Post on 26-Aug-2014
description
Evernote & Beyond!
Tools to Save Time & Make Your Life Easier !
Crystal Paradis | @laughtercrystal
PR & Media Relations, New Hampshire Film
Festival
Co-Organizer, TEDxPiscataquaRiver
2013 & 2014
Board member, Seacoast Social Media Presenter, Social Media Breakfast NH
Founder, #portsbkfstclub, weekly local tech / marketing meetup
Spreader of #PortsmouthLOVE
Crystal Paradis @laughtercrystal
Copywriter & Content Strategist,
vital.
Please Participate!
Ask Questions!
Share / Post: #SWNevernote!
Answer Questions !
Share your challenges & successes
Tools we’ll coverEvernote!
Dropbox!
Google Drive!
IFTTT!
Bitly!
Skitch!
Tweetdeck!
Mailbox
So many tools!
So little time. Let’s go.
*Question*
Have you ever emailed yourself a document? !
How about a website link or article?
*Question*
Have you ever hunted through paper files for bills, account numbers, etc.?
*Question*
Have you ever had to go through the “Forgot Password” process
more than once on the same website?
What is Evernote?
Tool / App!
“External Brain”
What does Evernote do?
Stores:!
Text notes!
Pictures / image files!
Audio files / MP3s (record on mobile app)!
Documents: PDFs, Word, Excel!
Web pages / articles
What does Evernote do?
View by date, title, notebook, tag!
Reminders!
Attachments!
Checklists!
Mark-up (highlight / Skitch)!
Links (URLs or links to other Evernote notes)
How can I use it?
On your computer(s)!
On your phone!
On your tablet!
Not your computer? Log in through website
How can I use it?
Document storage (Dropbox / iCloud)!
Links / Articles / Bookmarks (Delicious, Pocket)!
Inspiration / Research (Pinterest / scrapbook)!
Archive of communications (Gmail / Outlook)!
To-do Lists (Siri / Wunderlist / pen & paper)!
Personal reference information (your brain / files)
How do I add stuff?Type or paste directly into it on mobile, desktop, or web interface!
Email to your Evernote account email address (find under Account Info)!
Drag & drop files to desktop app!
Page Camera/Microphone in mobile app!
Browser extension (Web Clipper) or mobile apps (EverClip, Lightly)!
IFTTT recipes
Best feature:
Search!
Search
Lightning-fast, very robust search function !
Title!
Tag or notebook name!
Body text!
Text in images, PDFs, Word docs, Excel files, etc.!
Filenames of attachments
How can I search?Notebooks!
Tags!
Keywords (very robust)!
Text in photos, PDFs, documents (great OCR)!
Location created!
Date created or modified
How can I search?
Sharing
Share whole notebooks!
Colleagues, assistant, family!
Share link to single note (“⌘” + “/“ to copy)!
Recipe, directions, reference info
Document StorageLimitless cumulative storage space!
Monthly allowance is large (esp. if Premium)!
Never have to email yourself!!
Scan paper docs directly (Doxie/Eye-Fi)!
Document Camera (mobile)!
Business Card Camera (mobile — it autofills!)
Run Your Business
Keep track of bills (reminders)!
Keep track of clients (tags)!
Clip / collect inspiration from the web!
Meeting notes, to-do lists!
Learn more: evernote.com/business
Link / Article SaverCopy / Paste!
Web clipper (browser)!
EverClip (mobile)!
IFTTT / Pocket!
Forward emailed articles!
Available offline! (Premium feature)
Inspiration BoardProject lists!
Inspirational photos!
Household projects!
Travel plans!
Design / decorating inspiration!
Blog post ideas / drafts!
Personal & Professional goals!
Shareable with friends / family / team (Premium feature)
Archive of Communications
Meeting minutes!
Notes from calls!
Emails (forwarded to Evernote)!
Mail (scanned to Evernote / document camera)!
