FPDS!

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MIND YOUR

BUSINESSGOAL!

SHOW ME THE

MONEY

JUST THE “ACTS”

SAVE THE DATE

?

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IT’S WHERE VENDOR INFORMATION COMES

FROM.

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WHAT IS CCR?

IT’S THE OTHER SITE YOU ARE SUPPOSED TO CHECK BEFORE

MAKING YOUR CONTRACTING OFFICER’S SIZE

DETERMINATION.

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WHAT IS ORCA?

WHO YOU SHOULD CONTACT IF THE

VENDOR INFORMATION IS

INCORRCT.

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WHO IS THE VENDOR?

On Delivery\Task orders you should contact the

Contracting Officer for the IDV.

TRUE OR FALSE: A VENDOR’S SOCIO-

ECONOMIC INFORMATION ON A CONTRACT ACTION

REPORT IS UPDATED EACH TIME YOU ENTER A

MODIFICATION.

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WHAT IS FALSE?Vendor socio-economic data appears as it did at the time of the award. Vendor socio-economic information will

only be updated if a modification for

rerepresentation, novation, or a non-novated acquisition\

merger is entered.

TRUE OR FALSE: IF MY VENDOR IS

FOREIGN I CAN USE THE CCR EXEMPTION.

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WHAT IS FALSE?

Per FAR 4.1102(a)(5) a foreign vendor is only exempt from CCR registration when the work performed is outside

the U.S. AND it is impractical for them to obtain CCR

registration.

OF THE AWARDING AGENCY AND THE FUNDING AGENCY, IT’S THE ONE THAT

GETS SMALL BUSINESS GOALING

CREDIT.

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WHAT IS THE FUNDING AGENCY?

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SMALL BUSINESS GOALING CREDIT IS

BASED ON A NUMBER OF

FACTORS BUT PRIMARILY THIS.

WHAT IS THE CONTRACTING OFFICER’S SIZE

DETERMINATION?

TRUE OR FALSE: USING A VENDOR WITH A SOCIO-ECONOMIC STATUS OF 8(A)

MEANS MY AGENCY AUTOMATICALLY GETS SBA GOALING CREDIT.

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WHAT IS FALSE?SMALL BUSINESS

GOALING CREDIT FOR 8(a) IS BASED ON THE

TYPE OF SET-ASIDE SELECTED AND THE

CONTRACTING OFFICER’S BUSINESS

SIZE DETERMINATION.

THE WEB SITE PROCUREMENT STAFF SHOULD BE CHECKING

WHEN DETERMING BUSINESS SIZE.

>>>

WHAT IS ORCA?https://orca.bpn.gov

A NOVATION, A NON-NOVATED ACQUISITION\

MERGER AND THIS OTHER REASON FOR

MODIFICATION MAY RESULT IN A VENDOR’S

BUSINESS SIZE CHANGING.

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WHAT IS REREPRESENTATIO

N?

THE ESTIMATED VALUE OF THIS CONTRACT IS

$500,000, OF WHICH $300,000 HAS BEEN

OBLIGATED.IN THE ABOVE EXAMPLE,

IT IS THE AMOUNT ENTERED IN THE ACTION

OBLIGATION FIELD.

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WHAT IS $300,000?

$500,000 WOULD BE ENTERED IN THE BASE

AND ALL OPTIONS FIELD

THE ESTIMATED VALUE OF THE CONTRACT IS $600,000 WITH FOUR ONE YEAR OPTIONS OF

$100,000 EACH, ONE OF WHICH HAS BEEN EXERCISED. THE

CURRENT OBLIGATED AMOUNT IS $200,000.

IN THE ABOVE EXAMPLE IT IS THE BASE AND EXERCISED OPTIONS

AMOUNT.

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WHAT IS $200,000?

$600,000 WOULD BE ENTERED IN THE BASE

AND ALL OPTIONS FIELD

AN INCREMENTALLY FUNDED CONTRACT WITH AN ESTIMATED VALUE OF $250,000 IS FUNDED FOR $100,000. THESE WOULD

BE THE ACTION OBLIATION, BASE AND EXERCISED

OPTIONS, AND BASE AND ALL OPTIONS AMOUNTS.

