EPPOG Database

EPPOG Meeting - October 2010CERN

Lisa Mc Carthy

EPPOG Database

Purpose To facilitate the exchange of best materials, templates and tools world-wide for informal education and outreach in particle physics

EPPOG Database

Now

TIME

Later

DocDB

DocDB

Need new website

Informal Science EducatorsParticle Physicists world-wide

EPPOG Members

Formal Science EducatorsTeachers (schools, universities), museums, science centers

WHO

-Convenient

-Finally, a resource pool!

EPPOG Database

-Multiplier EffectIdeas flourish…pre-existing best practices adapted to new needs and contexts

-Convenient

EPPOG Database

-Finally, a resource pool!

•Proposed to EPPOG in October 2009•Proposed to ECFA in November 2009•Received funds from CERN- ½ time person 8 months

Initiation

Development

Test Group & Fine Tuning

Fully Functioning

Data Entry World-wide

OCT’09

DEC’10

SEPT’10

MAR’10

• March 2010 (Lisa) Requirements, Users, Scheme

• Trolled for items, categorized, proposed metadata

• Oslo 2010 – EPPOG members brainstormed

• Finalized wish-list & adopted “DocDB”

Initiation

Development

Test Group & Fine Tuning

Data Entry World-wide

OCT’09

DEC’10Fully Functioning

SEPT’10

MAR’10

Widely used by many HEP experiments to store documents to which multiple files can be associated

1. FLEXIBILITY1. Attach any type of file2. Associate documents to one another3. Categories are up to us

2. SEARCH ENGINE!1. Searches through the majority of fields

DocDB

• March 2010 (Lisa) Requirements, Users, Scheme

• Trolled for items, categorized, proposed metadata

• Oslo 2010 – EPPOG members brainstormed

• Finalized wish-list & adopted “DocDB”

• Entered items (CMS, ATLAS, Press Office, etc.)

Initiation

Development

Test Group & Fine Tuning

Data Entry World-wide

OCT’09

DEC’10Fully Functioning

SEPT’10

MAR’10

Helpful Tips & Reminders

https://cms-docdb.cern.ch/cgi-bin/PublicEPPOGDocDB/ShowDocument?docid=79

Welcome to EPPOG DocDB

Initiation

Development

Test Group & Fine Tuning

• Requested entry and feedback – 12 people

• Total responses: 5 of 12

• Findings

Data Entry World-wide

DEC’10

OCT’09

Fully Functioning

SEPT’10

MAR’10

Test Group Findings

Overwhelmingly positive “It looks like this will be a great

resource”

Some changes suggested

Test Group Findings

•Topics slightly re-worded, 1 deleted

•New institutions, submitters & authors added

Changes

Test Group Findings

•For “Contact” – a place to easily store their detailsThis feature will be added externally from the database

• Better Help to Infrequent Users

Changes ☐

Modify help text to be more appropriate for our users

•Divide Topics – 2 levels Level A: Type of item (book, poster, teaching aid)Level B: Attributes (language, duration, target group)Will re-organize topics by adding 2 more parent topics

Test Group Findings

Changes☐•Control who can modify Document

Standing agreement-only modify your own documents

Use notification feature

If really still worried - we can make an e-group

•Define Key WordsTry to include terms in abstract and description of files

Could define a list of key words…but not really necessary as the search is so powerful

Test Group Findings

Changes

•Block ability to select some parent topics (e.g. Programmes)

Refer to “Welcome to EPPOG DocDB”

•Provide Separate Mandatory Field for “Purpose”Refer to “Welcome to EPPOG DocDB”Help to be updated

Help to be updated

Test Group Findings

•Copyrights

Issues on the Table

•Definition of “Best Practice”

•A name!

•Use of Extra Database for Exhibitions (?)

renting, hiring, buying, selling, lending and loaning science exhibitions

http://www.extrascience.eu

Initiation

Development

Test Group & Fine Tuning

Data Entry World-wide

DEC’10

OCT’09

Fully Functioning

SEPT’10

Next Steps…

MAR’10

So Now What?

I need your help!

Initiation

Development

Test Group & Fine Tuning

Data Entry World-wide

DEC’10

OCT’09

Fully Functioning

SEPT’10

MAR’10

•Try it out…let me know what you think

•Review your items, fill in the gaps

• Add your items, encourage your colleagues!•Present to ECFA in November 2010!•To have chance for support for web/maintenance, people must use it…now

•Discuss items on table copyrights, name, extra)

EPPOG Database

Together we can make it a success!