Post on 16-Jan-2016
FACULTY CREDENTIALING
Academic AffairsMay 2013
OVERVIEW
What you will learn:• Introduction to Credentialing• Palm Beach State’s Credentialing Criteria Manual• The Process of Online Faculty Credentialing• The Role of Academic Services
Review of your learning:• Online Assessment of Learning
CREDENTIALING OVERVIEW
What is faculty credentialing, and why is it important?• Faculty credentialing is a process that ensures
faculty are qualified to teach in their subject area.• It is important because we want quality faculty.• It is a vital part of accreditation process for the
Southern Association of Colleges and Schools (SACS).
CREDENTIALING OVERVIEW
What qualifies a person to teach?• In most cases, a person’s educational background
determines what they can teach. In some vocational areas, a person’s professional experience and certain licensures are also needed to qualify.
CREDENTIALING OVERVIEWWho should be credentialed to teach?• All persons who have direct instructional activity
in a class must be credentialed, including primary and secondary instructors.
• Non-employees who teach through an agency or contract must also be credentialed – please see the web page at http://www.palmbeachstate.edu/academicservices/information-and-reference/faculty-credentialing-tools/credentialing-non-employees.aspx
CREDENTIALING MANUALThe credentialing criteria in the Academic
Management Manual were developed for every course at Palm Beach State College.
This manual must be used to compare the faculty member’s qualifications to the Palm Beach State College standard for that course.
CREDENTIALING MANUALThe Credentialing Manual
is available online at:
http://www.palmbeachstate.edu/academicservices/information-and-reference/academic-management-manual/default.aspx
and in effect for the current Academic Year, and will be used as written.
THE ONLINE FACULTY CREDENTIALING PROCESS
The process of online credentialing and loading of instructors to classes must occur in the following sequence.
SELECT FACULTY
New Faculty/ Existing Faculty
APPROVAL PROCESSDean’s Council
(credit/prep/PSAV)or
Associate Dean/Dean (CCE/Avocational)
COMPLETION PROCESS
If approved, send to
Academic Services for entry into
PantherNet
REVIEW PROCESSApproval
Path Group
TIMELINES and SEQUENCE
Why is the sequence important?• Faculty should have all credentials reviewed and
approved PRIOR to being hired to teach.• In the new Instructor Resource Management
(IRM) system, instructors must be credentialed and loaded to a class PRIOR to being reported to Human Resources via a Personnel Action Form.
PREPARE FACULTY ROSTERThe Faculty Roster is a summary document
that details an instructor’s qualifications• Document includes:
oDegrees earnedoGraduate courses that qualify a person to teacho Licensure and certificationsoRelevant professional experienceoProposed courses to be taught
APPROVAL – CREDIT, PREP and PSAV
The Deans’ Council and VPAA must review and approve any faculty member proposed to teach in any credit, prep or PSAV course.
APPROVAL – CREDIT, PREP and PSAVStep 1 – Begin a new credential request through
Online Faculty Credentialing Database (OFCD)Step 2 – Select existing faculty or add new faculty
and enter new informationStep 3 - Fill-in faculty roster screens making sure
all relevant credentials and information are entered
Step 4 – Set up Approval Path to review the roster
APPROVAL – CREDIT, PREP and PSAVStep 5 – Send to Deans’ Council for review (5
votes including the VPAA to approve the request)
Step 6 – Once approved, send to Academic Services for entry into the IRM
APPROVAL – CCE and AvocationalStep 1 – Follow Steps 1 – 4 approval process
for credit courseStep 2 – Send to Academic Services for entry
into the IRM
Role of Academic ServicesAcademic Services staff DOES NOT re-review the
approved Faculty Roster as to the instructor’s qualifications to teach.
Academic Services staff will be the only college personnel who have security access to add or modify credentials in OFCD and PantherNet system
Credentials will be loaded immediately once the approved faculty rosters are on queue in the OFCD
FOR ANY QUESTIONSPlease call or email Clarisse May, academic
coordinator at Academic Services.
Click through to proceed to ‘question and answer’ section.
Question 1
• Who can enter faculty credentials into the PantherNet system? (click the box next to your response)– A. Deans– B. Associate Deans– C. Administrative Assistants– D. Academic Services
Correct!
• Excellent! Yes, only Academic Services staff will have the ability to add or update Faculty Credentials on PantherNet or OFCD.
• Please click the arrow box to progress to the next question.
Sorry, incorrect!
• Please click the arrow box and try again!
Question 2
• Which should happen first in hiring an adjunct faculty member? (click the box next to your response)– A. They should be loaded onto the class– B. They should be credentialed to teach– C. They should be reported to HR for payment– D. They should be given student assessments
Correct!
• That’s it! Yes, a faculty member should be credentialed to teach prior to teaching and reporting to HR for payment
• Please click the arrow box to progress to the next question.
Sorry, incorrect!
• Please click the arrow box and try again!
Question 3
• Who can approve faculty credentials for Credit courses? (click the box next to your response)– A. Associate Deans– B. Program Coordinators– C. Deans and VPAA– D. Academic Services staff
Correct!
• Great! Yes, only the deans and VPAA can approve credentials for credit courses, with the VPAA having final approval.
• Please click the arrow box to progress to the next question.
Sorry, incorrect!
• Please click the arrow box and try again!
Question 4
• Does CCE and Avocational faculty need approval from the Deans’ Council? (click the box next to your response)– A. True– B. False
Correct!
• False! CCE and Avocational courses are only approved by the dean or associate deans or program managers.
• Please click the arrow box to progress to the next question.
Sorry, incorrect!
• Please click the arrow box and try again!
Question 5
• If non-employee status are teaching in a class, they do not need to be credentialed. (click the box next to your response)– A. True– B. False
Correct!
• Yes, all faculty teaching MUST be credentialed and listed on the class as either a primary or secondary instructor.
• Please click the arrow box to progress to the next question.
Sorry, incorrect!
• Please click the arrow box and try again!
Question 6• The Palm Beach State College Manual (click
the box next to your response)– A. Can be used as a general guide– B. Is only for credit courses– C. Must be used for all courses– D. Can be changed throughout the year
Correct!
• Yes, the credentialing manual MUST be used for all courses, and in effect as written for the current Academic Year.
• Please click the arrow box to conclude the tutorial.
Sorry, incorrect!
• Please click the arrow box and try again!
Finished!You have successfully completed the tutorial for
Faculty Credentialing. If you answered a few questions incorrectly, please repeat the tutorial as many times as you need.
This tutorial presentation is available online at http://www.palmbeachstate.edu/academicservices/information-and-reference/faculty-credentialing-tools/default.aspx (change link)
All resources on Faculty Credentialing are online at http://www.palmbeachstate.edu/academicservices/information-and-reference/faculty-credentialing-tools/default.aspx Please send any comments to pederseg@palmbeachstate.edu