Electronic Commerce - Oracle

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Transcript of Electronic Commerce - Oracle

GuideAugust 1996

ElectronicCommerce

Item # A73CEAED

ReleaseA7.3

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PrerequisiteJ.D. Edwards

Software Fundamentals

Using MenusGetting HelpCustomizing DataReporting

Understanding YourEnvironmentCreating and MaintainingEnvironmentsSetting Up SecurityUpgrading Your System

Online HelpProgramFormField

System Administrationand Environment

Fundamentals

Guides

CD–ROMGuides

Where Do I Look?

TechnicalFoundation

CommonFoundation

Important Note for Students inTraining Classes

This guide is a source book foronline helps, training classes, and

user reference. Training classesmay not cover all the topics

contained here.

Welcome

About this Guide

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Audience

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Organization

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Section Chapter

OverviewTasks

What You Should KnowAboutField DescriptionsProcessing OptionsTest Yourself

���� �� �� ������� ��� �� ����� ��� ����� �#�� �� ��� ��� ��� ���������� ������� ���������� �������� �� " ������ �� ����� ��� ������ ��� �� ��������� �� ����&����� ��� $� � �� � ����� ��� �� �������

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Conventions Used in this Guide

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Release A7.3 (August 1996)

Table of Contents

Electronic Commerce System Overview

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Periodic

EDI Document Transmission

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Electronic Commerce

Release A7.3 (August 1996)

EDI Interface Setup

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EDI Document Inquiry and Revision

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Setup

User File Definition Setup

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Table of Contents

Release A7.3 (August 1996)

�/$ 1(,& �0$/ �(*$ �$%(,(1(-,0 %-/ �21&-(,& �-"2+$,10 ���� � � � � � � � � ��$%(,(,& �($*# �$0"/(.1(-,0 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

Logical File Maintenance

�!-21 �-&(" * �(*$ � (,1$, ,"$ ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��-/) 4(1' �-&(" * �(*$0 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�-/)(,& 4(1' �-&(" * �(*$0 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��-/)(,& 4(1' �-&(" * �(*$ �$%(,(1(-,0 ��� � � � � � � � � � � � � � � � � � � � � � � � � ��-/)(,& 4(1' �'60(" * �(*$ �$%(,(1(-,0 �� � � � � � � � � � � � � � � � � � � � � � � � ��$*$"1(,& �$6 �($*#0 (, 1'$ �'60(" * �(*$ �$%(,(1(-, ��� � � � � � � � � � � � � � ��$*$"1(,& ,# �$0$*$"1(,& �$"-/#0 (, 1'$ �'60(" * �(*$ � � � � � � � � � � � ��-+.(*(,& 1'$ �-&(" * �(*$ �$%(,(1(-, ���� � � � � � � � � � � � � � � � � � � � � � � � � �

Translation Format Setup

�!-21 �/ ,0* 1(-, �-/+ 1 �$12. ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��,#$/01 ,# �/ ,0* 1(-, �-/+ 10 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�!-21 �/ ,0* 1(-, �-/+ 10 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ���� �1 ,# /# �$&+$,10 ,# �--.0 ���� � � � � � � � � � � � � � � � � � � � � � � � �

�$.$ 1(,& �$&+$,10 (, ��� �1 ,# /# �-/+ 1 ���� � � � � � � � � � � � ��2*1(.*$ �$&+$,10 (, ��� �1 ,# /# �-/+ 1 ��� � � � � � � � � � � � � � ��$.$ 1(,& �$&+$,1 �--.0 (, ��� �1 ,# /# �-/+ 1 ��� � � � � � � �

�-++-, � 1 �*$+$,1 �6.$0 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��201-+(7$ �/ ,0* 1(-, �-/+ 1 �$+.* 1$ �� � � � � � � � � � � � � � � � � � � � � � � � � �

�201-+(7(,& �/ ,0* 1(-, �-/+ 1 �$+.* 1$ �� � � � � � � � � � � � � � � � � � � � ��-/) 4(1' �$&+$,10 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�-/)(,& 4(1' �$&+$,10 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��'--0(,& �$&+$,10 %-/ , ��� �1 ,# /# �-"2+$,1 ����� � � � � � � � � � � � � ��##(,& �$.$ 1(,& �$&+$,10 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��##(,& �$.$ 1(,& �--.0 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��##(,& �2*1(.*$ �$&+$,10 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�-/) 4(1' �*$+$,10 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�-/)(,& 4(1' �*$+$,10 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��'--0(,& �*$+$,10 %-/ , ��� �1 ,# /# �-"2+$,1 ����� � � � � � � � � � � � � �� ..(,& �($*# ,# �*$+$,1 � *2$0 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��-,3$/1(,& -/ � *(# 1(,& �*$+$,1 � *2$0 �0(,& � !*$ ����� � � � � � � � � � ��-," 1$, 1(,& � 1 %/-+ �2*1(.*$ �($*#0 (,1- �,$ �*$+$,1 ����� � � � � � ��$" 1$, 1(,& � 1 %/-+ �,$ �*$+$,1 (,1- �2*1(.*$ �($*#0 ���� � � � � � � ��,1$/(,& �5.$"1$# �*$+$,1 � *2$0 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � ��,1$/(,& �-,01 ,1 �*$+$,1 � *2$0 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��,1$/(,& �2 *(%($/ � *2$ ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �� ..(,& �$&+$,10 ,# �*$+$,10 1- �($*# ����� � � � � � � � � � � � � � � � � � � � �

�-+.(*$ 1'$ �-#(%($# �/ ,0* 1(-, �-/+ 1 ����� � � � � � � � � � � � � � � � � � � � � � � � � �

�-+.(*(,& 1'$ �-#(%($# �/ ,0* 1(-, �-/+ 1 ����� � � � � � � � � � � � � � � � � � � � �

EDI Conversion Table Setup

�!-21 ��� �-,3$/0(-, � !*$ �$12. ���� � � � � � � � � � � � � � � � � � � � � � � � � � � �

Electronic Commerce

Release A7.3 (August 1996)

�&1-2 ".% �/.$&032 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��&'*.& �.3&1.", �"#,&2 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

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/1+ 6*3) 3)& �2&1 �*.+ �823&- �"#,& ��� � � � � � � � � � � � � � � � � � � � � � � � � � � �

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Trading Partner Relationship Setup

�#/43 �1"%*.( �"13.&1 �&,"3*/.2)*0 �&340 ���� � � � � � � � � � � � � � � � � � � � � ��&1-2 ".% �/.$&032 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�.%&123".%*.( �1"%*.( �"13.&1 �&,"3*/.2)*02 ���� � � � � � � � � � � � � � � � � � � � � � �

�#/43 �1"%*.( �"13.&1 �&,"3*/.2)*02 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � /1+ 6*3) �1"%*.( �"13.&1 �&,"3*/.2)*02 ���� � � � � � � � � � � � � � � � � � � � � � � � � �

/1+*.( 6*3) �1"%*.( �"13.&1 �&,"3*/.2)*02 ���� � � � � � � � � � � � � � � � � � � ��&33*.( �0 �1"%*.( �"13.&1 �&,"3*/.2)*02 '/1�43(/*.( �/$4-&.32 �� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��&33*.( �0 �1"%*.( �"13.&1 �&,"3*/.2)*02 '/1�.$/-*.( �/$4-&.32 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

Data Communications Setup

�#/43 �"3" �/--4.*$"3*/.2 �&340 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � ��&1-2 ".% �/.$&032 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�&3 �0 �"3" �/--4.*$"3*/.2 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�&33*.( �0 �"3" �/--4.*$"3*/.2 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��&33*.( �0 �/--4.*$"3*/.2 �*.&2 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��&,&$3*.( ".% �1*/1*3*9*.( �/--4.*$"3*/.2 �*.&2 ����� � � � � � � � � � � � � � � ��&33*.( �0 !/41 �&36/1+ �� ".% �"226/1% ������ � � � � � � � � � � � � � � � � � � � �

Administrative Functions

�#/43 �%-*.*231"3*5& �4.$3*/.2 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � /1+ 6*3) ������ �%-*.*231"3*5& �4.$3*/.2 ����� � � � � � � � � � � � � � � � � � � � � � �

/1+*.( 6*3) ������ �%-*.*231"3*5& �4.$3*/.2 ����� � � � � � � � � � � � � � � � ��/"%*.( �&,&$3*5& �3".%"1%2 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � /1+*.( 6*3) ��� �&0/132 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � /1+*.( 6*3) �-0/13��70/13 �4.$3*/.2 ���� � � � � � � � � � � � � � � � � � � � � � � ��&'*.*.( �1*.3&1 �"1"-&3&12 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��&33*.( �0 �"3$)��.3&1"$3*5& �&'"4,32 ���� � � � � � � � � � � � � � � � � � � � � � � � � � /1+*.( 6*3) 3)& �/'36"1& �/$+ ".% �&8 ����� � � � � � � � � � � � � � � � � � � � � � /1+*.( 6*3) 3)& ��� �/.31/, �*,& ����� � � � � � � � � � � � � � � � � � � � � � � � � � � ��/.3"$3*.( �&$).*$", �400/13 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

Table of Contents

Release A7.3 (August 1996)

!03,+/) 8+5* ������ �'/64 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

Appendices

Appendix A — Sales Order Transactions

�$065 �#-'4 �3&'3 �3#/4#%5+0/ �'561 ���� � � � � � � � � � � � � � � � � � � � � � � � � ��'%'+7' �'26'45 (03 �605#5+0/4 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�'%'+7+/) �'26'45 (03 �605#5+0/4 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � �!*#5 �#11'/4 8*'/ "06 �'%'+7' #/ �/$06/&�'26'45 (03 �605#5+0/� ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��11-+%#5+0/ �+-'4 1&#5'& ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ���� �/$06/& �/5'3(#%' �+-'4 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��30%'44+/) �15+0/4 (03 ��� �'26'45 (03 �605' �&+5��3'#5' ��� � � �

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Electronic Commerce

Release A7.3 (August 1996)

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Appendix B — Purchase Order Transactions

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Table of Contents

Release A7.3 (August 1996)

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�&$&*6*.( �.6/*$& 7*4) �&$&*04 �"4$)&3 ����� � � � � � � � � � � � � � � � � � � � � � � ��"00*.( �5*%&,*.&3 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��00,*$"4*/. �*,&3 �0%"4&% ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ���� �.#/5.% �.4&2'"$& �*,&3 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��2/$&33*.( �04*/.3 '/2 ��� �.#/5.% �.6/*$&��"4$) 4/ ���� �%*4��2&"4& ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�&.% �&15&34 '/2 �5/4&3 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�&.%*.( �&15&34 '/2 �5/4&3 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��00,*$"4*/. �*,&3 �2/6*%*.( �"4" ����� � � � � � � � � � � � � � � � � � � � � � � � � � ���� �54#/5.% �.4&2'"$& �*,&3 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��2/$&33*.( �04*/.3 '/2 ��� �&15&34 '/2 �5/4& �842"$4*/. ���� � � � �

�&.% �52$)"3& �2%&23 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�&.%*.( �52$)"3& �2%&23 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��00,*$"4*/. �*,&3 �2/6*%*.( �"4" ���� � � � � � � � � � � � � � � � � � � � � � � � � � ���� �54#/5.% �.4&2'"$& �*,&3 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��2/$&33*.( �04*/.3 '/2 �52$)"3& �2%&2 �842"$4*/. ����� � � � � � � � � � � �

�&.% �52$)"3& �2%&2 �)".(&3 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�&.%*.( �52$)"3& �2%&2 �)".(&3 ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��00,*$"4*/. �*,&3 �2/6*%*.( �"4" ��� � � � � � � � � � � � � � � � � � � � � � � � � � � ���� �54#/5.% �.4&2'"$& �*,&3 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��2/$&33*.( �04*/.3 '/2 ��� �52$)"3& �2%&2 �)".(& �842"$4*/. ����

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�&.%*.( �&$&*6*.( �%6*$& ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��00,*$"4*/. �*,&3 �2/6*%*.( �"4" ���� � � � � � � � � � � � � � � � � � � � � � � � � � ���� �54#/5.% �.4&2'"$& �*,&3 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��2/$&33*.( �04*/.3 '/2 ��� �&$&*6*.( �%6*$& �842"$4*/. ���� � � � � �

Electronic Commerce

Release A7.3 (August 1996)

Appendix C — Product Information Transactions

�+0/ �-+!0 / �*#+-)�/&+* �-�*.� /&+* �"/0, ���� � � � � � � � � � � � � � � � � � ��" "&1" /%" �-& " ��(". ��/�(+$ ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�" "&1&*$ /%" �-& " ��(". ��/�(+$ ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��%�/ ��,,"*. 2%"* �+0 �" "&1" /%" �-& " ��(". ��/�(+$� ���� � � ���,,&*$ �0&!"(&*". ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ,,(& �/&+* �&(". �,!�/"! ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ���� �*�+0*! �*/"-#� " �&(". ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��-+ "..&*$ �,/&+*. #+- ��� �-& " ��(". ��/�(+$ �!&/��-"�/" ���� � � �

�"*! /%" �-& " ��(". ��/�(+$ ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�"*!&*$ /%" �-& " ��(". ��/�(+$ ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��%�/ ��,,"*. 2%"* �+0 �"*! /%" �-& " ��(". ��/�(+$� ��� � � � � � � ,,(& �/&+* �&(". �-+1&!&*$ ��/� ��� � � � � � � � � � � � � � � � � � � � � � � � � � ���� �0/�+0*! �&(". �-"�/"! ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��-+ "..&*$ �,/&+*. #+- ��� �-& " ��(". ��/�(+$ �3/-� /&+* ���� � � � �

Appendix D — Inventory Transactions

�+0/ �*1"*/+-4 �-�*.� /&+* �"/0, ���� � � � � � � � � � � � � � � � � � � � � � � � � � � ��" "&1" �-+!0 / /&1&/4 ��/� ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�" "&1&*$ �-+!0 / /&1&/4 ��/� ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��+-'&*$ 2&/% �-+!0 / /&1&/4 ��/� �",+-/. ���� � � � � � � � � � � � � � � � ��+-'&*$ 2&/% /%" �-�*.� /&+* ��*!(&*$ �+!" ���� � � � � � � � � � � � � � ��+-'&*$ 2&/% /%" �-+!0 / /&1&/4 �+!" ���� � � � � � � � � � � � � � � � � � � ���,,&*$ �0&!"(&*". ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ,,(& �/&+* �&(". �,!�/"! ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ���� �*�+0*! �*/"-#� " �&(". ��� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��-+ "..&*$ �,/&+*. #+- ��� �-+!0 / /&1&/4 ��/� �!&/��-"�/" ���� �

�" "&1" �-+!0 / �-�*.#"-. �*! �".�(". ����� � � � � � � � � � � � � � � � � � � � � � � � � � � �

�" "&1&*$ �-+!0 / �-�*.#"-. �*! �".�(". ����� � � � � � � � � � � � � � � � � � � � � � ��"*! �-+!0 / /&1&/4 ��/� ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�"*!&*$ �-+!0 / /&1&/4 ��/� ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��-+ "..&*$ �0&!"(&*". ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ,,(& �/&+* �&(". �-+1&!&*$ ��/� ����� � � � � � � � � � � � � � � � � � � � � � � � � � ���� �0/�+0*! �*/"-#� " �&(". ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��-+ "..&*$ �,/&+*. #+- ��� �-+!0 / /&1&/4 ��/� �3/-� /&+* ����� � �

�"*! �-+!0 / �-�*.#"-. �*! �".�(". ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�"*!&*$ �-+!0 / �-�*.#"-. �*! �".�(". ���� � � � � � � � � � � � � � � � � � � � � � � � �

Appendix E — Scheduling & Planning Transactions

�+0/ � %"!0(&*$ �*! �(�**&*$ �-�*.� /&+* �"/0, ���� � � � � � � � � � � � � � ��" "&1" �(�**&*$ � %"!0(" �+-" �./. ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � �

�" "&1&*$ �(�**&*$ � %"!0(" �+-" �./. ���� � � � � � � � � � � � � � � � � � � � � � � ��-�*.� /&+* �-+ "..&*$ �+!" ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��",+-/ �-+ "..&*$ ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ���,,&*$ �0&!"(&*". ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ,,(& �/&+* �&(". �,!�/"! ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �

Table of Contents

Release A7.3 (August 1996)

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Appendix F — Financial Transactions

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�%#%)5)-' �.#*".7 �1!-2!#3).-2 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � .1*)-' 6)3( 3(% ��� �.#*".7 �4$)3 �%/.13 ���� � � � � � � � � � � � � � � ���� �.#*".7 �)+% !-$ �!//)-' �4)$%+)-%2 ���� � � � � � � � � � � � � � � � � ��!//)-' �4)$%+)-%2 ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��//+)#!3).- �)+%2 �/$!3%$ ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ���� �-".4-$ �-3%1&!#% �)+%2 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��1.#%22)-' �/3).-2 &.1 ��� �.#*".7 �$)3��1%!3% ����� � � � � � � � � � � � �

�%-$ �!8,%-3 �1$%12 6)3( �%,)33!-#% ����� � � � � � � � � � � � � � � � � � � � � � � � � � � �

�%-$)-' �!8,%-3 �1$%12 6)3( �%,)33!-#% ����� � � � � � � � � � � � � � � � � � � � � ��//+)#!3).- �)+%2 �1.5)$)-' �!3! ����� � � � � � � � � � � � � � � � � � � � � � � � � � ���� �43".4-$ �-3%1&!#% �)+%2 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � ��1.#%22)-' �/3).-2 &.1 �+."!+ �/$!3% ����%#.1$2 6��� �-&.1,!3).- ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��1.#%22)-' �/3).-2 &.1 �!+#4+!3% )3((.+$)-' ���� �(%#* �1.#%22)-' ���� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��1.#%22)-' �/3).-2 &.1 ��� �!2( �%04)1%,%-32 �%/.13 ���� � � � � � � ��1.#%22)-' �/3).-2 &.1 �1%!3% �!8,%-3 �1.4/2 ����� � � � � � � � � � � � � ��1.#%22)-' �/3).-2 &.1 ��� �!8,%-32 � �!8,%-3 �-!+82)2�%/.13 ����� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � ��1.#%22)-' �/3).-2 &.1 .1* 6)3( �!8,%-32 ����� � � � � � � � � � � � � � � ��1.#%22)-' �/3).-2 &.1 �./8 3. ��� �43".4-$ �)+%2 ����� � � � � � � � � ��1.#%22)-' �/3).-2 &.1 �.23 �%-%1!+ �%$'%1 ����� � � � � � � � � � � � � � � � ��1.#%22)-' �/3).-2 &.1 �.)$ �!8,%-3 �-318 ����� � � � � � � � � � � � � � � � �

Electronic Commerce

Release A7.3 (August 1996)

��������� �� ���� ��� ��� �$��� ����� �! ��!�� !��� ���� �

Appendix G — Functional Servers

�#������ ��!���� ��������� !�� ����� ���"�� ��� � � � � � � � � � � � � �

Glossary

Index

��$��*� ���1��,!,*+ � ��1 1–1

Electronic Commerce System Overview

�$��+)'&#� ��+� �&+�)�"�&!� ����� #* +"� �'%(,+�)2+'2�'%(,+�) �/�"�&!� ' �,*#&�** +)�&*��+#'&*� *,�" �* (,)�"�*� ')��)*� #&-'#��*� �&� *"#((#&! &'+#��*�#& � *+�&��)� ')%�+ +"�+ %'*+ �'%(,+�)* ��& ()'��**�

�"� �$��+)'&#� �'%%�)�� *0*+�% �'&*#*+* ' ���� ��.�)�* �0*+�% � �&� +"������� +)�&*$�+') *' +.�)�� �0*+�% � #* +"� �(($#��+#'& #&+�) ��� �'&+�#&#&!�(($#��+#'& #$�* �&� #&+�) ��� ()'!)�%*� �"� ������ +)�&*$�+') *' +.�)�+)�&*$�+�* ��� �+�&��)� ��+� #&+' ���� ��.�)�* #$� ')%�+ *' +"�+ +"� ��+� ��&�� "�&�$�� �0 +"� ���� ��.�)�* �(($#��+#'& *' +.�)�� �' *�&� ') )���#-��'�,%�&+*� 0', %,*+ *�+ ,( �'+" +"� ���� ��.�)�* �(($#��+#'& *' +.�)� �&� +"������� +)�&*$�+') *' +.�)��

System Integration

�"� ���� ��.�)�* �$��+)'&#� �'%%�)�� *0*+�% #&+�!)�+�* .#+" +"� '$$'.#&!*0*+�%*�

� ��$�* �)��) ��&�!�%�&+

� �,)�"�*� ��&�!�%�&+

� �&-�&+')0 ��&�!�%�&+

� ���',&+* ��0��$�

� ���',&+* ����#-��$�

Overview

Electronic Commerce

1–2 ��!��'� ��� ��)�)'( ���

��� �$!!$+�#� �' �# $*�&*��+ $� (�� (-%���! ���� ��+�&�' ��� �#*�&$#"�#(� ���'�&�%��� ��%��(' '$"� $� (�� (-%���! �,���#��' $� �#�$&"�(�$# ��(+��# $&��&%&$��''�#�� "�#)���()&�#�� �#� ���$)#(�#� (��( ��# ��#���( �&$" �# ����"%!�"�#(�(�$#�

Shipping Notices Manifest Receiving Advice

Purchasing/Replenishment

OrderProcessing

Receiving Shipping

AccountsPayable

Billing/AccountsReceivable

OrderProcessing

Purchasing

Billing AccountsPayable

Material RequirementsPlanning

QuotesPurchase Orders

Order Status Acknowledgements

ManufacturingWarehouse ManagementTransportation Management

Inventory Manufacturing

Invoices Payment Orders/Lockbox

Quotes Purchase Orders Order Status Acknowledgements

Invoices

Features

���()&�' $� (�� �!��(&$#�� $""�&�� '-'(�" �#�!)���

� �&�#'"�''�$# $� �)'�#�'' �$�)"�#(' *�� ���

� �#!�#� ����'' ($ '��&�� ��(���'�' *�� (�� �#(�&#�(

� �!��(&$#�� "��!

