FEMA Public Assistance ProgramApplicants BriefingFEMA-4062-DR-HIMarch 3-11, 2012

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Timeline

March 3-11: Severe weather impacts State State/Counties begin PDA

March 19: SCD Requests JPDA with FEMA

March 27-29: FEMA/State/County Conduct JPDA

April 9: Gov. Requests Pres. Declaration

April 18: Pres. Issues Major Disaster Declaration

Joint Preliminary Damage Assessment

County Per Capita Indicator

(2011 – 2012)

Population Minimum Indicator Amount

Total Damage Estimate Based

on JPDA

Per Capita Cost

Statewide $1.35 1,360,301 $1,836,406.35 $2,235,053 $1.64

Hawaii County $3.39 185,079 $627,417.81

Maui County $3.39 154,834 $524,887.26

Kauai County $3.39 67,091 $227,438.49 $2,089,874 $31.15

City & County of Honolulu

$3.39 953,207 $3,231,371.73

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FEMA-4062-DR-HI

Incident Period: March 3-11, 2012

Declaration Date and Authorized Assistance: April 18, 2012

Public Assistance~ County of Kauai

Hazard Mitigation~ Statewide

Governing Authorities: Stafford Disaster Relief & Emergency Assistance Act 44 CFR Part 206 , Subparts C and G-L

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STATE

Deputy FCO

Kim Martini

Alternate SCO

Vern Miyagi

Federal Coordinating Officer

Mark Armstrong

State Coordinating Officer

Doug Mayne

Governor’s Authorized Representative (GAR)

Doug Mayne

Alternate GAR

Vern Miyagi

FEMA-4062-DR-HI

FEDERAL

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FEMA Public Assistance Program

Supplemental financial assistance to state, local

governments and eligible private non-profit

organizations for response and recovery activities

required as a result of a disaster.

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Public Assistance Process

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Factors of EligibilityApplicant

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Eligible Applicants

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Private Non-Profit Entities

Must submit a tax exempt certificate and organization charter or bylaws.

Must be open to the general public.

Ruling letter from IRS, under Section 501 (c), (d), or (e)

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Eligible PNP facilities provide:Educational ServicesMedical ServicesCustodial Care Utility ServicesEmergency ServicesCertain Irrigation FacilitiesOther Essential Government Services

Private Non-Profits (PNPs)

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Factors of Eligibility

Applicant Facility

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Definition of Facility

Any publicly or PNP-owned building,

works, system, or equipment (built or

manufactured); or

Certain improved and maintained natural features.

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Facility Eligibility Requirements

In active use at the time of the disaster

Not under the authority of another federal agency

Damaged as a result of a declared event

Located within an area declared by the President

Legal responsibility of an eligible Applicant

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Factors of Eligibility

Work

Applicant Facility

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Types of Eligible Work

Emergency Work (Categories A-B)Debris RemovalEmergency Protective Measures

Permanent Work (Categories C-G)Roads & BridgesWater Control FacilitiesPublic Buildings/EquipmentUtilitiesOther (Parks, Recreation)

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Emergency Work:Emergency Protective Measures

Measures taken before, during, and following a disaster to eliminate or reduce an immediate:

Threat to life, public health or safety; or

Hazard that threatens significant damage to improved public or private property

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Permanent Work

~Repair, restore or replace damaged facilities in accordance with regulations

~Restore to pre-disaster design, capacity and function in accordance with applicable codes and standards ~May include cost effective hazard mitigation measures

~The work must be required as a result of the disaster

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Factors of Eligibility

Work

Applicant Facility

Cost

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General Cost Eligibility

Reasonable and necessary cost to accomplish eligible work

Complies with federal, state, and local laws and regulations

Insurance proceeds, salvage value, and purchase discounts must be deducted

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Eligible Direct Costs

Salaries, wages and fringe benefits (for emergency work, only overtime, including fringe benefits, is eligible)

Materials

Applicant-owned equipment

Contract costs incurred for eligible work, including engineering/design services

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Procurement Guidelines

Four methods of procurement:

Small Purchase Procedures

Sealed Bids

Competitive Proposals

Noncompetitive Proposals

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Special Considerations

Insurance Requirements

Environmental Requirements

Historic Preservation & Cultural Resources

Hazard Mitigation

Special Flood Hazard Areas

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Hazard Mitigation

Cost effective measures that

reduce the potential for damages to

a facility from a future event

for eligible Public Assistance Program damages

for damages within the community in general

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Environmental Requirements

Ensure that all practical means

are used to protect, restore,

and enhance the environment

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Historic Preservation

Property eligible for listing on the National Register of Historic Places requires special consideration under the National Historic Preservation Act

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Flood Hazard Area

Any project within or affecting the floodplain must be reviewed to ensure that it meets the requirements of the Executive Orders on Floodplain Management and the Protection of Wetlands.

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Insurance Requirements

Actual or anticipated insurance proceeds will be deducted from the eligible project costs for facilities that are insured.

Additional specific requirements will be applied to all flood damaged facilities located within the Special Flood Hazard Area.

All applicants are required to obtain and maintain insurance coverage on all insurable facilities, as a condition of Public Assistance funding.

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Project Worksheet (PW)

The Project Worksheet (PW) is the primary form used to document the location, damage description and dimensions, scope of work, and cost estimate for each project.

Appeals must be made within 60 days of notification

Small Project or

Large Project

$66,400

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Five applicant responsibilities that ensure funding is obtained in the shortest amount of time...

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A timely submission of the Request for Public Assistance on which a

knowledgeable representative is

identified.

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Required Project Documentation

List of Damages

List of Damages

Hazard Mitigation Proposal

Hazard Mitigation Proposal

Project Worksheet

Project Worksheet

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Have available copies of current codes and standards that apply to the repair of

the disaster damage.

County

Building

Codes

CODES

Adopted1994

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Provide copies of insurance policies

and other insurance documentation of loss computation and settlement.

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Maintain complete and accurate

documentation, by project, of all

disaster-related costs.

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Public Assistance Summary

The Public Assistance Program assists in

the restoration of community infrastructure.

It is a supplemental cost reimbursement

program with specific eligibility

requirements.

The FEMA share of eligible costs will be

awarded to the State for disbursement to

the Applicant.

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Public Assistance Time Lines

Request for Public Assistance to SCD –

May 18, 2012

Kickoff Meetings – Starting April 2012 (Deadline for List of damages is 60 days after

Kickoff Meeting

Complete Debris Removal / Emergency Work

October 18, 2012

Complete Permanent Work

October 18, 2013

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Additional Information

Public Assistance Applicant Handbook, FEMA 323, March 2010

State Civil Defense website (www.scd.hawaii.gov)

FEMA website (www.fema.gov)

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ContactsSuzanne Toguchi, PA Officer

Phone: 808-733-4300 ext 813Email: stoguchi@scd.hawaii.gov

Lorinda Wong-Lau, Deputy PA OfficerPhone: 808-733-4300 ext 821Email: lwonglau@scd.hawaii.gov

Eddie Chung-Hoon, PA CoordinatorPhone: 808-733-4300 ext 810Email: echunghoon@scd.hawaii.gov

Merton Pang, PA Project Specialist (Fiscal) Phone: 808-733-4300 ext 814Email: mpang@scd.hawaii.gov

Dell Lavina-Lopez, ClerkPhone: 808-733-4300 ext 815Email: dlavina@scd.hawaii.gov

FEMA Public Assistance ProgramApplicants’ BriefingFEMA-4062-DR-HIMarch 3-11, 2012

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