GegnirA National Library System

June 2003

Sigrún Hauksdóttir

Consortium of Icelandic Libraries

Overview

•One National library system

•Selecting a library system

•Ownership and management

•Implementation

•System´s architecture

One National library system

• Two obsolete union catalogs:

• Gegnir

•National and University Library and most of the other universities

•National bibliography and various union catalogs

• Fengur

•Reykjavík City Library

•Hospitals and 90 other libraries in the public and sector

Mission

To select a library system for all Icelandic libraries, including university-, public-, school and research libraries. The guideline is to connect all Icelandic libraries so their databases will appear uniformed or as one database from the user’s point of view.

Goals and Objectives

• To increase proficiency in administration and management of the libraries

• To select the most cost effective library system that fulfills the requirements for the system

• To eliminate multiplications of tasks within the libraries both regarding to cataloging and patron information

• To grant all Icelanders access to individual library collections or all collections of Icelandic libraries as unity

Union Catalogs

• Catalog that everyone catalogs into and the libraries retrieve relevant records

• Libraries and systems are connected by the Z39.50 protocol

• Library catalogs are merged together and cleaned up afterwards, not real time

• One union catalog, one library catalog

Scenario

• The union catalogs, Gegnir and Fengur, contain 2/3 of the library usage

• Other systems are:

oMikroMarc

oMetrabók

oBókver

oEmbla

Demographics

Population 286.000

Libraries 350

Universities 8

Students in universities 9.000

Elementary schools 192

Students in elementary schools 43.000

Secondary Schools 43

Students in secondary schools 20.000

RFT and selection

•Promoting the idea

•Preparing the RFT

•Tender process

•Selection

•Comparing

•Library visits

•Vendor demostrations

•Focal groups

Ownership and management

•Homeless staff

•Limited company

•Landskerfi bókasafna hf.

•Ownership

•State

•Municipalities

Implementation

• Libraries converted into the system by system.

• The Libertas system first

• Endless conversion problems

Libraries by system type

1.Libertas 11

2.Dobis /Libis 90

3.No converion / new begining

4.MikroMarc 30

5.Metrabók 80

6.Alice or Embla 30

7.Other libraries 100

ADMs are divided by:

•Type of library

•University libraries

•Research libraries

•Geographical areas

•Public libraries

•Elementary school libraries

ADMsPublic libraries in greater Reykjavik

area

Elementary schools in greater Reykjavik

area

Secondary schools in greater Reykjavik

area

Western part of Iceland and the Vestfjords

Northern part of Iceland

Eastern part of Iceland

Reykjanes and southern part of

Iceland

Various special libraries

The National and University library

Govermental libraries

Library of University of

Education

Other university libraries

The company

•Landskerfi bókasafna

•Consortium of Icelandic Libraries

•Web: www.landskerfi.is

•There is every kind of information you possible need for the conversion, in icelandic of course

•Conversion docs in english are at www.landskerfi.is/vinnugogn.php

Staff

•Árni Sigurjónsson•arni@landskerfi.is

•Dögg Hringsdóttir•doggh@landskerfi.is

•Harpa Rós Jónsdóttir•harparos@landskerfi.is

•Sigrún Hauksdóttir•sigrun@landskerfi.is

•Hildur Gunnlaugsdóttir (temporary)•hildugun@bok.hi.is

Phone numbers

•Main + 354 514 5050

•Sigrún + 354 514 5053Mobil + 354 896 4623

•Fax + 354 514 5055

•Service number +354 821 8200

•Anza + 354 522 5000

Anza

•The servers / computer part of the operation is outsourced to a firm called ANZA

•Web: www.anza.is

•Mail: UNIX@ANZA.IS

•Phone: +354 522 5000

•Contact: Stefán Hreinsson

Setup

•Two installations

•Two servers for each setup

•IP-addresses

•Operating environment•213.167.155.250

•213.167.155.248

•Test environment•213.167.155.251

•213.167.155.249

Future plans

•Complete to connect all Icelandic libraries into one library system

•Integrate new technology to enrich the usage and access of electronic material