�$"� $� (�� ��#���(' $� )'�#� (�� �!��(&$#�� $""�&�� '-'(�" �&��

� ���&��'�� �)!��!!"�#( �-�!�

� ���)��� �&&$&'

� �#�&��'�� �#�$&"�(�$# �#(��&�(- (�&$)�� &��)��� "�#)�! ��(� �#(&-

� ���)��� �!�&���! +$& �$& (�� "�#)�! "�#�%)!�(�$# $� �$�)"�#(�(�$#

��"��(� ���/��*�*() � ��/ 1–3

� �$�'��(�� �%#&�) ) +�$�(( $ )�� #�'!�)&"���

� �#&'%+�� ��" +�'. %� �%%�( �$� (�'+ ��(

� ���'��(�� ) #� $ ��$�'�) $� &�.#�$)( �$� $+% ��(

� ���'��(�� ) #� $ '��%'� $� '��� &)( %� &�.#�$)

Processing for Outbound Documents

���$ .%* (�$� %*)�%*$� �%�*#�$)(� )�� ���� ��,�'�( �"��)'%$ � �%##�'��(.()�# �-)'��)( '��%'�( �'%# )�� ���� ��,�'�( �&&" ��) %$ � "�( )% (�$� )% .%*')'�� $� &�')$�'� ��)�' )�� '��%'�( �'� �-)'��)��� )��. �'� ()%'�� $ )�� ��� $)�'���� � "�( ��.()�# ��� ��� ������ )'�$("�)%' (%�),�'� )'�$("�)�( )��(�'��%'�( �'%# )�� �&&" ��) %$ � "� �%'#�) $)% �$ ��� �)�$��'� �%'#�)� ��)�' )��'��%'�( �'� )'�$("�)��� )�� ��)� ( (�$) )% .%*' )'�� $� &�')$�' + � $�),%'!�%##*$ ��) %$(� ��� �%""%, $� ""*()'�)�( )� ( &'%��((�

J.D. Edwards ApplicationFiles

Extraction Programs

J.D. Edwards outbound EDIInterface Files

J.D. Edwards ApplicationFile Format

EDI Format Data

Data

Transaction FilesSalesPurchasingInventoryGeneral LedgerAccounts ReceivableAccounts Payable

J.D. Edwards Programs

EDI Interface Files

EDI/400 TranslationSoftware

NetworkCommunications

Overview

Electronic Commerce

1–4 ��!��'� ��� ��)�)'( � ��

���# ,$) )'� ��� ($ '�#� �$�)"�#(' ($ ,$)& (&���#� %�&(#�&� (�� ���� ��+�&�'�!��(&$#�� �$""�&�� ','(�" �#� (�� ������ (&�#'!�($& '$�(+�&� %&$��'' (���$�)"�#(' �' '�$+# �# (�� �$!!$+�#� �!!)'(&�(�$#�

2. The sending party’s translatorsoftware processes outgoing dataand maps it to EDI standards fortransmission.

1. The batch extraction programmoves data from the J.D. Edwardsapplication into the correspondingJ.D. Edwards outbound EDI files.

3. The sending party dials into its Value Added Network (VAN) mailbox to transmit transactions.The VAN then distributes the transactions to themailboxes of the receiving trading partners.

4. The receiving party dials intothe VAN to pick up transactions.

J.D. Edwards OutboundEDI files

VAN Mailbox

Translator Software

��%�#��#� $# ,$)& (&���#� %�&(#�&� ,$) ��# (&��� �$�)"�#(' ��(��& ��&��(!,�%$�#(-($-%$�#(� $& $*�& � (��&�-%�&(, #�(+$& �*�!)� ����� #�(+$& �� ����$!!$+�#� �!!)'(&�(�' �$+ ��� �(�#��&� ��(� �' '�#( ($ � (��&�-%�&(, #�(+$& �

� � �� ���������� ���� 1–5

No

J.D. Edwards ApplicationFiles

EDI Extraction ProgramP47_ _ 2

EDI Outbound Interface FilesHeader Info: F47 _ _ 6Detail Info: F47 _ _ 7

SDQ: F47 _ _8

EDI/400

CommunicationsModule

Pass Edits?

VAN

Transmitted Successfully?

EDI update records as sentprogramP47 _ _7

Purge/Archive outboundprogramP47 _ _9

No

Translation

EDI/400Mailbox

Yes

Yes

Translation

TranslationStorage

EnvelopingTransmission

Overview

Electronic Commerce

1–6 ��"��(� ��� ��*�*() � ��

Processing for Inbound Documents

���$ -%* '��� +� $�%*$� �%�*#�$)(� )�� ������ )'�$("�)%' (%�),�'� '�)' �+�()�� ��)� + � $�),%'! �%##*$ ��) %$( �$� )'�$("�)�( )�� ��)� �'%# ��� �)�$��'��%'#�) )% ���� ��,�'�( �&&" ��) %$ � "� �%'#�)� ������ #%+�( )�� )'�$("�)����)� $)% )�� ���� ��,�'�( $�%*$� ��� $)�'���� � "�( ��-()�# ��� ��� ������,�'�( �"��)'%$ � �%##�'�� (-()�# )��$ #%+�( )�� ��)� $)% )�� �&&'%&' �)��&&" ��) %$ � "�(� ��� �%""%, $� ""*()'�)�( )� ( &'%��((�

J.D. Edwards ApplicationFiles

Edit/Update Programs

J.D. Edwards InboundEDI Interface files

EDI Format DataJ.D. Edwards Application

File Format

Data

Transaction FilesSalesPurchasingInventoryGeneral LedgerAccounts ReceivableAccounts Payable

J.D. Edwards Programs

EDI Interface Files

EDI/400 TranslationSoftware

NetworkCommunications

���$ -%* *(� ��� )% '��� +� �%�*#�$)( �'%# -%*' )'�� $� &�')$�'� )�� ������,�'�( �"��)'%$ � �%##�'�� (-()�# �$� )�� ������ )'�$("�)%' (%�),�'�&'%��(( )�� �%�*#�$)( �( (�%,$ $ )�� �%""%, $� ""*()'�) %$�

�����"� ���(��$�$"# ���( 1–7

1. The sending party transmits transactions to theVAN mailbox of the receivingparty.

2. The receiving party dials intoits VAN mailbox to pick uptransactions.

3. The receiving party’stranslator software processesincoming data and maps it to theJ.D. Edwards inbound EDI files.

4. The batch edit/update programperforms the internal edits, thencreates or updates transactions inJ.D. Edwards systems.

5. If the edits are not satisfied, the receiving party inquires into transactionsthat are in error and makes corrections.The receiving party reruns the edit. If thereare no errors, the system createstransactions, which updateJ.D. Edwards production files.

Translator Software

Batch Edit/Update

VAN Mailbox

JDE InboundEDI files

Status InquiryRevisions

�� ������ �� '�$! #!����� �!#��!� '�$ ��� #!��� ���$���#" ��#��! ��!��#�'� ���#)#�) ���#� �! �%�! � #��!�) �!#' ��#&�!� �%��$� ����� ��#&�!��� ��������&��� ���$"#!�#�" ��& �� �#����!� ��#� �" !����%�� ��#� ���� �&�!�"� ����#��� ����" $"��� � #��!�) �!#' ��#&�!��

Overview

Electronic Commerce

1–8 ����� � ��� �"�" ! ���

VAN

CommunicationsModule

EDI/400

EDI/400Mailbox

Transmission

De–enveloping

Transaction storage

Translation

EDI Inbound Interface FilesHeader info: F47 _ _1Detail Info: F47 _ _2

SDQ: F47 _ _3

EDI Edit/Update programP47 _ _1

Pass Edits?

J.D. Edwards ApplicationFiles

Purge/Archive InboundprogramF47 _ _8

Revise transactionsP47 _ _3

Pass Edits?

No

Yes

No

EDI Terminology

��� �����#��� ��� !��� ��� �� !�� �"���� ���� !��� ��� ������� �� !�� �� ��%�

������ ���� ������% #�!� #��� %�" �$������ ��� !��� ��!��� �

�(.($5( ����=��7*756 ����= 1–9

������� �������

������������

�(),0(5 6+( 70,37( %75,0(55 4(.$6,105+,2 %(69((0 ;174

&1/2$0; $0' $ &7561/(4 14 5722.,(4 )14 ($&+ 6;2( 1)

'1&7/(06 ;17 5(0' 14 4(&(,8( (.(&6410,&$..;�

���������� �������� � %75,0(55 (08,410/(06 6+$6 ,0&.7'(5

&1/276(4>61>&1/276(4� $22.,&$6,10>61>$22.,&$6,10� $0'

2(4510>61>2(4510 (:&+$0*( 1) ,0)14/$6,10�

���������� ����

����������� �����

�+( 2$2(4.(55 &1/276(4>61>&1/276(4 (:&+$0*( 1)

/$&+,0(>4($'$%.( '$6$ ,0 $ 56$0'$4' )14/$6 9,6+ 56$0'$4'

&106(06� 57&+ $5 274&+$5( 14'(45 $0' ,081,&(5�

��� ������� � 56$0'$4',<(' )14/$6 6+$6 4(*7.$6(5 6+( 5;06$:� 5647&674(�

$0' &106(06 1) 6+( 64$05$&6,10 '$6$� �0 6+,5 *7,'(� ,6 ,5

$.51 4()(44(' 61 $5 �6$0'$4' &1'(�

� ���� ��� #� �4155>,0'7564; 56$0'$4'

� "��� "$4(+175( ,0'7564;

� �� �41&(4; ,0'7564;

� ��������� �(6$,. � �

� ������� �1//(4&,$. (:2146 $0'

64$052146 � ,06(40$6,10$.

� ������ �1614 $0' &1/210(06 5722.,(45 �

�7412(

�0 4(&(06 ;($45� $ 0,6(' �$6,105 &1//,66(( +$5 %((0

914-,0* 61 4(&10&,.( ���� ��� #� 9,6+ ������� 61

)746+(4 56$0'$4',<( ��� ,06(40$6,10$..;�

��� �� � 64$',0* 2$460(4�5 .1&$6,10 10 $ 8$.7( $''(' 0(6914-

�!���� 9+,&+ 5614(5 6+( '1&7/(065 ;17 64$05/,6 61 ;174

64$',0* 2$460(4�

����� �� �$/( 1) 6+( 5;56(/ 6+$6 &106$,05 6+( ���� �'9$4'5

$22.,&$6,10 ,06(4)$&( ),.(5�

������ �+( 241&(55 1) &108(46,0* ,0)14/$6,10 )41/ 10( ),.(

5647&674( 61 $016+(4�

�+( ���� 64$05.$6,10 51)69$4( 2(4)14/5 6+,5 )70&6,10�

9+,&+ ,081.8(5 64$05.$6,0* 6+( ,0%170' ��� 64$05$&6,105

,061 &144(5210',0* ���� �'9$4'5 ,0%170' ��� ),.(5 14

64$05.$6,0* ���� �'9$4'5 176%170' ��� ),.( ,0)14/$6,10

,061 &144(5210',0* ��� �6$0'$4'5�

������� ��������� �0 ��� '1&7/(06 ;17 5(0' 61 14 4(&(,8( )41/ ;174

64$',0* 2$460(4� 57&+ $5 $ 274&+$5( 14'(4 14 5$.(5 14'(4�

�+,5 ,5 $.51 &$..(' $ 64$05$&6,10 5(6 ,0 6+( ���� ��� #�

14 $ /(55$*( ,0 6+( ������� ��� �6$0'$4'5�

Overview

Electronic Commerce

1–10 �%+%!2% ���� ��4'423 �� �

�� �������� �- )-$)5)$4!+ )3%, .& )-&.1,!3).- 6)3()- ! �3!-$!1$

$.#4,%-3� �1.4/2 .& %+%,%-32 &.1, $!3! 2%',%-32�

�������� � /1%$%&)-%$ 2%3 .& &4-#3).-!++8 1%+!3%$ $!3! %+%,%-32�

�()2 )2 !+2. 1%&%11%$ 3. !2 $!3! 2%',%-32�

����� �(% 14+%2 3(!3 '.5%1- 3(% 2314#341% .& ��� �3!-$!1$2�

�������� ��� �- %+%#31.-)# "42)-%22 31!-2!#3).- ���� �3!-$!1$

$.#4,%-3� ,!$% 4/ .& 2%',%-32�

��������� ���� �2%$ 3. 31!-2+!3% ! �3!-$!1$ $.#4,%-3� 24#( !2 !

/41#(!2% .1$%1� &.1 %!#( 31!$)-' /!13-%1�

�������� �� ���� �(% 2.&36!1% /1.'1!, 3(!3 5!+)$!3%2 !-$ %$)32 1!6

)-&.1,!3).- &1., ! $!3! &)+%� !$$2 #.-31.+ /!1!,%3%12 !-$

$%+),)3%12� !-$ /1%/!1%2 3(% )-&.1,!3).- 3. "%

#.,,4-)#!3%$ "%36%%- 31!$)-' /!13-%12 42)-' ! 31!$)-'

/!13-%1 1%+!3).-2()/�

�(% )-&.1,!3).- )2 &.1,!33%$ )-3. !- ��� �3!-$!1$� 24#(

!2 ���� ��� � �������� ���� .1 �����

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How Are Standards Developed?

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How Do Paper Documents Compare to EDI Standard Documents?

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Overview

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1–12 ������� ��� �!�!� ���

PURCHASE ORDERNO. 4768

Date: 4/10/98Sold to:

XYZ Company123 Main StreetFairview, CA 94168

Item No. Quantity Unit of Measure Price Product ID

1 100 EA 27.65 331896–42

Total Items: 1 Total Quantity: 100

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1–14 �'-'#3' � � ��5)534 �����

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Agreements Between You and Your Trading Partner

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Overview

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1–16 �&*&"1& ��� ��3'312 ��� �

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J.D. Edwards Menu Overview

Periodic Processing

Purchasing TransactionG4722

Sales Order TransactionsG4721

Electronic CommerceG47

Inventory ManagementTransactions

G4724

Product InformationTransactions

G4723

Financial TransactionsG4726

Scheduling and PlanningTransactions

G4725

EDI Advanced &Technical Operations

G4731

Advanced and Technical Operations

Overview

Electronic Commerce

1–18 � � �� ��� ������ ���

EDI/400 Menu Overview

EDI/400 Main

Daily Processing

Mailbox

EDI/400 System Setup

TranslationData Communications Trading Partner

EDI ReportsAdministration Purge

Menu MaintenanceSelect Organization

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Electronic Commerce

1–20 Release A7.3 (August 1996)

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EDI Document Transmission

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About EDI Document Transmission

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document

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Choose Outbound Extraction

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2–4 Release A7.3 (August 1996)

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Release A7.3 (August 1996) 2–5

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2–6 Release A7.3 (August 1996)

What You Should Know About

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EDI Interface Setup

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Release A7.3 (August 1996) 3–5

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G4731 EDI Advanced & Technical Operations

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Release A7.3 (August 1996) 3–9

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3–10 Release A7.3 (August 1996)

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G47 Electronic Commerce Enter 27

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EDIMENU EDI/400 Main Menu Choose Administration Menu

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Archive Options

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EDIMENU EDI/400 Main Menu Choose Purge Menu

EDIMENU Purge Menu Choose Obsolete Data Purge

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Review and Add Transaction Set Codes

G47 Electronic Commerce Enter 27

G4731 EDI Advanced & Technical Operations

Choose Transaction Set Codes

Reviewing and Adding Transaction Set Codes

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Default Code/Type:1. Enter the desired install System ____________ Code.

2. Enter the desired Record Type. ____________

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I Interface Setup

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3–36 � � �� ��� ������ ���

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Review Transaction Set Purpose Codes

G47 Electronic Commerce Enter 27

G4731 EDI Advanced & TechnicalOperations

Choose Transaction Set Purpose

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�%' $�%*$� )'�$(��) %$(� )�� (-()�# *(�( )�� )'�$(��) %$ (�) &*'&%(� �%�� )%��)�'# $� )�� ��) %$ )% )�!� %$ )�� )'�$(��) %$� ��� � '() ���'��)�' %� )����(�' &) %$/� � �"� $� ��)�( )�� ��) %$�

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What You Should Know About

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See Also

� �� � ��+�&�' ������� � ����� � ���� �$& #�$&"�( $# $# ��� #��

���#� #�� �#� ��!�( #� )'�& ��� #�� �$��'

Processing Options for User Defined Codes Revisions

Default Code/Type:1. Enter the desired install System ____________ Code.

2. Enter the desired Record Type. ____________

�� ��'� ���.��)�)'( ���. 3–39

Define EDI Tolerance Rules

G47 Electronic Commerce Enter 27

G4731 EDI Advanced & TechnicalOperations

Choose EDI Tolerance Rules

Defining EDI Tolerance Rules

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� �'$�)�&�� ��)��&+�!� ��,�&+#+/�

� �'$�)�&�� ��)��&+�!� ��&#+ �'*+�

Define EDI Tolerance Rules

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+!-�!)/�#! %. ��.! *) /$! '%)! ,0�)/%/4 �) %. 0.!

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/$! .4./!( *!. )*/ +!-"*-( /*'!-�)�! �$!�&%)#�

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Electronic Commerce

3–42 � � �� ��� ������ ���

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EDI Document Inquiry and Revision

Objectives

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About EDI Document Inquiry and Revision

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See Also

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!% + � �� � ��� � ����� � �� ���� �&) !%�&)$�+!&% ��&,+ + � �!�#�** &.% &% + � ��-!*!&%* *�)��%

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4–2 � � �� ��� ������ ���

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Determine Document Status

G47 Electronic Commerce Choose an option

G47xx Transaction Menu Choose a transaction

G47xxx Chosen Transaction Menu Choose Status Inquiry

Determining Document Status

�&#! (�� (&�"'��(�#" !�") ,#) �&� )'�"� ���+++�� ��##'� �&��& �"%)�&,�

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4–4 � & �- ��� ��/"/-. � ��

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Determine Document Status

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Processing Options for EDI Order Inquiry

1. Enter the EDI Transaction Set ID to ____________ display on program initiation.

2. Enter the inbound or outbound file to ____________ query.

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Revise EDI Documents

G47 Electronic Commerce Choose an EDI transaction

G47xx On the transaction menu Choose an EDI Standard document

G47xxx On the EDI Standard document menu

Choose Revisions

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Revising EDI Documents

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EDIMENU EDI/400 Main Menu Choose Translation Menu

EDIMENU Translation Menu Choose Logical File Definitions

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�%' �%�*#�$)( .%* �'� (�$�!$� )% .%*' )'��!$� &�')$�'� .%* ��$ %&)!%$�"". (�"��)#*")!&"� �!�"�( �'%# .%*' *(�' �!"� �$� �%#�!$� ) � ��)� !$)% %$� �"�#�$) , �$(�))!$� *& ) � )'�$("�)!%$ �%'#�)� � !( !( ��""�� �%$��)�$�)!%$�

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7–34 �$*$ 1$ ��� ��3&312 ����

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�$+$ 2$ � �:��4&423 ����: 7–35

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0�'/!�

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What You Should Know About

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�".!, 3*/ �$**-! .$! !'!(!).- "*, �) ��� �.�) �, *�/(!).� .$! -3-.!(+,*(+.- 3*/ .* !).!, �*)-.�). !'!(!). 0�'/!- %" 3*/ �,! 1*,&%)# 1%.$ �)*/.#*%)# *�/(!). .$�. �*).�%)- !'!(!).- .$�. $�0! � �*)-.�). 0�'/!�

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�� �*(+'!.! .$! -.!+- "*, �$**-%)# !'!(!).- %) �) ��� �.�) �, *�/(!).�

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!,*#/ $.,* �+ �!!1*1)�0,.�

What You Should Know About

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What You Should Know About

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See Also

� ������� ������������ �� ��� ������ ������ � �� � ��� ��������

����������� ��� �������� �� ���������� ������� ��� �������� ������ ��������

� ��� ������������ �� ��� ������ ������ � �� � ��� �������� �����������

��� �������� �� ���������� ������� ��� �������� ������ � ����

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Compile the Modified Translation Format

EDIMENU Main Menu Choose Translation Menu

EDIMENU Translation Menu Choose Translation Formats

Compiling the Modified Translation Format

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7–46 � � �� ��� ������ ���

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EDI Conversion Table Setup

Objectives

� �& )�* +' �%� $�!%*�!% * � !%*�(%�# �&%,�()!&% *��#�) ������� +)�) *&

�&%,�(* �#�$�%* ,�#+�) �+(!%� *(�%)#�*!&%

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About EDI Conversion Table Setup

�� /&+ � &&)� �%/ �#�$�%*) *& �&%,�(* &( ,�#!��*� - �% /&+ �(��*� � *(�%)#�*!&%�&($�*� /&+ $+)* )�* +' �% ��� �&%,�()!&% *��#�� � �% /&+ (���!,� �% ����*�%��(� �&�+$�%*� ������� +)�) �% !%*�(%�# &( �.*�(%�# �&%,�()!&% *��#� *&�&%,�(* �*�%��(� �&��) &( �#�$�%* ,�#+�) !%*& /&+( �&$'�%/�) �&��) &( ,�#+�)���&(� '#��!%� * � ��*� !% /&+( �!#�� � �% /&+ )�%� �% ��� �*�%��(� �&�+$�%*�������� +)�) * � *��#� *& �&%,�(* * � �&��) &( ,�#+�) !% /&+( �!#� !%*& * ��&((�)'&%�!%� �*�%��(� �&��) &( ,�#+�) /&+( *(��!%� '�(*%�( �.'��*) *& (���!,��

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8–2 �� ��&� ��� ��(�(&' � ��

�������� ���� � (&�%-����"�� �+'�%"� '�� � #% ������ �"'�%"� '�� � '��'

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(&�� �, � '%���"� $�%'"�%�

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Define Internal Tables

EDIMENU Translation Menu Choose Table Maintenance

EDIMENU Table Maintenance Choose Internal Conversion

Tables

Defining Internal Tables

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8–4 �����$� ��� ��&�&$% ���

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What You Should Know About

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"�#%��&��# %#��� � "�#% �#�

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� �� �� �������

� �#� $��%�! �!#��% �����%�!