Confirmation numbers / order history!
Access, reference, and search easily
To-do ListsDefault Inbox notebook (empty constantly)!
Mark Reminders / Due dates for all actionable items!
Ordered by notebook / project!
Link to / between notes for accessing complex projects (Table of Contents)!
Reminder IS the note you’re working on
Personal Reference Information
Login usernames / passwords!
Account numbers!
Bills, pay stubs, reference documents!
Manuals (QR linked to item / equipment)!
Scan everything—Going paperless
Is my information safe?
Export & archive your information for backup, as you would your laptop/desktop!
Read more in Evernote’s Terms & Conditions!
Very respected reputation for security & encryption!
Like emails or Dr./Patient privilege, can be subpoenaed
Should I go Premium?
Larger monthly upload allowance (Cumulative always free)!
Larger single note allowance/attach larger files!
Share notebooks with others (accepting shared notebooks always free)!
See all note history/previous versions!
Search within PDFs (text in photos always free)!
Annotate PDFs with Skitch
Fun Stuff
Extras & Examples
Ditch Instruction Manuals
Scan instruction/operating manuals into Evernote!
Make QR code link to Evernote note!
Tape QR code to device (scanning will open note with manual!)!
How: http://bit.ly/QRmanuals
Collaborate At Work
Invite team members to various notebooks!
Record audio messages from mobile & save to shared notebook w/ team members/assistants!
Easily clip articles/web content to share or archive for projects!
Related notes pulls up notes you may not know/remember that are relevant
Decide What To EatSave photos of delicious food to inspire while at the grocery store!
Recipes with photos (web clipper)!
Categorize/tag: healthy, breakfast, quick meals, snacks, lunch, or new recipes!
List of restaurants to try/revisit (Evernote Food)!
Share individual recipes online or in emails
Remember Where You Parked
Open new note & type “Parked” or small note & drop a pin.!
Upon returning, open that note & tap “Location” to lead yourself back to parking spot
Create a public link with a press kit
Never email your bio/headshot again!
SmartFiling: Emails to Reminders
Forward to Evernote address (save to address book for quick auto-complete forwarding)!
Simply sending will send to default inbox!
Sending with “!” at the end will add Reminder!
Smart Filing by subject line SRNT!
Subject !Reminder @Notebook #Tag (Should Really Note This)!
Example: Sign up for this !tomorrow @work #todo #events!
Reminder options: “!tomorrow”, “!monday”, “!YYYY/MM/DD”, or simply “!”
Some Shortcuts⌘ + ‘ = Tags!
⌘ + J = Jump to notebook!
Shift + ⌘ + J = Jump to tag!
⌘ + [ = Back!
⌘ + i = View Note info!
⌘ + / = Copy share URL to clipboard
More resources
Endless case studies, examples, tutorials at blog.evernote.com!
Evernote Paperless: jamierubin.net!
My tips & tricks: laughtercrystal.com
Next!
*Question*
Have you ever waited for your outbox to send a large file?
Wondered if a person received an email with a large attachment?
Dropbox
Cloud storage!
Desktop / mobile / web
Personal Storage
Auto-backup mobile photos !
*Beware space limit!
Access frequently-used files anywhere!
Headshots, bios, PDF of contacts, etc.
Best feature:
Sharing!
Easy sharingFree storage (up to 2GB)!
No more large attachments!
Send link to view or download a file or folder!
*Bonus: If the recipient is low on space, they can simply download!
Invite to join folder!
Pro/Business accounts with larger storage & number of users is available
Privacy Levels
Personal storage!
Copy public link and send to anyone!
anyone with link can view/download!
Invite other dropbox users to folder(s)!
only their email address can access)
Next!
*Question*
Have you ever wondered which version of a document was the most current or correct?
Google DriveCollaborate in real time! *Formerly “Google Docs”
Google Drive
Free storage !
Connected to your Google account!