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WHAT ARE: $100,000 (ACTION

OBLIGATION) $100,000 (BASE AND EXERCISED OPTIONS), AND $250,000 (BASE AND ALL OPTIONS)?

WHEN PLACING AN ORDER AGAINST AN

IDV IT’S THE FEE YOU PAID TO THE IDV

AWARDING AGENCY FOR PLACING THE

ORDER.

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WHAT IS THE FEE PAID FOR USE OF

IDV?

ON AN IDV, IT’S THE ADMINISTRATIVE FEE ESTABLISHED BY THE

AWARDING AGENCY THAT WILL BE CHARGED WHEN PLACING AN ORDER . IT

DOES NOT APPLY TO FEDERAL SUPPLY SCHEDULES (FSS).

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WHAT IS THE FEE FOR USE OF SERVICE?

The Fee can be Fixed, Range-Varies by Amount, or Range-

Varies by Other Factors.

IF YOU ARE PURCHASING

SERVICES AND THE VALUE OF THE

CONTRACT IS OVER $2,500, THEN YOU PROBABLY SHOULD

ANSWER YES TO THIS.

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WHAT IS THE SERVICE CONTRACT

ACT?

Check FAR 22.1003-3 for exemptions

THIS ACT APPLIES ON A CONTRACT THAT:

• MAY EXCEED $10,000•IS PERFORMED IN THE U.S., PUERTO RICO, OR THE U.S.

VIRGIN ISLANDS, AND •IS FOR THE MANUFACTURE

OR FURNISHING OF MATERIALS, SUPPLIES,

ARTICLES, AND EQUIPMENT

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WHAT IS WALSH-HEALY?

Check FAR 22.604-1 for exemptions

IF YOUR CONTRACT IS FOR CONSTRUCTION,

ALTERATION, OR REPAIR AND IS OVER

$2,000, THEN YOU SHOULD PROBABLY ANSWER “YES” TO

THIS ACT

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WHAT IS DAVIS-BACON?

Check FAR 22.402 for more information

PURCHASING INFORMATION

TECHNOLOGY? THEN YOU MAY NEED TO ANSWER “YES” TO

THIS

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WHAT IS CLINGER-COHEN?

DAILY DOUBLE

BUYING ON BEHALF OF ANOTHER

AGENCY? THEN YOU SHOULD NEVER SELECT “NOT

APPLICABLE” FOR THIS FIELD.

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WHAT IS THE INTERAGENCY CONTRACTING AUTHORITY?

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YOUR CONTRACT WAS OBLIGATED ON

10/10/09. CONTRACT WORK BEGAN 11/01/09.

THIS WOULD BE THE DATE SIGNED AND THIS

WOULD BE THE EFFECTIVE DATE

WHAT IS: DATE SIGNED=

10/10/09EFFECTIVE

DATE=11/01/09?

THE CONTRACT HAS A BASE PERIOD OF

11/01/09-10/30/10 AND A ONE YEAR OPTION PERIOD.

THIS WOULD BE THE COMPLETION DATE.

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WHAT IS 10/30/10?

The ultimate completion date would be 10/30/11.

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THE CONTRACT’S BASE PERIOD ENDS 12/01/09. THERE ARE TWO ONE

YEAR OPTION PERIODS.

THIS WOULD BE THE ULTIMATE COMPLETION

DATE.

WHAT IS 12/01/11?

As each option is exercised you also need to update the

completion date.

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A PURCHASE ORDER WITH A PERIOD OF

PERFORMANCE OF 11/01/09-05/01/10 WOULD

HAVE A COMPLETION DATE OF 05/01/10 AND AN

ULTIMATE COMPLETION DATE OF THIS.

WHAT IS 05/01/10?

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THESE THREE FIELDS ARE THE ONES MOST USERS FORGET TO

UPDATE.