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� �)"� $����%�!

Define Internal Tables

�����$� ��*� &�&$% ����* 8–5

�� � �#��� � ��#% �# �����%�! � �!�"��%� %�� �!��!(� � ����� %! ��!!$� %��%#��� � "�#% �# )!& (� % %! �""�) %�� �! '�#$�! %���� %!�

� �)"� $����%�! !# ���'� ��� � �!# ��� "�#% �#$

�� � ����� % �����%�! � ��!!$� %�� $���� % � � ����� % �$$!���%�� (�%�%�� �! '�#$�! %���� %��% )!& (� % %! ��� � '��&� %!�

� � !� %�� �!��!(� � !��&#$�

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8–6 ��#��)� ��� � +�+)* ����

� �� .&+ � &&)� �% �#�$�%* -!* '(����!%�� �*�%��(� �&��)� �*�%��(�

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��� � ��� �������

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�� ���� ��� �������� ���������� ����� �� � ������

�% �(�%)#�*!&% �&($�* ��#��*!&%

�� �&$'#�*� * � )*�') �&( � &&)!%� �% �#�$�%*�

Define Internal Tables

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�� �) �.�) �, �* ! �*)0!,-%*) �).,3� �*(+'!.! .$! "*''*1%)# "%!' -� �-)!�!--�,3�

� �*/, �* !

� �*/, �!-�,%+.%*)

� �-! .$! �!'!.! *+.%*) .* !'!.! �) !2%-.%)# �* ! �) !-�,%+.%*)�

� �$**-! .$! �,!0%*/- "/)�.%*) .* ,!./,) .* �'!(!). �!'!�.%*) %" 3*/ $�0!(*,! !'!(!).- "*, 1$%�$ 3*/ )!! .* -!. /+ �*)0!,-%*) .��'!-�

���� �����������

�*/, �* ! �3+! 3*/, �*(+�)3�- !'!(!). �* !� /+ .* �� �$�,��.!,-�

)!2. .* .$! �*,,!-+*) %)# �.�) �, !'!(!). �* !�

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Working with Variable Element Conversion Codes for Elements

�*,& 1%.$ 0�,%��'! !'!(!). �*)0!,-%*) �* !- "*, !'!(!).- .* � � �$�)#!� *, !'!.! .$! �* ! *, 0�'/! "*, .$! !'!(!). 3*/ $�0! �$*-!)�

�� ��� ���� ������� ���� ��������� ���� �� �����

�) �,�)-'�.%*) �*,(�. �!'!�.%*)

�� �*(+'!.! .$! -.!+- "*, �$**-%)# �) !'!(!).�

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8–8 ��#��)� ��� ��+ +)* � ��

�� �% ��("��#� �#�$�%* �&%,�()"&% �%*(/� �&$'#�*� *!� �&##&-"% �"�#�)� �)%���))�(/�

� �'* ��'*"&%�

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�&�� �/'� /&+( �&$'�%/�) �#�$�%* �&��� +' *& � �!�(��*�()�

%�.* *& *!� �&((�)'&%�"% �*�%��(� �#�$�%* �&���

�&+( ��)�("'*"&% �/'� � ��*�"#�� ��)�("'*"&% &� /&+( �&��� +' *& �

�!�(��*�()�

��(* �/'� /&+( *(��"% '�(*%�(�) �&�� "% *!") �"�#��

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"% *!") �"�#��

Define Internal Tables

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10–10 �����$� ��� ��&�&$% ����

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What You Should Know About

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Setting Up Your Network ID and Password

EDIMENU Network Selection Menu Choose a network

EDIMENU Selected Network Menu Choose Communications

Parameters Menu

EDIMENU Communications ParametersMenu

Choose Network ID andPassword

Set Up Data Communications

��!��'� ���.��)�)'( ���. 10–11

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10–12 � � �� ��� ������ ���

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Administrative Functions

Objectives

� �! �� �(�#� !� %�� ������ ���� �$%#�%�'� �& �%�! $ )!& �� &$� %! ���"

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About Administrative Functions

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11–2 � � �� ��� ������ ���

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Work with EDI/400 Administrative Functions

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11–4 � & �, ��� ��.".,- � ��

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Electronic Commerce

11–6 �$*$ 1$ ��� ��3&312 � ��

Working with the Software Lock and Key

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� ������� ��� ������� ���� �����

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Contacting Technical Support

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Working with EDI/400 Menus

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Work with EDI/400 Administrative Functions

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11–8 � � �� ��� ������ ���

Appendices

Electronic Commerce

11–10 Release A7.3 (August 1996)

�����%� ��� ��'�'%& ��� A–1

Appendix A — Sales Order Transactions

Objectives

� �! %�& '" ��� %���% !$��$ &$� %��&�! % �!$ *!'$ ����&$! �� !���$��

%*%&��

About Sales Order Transaction Setup

��� %�&&� � '" &�� ����&$! �� !���$�� %*%&��� *!' ��� &! %"����* �!) &��%*%&�� %�!'�� �� ��� *!'$ %���% &$� %��&�! %�

!�"��&� &�� �!��!)� � &�%�%�

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� �����(� "$!�'�& &$� %��$% � � $�%���%

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� �� � %��""� � !&���%

� �� � � (!���%

� �� � "$!�'�& &$� %��$% � � $�%���%

Electronic Commerce

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G4721 Sales Order Transactions Choose Request for

Quotation

G47211 Request for Quote (RFQ) -Sales

Choose Inbound Edit/Update

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Application Files Updated

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Processing Options for EDI Request for Quote Edit/Create

Default Values: 1. Document Type ____________ 2. Line Type ____________ 3. Branch/Plant ____________ 4. Last Status Code ____________ 5. Override Next Status Code ____________ 6. Line Number Increment ____________

Order Hold Codes: 7. Product Allocation Hold ____________

Receive Request for Quotations

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8. Credit Check ____________ 9. Order Margin Check ____________ 10. Line Margin Check ____________ 11. Maximum Order Value ____________ 12. Minimum Order Value ____________ 13. Partial Order Hold ____________

Availability Check And Commitment: 14. ’1’ = Perform availability check ____________ and online commitment. ’2’ = Perform availability check but bypass online commitment. ’ ’ = Bypass availability check and online commitment.

Update Option: 15. Enter ’1’ to use the override sales ____________ prices in the detail file (F47012) to create sales orders. If left blank, will use the Unit Price in the Base Price File (F4106).

Transfer Cost Update: 16. Specify the Order Type(s) used by ____________ the system to invoke transfer cost update (SDTCST). If more than one order type is required, type them one after the other along this field.

Kit Processing: 17. Enter ’1’ to prevent kit components ____________ from being written. If left blank kit component records will be written to the Sales Detail File.

Warehouse Processing: 18. Enter a ’1’ to generate requests. ____________

19. Enter an override next status for ____________ sales order lines for which requests have been generated.

Preference Profile Processing: 20. Enter a ’1’ to use preference ____________ profile defaults. If left blank, no preference profile information will be defaulted. 21. Enter a ’1’ to use the Inventory ____________ Commitment Preference to source from multiple branches. If left blank, the branch from the Sales Order detail line will be used. 22. Enter the DREAM Writer version for ____________ the Preference Profile (P40400). If left blank, ZJDE0001 will be used.

Blanket/Quote Processing 23. Enter a ’1’ for automatic blanket ____________ order release processing. If left blank, automatic blanket release will not be performed.

Electronic Commerce

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Receive Customer Orders

G4721 Sales Order Transactions Choose Customer Order

G47212 Customer Order Choose Inbound Edit/Update

Receiving Customer Orders

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What Happens when You Receive Inbound Customer Orders?

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Before You Begin

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Electronic Commerce

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Receive Customer Orders

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Processing Options for EDI Purchase Order Edit/Create

Default Values: 1. Document Type ____________ 2. Line Type ____________ 3. Cost Center ____________ 4. Last Status Code ____________ 5. Override Next Status Code ____________ 6. Line Number Increment ____________

Order Hold Codes: 7. Product Allocation Hold ____________ 8. Credit Check ____________ 9. Order Margin Check ____________ 10. Line Margin Check ____________ 11. Maximum Order Value ____________ 12. Minimum Order Value ____________ 13. Partial Order Hold ____________

Availability Check And Commitment: 14. ’1’ = Perform availability check ____________ and online commitment. ’2’ = Perform availability check but bypass online commitment. ’ ’ = Bypass availability check and online commitment.

Update Option: 15. Enter ’1’ to use the override sales ____________ prices in the batch file (F47011) to create sales orders. If left blank, will use the Unit Price in the Base Price File (F4106).

Transfer Price Update: 16. Specify the Order Type(s) used by ____________ the system to invoke transfer cost update (SDTCST). If more than one order type is required, type them one after the other along this field. 17. Enter the transfer pricing method ____________ to be used. Default method is 1. 1 = Branch cost mark-up. 2 = Transfer pricing. 18. Enter ’1’ to allow inter-branch ____________ invoicing. If left blank, no inter-branch invoice can be run.

Kit Processing: 19. Enter ’1’ to prevent kit components ____________ from being written. If left blank kit component records will be written to the Sales Detail File.

Warehouse Processing: 20. Enter a ’1’ to generate requests. ____________

21. Enter an override next status for ____________ sales order lines for which requests have been generated.

Preference Profile Processing: 22. Enter a ’1’ to use preference ____________

Electronic Commerce

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profile defaults. If left blank, no preference profile information will be defaulted. 23. Enter a ’1’ to use the Inventory ____________ Commitment Preference to source from multiple branches. If left blank, the branch from the Sales Order detail line will be used.

Blanket/Quote Processing: 24. Enter a ’1’ for automatic blanket ____________ order release processing. If left blank, automatic blanket release will not be performed.

Automatic Processing: 25. Enter ’1’ for auto order repricing. ____________

Item Cross-Reference: 26. Enter the cross-reference type for ____________ Replacement items.

Dream Writer Version: Enter the version for each program. If left blank ’ZJDE0001’ will be used.

27. Preference Profiles (P40400) ____________ 28. Std Order/Basket Reprice (P421301) ____________ or Adv Order/Basket Reprice (P42750) 29. SMS Rate and Route Sever PSMR9100 ____________

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Receive Customer Order Changes

G4721 Sales Order Transactions Choose Customer Order

Change

G47213 Customer Order Change Choose Inbound Edit/Update

Receiving Customer Order Changes

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What Happens when You Receive Customer Order Changes?

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+0+'7+ ��� ��9-978 ���� A–15

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Application Files Updated

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What You Should Know About

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Receive Customer Order Changes

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Processing Options for EDI Purchase Order Change Edit/Create

Update Options: 1. Enter a ’1’ to run this program in ____________ final mode. If left blank, will run in proof mode.

Status Options: 2. Enter next status to update the ____________ order to on changes. If left blank, next status will not be updated. 3. Enter the next status beyond which ____________ a detail line cannot be changed. If left blank, no restrictions will be put on the change of a line.

Default Values (For New Lines): 4. Document Type ____________ 5. Line Type ____________ 6. Branch/Plant ____________ 7. Last Status Code ____________ 8. Override Next Status Code ____________ 9. Line Number Increment ____________

Dream Writer Versions:Enter the version for each program.If left blank, ZJDE0001 will be used.

10. Preference Profile (P40400) ____________

Order Holds (For Changed & New Lines):11. Credit Check ____________12. Order Margin Check ____________13. Line Margin Check ____________14. Maximum Order Value ____________15. Minimum Order Value ____________16. Partial Order Hold ____________17. Product Allocation Hold ____________

Commitment Control (For New Lines):18. Enter ’1’ to perform availability ____________ check and hard commit order to inventory. If left blank, this system will soft commit order to inventory.

Update Option (For New Lines):19. Enter ’1’ to use the override sales ____________ prices in the detail file (F47132) to create sales orders. If left blank, will use the default Unit List Price in the Item Location File (F4102).

Transfer Cost Update (For New Lines):20. Sepcify the Order Type(s) used by ____________ the system to invoke transfer cost update (sdtcst). If more than one order type is required, type them one after the other along this field.

Kit Processing (For New Lines):21. Enter a ’1’ to keep kit components ____________

Electronic Commerce

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from being written. If left blank, kit component records will be written to the Sales Detail File.

Warehouse Processing (Chg & New Lines):22. Enter a ’1’ to generate requests. ____________23. Enter an override next status for ____________ sales order lines for which requests have been generated.

Preference Profile Processing:24. Enter a ’1’ to use preference ____________ profile defaults. If left blank, no preference profile information will be defaulted.

25. Enter a ’1’ to use the Inventory ____________ Commitment Preference to source from multiple branches. If left blank, the branch from the Sales Order detail line will be used.

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Receive Product Transfers and Resales

G4721 Sales Order Transactions Choose Product Transfer

and Resale

G47215 Product Transfer & Resale Choose Inbound Edit/Update

Receiving Product Transfers and Resales

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What Happens when You Receive Product Transfers and Resales?

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EDI Inbound Interface Files

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Receive Product Transfers and Resales

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Before You Begin

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What You Should Know About

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Processing Options for EDI Prod. Trnsf. & Resale Report Edit/Create

Processing Mode: 1. Enter ’1’ to run this program in ____________ final mode. If left blank, will only run the program in proof mode. 2. Enter ’1’ to perform restart. ____________

Note – Processing options 03-22 are related to the order edit/create function. See P47011

Processing options 23-40 are related to the sales update function. See P42800

Default Values For Dummy Sales Order: 3. Document Type ____________ 4. Line Type ____________ 5. Branh/Plant ____________ 6. Line Number Increment ____________

Order Hold Checks For Dummy Sales Order: 7. Product Allocation Hold ____________ 8. Credit Check ____________

Electronic Commerce

� � �� ��� ������ ���A–22

9. Order Margin Check ____________ 10. Line Margin Check ____________ 11. Maximum Order Value ____________ 12. Minimum Order Value ____________ 13. Partial Order Hold ____________

Availability Check And Commitment: 14. ’1’ = Perform availability check ____________ and commitment. ’2’ = Check availability only. ’ ’ = Bypass check and commitment.

Sales Price Option: 15. Enter ’1’ to use the override sales ____________ price in the detail file (F47182) as the sales price. If left blank will use the default Unit Price in the Base Price File (F4106)

Transfer Cost Update: 16. Specify the Order Type(s) used by ____________ the system to invoke transfer cost update (STDCST).

Kit Processing: 17. Enter ’1’ to prevent kit components ____________ from being written. If left blank Kit component records will be written to Dummy Sales Order.

Warehouse Processing: 18. Enter a ’1’ to generate requests. ____________

19. Enter an override next status for ____________ sales order lines for which requests have been generated.

Preference Profile Processing: 20. Enter a ’1’ to use preference ____________ profile defaults. If left blank, no preference profile information will be defaulted. 21. Enter a ’1’ to use the Inventory ____________ Commitment Preference to source from multiple branches. If left blank, the branch from the Sales Order detail line will be used. 22. Enter the DREAM Writer version for ____________ the Preference Profile (P40400). If left blank, ZJDE0001 will be used.

Application Interfaces For Sales Update 23. Enter ’1’ to deactivate interface: . Sales Order Processing ____________ . Inventory (F41021/F4115) ____________ . Accounts Receivable (F0311) ____________ . Sales History (F42019/F42119) ____________ . Sales History Summary (F4229) ____________ . Commissions (F42005) ____________

24. Enter ’1’ to purge all pricing ____________ history records (F4074). If left blank, pricing history will remain in file.

Receive Product Transfers and Resales

� � �� ��� ������ ��� A–23

A/R Interface Related Options: 25. Enter the specific date to be used ____________ as the A/R Invoice date

Or 26. Select the date to be used as the ____________ A/R Invoice date: ’1’ = Date of the Sales Invoice ’2’ = Actual Shipment date ’3’ = Sales Update execution date If both options 1 and 2 are blank, the Sales Invoice date will be used. If both options 1 and 2 are not blank, the date in option 1 will be used.

A/R Interface Related Options: (Cont.) 27. Enter ’1’ to prevent sales and A/R ____________ journal entries from being written when zero amount is due.

28. Enter an index number (1-10) used ____________ to assign the A/R Next Number. If left blank, index 01 will be used as the default.

29. Enter the document type to be used ____________ for the invoice. If left blank, ’RI’ will be used.

G/L Interface Related Options: 30. Enter the specific date to be used ____________ as the General Ledger date OR 31. Select the date to be used as the ____________ General Ledger date: ’1’ = Date of the Sales Invoice ’2’ = Actual Shipment date ’3’ = Sales Update execution date If both options 3 and 4 are blank, the sales update execution date will be used. If both options 3 and 4 are not blank, the date in option 3 will be used.

32. Specify the G/L Account Cost Center ____________ (CC) if the AAI CC is blank. If left blank, the default is ’3’. ’1’ = Use the Subsequent CC. If it is also blank, use the CC from the order detail. ’2’ = Sold to address number ’3’ = Use the Subsequent CC. If it is also blank, use the CC from the order header for sales entries and the CC in the detail for inv. entries. ’4’ = Use the subsequent CC. If it is also blank, use the CC from the order header for sales and COGS entries and CC in the detail for inventory entries.

33. Enter the three character code to ____________

Electronic Commerce

� � �� ��� ������ ���A–24

be used to update the billing remarks in the G/L file (F0911).

Summarization: 34. Enter ’1’ to summarize your A/R ____________ entries within the Invoice Number. If left blank, A/R entries will be written in detail. 35. Enter ’1’ to summarize your G/L ____________ entries within the Invoice Number. If left blank, G/L entries will be written in detail. 36. Enter ’1’ to summarize your Cost ____________ of Goods and Inventory G/L entries to a separate batch. These entries will be summarized at the batch level. This option is not allowed in currency mode.G/L Interface Processing Options: (Cont) 37. Select the type of information to ____________ be updated to the Subledger field in the journal entries (F0911): ’1’ = Order Number ’2’ = Salesman Number ’3’ = Sold To Address Number ’4’ = Ship To Address Number ’5’ = Item Number (Short)

Inter-Branch Sales: 38. Enter the Order Type used to record ____________ inter-branch sales. To specify more than one, type them one after the other along this field.

Dream Writer Versions: Enter the version for each program. If left blank, ZJDE0001 will be used.

39. A/R Functional Server (XT0311Z1) ____________ 40. G/L Functional Server (XT0911Z1) ____________

Resetting the EDI Processing Sequence

G4721 Sales Order Transactions Choose Product Transfer

and Resale

G47215 Product Transfer & Resale Choose Reset EDI Processing

Sequence

Receive Product Transfers and Resales

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Electronic Commerce

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��� �� ������

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Restarting the Update

G4721 Sales Order Transactions Choose Product Transfer

and Resale

G47215 Product Transfer & Resale Choose Restart Update

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Before You Begin

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Electronic Commerce

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Receive Advice into Sales

G4721 Sales Order Transactions Choose Receiving Advice

Into Sales

G47216 Receiving Advice - Sales Choose Inbound Edit/Update

Receiving Advice into Sales

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What Happens when You Run Receiving Advice into Sales?

