Smithsonian Digitization Fair 2012Carolyn Sheffield, Project Manager

Metadata for Digital Access

• Metadata for the object• Metadata for the surrogate• Metadata for playing with others

Metadata for the ObjectWhat is a field book anyway?

Related Cataloging Practices

…or not.

MARC15.4%

Dublin Core10.3%

EAD12.8%

Local Schema17.9%

ICMS7.7%

Specify2.6%

No answer33.3%

Information Needs

• Geographical location – 67%• Environment and habitat descriptions – 41% • Species information – 33% • Narrative or historical information – 15%

NCD CollectionCollectionId: NCDC78Title: Frederick Coville, field books, 1890-1924Owner: EACO9Creator: EACP173Description: The collection consists of Coville's field notes from botanical collecting and observation efforts in …

MODS Item MODSid: MODSI1281Collection: NCDC78Title: Field notes, Death Valley Expedition, 1891Dates: 1891.05.10-1891.07.30Creator: EACP173Expedition: EACE 0017Abstract: This item contains narrative notes and lists of botanical specimens collected or observed during Coville's research in Death Valley . …

EAC PersonPersonId: EACP173Name: Coville, Frederick (Frederick Vernon), 1867-1937Dates: 1867-1937Biographical history: Frederick Vernon Coville, botanist and blueberry breeder, was born in New York and educated…

EAC ExpeditionExpId: EACE0017Name: Death Valley Expedition Dates: 1890-1891Description: The Death Valley Expedition was the first biological survey to …

EAC OrganizationOrgId: EACO9Name: Smithsonian Institution, National Museum of Natural History, Department of Botany

Metadata for the Object!

Metadata for Digital Access

• Metadata for the object• Metadata for the surrogate

Metadata for the Surrogate

Metadata for the Surrogate

DAMS

Metadata for the DerivativesStarfish specimen collected off the coast of Palmer Peninsula, Antarctica, c. 1962

Local number: SIA2012-0664

Summary: SIA RU007231, Box 140, Folder. Taken during Waldo Schmitt's collecting during the Palmer Peninsula Survey 1962-1963.

Repository: Smithsonian Institution Archives

Metadata for Digital Access

• Metadata for the object• Metadata for the surrogate• Metadata for playing with others

But field books from that expedition are also in my collections…

EAC records and SNAC

EAC records and SNAC

EAC PersonPersonId: EACP173Name: Coville, Frederick (Frederick Vernon), 1867-1937Dates: 1867-1937Biographical history: Frederick Vernon Coville, botanist and blueberry breeder, was born in New York and educated…

NCD CollectionCollectionId: NCDC78Title: Frederick Coville, field books, 1890-1924Owner: EACO9Creator: EACP173Description: The collection consists of Coville's field notes from botanical collecting and observation efforts in …

Next steps

• Moving Registry online and enriching with social tags and annotations

• Submitting records to SNAC• Expanding the Registry to accept content from

other repositories

Project Team

Principal InvestigatorsRusty RussellAnne Van Camp Project StaffCarolyn SheffieldSonoe NakasoneLesley ParillaEmily Hunter

Project Advisors & SupportRicc FerranteTammy PetersSarah StaudermanNora LockshinKristen TyreeKira Cherrix

Funding

Website:http://mnh.si.edu/rc/fieldbooks/

Blog: http://nmnh.typepad.com/fieldbooks/

Flickr: http://tinyurl.com/fbpflickr

Contact: Carolyn Sheffield, sheffieldc@si.edu

Thank you