WHAT IS THE COMPLETION DATE,

THE ULTIMATE COMPLETION DATE, AND, ON IDV’s, THE

LAST DATE TO ORDER?

IT’S WHERE YOU ENTER A DESCRIPTION OF

WHAT YOU ARE BUYING. IT SHOULDN’T

BE A NOVEL BUT IT SHOULDN’T BE

“STUFF” EITHER.

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WHAT IS THE DESCRIPTION OF REQUIREMENT?

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ALL ACTIONS (INCLUDING

MODIFICATIONS) USING RECOVERY ACT FUNDING

MUST HAVE THE TREASURY ACCOUNT SYMBOL ENTERED IN

THIS FIELD.

WHAT IS THE DESCRIPTION OF

REQUIREMENT FIELD?

The format is TAS::XX XXXX::TAS

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A CHANGE TO THE CONTRACT’S TERMS

AND CONDITIONS REQUIRES THIS.

WHAT IS A MODIFICATION?

Corrections are intended only for mistakes when entering data into

FPDS NOT for changes to the contract itself.

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THIS FEATURE ALLOWS YOU TO

MOVE A CONTRACT FROM ONE

DEPARTMENT OR AGENCY TO ANOTHER.

WHAT IS ADMINISTRATIVE

TRANSFER?

Admin. Transfer should NOT be used when transferring between

offices.

>>>

IT’S WHO USES FPDS DATA.

WHO IS EVERYONE?

Congress, the IG, GAO, senior management, the public, and

the press

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COMPETITION & DELIVERY\

TASK ORDERS

COMPETED NOT

COMPETED OR NOT

AVAILABLE

SET ASIDES

LIMITED COMPETITION

FAR PART 8 BPAs vs. PART 13

BPA

WHAT’S THE

ANSWER

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IT’S THE DATE THAT COMPETITION RULES CHANGED IN FPDS.

ANYTHING WITH A DATE SIGNED BEFORE THIS

DATE WILL SEE DIFFERENCES IN HOW

COMPETITION IS REPORTED FOR DELIVERY\

TASK ORDERS.

WHAT IS THE CLOD (COMPETITION LINE OF DEMARCATION)- OCTOBER 31, 2009?

IT’S WHAT YOU NEED TO ANSWER IF YOUR

DELIVERY\TASK ORDER REFERENCES A MUTLIPLE AWARD FSS,GWAC OR IDC.

WHAT IS FAIR OPPORTUNITY?

The choices are: Fair Opportunity Given, Follow-On

Delivery Order Following Competitive Initial Order,

Minimum Guarantee, Only One Source-Other, Other Statutory

Authority, and Urgency

IT’S WHAT YOU WOULD SELECT IF THE NEED FOR SUPPLIES OR SERVICE IS

SO URGENT THAT PROVIDING FAIR

OPPORTUNITY WOULD RESULT IN UNACCEPTABLE

DELAYS.

WHAT IS URGENCY?

FAR 16.505(b)(2) details exceptions to fair

opportunity

IT’S WHAT YOU WOULD SELECT IF YOUR ORDER MUST BE ISSUED

ON A SOLE SOURCE BASIS IN THE INTEREST OF ECONOMY AND EFFICIENCY BECAUSE IT’S A LOGICAL FOLLOW-ON TO AN

ORDER ALREADY ISSUED UNDER THE CONTRACT, PROVIDED THAT ALL AWARDEES WERE GIVEN A

FAIR OPPORTUNITY TO BE CONSIDERED FOR THE ORIGINAL

ORDER.

WHAT IS FOLLOW-ON ACTION FOLLOWING COMPETITIVE INITIAL ACTION?

FAR 16.505(b)(2) details exceptions to fair opportunity

IT’S WHAT YOU WOULD SELECT IF YOU ARE PLACING AN ORDER

AGAINST A SINGLE AWARD IDC?

WHAT IS NOTHING?

All the competition fields are filled out for you on an order against a

single award IDC.