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Receive Advice into Sales

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Before You Begin

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What You Should Know About

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Processing Options for EDI Receiving Advice Edit/Create – Sales

Update Options:1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

2. Enter the next status to update the ____________ Sales Order Line to, if no discrepancies are reported.

3. Enter the next status to update the ____________ Sales Order Line to, if discrepancies are reported.

Electronic Commerce

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Send Response to Request for Quote

G4721 Sales Order Transactions Choose Request for Quote

G47211 Request for Quote (RFQ) -Sales

Choose Outbound Extraction

Sending Response to Request for Quote

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EDI Outbound Interface Files

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Processing Options for Outbound Response to Request for Quote

STATUS CODES: 1. Enter the range of status codes to be selected for processing. Next Status Code From (Required) ____________ Next Status Code To (Required) ____________

2. Override Next Status (Optional) ____________

3. Enter a ’1’ to prevent updating ____________ the Next Status Code from Order Activity Rules. If left blank the Next Status Code will be updated.

NOTE: If using EDI processing, a ’1’ will prevent updating EDI files. If left blank, EDI files will be updated.

TAX INFORMATION: 4. Enter a ’1’ to print by Tax Group. ____________ Enter a ’2’ to print by Tax Area. Enter a ’3’ to print by Tax Authority. If left blank, no tax information will print.

REPORT DISPLAY: 5. Enter the date to be printed as ____________ invoice date. If left blank, the system date will be used. 6. Enter a ’1’ to prevent A/R number ____________ from being assigned (used when creating a consolidated proof).

7. Enter an index number (1-10) used ____________ to assign the A/R Next Number. If left blank, index 01 will be used as the default. 8. Enter the document type to be used ____________ for the invoice. If left blank, ’RI’ will be used for the customer

Send Response to Request for Quote

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invoice and ’RT will be used for the inter-branch invoice. 9. Enter the global print message to ____________ print on each invoice. 10. Enter a ’1’ to print serial ____________ numbers. If left blank, no serial numbers will print. 11. Enter a ’1’ to print sales order ____________ associated text. If left blank, no associated text will print. 12. Enter a ’1’ to extend the price on ____________ backordered lines. If left blank, the price will not be extended. NOTE: This is for print purposes only. 13. Enter a ’1’ to print the available ____________ discount. If left blank, the discount will not print.

LINE DISPLAY: 14. Enter a ’1’ to print backordered ____________ and cancelled lines only once. If left blank, the backordered and cancelled lines will continue to print. 15. Enter a ’1’ to print backordered ____________ lines. Enter a ’2’ to print cancelled lines. Enter a ’3’ to print both. Enter a ’4’ to print neither. 16. Enter a ’1’ to print kit component ____________ lines. If left blank, no kit component lines will print.

17. Enter a ’1’ to print future ____________ committed inventory lines. If left blank, future lines will not print.

ITEM NUMBER DISPLAY: 18. Enter a ’1’ to print only our item ____________ number. Enter a ’2’ to print both our item number and the customer item number. If left blank, only our item number will print.

19. If you wish to print the customer ____________ item number, enter the type of cross reference to retrieve. 20. Enter a ’1’ to summarize by ____________ item. Enter a ’2’ to summarize items within each whole line number (Kit Grouping). Note: Do not use if consolidating.

INVENTORY PROCESSING: 21. Enter a ’1’ to hard commit ____________ inventory. If left blank the inventory commitment will not change. 22. Enter a ’1’ to use the Inventory ____________ Commitment Preference to source from multiple branches. If left blank, the branch from the Sales

Electronic Commerce

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Order detail line will be used.

SALES COST UPDATE: 23. Enter ’1’ to update the item cost ____________ with the current inventory cost by running the Sales Cost Update (P42950) prior to invoice print. 24. Enter the version of Sales Cost ____________ Update to run. If left blank, will use version ZJDE0001.

INTER-BRANCH INVOICE: 25. Enter ’1’ to print an inter-branch ____________ invoice. If left blank, customer invoices will be printed.

CURRENCY PROCESSING: 26. Enter a ’1’ to print amounts in ____________ foreign currency. If left blank, only domestic currency amounts will print.

DRAFT PRINTING: 28. Enter a ’1’ to print drafts. If ____________ left blank, no drafts will print for any customer. 29. Enter the city name where the ____________ draft is being originated. This city will print on the draft. If left blank, no city will appear on the draft.

EDI PROCESSING: 30. Enter EDI processing selection: ____________ Blank= No EDI processing 1= EDI processing and Invoice Print. 2= EDI processing only.

31. EDI Document type (EDCT) ____________ 32. EDI Translation Set (EDST) ____________ 33. EDI Translation Format (EDFT) ____________ 34. Trading Partner ID (PNID) ____________ 35. Transaction Set Purpose (TPUR) ____________

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Send Order Acknowledgments

G4721 Sales Order Transactions Choose Order

Acknowledgment

G47212 Customer Order Choose Outbound Extraction

Sending Order Acknowledgments

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What You Should Know About

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Processing Options for EDI P.O. Acknowledgment Extraction

Update Options:1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

Status Codes:2. Enter the next status code to select for processing. Next Status Code From (Required) ____________ Next Status Code To (Required) ____________3. Override Next Status (Optional) ____________4. Enter a ’1’ to prevent updating the ____________ Next Status Code from the Order Activity Rules. If left blank, the Next Status Code will be updated.

Default Values:5. Enter the EDI Document type to ____________ create (EDCT).6. Enter the EDI Transaction Set to ____________ create (EDST).7. Enter the EDI Translation Format to ____________ create (EDFT).8. Enter Trading Partner ID (PNID). ____________9. Enter the Transaction Set Purpose ____________ Code (TPUR) from UDC 47/PU.

Item Cross Reference Information:10. Enter Item-Cross Reference Search ____________ Type.

Line Display:11. Enter a ’1’ to write kit component ____________ lines. If left blank, no kit component lines will be written.

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Send Order Change Acknowledgments

G4721 Sales Order Transactions Choose Order Change

Acknowledgment

G47213 Customer Order Change Choose Outbound Extraction

Sending Order Change Acknowledgments

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� �$! )!2. -.�./- %) %��.! %) .$! +,*�!--%)# *+.%*)-

� �$! *, !, ��.%0%.3 ,/'!

Application Files Providing Data

�$!) 3*/ ,/) �/.�*/) �2.,��.%*) "*, *, !, �$�)#! ��&)*1'! #(!).-� .$!+,*#,�( !2.,��.- �.� ",*( .$! "*''*1%)# �++'%��.%*) "%'!-�

� ��'!- �, !, �!� !, ������

� ��'!- �, !, �!.�%' ������

� ��'!- �, !,��/,�$ �!2. �!.�%' ������

� �, !, � ,!-- �)"*,(�.%*) �������

Electronic Commerce

��%��+� ���� ��-!-+, � ��A–42

EDI Outbound Interface Files

�"�' 0(- *-' �-,�(-'� �/,*��,#(' (* (*��* �"�'!� ��$'(.%��!&�',+� ,"�)*(!*�& �*��,�+ *��(*�+ #' ,"� (%%(.#'! ��� (-,�(-'� #',�* ��� #%�+�

� �*��* �"�'!� ��$'(.%��!&�', �����* ������

� �*��* �"�'!� ��$'(.%��!&�', ��,�#% ������

� �*��* ���*�++ �' (*&�,#(' ������

� �*��* ��/, �#'�+ �����* �����

� �*��* ��/, �#'�+ ��,�#% �����

Processing Options for EDI P.O. Change Acknowledgment Extraction

Update Options: 1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

Status Codes: 2. Enter the next status code to select for processing. Next Status Code From (Required) ____________ Next Status Code To (Required) ____________ 3. Override Next Status (Optional) ____________ 4. Enter a ’1’ to prevent updating the ____________ Next Status Code from the Order Activity Rules. If left blank, the Next Status Code will be updated.

Default Values: 5. Enter the EDI Document type to ____________ create (EDCT) 6. Enter the EDI Transaction Set to ____________ create (EDST) 7. Enter the EDI Translation Format to ____________ create (EDFT) 8. Enter Trading Partner ID (PNID) ____________ 9. Enter the Transaction Set Purpose ____________ Code (TPUR) from UDC 47/PU10. Enter the Acknowledgment Type Code ____________ (ACKT) from UDC 47/AK11. Enter the Line Status Code (LSTS) ____________ from UDC 47/LS12. Enter the Change Code (CHGC) ____________

Item Cross Reference Information:13. Enter Item-Cross Reference Search ____________ Type.

Line Display:14. Enter a ’1’ to write kit component ____________ lines. If left blank, no kit component lines will be written.

� & �- ��� ��/"/-. ��� A–43

Send Shipping Notices

G4721 Sales Order Transactions Choose Shipping Notice

G47225 Shipping Notice Choose Outbound Extraction

Sending Shipping Notices

�/( .# �/.�)/(� �2.,��.$)( *,)",�' !), -#$**$(" ().$� - .) " ( ,�. -#$**$("().$� - !), �/-.)' ,-� �/.�)/(� -#$**$(" ().$� - �)(.�$( � .�$& $(!),'�.$)(�,,�(" � $( #$ ,�,�#$��& & 0 &-� � ( ,�. .# )/.�)/(� -#$**$(" ().$� �!. , .# )(&$( -#$*' (. �)(!$,'�.$)( )��/,- $( .# ���� ��1�,�- ��& - �,� ,��(�" ' (. -3-. '� �/,$(" )(&$( -#$*' (. �)(!$,'�.$)(� (. , , &�. �-#$**$(" $(!),'�.$)(� -/�# �- ��,,$ ,� �)(.�$( , ��� -#$** , (/'� ,� �(� +/�(.$.3-#$** ��

�)1 3)/ - . /* .# *,)� --$(" )*.$)(- �(� ��.� - +/ (�$(" !), .#$- *,)",�' $-�,/�$�& .) *,)�/� .# #$ ,�,�#$��& & 0 &- , +/$, � �),, �.&3�

�)/ '/-. !$,-. -* �$!3 .# #$ ,�,�#$��& & 0 &- .) " ( ,�. $( .# *,)� --$(")*.$)(-� �# (� -* �$!3 .# !$ &�- )( 1#$�# .) - +/ (� �(� -),. $( .# ��.�- +/ (�$(" )! .# ����� �,$. , 0 ,-$)( .) �, �. .# #$ ,�,�#$��& & 0 &-� �# !$ &�- �(� & 0 & �, �%- 3)/ -* �$!3 $( .# ��.� - +/ (�$(" '/-. �),, -*)(� .).# & 0 & �, �%- -* �$!$ � $( .# *,)� --$(" )*.$)(-� �# -#$*' (. �� -* �$!$ �$( .# *,)� --$(" )*.$)(- -#)/&� � .# #$"# -. & 0 & -* �$!$ � )( .# ��.�- +/ (�$("�

�( .# *,)� --$(" )*.$)(-� 3)/ ��( -* �$!3 .# 0�&/ *&�� � $( .# �#$*' (. ��!$ &� /-$(" )( )! .# !)&&)1$(" !)/, !$ &�-� � * (�$(" /*)( #)1 3)/ - . /* �(�, �),� 3)/, -#$**$(" *,)� --�

� �,� , �/'� , ����� ��

� )(.�$( , �� ��� ����

Electronic Commerce

�#)#�0# ���� ��2%201 ����A–44

� �#)'3#/6 �,1# �2* #/ ��������

� �+3,'!# �2* #/ �������

�&# �"3�+!#" �&'- �,1'!# ����� #51/�!1',+ !,-'#0 1&# 3�)2# '+ 1&# 0#)#!1#" $'#)"'+1, 1&# �&'-*#+1 �"#+1'$'#/ $'#)" �������� '+ 1&# ��� ,21 ,2+" '+1#/$�!# $')#0�

What Happens when You Generate Shipping Notices?

�&#+ 6,2 /2+ �21 ,2+" �51/�!1',+ $,/ 0&'--'+% +,1'!#0� 1&# -/,%/�* -/,!#00#0/#!,/"0 $/,* 1&# ��)#0 �/"#/ �#1�') $')#� �&# -/,%/�* ",#0 +,1 4/'1# /#!,/"0 1,1&# ,21 ,2+" ��� �#1�') $')# ������� "2/'+% "#1�') -/,!#00'+%� 21 �!!2*2)�1#01&# .2�+1'16� �+" #51#+"#" �*,2+1 $'#)"0� 0&'--'+% .2�+1'16� #51#+"#" !,01�#51#+"#" -/'!#� �+" %/,00 4#'%&1 '+1, �,1�) $'#)"0� �&#+ 1&# -/,%/�* $'+"0 �)#3#) /#�(� '1 4/'1#0 � /#!,/" 1, 1&# ,21 ,2+" ��� �#1�') $')#� 4&'!& !,+1�'+01&# �!!2*2)�1#" $'#)" 1,1�)0 $,/ 1&�1 )#3#)� �&#+ 1&# -/,%/�* $'+"0 1&# &'%&#01)#3#) /#�(� '1 4/'1#0 � /#!,/" 1, 1&# ��� �#�"#/ $')#�

Example: Generating an Outbound Shipping Notice

�&# $,)),4'+% 0!/##+ 0&,40 �+ #5�*-)# ,$ � &'#/�/!&'!�) 0#12-�

�&# $'/01 &'#/�/!&'!�) )#3#) '0 0&'-*#+1� 1&# 0#!,+" '0 ,/"#/� �+" 1&# 1&'/" '0 '1#*���!& ,$ 1&#0# )#3#) /#�(0 ,!!2/0 '+ 1&# ��� �#1�') $')#� �&# 3�)2# -)�!#" +#51 1,� )#3#) '0 1&# 3�)2# 1&�1 4')) # -)�!#" '+ 1&# &'#/�/!&'!�) )#3#) $'#)" �������� '+1&# ��� �#1�') $')#�

�&# $,)),4'+% 1� )# 0&,40 �+ #5�*-)# ,$ 0&'-*#+1 "�1� $,/ 4&'!& 6,2 !,2)"0#+" �+ ���

Send Shipping Notices

� & �, � � ��.".,- ����� A–45

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�( -# 1�'*& #$ +�+�#$��& , -.*� -# #$"# ,- & / & �+ �% $, ,#$*' (-� �# ���� �� + !$& �� ��� �)(-�$(, -# #$"# ,- & / & �+ �%� )+ �#$*' (- ��� �# ���� �� + !$& 0).&� �)(-�$( -0) + �)+�, �, !)&&)0,�

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� �� � � � �� �� �� �� � � �

� �� � � � �� �� �� �� ��

Electronic Commerce

�'-'#4' � � ��6)645 �����A–46

*+4 5#$-' &+41-#:4 5*3'' -'7'- $3'#,4 (03 5*' &#5#� *' *+)*'45 -'7'- $3'#, +4�*+1.'/5 ��� 5*' /'95 $3'#, +4 �3&'3 �6.$'3� #/& 5*' 5*+3& $3'#, +4 �5'.�6.$'3� *' 26#/5+5: �� "� %0-6./ 3'(-'%54 5*' 505#- #.06/5 (03 5*#5 -'7'-$3'#,� �03 '9#.1-'� �*+1.'/5 �� ��� %0/5#+/4 # 505#- 0( �� +5'.4� �3&'3�6.$'3 � #/& �*+1.'/5 �� ��� %0/5#+/4 # 505#- 0( � +5'.4 +/� �5'.�6.$'3 ����� �3&'3 �6.$'3 �� #/& �*+1.'/5 ��� %0/5#+/4 # 505#- 0( (+7'+5'.4�

*' ,': 50 %3'#5+/) 5*' 7#3+064 -'7'-4 +4 5*' &#5# 4'26'/%+/)� �/ 5*' 5#$-' $'-08�5*' &#5# 4'26'/%+/) 806-& $' 4'5 #4 (0--084�

����� ������

�*+1.'/5 �� ��3&'3 �6.$'3� �0/5#+/'3 ��� �'-+7'3: �05'� 03 �/70+%'� �

�3&'3 �6.$'3

�5'. �6.$'3

Mapping Guidelines

�#1 5*' 065$06/& ��� �'#&'3 (+-' 50 5*' �')+//+/) �').'/5 0( �*+1 �05+%'����� �'#&'3 4').'/5�

"06 %#/ &'(+/' 5*' 065$06/& ��� �'5#+- (+-' .6-5+1-' 5+.'4 50 �������� 8+5* 5*'�+'3#3%*+%#- �'7'- #4 5*' (+-' +&'/5+(+'3� �#%* 3'%03& +/ 5*' ��� �'5#+- (+-'%0/5#+/4 +/(03.#5+0/ 5*#5 3'-#5'4 50 5*' -#45 &'5#+- 3'%03& 130%'44'& 8*'/ 5*'3'%03& 8#4 83+55'/ 50 5*' (+-' #5 5*' -'7'- $3'#,� *'3'(03'� :06 /''& 50 &'(+/'5*' +/(03.#5+0/ 5*#5 3'-#5'4 50 5*' -'7'- :06 #3' 130%'44+/) 50 5*' 53#/4-#503�

�03 '9#.1-'� +( :06 &'(+/' # -'7'- � 3'%03& 8+5* �+'3#3%*: �0&' � �4*+1.'/5� 505*' 53#/4-#503� :06 .645 .#1 (+'-&4 (30. 5*' 065$06/& ��� �'5#+- (+-' 5*#5 3'-#5'50 5*' 4*+1.'/5� 46%* #4 4*+1.'/5 ��� %#33+'3 /6.$'3� %0/5#+/'3 /6.$'3� #/&505#- 26#/5+5: 4*+11'&� *' 505#-4 (03 5*' (+'-&4 +/ 5*+4 3'%03& 3'13'4'/5 5*'#%%6.6-#5+0/ 0( #-- -08'3;-'7'- $3'#, (+'-&4�

!*'/ :06 &'(+/' 5*' (+/#- -'7'- $3'#,� 46%* #4 -'7'- $3'#, � 03 �+'3#3%*: �0&'� ��5'.�� :06 .645 .#1 (+'-&4 3'-#5'& 50 5*' +5'.� 46%* #4 +5'. /6.$'3� %6450.'3+5'. /6.$'3� &'4%3+15+0/4� 26#/5+5: 4*+11'&� 03 505#- 13+%'� *' 505#-4 (03 5*'(+'-& 4*08/ #3' (03 5*+4 3'%03& 0/-:�

Application Files Providing Data

!*'/ :06 36/ �65$06/& �953#%5+0/ (03 4*+11+/) /05+%'4� 5*' 130)3#. '953#%54&#5# (30. 5*' (0--08+/) #11-+%#5+0/ (+-'4�

� �#-'4 �3&'3 �'#&'3 ������

� �#-'4 �3&'3 �'5#+- ������

� �#-'4 �3&'3��63%* '95 �'5#+- ������

Send Shipping Notices

� % �+ ���� ��-"-+, � �� A–47

� �*� * ���* ++ �'!(*&�,$(' ������

EDI Outbound Interface Files

�# ' 1(- *-' �-,�(-'� �0,*��,$(' !(* +#$))$'" '(,$� +� ,# )*("*�& �* �, +* �(*�+ $' ,# !(%%(/$'" ��� (-,�(-'� $', *!�� !$% +�

� ��.�'� � �#$) �(,$� � �� * �������

� ��.�'� � �#$) �(,$� � ,�$% �������

� �*� * ���* ++ �'!(*&�,$(' ������

� �*� * � 0, �$' + � �� * �����

� �*� * � 0, �$' + � ,�$% �����

Processing Options for EDI Advanced Ship Notice Extraction

Update Options:1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

Status Codes:2. Enter the next status code to select for processing. Next Status Code From (Required) ____________ Next Status Code To (Required) ____________3. Override Next Status (Optional) ____________4. Enter a ’1’ to prevent updating the ____________ Next Status Code from the Order Activity Rules. If left blank, the Next Status Code will be updated.

Default Values:5. Enter the EDI Document type to ____________ create (EDCT).6. Enter the EDI Transaction Set to ____________ create (EDST).7. Enter the EDI Translation Format to ____________ create (EDFT).8. Enter Trading Partner ID (PNID). ____________9. Enter the Transaction Set Purpose ____________ Code (TPUR) from UDC 47/PU.

Item Cross Reference Information:10. Enter Item-Cross Reference Search ____________ Type.

Hierarchical Level Information:11. Specify Level Code I.D. to activate hierarchical level processing. Hierarchical Level 1 I.D.: ____________ Hierarchical Level 2 I.D.: ____________ Hierarchical Level 3 I.D.: ____________ Hierarchical Level 4 I.D.: ____________ Hierarchical Level 5 I.D.: ____________ Hierarchical Level 6 I.D.: ____________ Hierarchical Level 7 I.D.: ____________

Electronic Commerce

� � �� ��� ������ ���A–48

Hierarchical Level 8 I.D.: ____________ Hierarchical Level 9 I.D.: ____________Note: Dreamwriter sequencing and controlbreaks must be specified in same format.

12. Specify which field to use as ____________ Shipment I.D. (SPID): 1 = Order Number (DOCO) 2 = Container I.D. (CNID) 3 = Delivery Number (DELN) 4 = Invoice Number (DOC) Blanks will default order number.

Line Display:13. Enter a ’1’ to write kit component ____________ lines. If left blank, no kit component lines will be written.

