLETING AN EVALUATION
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G E M B A K A I Z E N
EVALUATION STATUS – COMPLETED LIST
Tab the icon to view the Action Plan Evaluation assigned dealer list with status
Tab the icon to view the Evaluation Result
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
G E M B A K A I Z E N
EVALUATION RESULT DASHBOARD
Evaluation overall report
Evaluation category wise report
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
ACTION PLAN REVIEW
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G E M B A K A I Z E N
ACTION PLAN STATUS
Action plan Status of the action item
Action plan priority Category Breadcrumb
Question Text
Action item list
Action item description
Due date of Action item
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
REPORTS
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G E M B A K A I Z E N
REPORTS
Tap the icon to change the month and year
Area Sales/Service Manager consolidate report
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus
Tap to view the next level report(Dealer wise)
G E M B A K A I Z E N
REPORTS
Tap the “+” icon to view the detailed report
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Reports
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Menus Tap the PDF icon to
download the report
G E M B A K A I Z E N
REPORTS
Detailed burn down report for every category
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Reports
o Menus
MY DEALER & CREATING A NEW DEALER
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G E M B A K A I Z E N
MY DEALERS
Available dealer list
Tap the icon to add new dealer
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Reports
o Menus
G E M B A K A I Z E N
CREATE NEW DEALER
ASM have access to create a new dealer using the Create New Dealer form
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ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Reports
o Menus
G E M B A K A I Z E N
CREATE NEW DEALER
Tap the “Submit” button to save the data
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Internet Required
ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Create a New Dealer
o Completing an evaluation
o The Process
o How To Install
o Reports
o Menus
MENUS
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G E M B A K A I Z E N
SLIDER MENU
Tap the icon to navigate the page
My Task Page - Evaluation section
My Dealer – To view the dealer list & add a dealer
Report – To view the external and evaluation report
Logout – Logout from the APP
Settings – to change your Login password
Notification – view the latest updates here
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Internet Required
ASM FEATURES
o Logging into Gemba Kaizen
o My Task
o Schedule Evaluation
o Conducting an evaluation
o Action plan review
o Evaluation Result
o Create a New Dealer
o Menus
o Completing an evaluation
o The Process
o How To Install
GEMBA KAIZEN – Help Desk Support
© NISSAN GEMBA KAIZEN 2016
For any app related issues kindly contact
Email Id : gembakaizensupport@tti-global.com Contact Number : +91 7598103779 Working Hours : Monday to Friday (10 am to 6 Pm)
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G E M B A K A I Z E N
FAQ’s Download and install 1. What if my app crashes during installation & during evaluation progress? Check for the Permission on GPS, Camera and Storage in the settings -> Application manager -> Gemba Kaizen and if the permission is not provided enable the permission
G E M B A K A I Z E N
FAQ’s 2. Can I download my app from Google Playstore or Apple ITunes? No, for security purpose we have made a personal appstore for us and you could download only through https://appstore.tti-global.com/#/client/59GX134 3. What happen if my device has less than 4GB memory space? 4GB of memory space is mandated for taking the snaps during the evaluation, and once the evaluation is completed and the data is synched in the server you could free up those snaps. If there is less than 2 GB of storage the app would crash frequently. 4. Whilst using Gemba Kaizen app, in which scenario Internet is mandatory? During Logging in to the App Till evaluation starts While finishing the evaluation Seeing the updated reports permission Login and Access Credentials 1. How do I register in Gemba Kaizen app? You would be registered by Admin in HO, and you need to generate the password using the OTP process. Kindly go through the user manual for further details. 2. How do I login to Gemba Kaizen app? You can login the app using your registered email ID, mobile number and password
G E M B A K A I Z E N
FAQ’s 3. Can I change my email ID, Mobile Number? Kindly contact the HO admin for changing your registered email ID or mobile number to reflect it in Gemba Kaizen credentials. 4. Should I log in to the Gemba Kaizen, every time I launch the app? No, It work with one time login, unless until changing the Register Mobile or Email ID or you are formatting your mobile device, or re- installing the app My Task, Evaluation, Reporting and Action plan 1. Can I Start my Evaluation without scheduling? The evaluation button will not be activated until you schedule your evaluation date 2. Can I change the scheduled date more than once? You could change the schedule date, but the first scheduled date would be taken in to consideration for reminder emails unless otherwise it is approved by HO Admin 3. Can I do multiple dealer evaluation in a single day? You can do multiple dealer evaluation in a single day, it is mandatory for you to synchronize the data before you leave the dealership as a best practice 4. Should I take snaps for all the questions? It is not mandatory for taking the evidence snaps, but it is the user discretion to take the snaps which is relevant to the questions.
G E M B A K A I Z E N
FAQ’s 5. Can I change any option after finishing the evaluation? No, you cannot change any option after finishing the evaluation, but during the evaluation you can navigate to any question and change the options and modify the comments. 6. What are the Reports as an ASM I would be able to view in Gemba Kaizen app? Your assigned Area report CSI/SSI, ART, CPTV Mystery audit reports (Monthly) Evaluation reports conducted by your assigned Dealers(Quarterly) 7. Can I close my dealer’s action plan once the action plan is completed by the dealer? No, the action updates are available only in dealer’s login and during closing of the action plan the evidence and the comment need to be updated by the dealer in their app.
THANK YOU
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