Upload images, files (.doc, .xls, .ppt, PDF, etc.)!
Create, edit, and save files (.doc, .xls, .ppt, PDF, etc.)
Best feature:
Real-time sync!
Real-time Sync
PRO: Say goodbye to versions!!
Those shared can edit / alter!
Everyone can be confident that they have the most recent version (attendee lists, etc.)!
CON: Say goodbye to versions!!
Those shared can edit / alter!
*History is still saved
Privacy Levels
Private (only your Google account can access)!
Invite-only (only specific Google users or those with Google sign-in set up may view)!
Anyone with link (Email list where some may not have or know how to access Google sign-in)!
Public / searchable (Stuff you want to promote)
Next!
*Question*
Have you ever been busy?
Automate ALL the things!
Connect Channels!
Browse or create Recipes!
Add Trigger & Action!
Sit back & finally finish that book
Channels
Automate social media posts
Cross-channel posting
Automate social media posts
Temperature rises > post about iced tea
Automate notifications
Make a e-commerce sale > get a text
Reminders for stellar networking
Meet a new person > Email to follow up next day
Next!
*Question*
Have you ever tried to type out a long URL on your phone?
*Question*
Do you wonder if anyone is visiting the links you post?
Save linksPaste into website!
Link is saved to Bitly!
One-touch copy for pasting into email, social media post, etc.
Save linksBrowser extension
Track clicksSee how many people clicked!
Track clicksSee more stats & info
Bonus!
There’s even Bitly for Feelings!
Next!
*Question*
If you need to mark up a photo or screenshot, what do you use?
!
A. Photoshop B. Word C. Other program D. I just describe with a long message
Fast, intuitive annotation
Arrows!
Circles / Squares!
Marker / Highlighter!
Pixelate for privacy
Where can I use Skitch?
Desktop!
Mobile!
iPad!
Nook!
Within Evernote
Evernote + Skitch = Love
Link with Evernote!
All images save to Evernote!
Edit Evernote notes within Evernote w/ Markup
How can I use Skitch?
Collaboration
How can I use Skitch?
Feedback
How can I use Skitch?
How-tos
Next!
*Question*
How many of you are on Twitter personally?
*Question*
How many of you are on Twitter professionally?
*Question*
How many of you actively USE more than one Twitter account?
Quick view of “your” Twitter
Arrows!
Circles / Squares!
Marker / Highlighter!
Pixelate for privacy
Monitor:Lists!
Hashtags!
Mentions!
Notifications!
Activity
Best feature:
Multiple accounts!
Best feature:
ALL of your accounts!
Personal & Biz!
No signing in & out!!
!
*Make sure you double-check which account before posting!
Next!
*Question*
Who has an iPhone? !
(4, 4S, 5, 5C, 5S)
*Question*
How about an iPad?
*Question*
Has this ever happened to you?
1. Check email!
2. Forget to add to a list / write down /mark “unread”!
3. Lose track / forget about it until 3am next Tuesday morning (or never!)
Mailboxfor iPhone / iPad
Achieve #InboxZero
Why do I need to achieve Inbox Zero?
What’s wrong with a perpetually full Inbox?
Inbox ≠ To-Do List
Inboxes are not designed for task management!
Inboxes don’t allow you to sort or prioritize!
Inboxes don’t show a comprehensive view of all projects/tasks (ongoing projects, calls, meetings, verbal to-dos, etc.)
Sure, But How?
So many emails coming in, how to keep track of it all?
Best feature:
Gestures!
Gestures!
Zip through inbox in seconds!
Left short / long swipes:!
Categorize / “Snooze” options!
Right short / long swipes:!
Archive / Delete
Mailbox!
Mailbox!
Mailbox!
Mailbox!
These were just a few!
So many great tools!!
!
What are some of your favorites?
Questions?Evernote!
Dropbox!
Google Drive!
IFTTT!
Bitly!
Skitch!
Tweetdeck!
Mailbox