14. Enter a ’1’ to print backordered ____________ lines. Enter a ’2’ to print cancelled lines. Enter a ’3’ to print both. Enter a ’4’ to print neither.

� % �+ ��� ��-"-+, � �� A–49

Send Invoices

G4721 Sales Order Transactions Choose Invoice

G47217 Sales Invoice Choose Outbound Extraction

Sending Invoices

�-' ,# �-,�(-'� �0,*��,$(' )*("*�& !(* $'.($� + ,( " ' *�, ��� $'.($� + !(*1(-* �-+,(& *+�

�# ' 1(- *-' ,# �-,�(-'� �0,*��,$(' )*("*�&� '(, ,# !(%%(/$'"$'!(*&�,$('�

� ���# � ,�$% * �(*� �%+( #�+ �' �++(�$�, � ���$,$('�% � ,�$% * �(*� ,#�,

�(',�$'+ &(* $'!(*&�,$('�

� ���# # �� * * �(*� #�+ �' �++(�$�, � ���$,$('�% # �� * * �(*� ,#�,

�(',�$'+ ,# ,(,�% �&(-', !$ %� (! ,# � ,�$% * �(*�+ + % �, � !(*)*(� ++$'"�

� ��% + ,�0 �&(-',+ �'� ���(-',+ * � $.��% $'!(*&�,$(' �(&)-,

�-,(&�,$��%%1� �# + �&(-',+ �* '(, +,(* � $' ,# ���� ��/�*�+ ��% +�*� * !$ %�+� ��% + ,�0 �&(-',+ �'� ���(-',+ * � $.��% $'!(*&�,$(' �(-%��#�'" /# ' ,# (*� * $+ )*(� ++ � ,#*(-"# ��% + �)��, �

Application Files Providing Data

�# ' 1(- *-' �-,�(-'� �0,*��,$(' !(* $'.($� +� ,# )*("*�& 0,*��,+ ��,� !*(&,# !(%%(/$'" �))%$��,$(' !$% +�

� ��% + �*� * � �� * ������

� ��% + �*� * � ,�$% ������

Electronic Commerce

�!&!�,! � � ��.#.,- �����A–50

� ��&!, �+ !+��.+�$ �!1- �!-�%& ����

� �+ !+ � +!,, �(")+'�-%)( ������

EDI Outbound Interface Files

�$!( 2). +.( �.-�).( �1-+��-%)( ")+ %(/)%�!,� -$! *+)#+�' �+!�-!, +!�)+ , %(-$! ")&&)0%(# ��� ).-�).( %(-!+"��! "%&!,�

� �(/)%�! �!� !+ �� ���

� �(/)%�! �!-�%& �� � �

� � %-%)(�& �!� !+ �� ����

� � %-%)(�& �!-�%& �� � ��

� �+ !+ � +!,, �(")+'�-%)( �� ���

� �+ !+ �!1- �%(!, �!� !+ �� ��

� �+ !+ �!1- �%(!, �!-�%& �� ���

Processing Options for Sales Order Invoice Extraction

STATUS CODES: 1. Enter the range of status codes to be selected for processing. Next Status Code From (Required) ____________ Next Status Code To (Required) ____________

2. Override Next Status (Optional) ____________

3. Enter a ’1’ to prevent updating ____________ the Next Status Code from Order Activity Rules. If left blank the Next Status Code will be updated.

NOTE: If using EDI processing, a ’1’ will prevent updating EDI files. If left blank, EDI files will be updated.

TAX INFORMATION: 4. Enter a ’1’ to print by Tax Group. ____________ Enter a ’2’ to print by Tax Area. Enter a ’3’ to print by Tax Authority. If left blank, no tax information will print.

REPORT DISPLAY: 5. Enter the date to be printed as ____________ invoice date. If left blank, the system date will be used. 6. Enter a ’1’ to prevent A/R number ____________ from being assigned (used when creating a consolidated proof).

7. Enter an index number (1-10) used ____________ to assign the A/R Next Number.

Send Invoices

� � �� ��� ������ ��� A–51

If left blank, index 01 will be used as the default. 8. Enter the document type to be used ____________ for the invoice. If left blank, ’RI’ will be used for the customer invoice and ’RT will be used for the inter-branch invoice. 9. Enter the global print message to ____________ print on each invoice. 10. Enter a ’1’ to print serial ____________ numbers. If left blank, no serial numbers will print. 11. Enter a ’1’ to print sales order ____________ associated text. If left blank, no associated text will print. 12. Enter a ’1’ to extend the price on ____________ backordered lines. If left blank, the price will not be extended. NOTE: This is for print purposes only. 13. Enter a ’1’ to print the available ____________ discount. If left blank, the discount will not print.

LINE DISPLAY: 14. Enter a ’1’ to print backordered ____________ and cancelled lines only once. If left blank, the backordered and cancelled lines will continue to print. 15. Enter a ’1’ to print backordered ____________ lines. Enter a ’2’ to print cancelled lines. Enter a ’3’ to print both. Enter a ’4’ to print neither. 16. Enter a ’1’ to print kit component ____________ lines. If left blank, no kit component lines will print.

17. Enter a ’1’ to print future ____________ committed inventory lines. If left blank, future lines will not print.

ITEM NUMBER DISPLAY: 18. Enter a ’1’ to print only our item ____________ number. Enter a ’2’ to print both our item number and the customer item number. If left blank, only our item number will print.

19. If you wish to print the customer ____________ item number, enter the type of cross reference to retrieve. 20. Enter a ’1’ to summarize by ____________ item. Enter a ’2’ to summarize items within each whole line number (Kit Grouping). Note: Do not use if consolidating.

INVENTORY PROCESSING: 21. Enter a ’1’ to hard commit ____________ inventory. If left blank the inventory commitment will not

Electronic Commerce

� � �� ��� ������ ���A–52

change. 22. Enter a ’1’ to use the Inventory ____________ Commitment Preference to source from multiple branches. If left blank, the branch from the Sales Order detail line will be used.

SALES COST UPDATE: 23. Enter ’1’ to update the item cost ____________ with the current inventory cost by running the Sales Cost Update (P42950) prior to invoice print. 24. Enter the version of Sales Cost ____________ Update to run. If left blank, will use version ZJDE0001.

INTER-BRANCH INVOICE: 25. Enter ’1’ to print an inter-branch ____________ invoice. If left blank, customer invoices will be printed.

CURRENCY PROCESSING: 26. Enter a ’1’ to print amounts in ____________ foreign currency. If left blank, only domestic currency amounts will print.

DRAFT PRINTING: 28. Enter a ’1’ to print drafts. If ____________ left blank, no drafts will print for any customer. 29. Enter the city name where the ____________ draft is being originated. This city will print on the draft. If left blank, no city will appear on the draft.

EDI PROCESSING: 30. Enter EDI processing selection: ____________ Blank= No EDI processing 1= EDI processing and Invoice Print. 2= EDI processing only.

31. EDI Document type (EDCT) ____________ 32. EDI Translation Set (EDST) ____________ 33. EDI Translation Format (EDFT) ____________ 34. Trading Partner ID (PNID) ____________ 35. Transaction Set Purpose (TPUR) ____________

��"��(� ��� ��*�*() ��� A–53

Send Product Transfers and Resales

G4721 Sales Order Transactions Choose Product Transfer

and Resale

G47215 Product Transfer and Resale Choose Outbound Extraction

Sending Product Transfers and Resales

�*$ ) � �*)�%*$� �-)'��)!%$ &'%�'�# �%' &'%�*�) )'�$(��'( �$� '�(�"�( )% (�$�(*##�'!/�� (�"�( �$� )'�$(��' !$�%'#�)!%$ )% .%*' )'��!$� &�')$�'� � !( &'%�'�#�'��)�( � '�&%') �'%# ) � (�"�( %'��'( �$� *&��)�( ) � ()�)*( %� ) � (�"�( %'��'(��%* $��� )% '*$ ) !( &'%�'�# &'!%' )% '*$$!$� ��"�( �&��)� �$� ���%'� ) �%'��'( �'� &*'��� �'%# ) � (.()�# %' �'� !+���

What Happens when You Send Product Transfers and Resales?

� �$ .%* '*$ �*)�%*$� �-)'��)!%$ �%' (�$�!$� &'%�*�) )'�$(��'( �$� '�(�"�(�) � &'%�'�#�

� ��)'!�+�( !$�%'#�)!%$ �'%# ) � ���� ��,�'�( ��"�( �'��' ��$���#�$)

(.()�# ���%'�!$� )% %'��' ��)!+!). '*"�( �$� ��)� (�"��)!%$

� '��)�( � '�&%') �'%# ) � (�"�( %'��'(

� �&��)�( ) � ()�)*( %� ) � (�"�( %'��'(

� �$ .%* '*$ ) � &'%�'�#� $%)� ) � �%""%,!$� !$�%'#�)!%$�

� ��� ��)�!" '��%'� �"(% �( �$ �((%�!�)�� ���!)!%$�" ��)�!" '��%'� ) �)

�%$)�!$( #%'� !$�%'#�)!%$�

� ��� ����' '��%'� �( �$ �((%�!�)�� ���!)!%$�" ����' '��%'� ) �)

�%$)�!$( ) � )%)�" �#%*$) �!�"� %� ) � ��)�!" '��%'�( (�"��)�� �%'&'%��((!$��

Electronic Commerce

�&+&"1& ���� ��3(312 ����A–54

� �"+&1 2"6 ",.3-21 "-% "$$.3-21 0&$&*4"#+& *-'.0,"2*.- $.,/32&

"32.,"2*$"++7� �)&1& ",.3-21 "0& -.2 12.0&% *- 2)& ���� �%5"0%1 �"+&1�0%&0 '*+&1� �"+&1 2"6 ",.3-21 "-% "$$.3-21 0&$&*4"#+& *-'.0,"2*.- $.3+%$)"-(& 5)&- 2)& .0%&0 *1 /0.$&11&% 2)0.3() �"+&1 /%"2&�

Application Files Providing Data

!)&- 7.3 03- �32#.3-% �620"$2*.- '.0 /0.%3$2 20"-1'&01 "-% 0&1"+&1� 2)&/0.(0", &620"$21 %"2" '0., 2)& '.++.5*-( "//+*$"2*.- '*+&1�

� �"+&1 �0%&0 �&"%&0 �����

� �"+&1 �0%&0 �&2"*+ ����

� �"+&1 �0%&0��30$) �&62 �&2"*+ ������

� �0%&0 �%%0&11 �-'.0,"2*.- �������

EDI Outbound Interface Files

!)&- 7.3 03- �32#.3-% �620"$2*.- '.0 /0.%3$2 20"-1'&01 "-% 0&1"+&1� 2)&/0.(0", $0&"2&1 0&$.0%1 *- 2)& '.++.5*-( ��� .32#.3-% *-2&0'"$& '*+&1�

� �0.%3$2 �0"-1'&0 � �&1"+& �&"%&0 �������

� �0.%3$2 �0"-1'&0 � �&1"+& �&2"*+ �������

� �%%*2*.-"+ �&"%&0 �������

� �%%*2*.-"+ �&2"*+ �������

� �0%&0 �%%0&11 �-'.0,"2*.- �������

� �0%&0 �&62 �*-&1 �&"%&0 ������

� �0%&0 �&62 �*-&1 �&2"*+ ���� �

Processing Options for Product Transfer and Resale

STATUS CODES: 1. Enter the range of status codes to be selected for processing. Next Status Code From (Required) ____________ Next Status Code To (Required) ____________

2. Override Next Status (Optional) ____________

3. Enter a ’1’ to prevent updating ____________ the Next Status Code from Order Activity Rules. If left blank the Next Status Code will be updated.

NOTE: If using EDI processing, a ’1’ will prevent updating EDI files. If left blank, EDI files will be updated.

Send Product Transfers and Resales

� � �� ��� ������ ��� A–55

TAX INFORMATION: 4. Enter a ’1’ to print by Tax Group. ____________ Enter a ’2’ to print by Tax Area. Enter a ’3’ to print by Tax Authority. If left blank, no tax information will print.

REPORT DISPLAY: 5. Enter the date to be printed as ____________ invoice date. If left blank, the system date will be used. 6. Enter a ’1’ to prevent A/R number ____________ from being assigned (used when creating a consolidated proof).

7. Enter an index number (1-10) used ____________ to assign the A/R Next Number. If left blank, index 01 will be used as the default. 8. Enter the document type to be used ____________ for the invoice. If left blank, ’RI’ will be used for the customer invoice and ’RT will be used for the inter-branch invoice. 9. Enter the global print message to ____________ print on each invoice. 10. Enter a ’1’ to print serial ____________ numbers. If left blank, no serial numbers will print. 11. Enter a ’1’ to print sales order ____________ associated text. If left blank, no associated text will print. 12. Enter a ’1’ to extend the price on ____________ backordered lines. If left blank, the price will not be extended. NOTE: This is for print purposes only. 13. Enter a ’1’ to print the available ____________ discount. If left blank, the discount will not print.

LINE DISPLAY: 14. Enter a ’1’ to print backordered ____________ and cancelled lines only once. If left blank, the backordered and cancelled lines will continue to print. 15. Enter a ’1’ to print backordered ____________ lines. Enter a ’2’ to print cancelled lines. Enter a ’3’ to print both. Enter a ’4’ to print neither. 16. Enter a ’1’ to print kit component ____________ lines. If left blank, no kit component lines will print.

17. Enter a ’1’ to print future ____________ committed inventory lines. If left blank, future lines will not print.

ITEM NUMBER DISPLAY: 18. Enter a ’1’ to print only our item ____________ number. Enter a ’2’ to print both our item number and the

Electronic Commerce

� � �� ��� ������ ���A–56

customer item number. If left blank, only our item number will print.

19. If you wish to print the customer ____________ item number, enter the type of cross reference to retrieve. 20. Enter a ’1’ to summarize by ____________ item. Enter a ’2’ to summarize items within each whole line number (Kit Grouping). Note: Do not use if consolidating.

INVENTORY PROCESSING: 21. Enter a ’1’ to hard commit ____________ inventory. If left blank the inventory commitment will not change. 22. Enter a ’1’ to use the Inventory ____________ Commitment Preference to source from multiple branches. If left blank, the branch from the Sales Order detail line will be used.

SALES COST UPDATE: 23. Enter ’1’ to update the item cost ____________ with the current inventory cost by running the Sales Cost Update (P42950) prior to invoice print. 24. Enter the version of Sales Cost ____________ Update to run. If left blank, will use version ZJDE0001.

INTER-BRANCH INVOICE: 25. Enter ’1’ to print an inter-branch ____________ invoice. If left blank, customer invoices will be printed.

CURRENCY PROCESSING: 26. Enter a ’1’ to print amounts in ____________ foreign currency. If left blank, only domestic currency amounts will print.

DRAFT PRINTING: 28. Enter a ’1’ to print drafts. If ____________ left blank, no drafts will print for any customer. 29. Enter the city name where the ____________ draft is being originated. This city will print on the draft. If left blank, no city will appear on the draft.

EDI PROCESSING: 30. Enter EDI processing selection: ____________ Blank= No EDI processing 1= EDI processing and Invoice Print. 2= EDI processing only.

31. EDI Document type (EDCT) ____________ 32. EDI Translation Set (EDST) ____________ 33. EDI Translation Format (EDFT) ____________ 34. Trading Partner ID (PNID) ____________

Send Product Transfers and Resales

� � �� ��� ������ ��� A–57

35. Transaction Set Purpose (TPUR) ____________

Electronic Commerce

� � �� ��� ������ ���A–58

�����%� ��� ��'�'%& ��� B–1

Appendix B — Purchase Order Transactions

Objectives

� �! %�& '" ��� "'$���%� !$��$ &$� %��&�! % �!$ *!'$ ����&$! �� !���$��

%*%&��

About Purchasing Order Transaction Setup

��� %�&&� � '" &�� ����&$! �� !���$�� %*%&��� *!' ��� &! %"����* �!) &��%*%&�� %�!'�� �� ��� *!'$ "'$���%� !$��$ &$� %��&�! %�

!�"��&� &�� �!��!)� � &�%�%�

� �����(� $�%"! %� &! $�#'�%& �!$ #'!&�%

� �����(� "'$���%� !$��$ ��� !)������ &%

� �����(� "'$���%� !$��$ ��� �� ��� !)������ &%

� �����(� %��""� � !&���%

� �����(� ��(��� � &! "'$���%� �

� �����(� � (!��� )�&� $����"& ��&���%

� �� � $�#'�%& �!$ #'!&�%

� �� � "'$���%� !$��$%

� �� � "'$���%� !$��$ ��� ��%

� �� � $����(� � ��(���

Electronic Commerce

� � �� ��� ������ ���B–2

�$*$ 1$ ��� ��3&312 � �� B–3

Receive Response to Request for Quotes

G4722 Purchasing Transactions Choose Response to

Request for Quote

G47221 Request for Quote – Purchasing

Choose Inbound Edit/Update

Receiving Response to Request for Quotes

�3, 2'$ �,!-3,# �#(2��.# 2$ .0-&0 + %-0 0$1.-,1$ 2- 0$/3$12 %-0 /3-2$1 2-�

� �$"$(4$ 0$1.-,1$1 %0-+ 4$,#-01 2- 7-30 0$/3$121 %-0 /3-2$1

� �' ,&$ 2'$ 12 231 -% 7-30 /3-2$ 2- �"),-5*$#&$# !7 2'$ 4$,#-0

Application Files Updated

�'$, 7-3 03, �,!-3,# �#(2��.# 2$ %-0 0$1.-,1$ 2- 0$/3$12 %-0 /3-2 2(-,1� 2'$.0-&0 + $#(21 2'$ # 2 (2 0$"$(4$1 %0-+ 7-30 20 #(,& . 02,$0 ,# 31$1 2'$ # 2 %0-+ 2'$ ��� (,2$0% "$ %(*$1 2- 3.# 2$ 2'$ %-**-5(,& ..*(" 2(-, %(*$1�

� �30"' 1$ �0#$0 �$2 (* �����

� �� �$2 (* �$#&$0 ��*$6(!*$ �$01(-,� ��� �

� � *$1 �0#$0��30"' �$62 �$2 (* ����

� �0#$0 �##0$11 �,%-0+ 2(-, ������

EDI Inbound Interface Files

�'$, 7-3 03, �,!-3,# �#(2��.# 2$ 0$1.-,1$ 2- 0$/3$12 %-0 /3-2 2(-,1� 2'$.0-&0 + 31$1 2'$ %-**-5(,& ��� (,!-3,# (,2$0% "$ %(*$1�

� �$1.-,1$ 2- �$/3$12 %-0 �3-2$ �$ #$0 �������

Electronic Commerce

�����%� ���� ��'�'%& � ��B–4

� ��%"! %� &! ��#'�%& �!$ �'!&� ��&��� �������

� �$��$ ���$�%% � �!$��&�! ������

� �$��$ ��(& �� �% �����$ �����

� �$��$ ��(& �� �% ��&��� �����

See Also

� ������ ������� ���� �� ��������� �!$ �'����� �% � � ��""� �

� �!$��&�!

Processing Options for EDI Response to RFQ Edit/Create

Update Options:1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

2. Enter the next status to update the ____________ order to. If left blank, will default to order activity rules.

�$*$ 0$ � � ��2&201 ����� B–5

Receive Purchase Order Acknowledgments

G4722 Purchasing Transactions Choose PO

Acknowledgment

G47222 Purchase Order Choose Inbound Edit/Update

Receiving Purchase Order Acknowledgments

�2, 1'$ �,!-2,# �#(1��.# 1$ ./-&/ + 1- /$"$(3$ .2/"' 0$ -/#$/ "),-4*$#&+$,10 %/-+ 6-2/ 3$,#-/0�

What Happens when You Receive Purchase Order Acknowledgments?

�'$, 6-2 /2, �,!-2,# �#(1��.# 1$ %-/ .2/"' 0$ -/#$/ "),-4*$#&+$,10� 1'$./-&/ +�

� �' ,&$0 1'$ 01 120 -% .2/"' 0$ -/#$/ 1- 1'$ ,$51 01 120

� �"),-4*$#&$0 3$,#-/ /$"$(.1 -% 1'$ -/#$/

�'$ ./-&/ + #-$0 ,-1 "' ,&$ -/ 2.# 1$ ,6 -1'$/ .2/"' 0$ -/#$/ %($*#0�

Mapping Guidelines

�'$ %-**-4(,& %($*#0 (, 1'$ ��� (,1$/% "$ %(*$0 +201 "-,1 (, # 1 !$%-/$ 6-2 " ,20$ �,!-2,# �#(1��.# 1$ %-/ .2/"' 0$ -/#$/ "),-4*$#&+$,10 $%%$"1(3$*6�

� �$ #$/ �$"-/# ��� ����

� ��� �-"2+$,1 �2+!$/ ��������

� ��� �-"2+$,1 �6.$ ��������

� ��� �-"2+$,1 �$6 �-+. ,6 ��������

Electronic Commerce

-3-)9- ��� ��;/;9: ��� �B–6

� ��� "8)59)+:165 !-: �!'��!"�

� !-5,� -+-1<- �3)/ � �!'��� �

� ��� �;8+0)9- �8,-8 �;4*-8 �!'�����

� ��� �;8+0)9- �8,-8 �6+;4-5: "?7- �!'��"��

� ��� �;8+0)9- �8,-8 �-? �647)5? �!'�����

� �-:)13 -+68, �������

� ��� �6+;4-5: �;4*-8 �!(�����

� ��� �6+;4-5: "?7- �!(���"�

� ��� �6+;4-5: �-? �647)5? �!(�����

� ��� "8)59)+:165 !-: �!(��!"�

� !-5,� -+-1<- �3)/ � �!(��� �

� ��� �;8+0)9- �8,-8 �;4*-8 �!(�����

� ��� �;8+0)9- �8,-8 �6+;4-5: "?7- �!(��"��

� ��� �;8+0)9- �8,-8 �-? �647)5? �!(�����

� ��� �;8+0)9- �8,-8 !;..1> �!(!�&��

� ��� �;8+0)9- �8,-8 �15- �;4*-8 �!(����� 68 �:-4 �;4*-8

�!(��"�� �97-+1.? -1:0-8 68 *6:0�

Application Files Updated

%0-5 ?6; 8;5 �5*6;5, �,1:�#7,):- .68 7;8+0)9- 68,-8 )+256=3-,/4-5:9� :0-786/8)4 -,1:9 :0- ,):) 1: 8-+-1<-9 .864 ?6;8 :8),15/ 7)8:5-8 )5, ;9-9 :0- ,):).864 :0- ��� 15:-8.)+- .13-9 :6 ;7,):- :0- .6336=15/ )7731+):165 .13-9�

� �;8+0)9- �8,-8 �-:)13 ������

� �� �-:)13 �-,/-8 ��3->1*3- $-89165� �������

� !)3-9 �8,-8��;8+0 "->: �-:)13 ������

EDI Inbound Interface Files

%0-5 ?6; 8;5 �5*6;5, �,1:�#7,):- .68 7;8+0)9- 68,-8 )+256=3-,/4-5:9� :0-786/8)4 ;9-9 :0- .6336=15/ ��� 15*6;5, 15:-8.)+- .13-9�

� �;8+0)9- �8,-8 �+256=3-,/4-5: �-),-8 �������

� �;8+0)9- �8,-8 �+256=3-,/4-5: �-:)13 ������

� �8,-8 "->: �15-9 �-),-8 �������

� �8,-8 "->: �15-9 �-:)13 �������

Receive Purchase Order Acknowledgments

�����$� ��� � &�&$% ���� B–7

Before You Begin

� ��#��) %��% ) & ��'� ��!!�� %�� �����&� #�"&�#�� �����$ �� ������

What You Should Know About

����� �� �������� ��

������ �� ��� ��

�� �������� ��

� � % � ��&$� �� #��# ���� (�������% (�%� �

�&��%� ��� ���� (�������% �� �� ������ ����#�%�$ %��

�&��%� ��� ���� (�������%�

Processing Options for EDI P.O. Acknowledgment Edit/Create

Update Options:1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

2. Enter the next status to update the ____________ order to. If left blank, will default to order activity rules.

Electronic Commerce

� � �� ��� ������ ���B–8

��$��*� �� � , ,*+ ���� B–9

Receive PO Change Acknowledgments

G4722 Purchasing Transactions Choose PO Change

Acknowledgment

G47223 Purchase Order Change Choose Inbound Edit/Update

Receiving PO Change Acknowledgments

�,& +!� �&�',&� ��"+��(��+� ()' )�% �') (,)�!�*� ')��) �!�& ���#&'.$�� %�&+* +' )���"-� ��#&'.$�� %�&+* '� �!�& �* +' �& �/"*+"& (,)�!�*� ')��)�

�,)�!�*� ')��) �!�& �* �)� ��#&'.$�� �� �+ +!� !����) ') ��+�"$ $�-�$� �& +!���� !����) �"$�� ,*� +!� +)�&*��+"'& *�+ (,)('*� �'�� +' "&�"��+� "� +!� (,)�!�*�')��) "* ��&��$��� �!�& ��� )�($����� ') �'&�")%���

����� �,)�!�*� ')��) �!�& �* �)� ��#&'.$�� �� �+ +!� !����) ') ��+�"$ $�-�$��& +!� ��� !����) �"$�� ,*� +!� +)�&*��+"'& *�+ (,)('*� �'�� +' "&�"��+� "� +!�(,)�!�*� ')��) "* ��&��$��� �!�& ��� )�($����� ') �'&�")%���

�!� �'%('*"+"'& '� +!� �#&'.$�� %�&+ �0(� �"�$� "* �* �'$$'.*�

� �!� *��'&� �!�)��+�) �� ') �� "&�"��+�* .!�+!�) +!� ')��) "*

��#&'.$�� �� �+ +!� !����) ') ��+�"$ $�-�$�

�,& �&�',&� ��"+��(��+� �') (,)�!�*� ')��) �!�& � ��#&'.$�� %�&+* +'()'��** �'+! ��� ')��) ��+�"$ )��')�* �&� ���� ��.�)�* ')��) ��+�"$ )��')�*� ��+!� ')��) "* ��#&'.$�� �� �+ +!� !����) $�-�$� +!�& ��� ')��) ��+�"$ )��')�* �)�&'+ ()'��**���

�') ��+�"$ $"&� ()'��**"& � �"$$ "& +!� �!�& � �'�� "& +!� ��+�"$ �"$� ���')�"& $0��!� �'�� ()'��**�* �)��

Electronic Commerce

�(.($4( � � ��6*645 �����B–10

� � .,0( ,4 $''(' 51 5+( 263&+$4( 13'(3�

� �+( 263&+$4( 13'(3 .,0( &+$0*(4 51 /$22(' ),(.'4 ,) 5+(

53$04$&5,10 4(5 263214( &1'( ,0 5+( +($'(3 3(&13' ,4 4(5 51

�+$0*(� ��� �) 5+( 53$04$&5,10 4(5 263214( &1'( ,4 4(5 51

&10),3/$5,10� ��� 10.: 5+( 45$564 &+$0*(4�

� �+( 263&+$4( 13'(3 .,0( ,4 &$0&(.('�

�+,4 53$04$&5,10 &+$0*(4 5+( 45$564 1) 5+( 263&+$4( 13'(3 &+$0*( 51$&-018.('*('�

Mapping Guidelines

�+( )1..18,0* ),(.'4 ,0 5+( ��� ,05(3)$&( ),.(4 /645 &105$,0 '$5$ %()13( :16 &$064( �0%160' �',5� 2'$5( )13 263&+$4( 13'(3 &+$0*( $&-018.('*/(054())(&5,7(.:�

� �($'(3 3(&13' ��� �����

� ��� �1&6/(05 �6/%(3 ��"�����

� ��� �1&6/(05 �:2( ��"�����

� ��� �1&6/(05 �(: �1/2$0: ��"�����

� ��� �3$04$&5,10 �(5 ��"�����

� �(0'��(&(,7( �.$* � � ��"�����

� ��� �63&+$4( �3'(3 �6/%(3 ��"�����

� ��� �63&+$4( �3'(3 �1&6/(05 �:2( ��"�����

� ��� �63&+$4( �3'(3 �(: �1/2$0: ��"�����

� ��� �63&+$4( �3'(3 �6)),9 ��"��!��

� �3$04$&5,10 �(5 �63214( �1'( ��"�� ��

�� �� ; �10),3/$5,10� 62'$5( 5+( 13'(3 45$564 10.:

� �&-018.('*/(05 5:2( ��"�����

� �(5$,. 3(&13' ��� ����

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Receive PO Change Acknowledgments

�+1+'8+ ��� ��:-:89 ��� � B–11

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EDI Inbound Interface Files

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� �7*+7 !+=9 �/3+8 �+'*+7 �������

� �7*+7 !+=9 �/3+8 �+9'/1 �������

Before You Begin

� #+7/,> 9.'9 >4: .';+ 2'55+* 9.+ 2/3/2:2 7+6:/7+* ,/+1*8 /3 �������

Processing Options for EDI P.O. Change Acknowledgment Edit/Create

Update Options: 1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

Electronic Commerce

� � �� ��� ������ ���B–12

Default Values: 2. Status Code (Required) ____________ 3. Override Next Status (Optional) ____________ 4. Line Type (Required) ____________ 5. Unit of Measure (Optional) ____________

6. Enter a ’1’ to default the primary ____________ unit of measure from the item master into the transaction unit of measure. If left blank, the purch- asing unit of measure from the item master will be used. 7. Enter the Landed Cost Rule to be ____________ used. If left blank, it will default from the ’ship-to’ purchasing instructions.

Status Codes: 8. Enter the next status to advance the ____________ order to on “+” acknowledgment. 9. Enter the previous status to reset ____________ the order to on “-” acknowledgment.* If left blank, will default to order activity rules.10. Enter the next status beyond which ____________ a detail line cannot be changed. If left blank, no restrictions.

Tolerance Checking:11. Enter a ’1’ for warning message ____________ or a ’2’ to prohibit entry. if left blank, no tolerance checking is performed.

Budget Checking:12. Enter a ’1’ if budget checking is ____________ desired. If left blank, all other budgeting options will be omitted.

Budget Default Values:13. Budget Hold Code ____________14. Budget tolerance limit (10 = %10) ____________

15. Level of detail to accumulate the ____________ budget (5-9). Default is 9.16. Budget ledger type ____________17. If Financial budgeting, specify the ____________ budget total method (1-3). If left blank, method 1 will be used: 1 = Original budget + period amounts for current year + prior year postings (same as job cost budget calulation). 2 = Sum of period amounts for current year (standard financial budget). 3 = Original Budget + period amounts for current year (standard financial spread with changes).

Budget Processing: Enter a ’1’ to:18. Accumulate the budget through the ____________ current period. If left blank, the budget will accumulate for the year.

Receive PO Change Acknowledgments

� � �� ��� ������ ��� B–13

Interfaces:19. Enter a ’1’ to validate the Branch ____________ against the Branch/Plant Constants file. If left blank, the Cost Center Master file will be used.

Work Order Default Values:20. Enter the status to update the work ____________ order to when the quantity or promised date on the purchase order changes.

Approval Processing:21. Enter where the approval route code ____________ should be defaulted from, OR enter specific route code value. If blank no approval processing will be done 1 = Originators Address Book Number 2 = Originators User Profile 3 = Branch/Plant Route Code 4 = Default Locations Route Code

Item Availability:22. Enter a ’1’ to update the ____________ “Quantity on Other PO’s” field (LIOT1A) in the item balance file (i.e. Requisitions and Blanket orders). If left blank, the “Quantity on PO” field (LIPREQ) will be updated.

Electronic Commerce

� � �� ��� ������ ���B–14

�','#2' � � ��4)423 ����� B–15

Receive Shipping Notices

G4722 Purchasing Transactions Choose Shipping Notice

G47225 Shipping Notice Choose Inbound Edit/Update

Receiving Shipping Notices

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Mapping Guidelines

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Electronic Commerce

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EDI Inbound Interface Files

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Before You Begin

� $,70-> 9/(9 >4: /(;, 2(55,+ 9/, 20302:2 7,6:07,+ -0,1+8 -47 �������

Receive Shipping Notices

� � �� ��� ������ ��� B–17

Processing Options for EDI Shipping Notice Edit/Create

Update Options:1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

2. Enter the next status to update the ____________ order to. If left blank, will default to order activity rules.

Electronic Commerce

� � �� ��� ������ ���B–18

��$��+� ��� ��- -+, �� B–19

Receive Advice into Purchasing

G4722 Purchasing Transactions Choose Receiving Advice

G47226 Receiving Advice - Purchasing

Choose Inbound Edit/Update

Receiving Advice into Purchasing

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What Happens when You Receive Advice into Purchasing?

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Mapping Guidelines

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Electronic Commerce

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Receive Advice into Purchasing

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EDI Inbound Interface Files

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Before You Begin

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What You Should Know About

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Processing Options for EDI Receiving Advice Edit/Create – Purchasing

Default Values: 1. Order Type ____________ 2. Receipt Document Type ____________

Incoming Acceptable Next Status Codes: 3. Status Code 1 ____________ 4. Status Code 2 ____________ 5. Status Code 3 ____________

Outgoing Next Status Codes: 6. Partial receipt ____________ 7. Close balance of line ____________ 8. Cancel balance of line ____________

Prompting Control: Enter a ’1’ to: 9. Select all lines for receipt. ____________ 10. Be prompted to accept the receipt. ____________ 11. Display lot/layer information. ____________ 12. Display Sales Order Backorders. ____________ 13. Record serial number information ____________ for inventory items.

14. Enter a ’1’ to protect prices, or ____________ a ’2’ to make prices non-display. If left blank, the update of prices is allowed.

15. Enter a ’1’ to require manual entry ____________ of the quantity. If left blank, the quantity field will be loaded. 16. Enter a ’1’ to display description. ____________ If left blank, the item/account number will be displayed.

Electronic Commerce

� � �� ��� ������ ���B–24

17. Enter the format to be displayed. ____________ 1 = Receipts by Purchase Order 2 = Receipts by Item 3 = Receipts by G/L Account (If left blank, format 1 is used.)

Landed Cost Processing: 18. Enter a ’1’ to display the landed ____________ cost video, or a ’2’ to perform blind landed cost processing. If left blank, no landed cost processing is performed.

Tolerance Checking: Enter a ’1’ for a warning message, or a ’2’ to prohibit entry. If left blank, no tolerance checking is performed.

19. Quantity, Unit Cost, Amount ____________ 20. Receipt Date ____________

Item Branch/Location Processing: 21. Enter a ’1’ to update the supplier ____________ when an item is purchased the first time, or a ’2’ to update the supplier every time the item is purchased. If left blank, no supplier update is performed. 22. Enter a ’1’ to default the Location ____________ and Lot Number from the primary item balance location, if the Location and Lot Number are both blank.

Dream Writer Versions: Enter the version for each program: If left blank, ZJDE0001 will be used.

23. Open Order Inquiry (P430301) ____________ 24. G/L Functional Server (XT0911Z1) ____________ 25. SO Backorder Release (P42117) ____________ 26. Receipt Traveler (P43512) ____________ 27. Receipt Routing (P43250) ____________

Document Processing: 28. Enter a ’1’ to automatically print ____________ a Receipt Traveler Document following each receipt.

Kit Processing: 29. Enter a ’1’ to display the kit ____________ parent item, or a ’2’ to display the kit component items. If left blank, no kit information is displayed.

Supplier Analysis: 30. Enter a ’1’ to capture supplier ____________ analysis information. If left blank, no supplier analysis information is captured.

Associated Text Processing: 31. Enter a ’1’ to purge the associated ____________ text when the line is fully

Receive Advice into Purchasing

� � �� ��� ������ ��� B–25

received. If left blank, the text is retained.

Receipt Acknowledgment: 32. Enter a ’1’ to send a PPAT message ____________ to the purchase order originator regarding the receipt. 33. Enter the next status code that the ____________ Sales Order should be updated to upon full receipt of a direct ship purchase order line.

Receipt Routing: 34. Enter a ’1’ to initiate the ____________ receipt routing process. If left blank, all items will be received directly into stock.

Summarization: 35. Enter a ’1’ to summarize journal ____________ entries. If left blank, journal entries are written in detail.

NOTE: If tracking commitments in the PA/PU ledgers, this option may NOT be used.

Warehouse Processing: 36. Enter the Directed Putaway mode: ____________ ’ ’ : No Directed Putaway Requests ’1’ : Request Putaway only ’2’ : Request Putaway and process using the subsystem ’3’ : Receive directly to reserved locations (No requests).

37. If processing putaway requests ____________ through the subsystem, enter the DREAM Writer version to be used. If blank, XJDE0001 is used. (See Form ID P46171).

38. Enter the DREAM Writer version of ____________ On-Line Reservations to be used. If blank, ZJDE0001 is used. (See Form ID P46130)

Currency Processing: 39. Enter the date to be used when ____________ retrieving the currency exchange rate. If left blank, the purchase order exchange rate will be used. 1 = G/L Date 2 = Current Date

40. Enter a ’1’ to protect the ____________ exchange rate field.

Bulk Item Processing: 41. Enter ’1’ to record the difference ____________ between ambient and standard quantities received as a temperature gain/loss. Enter ’2’ to update the unit cost as the extended cost divided by

Electronic Commerce

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the standard quantity. Leave blank if quantities are purchased and received in standard.

Direct Ship Order Processing: (LOAD & DELIVERY MANAGEMENT ONLY)

42. Enter a ’1’ if related sales order ____________ lines should be automatically load and deliver confirmed. 43. Enter the sales order next status ____________ code beyond which sales orders will not be automatically load and deliver confirmed. 44. Enter the version of the ____________ transportation transaction server to be used to automatically load and deliver confirm orders.

EDI Processing:

46. Proof or Final ____________ ’ ’- Final ’1’- Proof

�%*%!0% ��� ��2'201 � �� B–27

Receive Invoice with Receipt Matches

G47227 Purchasing Transactions Choose Inbound

Edit/Update

G4722 Purchasing Transactions Choose Invoice with Receipt

Match

Receiving Invoice with Receipt Matches

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Mapping Guidelines

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Receive Invoice with Receipt Matches

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Application Files Updated

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EDI Inbound Interface Files

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Before You Begin

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What You Should Know About

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Processing Options for EDI Inbound Invoice/Match to P.O. Edit/Create

UPDATE OPTIONS: 1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode

2. Enter ’1’ to match only, enter ’7’ ____________ to match and close remainder of quantity and amount for the line. If left blank, will default to ’1’

3. Enter ’1’ to iqnore AP/GL warnings. ____________ If left blank, warnings will be treated as errors.

REPORT OPTIONS: 4. Enter a ’1’ to print the Voucher ____________ Invoice amount. Leave blank to print EDI Document information.

DEFAULT VALUES: 5. Purchase Order Type ____________ 6. Voucher Document Type ____________

Receive Invoice with Receipt Matches

� � �� ��� ������ ��� B–31

PROCESSING CONTROL: 7. Enter the appropriate Voucher Match ____________ Method for the processing you use ’2’ = PO and Invoice ’3’ = PO, Receipt and Invoice

NOTE: Evaluated Receipt Settlement and Stock Valuation requires the processing method to be a ’3’. EDI allows both ’2’ and ’3’.

NOTE: The following processing options must be filled in if you receive and voucher together.

Incoming Next Status Code Range: 8. From Status Code ____________ 9. Thru Status Code ____________

Outgoing Next Status Codes: 10. Receipt Status Code ____________ 11. Cancel Status Code ____________

ADDITION OF LINES: 12. Enter a ’1’ to allow for the ____________ addition of lines. (EDI Only)

Enter the purchase order line values: 13. Line Type ____________ 14. Last Status Code ____________ 15. Next Status Code ____________

TOLERANCE CHECKING: 16. Enter a ’1’ for a warning message ____________ only, ’2’ to prohibit entry, or the pay status to be used if the tolerance is exceeded. If left blank, no tolerance checking is performed.

RETAINAGE: 17. Enter a ’1’ to allow for the entry ____________ of retainage amounts. If left blank, no retainage will be allowed.

SUPPLIER ANALYSIS: 18. Enter a ’1’ to capture supplier ____________ analysis information. If left blank, no supplier analysis information will be captured.

SUMMARIZATION: 19. Enter a ’1’ to summarize journal ____________ entries. If left blank, journal entries are written in detail.

NOTE: If tracking commitments in the PA/PU ledgers, this option may NOT be used.

20. Enter a ’1’ to summarize accounts ____________ payable entries. If left blank, accounts payable entries are written in detail.

Electronic Commerce

� � �� ��� ������ ���B–32

DREAM WRITER VERSIONS: Enter the version for each program: If left blank, ZJDE0001 will be used.

21. A/P Functional Server (XT0411Z1) ____________ 22. G/L Functional Server (XT0911Z1) ____________

CURRENCY PROCESSING: 23. Enter the date to be used when ____________ retrieving the currency exchange rate. If left blank, the receipt or purchase order exchange rate will be used. 1 = G/L Date 2 = Invoice Date

�!&!�-! � � ��/#/-. ����� B–33

Send Request for Quotes

G4722 Purchasing Transactions Choose Request for Quote

G47221 Request for Quote - Purchasing Choose Outbound Extraction

Sending Request for Quotes

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Application Files Providing Data

�$!( 3)/ ,/( �/.�)/( �2.,��.%)( "), ,!+/!-. "), +/).�.%)(-� .$! *,)#,�'!2.,��.- .$! �.� ",)' .$! ")&&)1%(# �**&%��.%)( "%&!-�

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Electronic Commerce

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EDI Outbound Interface Files

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See Also

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Processing Options for EDI Request for Quote Extraction

UPDATE OPTIONS:1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

STATUS CODES:2. Enter the next status code to select for processing. Next Status Code From (Required) ____________ Next Status Code To (Required) ____________3. Override Next Status Code (Optional) ____________4. Enter a ’1’ to prevent updating the ____________ Next Status Code from the Order Activity Rules. If left blank, the Next Status Code will be updated.

DEFAULT VALUES:5. Enter the EDI Document type to ____________ create (EDCT).6. Enter the EDI Transaction Set to ____________ create (EDST).7. Enter the EDI Translation Format to ____________ create (EDFT).8. Enter Trading Partner ID (PNID). ____________9. Enter the Transaction Set Purpose ____________ Code (TPUR) from UDC 47/PU.

ITEM CROSS REFERENCE INFORMATION:10. Enter Item-Cross Reference Search ____________ Type.

�!&!�,! ��� ��.#.,- � �� B–35

Send Purchase Orders

G4722 Purchasing Transactions Choose Purchase Order

G47222 Purchase Order Choose Outbound Extraction

Sending Purchase Orders

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Application Files Providing Data

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Electronic Commerce

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� �.+�$�,! �+ !+ �!-�%& �����

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EDI Outbound Interface Files

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� �+ !+ �!0- �%(!, �!� !+ �� ��

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See Also

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Processing Options for Purchase Order Extraction

Status Codes: 1. Enter the range of Status Codes to be selected for processing. Next Status Code From (Optional) ____________ Next Status Code Thru (Required) ____________

2. Override Next Status (Optional) ____________

3. Enter a ’1’ to prevent updating ____________ the Next Status Code from Order Activity Rules. If left blank the Next Status Code will be updated.

NOTE: If using EDI processing, a ’1’ will prevent updating EDI files. If left blank, EDI files will be updated.

Tax Information: 4. Enter a ’1’ to print by Tax Group. ____________ Enter a ’2’ to print by Tax Area. Enter a ’3’ to print by Tax Authority.

Send Purchase Orders

� � �� ��� ������ ��� B–37

Report Display: 5. Enter a ’1’ to print open ____________ quantities and amounts. If left blank the original quantities will print.

6. Enter a ’1’ to print the Exchange ____________ Rate.

7. Enter the Global Print Message to ____________ print on each purchase order.

8. Enter a ’1’ to print Purchase ____________ Order Associated Text.

Item Number Display: 9. Enter a ’1’ to print only our item ____________ number. Enter a ’2’ to print both our item number and the supplier item number.

10. If you wish to print the supplier ____________ item number, enter the type of Cross Reference Number to retrieve.

Change Order Processing: 11. Enter the specific change order ____________ number to print; leave blank to print all change orders; or enter a ’*’ to print the last change order for the purchase order being printed.

12. Enter a ’1’ to print all lines ____________ that make up a change order. Leave blank to print the change order at a specific change order number.

Currency Processing: 13. Enter a ’1’ to print amounts in ____________ Foreign Currency. If left blank only Domestic Currency amounts will print.

Edi Processing: 14. Enter EDI processing selection: ____________ Blank= Purchase Order Print processing only. 1= EDI and Purchase Order Print processing. 2= EDI processing only.

15. EDI Document type (EDCT) ____________ 16. EDI Translation Set (EDST) ____________ 17. EDI Translation Format (EDFT) ____________ 18. Trading Partner ID (PNID) ____________ 19. Transaction Set Purpose (TPUR) ____________

Electronic Commerce

� � �� ��� ������ ���B–38

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Send Purchase Order Changes

G4722 Purchasing Transactions Choose Purchase Order

Change

G47223 Purchase Order Change Choose Outbound Extraction

Sending Purchase Order Changes

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Application Files Providing Data

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Electronic Commerce

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EDI Outbound Interface Files

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Processing Options for EDI Purchase Order Change Extraction

Update Options:1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

Status Codes:2. Enter the override next status for ____________ update of processed records. If left blank, the Next Status Code will be used.

Default Values:3. Enter the EDI Document type to ____________ create (EDCT).4. Enter the EDI Transaction Set to ____________ create (EDST).5. Enter the EDI Translation Format to ____________ create (EDFT).6. Enter Trading Partner ID (PNID). ____________

Item Cross Reference Information:7. Enter Item-Cross Reference Search ____________ Type.

� & �- � � ��/"/-. ����� B–41

Send Receiving Advice

G4722 Purchasing Transactions Choose Receiving Advice

G47226 Receiving Advice - Purchasing Choose Outbound Extraction

Sending Receiving Advice

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Application Files Providing Data

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EDI Outbound Interface Files

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What You Should Know About

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Processing Options for EDI Receiving Advice Extraction

Update Options:1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

Status Codes:2. Enter the next status code to select for processing. Next Status Code From (Required) ____________ Next Status Code To (Required) ____________3. Override Next Status (Optional) ____________4. Enter a ’1’ to prevent updating the ____________ Next Status Code from the Order Activity Rules. If left blank, the next status code will be updated.

Default Values:5. Enter the EDI Document type to ____________ create (EDCT).6. Enter the EDI Transaction Set to ____________ create (EDST).7. Enter the EDI Translation Format to ____________ create (EDFT).8. Enter Trading Partner ID (PNID). ____________9. Enter the Transaction Set Purpose ____________ Code (TPUR) from UDC 47/PU.

Item Cross Reference Information:10. Enter Item-Cross Reference Search ____________ Type.

�����$� ��� ��&�&$% ��� C–1

Appendix C — Product Information Transactions

Objectives

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About Product Information Transaction Setup

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Receive the Price Sales Catalog

G4723 Product Information Transactions

Choose Price Sales Catalog

G47231 Price Sales Catalog Choose Inbound Edit/Update

Receiving the Price Sales Catalog

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What Happens when You Receive the Price Sales Catalog?

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Mapping Guidelines

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Electronic Commerce

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Application Files Updated

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EDI Inbound Interface Files

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Before You Begin

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Receive the Price Sales Catalog

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What You Should Know About

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See Also

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Processing Options for EDI Price Sales Catalog Edit/Create

Update Options:1. Enter ’1’ to run in final mode. If ____________ left blank, proof only.

2. Enter a ’1’ to update prices only or ____________ enter a ’2’ to update costs only. If left blank, both prices and costs will be updated.

Process Control:3. Enter a ’1’ to prevent the standard ____________

Electronic Commerce

� � �� ��� ������ ���C–6

cost from being changed.

Default Values:4. Enter default Branch/Plant. ____________5. Enter default Cost/Price Change ____________ Reason (TYTR) from UDC 41/CC.6. Enter the default cost method to use ____________ when updating all locations for cost.

�&+&"1& � � ��3(312 ����� C–7

Send the Price Sales Catalog

G4723 Product Information Transactions

Choose Price Sales Catalog

G47231 Price Sales Catalog Choose Outbound Extraction

Sending the Price Sales Catalog

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What Happens when You Send the Price Sales Catalog?

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Application Files Providing Data

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Electronic Commerce

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� �*-. �"!$", �����

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EDI Outbound Files Created

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Processing Options for EDI Price Sales Catalog Extraction

Update Options:1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

Price Extraction Options:2. Enter ’1’ to extract prices from the ____________ Item Price file. If left blank, no price records will be generated.3. Enter date effective for price record ____________ creation.4. Enter customer number to extract ____________ prices for one customer only. If left blank, prices for all customers will be extracted.

Cost Extraction Options:5. Enter cost methods to extract from ____________ the Item Cost file. If left blank, no cost records will be generated.6. Enter vendor number to extract costs ____________ for one vendor only. If left blank costs for all vendors will be extracted.

Default Values:7. Enter the EDI Document type to ____________ create (EDCT).8. Enter the EDI Transaction Set to ____________ create (EDST).9. Enter the EDI Translation Format to ____________ create (EDFT).10. Enter Trading Partner ID (PNID). ____________11. Enter Transaction Set Purpose Code ____________ (TPUR) from UDC 47/PU.12. Enter Price/Sales Catalog Code ____________ (SCCD).13. Enter Price/Cost Change Reason Code ____________ (TYTR)

�����$� ��� ��&�&$% ��� D–1

Appendix D — Inventory Transactions

Objectives

� �! $�% &" ��� � '� %!#) %#� $��%�! $ �!# )!&# ����%#! �� !���#�� $)$%��

About Inventory Transaction Setup

��� $�%%� � &" %�� ����%#! �� !���#�� $)$%��� )!& ��� %! $"����) �!( %��$)$%�� $�!&�� �� ��� )!&# � '� %!#) %#� $��%�! $�

!�"��%� %�� �!��!(� � %�$�$�

� �����'� "#!�&�% ��%�'�%) ��%�

� �����'� "#!�&�% %#� $��#$ � � #�$���$

� �� � "#!�&�% ��%�'�%) ��%�

� �� � "#!�&�% %#� $��#$ � � #�$���$

Electronic Commerce

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�%+%!1% ��� ��3'312 � �� D–3

Receive Product Activity Data

G4724 Inventory ManagementTransactions

Choose Product Activity Data

G47241 Product Activity Data Choose Inbound Edit/Update

Receiving Product Activity Data

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Before You Begin

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What You Should Know About

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Processing Options for EDI Product Activity Data Edit/Create

Update Mode: 1. Enter ’1’ to run in FINAL mode. ____________ Default of blank will PROOF only.

2. Enter ’1’ to have servers flag ____________ warnings, ’2’ to have them ignore warnings.

3. Process SDQ records. (future ____________ function)

Document Types: (Mandatory) 4. Enter the document type to be used ____________ for + transactions. 5. Enter the document type to be used ____________ for – transactions. 6. Enter the document type to be used ____________ for R (replacement) transactions.

Defaults: 7. Enter a ’1’ to default Location ____________ and Lot from Primary Location. 8. Customer Number ____________ 9. Enter the General Ledger Date to ____________ be used. Default of blank will use today’s date, if G/L date not mapped.

Dream Writer Versions : Enter the version for each program to be used. If left blank, version ZJDE0001 will be used.

10. Journal Enteries P09101 ____________ 11. G/L Functional Server XT0911Z1 ____________

Receive Product Activity Data

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12. Item Ledger P4111 ____________ 13. Warehouse Requests P46100 ____________

Processing Control : 14. Enter ’1’ to run in summary mode. ____________ G/L accounts will be summarized within each document number. If run in detail, G/L accounts will be produced for each item. 15. Enter a ’1’ to allow over issuing ____________ of an item. 16. Enter a ’1’ to allow issues from ____________ held lots. 17. Enter a ’1’ if you want issues to ____________ affect Item Sales History (F4115). 18. Enter a ’1’ to allow overrides to ____________ item’s cost. Blank will default item location cost.

Sales Order Creation Options: 19. Enter a ’1’ to automatically ____________ submit the Batch Sales Order Creation for items that fall below Reorder Point and have Transaction Handling Code of ’G’. 20. Enter the version of the Batch Sales Order Creation you want to submit. If left blank, version XJDE0001 will be used.

Batch Sales Order Creation P47011 ____________

Electronic Commerce

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Receive Product Transfers and Resales

G4721 Sales Order Transactions Choose Product Transfer &

Resale

G47215 Product Transfer & Resale Choose Inbound Edit/Update

Receiving Product Transfers and Resales

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Send Product Activity Data

G4724 Inventory ManagementTransactions

Choose Product Activity Data

G47241 Product Activity Data Choose Outbound Extraction

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Send Product Activity Data

�'-'#4' ��� ��6)645 ����� D–15

� ���� �&8#3&4 1307+&'4 (063 7'34+0/4 50 %0/530- *08 +5'. -'&)'3 3'%03&4

#3' 46..#3+;'& 50 %3'#5' 5*' 065$06/& 130&6%5 #%5+7+5: &#5#� *'4'7'34+0/4 #3'�

� �#5' 8+5*+/ -0%#5+0/ 8+5*+/ +5'.

� �#5' 8+5*+/ +5'.

� �0%#5+0/ 8+5*+/ +5'.

� �: +5'.

!4' 0/' 0( 5*'4' 7'34+0/4� �0 /05 %*#/)' 5*' 4035 4'26'/%' 03 %0/530-$3'#,4�

� �#5# 4'-'%5+0/ +4 $#4'& 610/ 4'-'%5+0/ 0( #/: (+'-& +/ 5*' �5'. �'&)'3 (+-'�

0 3'%'+7' 5*' 53#/4#%5+0/� :06 .645 *#7' 5*' ���� �&8#3&4 �/7'/503:�#/#)'.'/5� �#-'4 �3&'3 �#/#)'.'/5� #/& �63%*#4' �#/#)'.'/5 4:45'.4� 04'/& 5*' 53#/4#%5+0/� :06 0/-: /''& 5*' ���� �&8#3&4 �/7'/503: �#/#)'.'/54:45'.�

�� �� 0 3'%'+7' 5*' 53#/4#%5+0/� :06 .645 *#7' 5*' ���� �&8#3&4 �/7'/503:�#/#)'.'/5� �#-'4 �3&'3 �#/#)'.'/5� #/& �63%*#4' �#/#)'.'/5 4:45'.4� 04'/& 5*' 53#/4#%5+0/� :06 0/-: /''& 5*' ���� �&8#3&4 �/7'/503: �#/#)'.'/54:45'.�

Application Files Providing Data

"*'/ :06 36/ �65$06/& �953#%5+0/ (03 130&6%5 #%5+7+5: &#5#� 5*' 130)3#.'953#%54 5*' &#5# (30. 5*' (0--08+/) #11-+%#5+0/ (+-'4�

� �5'. �3044<�'('3'/%' �����

� �5'. �0%#5+0/ �������

� �05 �#45'3 ���� �

� �%%06/5 �'&)'3 �������

� �5'. �'&)'3 ������

� �5'. �#45'3 ������

� �5'. �3#/%* ������

EDI Outbound Interface Files

"*'/ :06 36/ �65$06/& �953#%5+0/ (03 130&6%5 #%5+7+5: &#5#� 5*' 130)3#.%3'#5'4 3'%03&4 +/ 5*' (0--08+/) ��� 065$06/& +/5'3(#%' (+-'4�

� �30&6%5 �%5+7+5: �#5# �'#&'3 �������

� �30&6%5 �%5+7+5: �#5# �'5#+- �������

Electronic Commerce

������� �� � ����� ����D–16

� ������� ��� ��! ���� ��� �������

Processing Options for EDI Product Activity Data Extraction

Update Options: 1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

Default Values: 2. Enter the EDI Document type to ____________ create (EDCT). 3. Enter the EDI Transaction Set to ____________ create (EDST). 4. Enter the EDI Translation Format to ____________ create (EDFT). 5. Enter Trading Partner ID (PNID). ____________ 6. Enter the Transaction Handling ____________ Code (THCD).

Item Cross Reference Information: 7. Enter Item Cross Reference Search ____________ Type. 8. Enter the Customer Number used for ____________ Item Cross Reference.

General Ledger Date Range: 9. Enter the beginning General Ledger ____________ Date.10. Enter the ending General Ledger ____________ Date.

Transactions Generated:11. Specify the type(s) of activity transactions you want to generate by listing the document type(s) associated with the activity. Note – You can specify up to 10 document types per activity but a document type should not be specified more than once. ____________ QR Quantity received ____________ QO Quantity out of stock ____________ QT Adjustments to Inventory ____________ QW Quantity withdrawn from W/H ____________

12. Enter a “1” to generate the following type of informational transactions.

QB Beginning balance quantity ____________ QC Quantity committed ____________ QD Additional demand quantity ____________ QH Quantity damaged or on hold ____________ QI Quantity in transit ____________ QP Quantity on order, not received ____________ QA Current qty available to ship ____________ QE Ending balance quantity ____________

13. Enter a “1” to generate the following type of reorder inform- ation transactions.

Send Product Activity Data

� � �� ��� ������ ��� D–17

QL Minimum inventory quantity ____________ QM Maximum inventory quantity ____________ QN Planned inventory quantity ____________ QX Reorder quantity ____________

14. Enter a “1” to generate SDQ ____________ records. (future function)

����!� ��� �#�#!" ��� D–19

Send Product Transfers and Resales

G4724 Inventory ManagementTransactions

Choose Product Transfer &Resale

G47215 Product Transfer & Resale Choose Outbound Extraction

Sending Product Transfers and Resales

#� "�� �#"��#�� �%" ��"��� � �� �� �� � ��#�" " ��!�� ! ��� �!���! "� !���!#��� �'�� !���! ��� " ��!�� ���� ��"��� "� &�# " ����� �� "�� � ���! � �� ��� ��"�! � ��� " � �� "�� !���! � �� ! ��� #���"�! "�� !"�"#! �� "�� !���! � �� !���# ���� "� #� "��! � �� �� � �� "� #����� ����! ����"� ��� ���� � "��� �� ! � � �# ��� � �� "�� !&!"�� � � ���$���

See Also

� �� �� ������ �������� �� ����� �� ���� ��� �������� ��� ��

��!" #�"���! �� #!��� "�� �#"��#�� �%" ��"��� � �� ��

Electronic Commerce

� � �� ��� ������ ���D–20

�����$� ��� ��&�&$% ��� E–1

Appendix E — Scheduling & Planning Transactions

Objectives

� �! $�% &" ��� $����&�� � � � "�� � � %#� $��%�! $ �!# )!&# ����%#! ��

!���#�� $)$%��

About Scheduling and Planning Transaction Setup

��� $�%%� � &" %�� ����%#! �� !���#�� $)$%��� )!& ��� %! $"����) �!( %��$)$%�� $�!&�� �� ��� )!&# $����&�� � � � "�� � � %#� $��%�! $�

!�"��%� %�� �!��!(� � %�$�$�

� �����'� "�� � � $����&�� �!#���$%$

� �� � "�� � � $����&�� �!#���$%$

Electronic Commerce

� � �� ��� ������ ���E–2

� % �, ��� ��.".,- � �� E–3

Receive Planning Schedule Forecasts

G4725 Scheduling & PlanningTransactions

Choose Planning ScheduleForecast

G47251 Planning Schedule - Forecast Choose Inbound Edit/Update

Receiving Planning Schedule Forecasts

�.' -# �'�(.'� ��$-��)��- )+("+�& !(+ )%�''$'" ,�# �.% !(+ ��,-, -( + � $/ )%�''$'" ,�# �.% !(+ ��,- -+�',��-$(',� �%�''$'" ,�# �.% !(+ ��,- -+�',��-$(',�+ )+(� ,, � $'-( -# �(+ ��,- !$% �

What Happens when You Receive Planning Schedule Forecasts?

�# ' 2(. +.' �'�(.'� ��$-��)��- !(+ �%�''$'" ��# �.% 3 �(+ ��,-� -# )+("+�&�

� ��$-, -+�',��-$(', -#�- -# ������ -+�',%�-(+ ,(!-0�+ &�)) � -( -# ���

�%�''$'" ��# �.% � �� + �'� -# ��� �%�''$'" ��# �.% � -�$% !$% ,�

� �+$- , -# -+�',��-$(', -( -# �(+ ��,- !$% !(+ !.+-# + )+(� ,,$'" �2 -#

���� ��0�+�, ������� � *.$+ & '-, �%�''$'" ,2,- &� $! '( ++(+, �+ � - �- � 0# ' �$-$'" -# -+�',��-$(',�

Transaction Processing Mode

���# $- & $' -# �(+ ��,- !$% #�, � ,.&&�+2 + �(+� �2 $- & '.&� + �'� �+�'�#)%�'-� �(+ �%% -+�',��-$(' �(� , 1� )- �� -# ,2,- & #�'�% , -# !(+ ��,-,.&&�+2 + �(+�, �, � ,�+$� � $' -# !(%%(0$'" )�+�"+�)#,�

���# ��� -+�',��-$(' !(+ )%�''$'" ,�# �.% !(+ ��,-, #�, � -+�',��-$(' , -).+)(, �(� � 0#$�# $, � ., + � !$' � �(� �,2,- & ��-2) ���� ���# /�%$��(� �(++ ,)('�, -( �' ��-$(' �(� (! ��� ���� � )%�� ���� � % - ���� (+

Electronic Commerce

��%��,� �� � .!.,- ����E–4

�'*.#+� ���� � � �(�� #, '(- �'-�+��� -"� ,2,-�& .,�, � �, -"� �� �.%- �'� 0+#-�, �0�+'#'! (' -"� �++(+ +�)(+-�

�"� ,2,-�& )+(��,,�, ���" ( -"�,� ��-#(', �, (%%(0,�

��� � '( ,.&&�+2 +��(+� �1#,-,� -"� ,2,-�& ���, � ,.&&�+2

+��(+�� �-"�+0#,�� -"� ,2,-�& ���, -"� '�0 (+���,-

/�%.�, -( -"� ,.&&�+2 +��(+��

������ �"� ,2,-�& ���, (+ ,.�-+��-, -"� �# �+�'�� ��-0��' -"�

(%� (+���,- /�%.�, �'� -"� '�0 /�%.�, +(& -"� ,.&&�+2

+��(+��

����� �"� ,2,-�& ,.�-+��-, -"� (+���,- /�%.�, (+ -"� �1#,-#'!

+��(+� +(& -"� ,.&&�+2 +��(+�� � '( (-"�+ (+���,-

+��(+�, �1#,- (+ -"� ,.&&�+2 +��(+�� -"� ,2,-�& ��%�-�,

-"� ,.&&�+2 +��(+��

�� ��� �"� ,2,-�& �#,)%�2, #' (+&�-#(' (+ -"� ��-� 2(. "�/�

+�*.�,-��� �( ��-���,� �"�'!�, -�$� )%��� �.+#'! �'

#'*.#+2�

Report Processing

�"�' 2(. +.' �'�(.'� ��#-��)��-�� -"� ,2,-�& )+#'-, #' (+&�-#(' (' �' �++(++�)(+- �'� �' �.�#- +�)(+- .,#'! -"� (%%(0#'! )+(��,,�

� �"� ,2,-�& +��(+�, ���" �++(+ -"�- #- �'�(.'-�+, (+ -"� (+���,- +��(+�,

(' -"� �++(+ +�)(+-� �"� ,2,-�& �(�, '(- )+(��,, +��(+�, -"�- �+� #' �++(+.'%�,, -"� �++(+ #, � 0�+'#'!� �(+ (+���,- +��(+�, -"�- 2(. 0�'- -( ��%�-��-"� ,2,-�& �"��$, ('%2 -"� (%%(0#'! #�%�, (+ �++(+,�

� �+�',��-#(' ��- �.+)(,�

� �+�'�" �%�'-

� ��-� ��*.�,-��

� �-�& �.&��+

� �(+���,- �2)�

� �"� ,2,-�& 0+#-�, � %#'� -( -"� �++(+ +�)(+- (+ �/�+2 #'�(.'� (+���,-

+��(+� -"�- �('-�#', �' �++(+�

� �"� ,2,-�& 0+#-�, � %#'� -( -"� �.�#- +�)(+- (+ �/�+2 (+���,- +��(+� -"�- #-

)+(��,,�,�

Receive Planning Schedule Forecasts

!+0+'7+ � � ��9-978 ����� E–5

Mapping Guidelines

#.+ ,3003;/2- ,/+0*7 /2 8.+ ��� /28+6,')+ ,/0+7 1978 )328'/2 *'8' (+,36+ <39 )'297+ 8.+ �2(392* �*/8�$4*'8+ ,36 40'22/2- 7).+*90+ ,36+)'787 +,,+)8/:+0<�

� �+'*+6 !+)36* ��� �����

� ��� �3)91+28 �91(+6 ��������

� ��� �3)91+28 #<4+ ������#�

� ��� �3)91+28 �+< �314'2< ��������

� ��� #6'27')8/32 "+8 �����"#�

� "+2*�!+)+/:+ �0'- � ! ������!�

� �**6+77 �91(+6 �������

� �+8'/0 !+)36* ��� ����

� ��� �3)91+28 �91(+6 ��&�����

� ��� �3)91+28 #<4+ ��&���#�

� ��� �3)91+28 �+< �314'2< ��&�����

� ��� #6'27')8/32 "+8 ��&��"#�

� "+2*�!+)+/:+ �0'- � ! ��&���!�

� �**6+77 �91(+6 ��&����

� ".368 �8+1 �91(+6 ��&�#��� "+)32* �8+1 �91(+6 ��&��#��� #./6*

�8+1 �91(+6 ��&��#��� 36 �97831+6 �8+1 �91(+6 ��&��#��

� �36+)'78 9'28/8< ��&� #�

� �'8+ !+59+78+* ��&�!���

� �36+)'78 #<4+ ��&#&���

� $2/8 3, �+'796+ ��&$���

Application Files Updated

%.+2 <39 692 �2(392* �*/8�$4*'8+ ,36 40'22/2- 7).+*90+ ,36+)'787� 8.+463-6'1 +*/87 8.+ *'8' /8 6+)+/:+7 ,631 <396 86'*/2- 4'682+6 '2* 97+7 8.+ *'8',631 8.+ ��� /28+6,')+ ,/0+7 83 94*'8+ 8.+ ,3003;/2- '440/)'8/32 ,/0+�

� �36+)'78 ������

EDI Inbound Interface Files

%.+2 <39 692 �2(392* �*/8�$4*'8+ ,36 40'22/2- 7).+*90+ ,36+)'787� 8.+463-6'1 97+7 8.+ ,3003;/2- ��� /2(392* /28+6,')+ ,/0+7�

Electronic Commerce

��"��)� ��� ��+�+)* � ��E–6

� ��� �"�$$!$� �� ��+"� �����( �������

� ��� �"�$$!$� �� ��+"� ��*�!" �������

Before You Begin

� ��(!�- * �* -%+ �,� #�&&�� * � #!$!#+# (�'+!(�� �!�"�) !$ ������

What You Should Know About

������� � ��� �

��� � ��������

�)� �*�*+) �$'+!(- *% "%��*� !$�%(#�*!%$ ��%+* !$�%+$�

&"�$$!$� )� ��+"�)�

������ � ��� �

��� � �������

��������

�)� ��,!)!%$) *% (�,!)� !$�%+$� &"�$$!$� )� ��+"�

!$�%(#�*!%$ !� * � !$�%+$� &"�$$!$� )� ��+"� �%(���)*

�!���() �(%# * �* +)�� �- %* �( *(�$)��*!%$)�

Processing Options for EDI Planning Schedule Edit/Create

1. Enter the default branch/plant. ____________ (MCU)

2. Enter the default forecast type. ____________ (TYPF)

3. Enter the item cross reference ____________ search type.

��$��*� ���� ��,!,*+ ���� E–7

Send Planning Schedule Forecasts

G4725 Scheduling & PlanningTransactions

Choose Planning ScheduleForecast

G47251 Planning Schedule - Forecast Choose Outbound Extraction

Sending Planning Schedule Forecasts

�,& +"� �,+�',&� �/+)��+#'& ()'!)�% ') ($�&&#&! *�"��,$� ')���*+* +'!�&�)�+� ($�&&#&! *�"��,$� +)�&*��+#'&* +' *�&� +' 0',) -�&�')�

�*� +"� ��+� *�$��+#'& '& �&0 #�$� #& +"� �')���*+ #$� +' �'&+)'$ ."#�" )��')�*+' *�$��+ ') ()'��**#&!� �') �/�%($�� 0', ��& *�$��+ � ��+� )�&!� ') ')���*++0(��

�$�&&#&! *�"��,$� ')���*+ +)�&*��+#'&* �)� )�+)#�-�� )'% +"� ���� ��.�)�*�')���*+ #$��

Application Files Providing Data

�"�& 0', ),& �,+�',&� �/+)��+#'& ') ($�&&#&! *�"��,$� ')���*+*� +"�()'!)�% �/+)��+* ��+� )'% +"� '$$'.#&! �(($#��+#'& #$�

� �')���*+ �����

EDI Outbound Files Created

�"�& 0', ),& �,+�',&� �/+)��+#'& ') ($�&&#&! *�"��,$� ')���*+*� +"�()'!)�% �)��+�* )��')�* #& +"� '$$'.#&! ��� ',+�',&� #&+�) ��� #$�*

� ��� �$�&&#&! ��"��,$� �����) �����

� ��� �$�&&#&! ��"��,$� ��+�#$ ������

Electronic Commerce

� � �� ��� ������ ���E–8

Processing Options for EDI Planning Schedule Extraction

Update Options:1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode.

Default Values:2. Enter the EDI Document type to ____________ create (EDCT).3. Enter the EDI Transaction Set to ____________ create (EDST).4. Enter the EDI Translation Format to ____________ create (EDFT).5. Enter Trading Partner ID (PNID). ____________

6. Enter the Transaction Set Purpose ____________ Code (TPUR) from UDC 47/PU.

Item Cross Reference Information:7. Enter Item-Cross Reference Search ____________ Type.

��!��'� ��� ��)�)'( ��� F–1

Appendix F — Financial Transactions

Objectives

� �$ '�( )% ��� ��#�#���! (&�#'��(�$#' �$& -$)& �!��(&$#�� $""�&�� '-'(�"

About Financial Transaction Setup

���# '�((�#� )% (�� �!��(&$#�� $""�&�� '-'(�"� -$) #��� ($ '%����- �$+ (��'-'(�" '�$)!� ��#�!� -$)& ��#�#���! (&�#'��(�$#'�

$"%!�(� (�� �$!!$+�#� (�' '�

� �����*� �#*$��� . ')""�&- (&�#'��(�$#'

� �����*� �#*$��� . "�(�� ($ ���� (&�#'��(�$#'

� �����*� !$� �$, (&�#'��(�$#'

� ��#� %�-"�#( $&��&' +�(� &�"�((�#��'

Electronic Commerce

� � �� ��� ������ ���F–2

�$*$ 0$ ��� ��2&201 � �� F–3

Receive Invoice – Summary Transactions

G4726 Financial Transactions Choose Invoice - Summary

G47261 Invoice - Summary Choose an option

Receiving Inbound Invoice - Summary Transactions

�2, 1'$ �,!-2,# �#(1��.# 1$ ./-&/ + %-/ (,3-("$ 7 02++ /5 1/ ,0 "1(-,0 1-./-"$00 (,!-2,# ��� (,3-("$0 (,1- 1'$ �""-2,10 � 5 !*$ 0501$+ 4(1'-21+ 1"'(,& 1'$ 3-2"'$/ 1- .2/"' 0$ -/#$/�

�'$ ./-"$00 %-/ /$"$(3(,& ��� (,3-("$0 (0 0(+(* / 1- 1' 1 %-/ /2,,(,& ! 1"'3-2"'$/ ./-"$00(,& (, 1'$ ���� �#4 /#0 �""-2,10 � 5 !*$ 0501$+� �'$ 01$.0 /$02++ /(6$# '$/$ 4(1' 1'$ #(%%$/$,"$0 ,-1$#�

�'$, 5-2 /$"$(3$ (,3-("$ 7 02++ /5 1/ ,0 "1(-,0� 5-2 " ,�

� �/$ 1$ ��� 02++ /5 /$"-/#0

� �/-"$00 (,3-("$ (,%-/+ 1(-,

Creating G/L Summary Records

�2, 1'$ �/$ 1$ ��� �2++ /5 �$"-/#0 ./-&/ + 1- /$1/($3$ (,3-("$ 1/ ,0 "1(-,0%/-+ 1'$ �""-2,10 � 5 !*$ �$#&$/ 7 � 1"' %(*$ �������� ,# 1- "/$ 1$ ���02++ /5 /$"-/#0 (, 1'$ �-2/, * �,1/5 �/ ,0 "1(-,0 7 � 1"' %(*$ ��� ������

�'$, 5-2 /2, �/$ 1$ ��� �2++ /5 �$"-/#0� 1'$ 0501$+�

� �$ /"'$0 %-/ *$3$* !/$ )0 1 1/ ,0 "1(-, ,2+!$/0 -/ ##/$00 ,2+!$/0�

�'$, 1'$ 0501$+ %(,#0 *$3$* !/$ )� (1 /$ #0 1'$ /$"-/#0 (, 1'$ �""-2,10

Electronic Commerce

�"("�." ��� ��0$0./ ����F–4

��4��(" �"!$"- 6 ��/ % #&(" �*! -"�/". +##."/ /-�*.� /&+*. &* /%" �+0-*�(�*/-4 �-�*.� /&+*. 6 ��/ % #&("� �# /%" ��� .0))�-4 -" +-! �(-"�!4 "3&./.�/%" .4./") 0,!�/". /%�/ -" +-!� �# /%" ��� .0))�-4 -" +-! !+". *+/ "3&./�/%" .4./") -"�/". /%" -" +-! &* /%" �+0-*�( �*/-4 �-�*.� /&+* 6 ��/ % #&("�

� �-&/". /%" /+/�( $-+.. �)+0*/ /%�/ &/ .0))�-&5"! #-+) /%" �-+.. �)+0*/

#&"(! +# /%" � +0*/. ��4��(" �"!$"- 6 ��/ % #&(" /+ /%" � /0�( �)+0*/#&"(! &* /%" �+0-*�( �*/-4 �-�*.� /&+*. 6 ��/ % #&("�

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/%" $-+.. �)+0*/ �*! +,"* �)+0*/� �# /%" .4./") !"/" /. "--+-. !0-&*$,-+ "..&*$� /%" "--+-. �,,"�- +* /%&. -",+-/ �. 2"((� �+0 �* +--" / /%")�4 (+ �/&*$ /%" -" +-! +* �"1&.&+*. �*! )�'&*$ /%" +--" /&+*.� �#/"- 4+0 +--" / /%" -" +-!.� 4+0 )0./ -"-0* �-"�/" ��� �0))�-4 �" +-!.�

What You Should Know About

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Processing Options for EDI Invoice – Create G/L Summary Records

1. Enter a ’1’ if you wish to perform ____________ Invoice Logging.

Processing Options for A/P Batch File Processing

PROOF OR FINAL MODE1. Enter a ’1’ to process the batch ____________ information in Final mode. If left blank, the batch processing will be performed in Proof mode and no file updates will occur.

PROCESS OUT-OF-BALANCE2. Enter a ’1’ to allow A/P voucher ____________ processing if G/L records in F0911Z1 are out-of-balance. (A/P amounts are not equal to G/L amounts). If left blank, the transaction will

Receive Invoice – Summary Transactions

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not be processed if the amounts are out-of-balance.

BYPASS TAX DEFAULTS:3. Enter a ’1’ to bypass the defaulting ____________ of tax area and tax explanation code. If left blank, the tax fields will be defaulted from Address Book and the Business Unit Master files.

AUTOMATIC PURGE4. Enter a ’1’ to automatically purge ____________ processed transactions from the batch file. If left blank, transactions will be flagged as processed and will remain in the file.

AUTOMATIC POST5. Enter a ’1’ to automatically submit ____________ the post after processing/creating voucher transactions. This option is effective if only one batch is created by the processing program. If left blank, the post is not submitted.

ERROR FILE6. Enter a ’1’ to write error messages ____________ out to the PC Batch Entry Error file (F0040). If left blank, no records will be written to the file.

SUPPRESS WARNINGS7. Enter a ’1’ to suppress the printing ____________ of warnings on the error report and in the PC Batch Entry Error file. If left blank, warnings will print on the error report and be placed into the error file.

DW VERSION FOR A/P VOUCHER PROCESSOR8. To override standard A/P Voucher ____________ processing (DREAM Writer XT0411Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.

DW VERSION FOR JOURNAL ENTRY PROCESSOR9. To override standard Journal Entry ____________ processing (DREAM Writer XT0911Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.

PAYMENT PROCESSING ONLY:The following processing options arevalid only if you are adding paymentsthrough the batch process.

10. Enter a ’1’ if you are creating ____________ draft receipts. If left blank, automatic payments will be created.

Electronic Commerce

�"'"�-" �� � /$/-. ����F–6

11. Enter a ’1’ if you would like the ____________ the post automatically submitted for the payments created. If left blank, the payment post will not be submitted.

12. To override standard A/P Payment ____________ processing (DREAM Writer XT0413, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide set up.

Processing Options for Generic Purge Program

SAVE PURGED RECORDS:1. Enter a ’1’ to save the purged ____________ records to a special purge library. (Default of blanks will NOT save any purged records.)

REORGANIZE FILE:2. Enter a ’1’ to reorganize the purged ____________ file. (Default of blanks will NOT reorganize the file.)

Processing Invoice Information

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�*/ �) ,/) .%" �)�*/)! �!&.��+!�." ��� � �,&.", &) "&.%", +,**# *, #&)�'(*!"�

�) +,**# (*!"� .%" +,*$,�( "!&.- �)! +,&).- .%" .,�)-� .&*)� �# 2*/ ,/) .%&-+,*$,�( &) #&)�' (*!"� .%" -2-."( /+!�."- .%" ," *,!- &) .%" �*/ %",�,�)-� .&*) 3 ��. % #&'" �)! �*/,)�' �).,2 �,�)-� .&*) 3 ��. % #&'" �- +,* "--"!��%&- +,"0").- #/,.%", +,* "--&)$�

Mapping Guidelines

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Receive Invoice – Summary Transactions

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� �&.%��&$&*6& �,"( � �

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Application Files Updated

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EDI Inbound Interface Files

)&. 8/5 25. �.#/5.% �%*4��0%"4& '/2 *.6/*$& 9 35--"28 42".3"$4*/.3� 4)&02/(2"- 53&3 4)& '/,,/7*.( ��� *.#/5.% *.4&2'"$& '*,&�

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Before You Begin

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See Also

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/.�

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� �2*.4*.( 4)& 6/5$)&2 +/52.",

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Receive Invoice - Match to P.O. Transactions

G4726 Financial Transactions Choose Invoice - Match

to P.O.

G47227 Invoice with Receipt Match Choose Inbound Edit/Update

Receiving Invoice - Match to P.O. Transactions

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� ��+�" +"� #&-'#�� +' �& '(�& (,)�"�*� ')��) �&� ()'��** �#)��+$0 #&+'

���',&+* (�0��$� �+.'1.�0 %�+�"�

� ��+�" +"� #&-'#�� +' � )���#-�) )��')� �&� +"�& +' ���',&+* (�0��$�

�+")��1.�0 %�+�"�

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�"�& 0', ,*� +"� *��'&� %�+"'�� +"� *0*+�% +)#�* +' %�+�" +"� #&-'#�� #&+' +"����� ��.�)�* �,)�"�*� ��&�!�%�&+ *0*+�% +' � (,)�"�*� ')��) )���#-�) )��')��� +"� #&-'#�� %�+�"�*� +"� *0*+�% �)��+�* �& �� -',�"�)� � +"� #&-'#�� #* &'+%�+�"��� �& ,&�#*+)#�,+�� ()�$#%#&�)0 -',�"�) #* �)��+�� �&� %�&,�$$0 %�+�"��+' � (,)�"�*� ')��) ,*#&! �',�"�) ���� ���#*+)#�,+#'&�

See Also

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Electronic Commerce

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Processing Options for EDI Inbound Invoice/Match to P.O. Edit/Create

UPDATE OPTIONS: 1. Enter ’1’ to run this program in ____________ final mode. If left blank, will run this program in proof mode

2. Enter ’1’ to match only, enter ’7’ ____________ to match and close remainder of quantity and amount for the line. If left blank, will default to ’1’

3. Enter ’1’ to iqnore AP/GL warnings. ____________ If left blank, warnings will be treated as errors.

REPORT OPTIONS: 4. Enter a ’1’ to print the Voucher ____________ Invoice amount. Leave blank to print EDI Document information.

DEFAULT VALUES: 5. Purchase Order Type ____________ 6. Voucher Document Type ____________

PROCESSING CONTROL: 7. Enter the appropriate Voucher Match ____________ Method for the processing you use ’2’ = PO and Invoice ’3’ = PO, Receipt and Invoice

NOTE: Evaluated Receipt Settlement and Stock Valuation requires the processing method to be a ’3’. EDI allows both ’2’ and ’3’.

NOTE: The following processing options must be filled in if you receive and voucher together.

Incoming Next Status Code Range: 8. From Status Code ____________ 9. Thru Status Code ____________

Outgoing Next Status Codes: 10. Receipt Status Code ____________ 11. Cancel Status Code ____________

ADDITION OF LINES: 12. Enter a ’1’ to allow for the ____________ addition of lines. (EDI Only)

Enter the purchase order line values: 13. Line Type ____________ 14. Last Status Code ____________ 15. Next Status Code ____________

TOLERANCE CHECKING: 16. Enter a ’1’ for a warning message ____________ only, ’2’ to prohibit entry, or the pay status to be used if the tolerance is exceeded. If left blank, no tolerance checking is performed.

Receive Invoice - Match to P.O. Transactions

� � �� ��� ������ ��� F–11

RETAINAGE: 17. Enter a ’1’ to allow for the entry ____________ of retainage amounts. If left blank, no retainage will be allowed.

SUPPLIER ANALYSIS: 18. Enter a ’1’ to capture supplier ____________ analysis information. If left blank, no supplier analysis information will be captured.

SUMMARIZATION: 19. Enter a ’1’ to summarize journal ____________ entries. If left blank, journal entries are written in detail.

NOTE: If tracking commitments in the PA/PU ledgers, this option may NOT be used.

20. Enter a ’1’ to summarize accounts ____________ payable entries. If left blank, accounts payable entries are written in detail.

DREAM WRITER VERSIONS: Enter the version for each program: If left blank, ZJDE0001 will be used.

21. A/P Functional Server (XT0411Z1) ____________ 22. G/L Functional Server (XT0911Z1) ____________

CURRENCY PROCESSING: 23. Enter the date to be used when ____________ retrieving the currency exchange rate. If left blank, the receipt or purchase order exchange rate will be used. 1 = G/L Date 2 = Invoice Date

Electronic Commerce

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Receive Lockbox Transactions

G4726 Financial Transactions Choose Lockbox

G47264 Lockbox Choose Edit/Update to

Cash Receipts

Receiving Lockbox Transactions

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Electronic Commerce

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� �.( -# �(�).(� ��$-��*��- $( *+))! ')�

� �)++ �- -# ++)+, -) -# ��� �)�%�)1 $(- +!�� !$& ,

� �.( -# �(�).(� ��$-��*��- $( !$(�& ')�

�# ,2,- ' + 3 �$-, -# �� ��-�# **&$��-$)( 0# ( 2). , & �- �+)� ,, ��-�#��,# � � $*-, �(� *&�� , -# + �)+�, $( -# �(*+)� ,, � �- ', !$& !)+ 2). -) �$-� $! ++)+, 1$,-�

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Working with the EDI Lockbox Audit Report

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EDI Lockbox File and Mapping Guidelines

��� &)�%�)1 !$& �(� '�**$(" $(!)+'�-$)( ,#).&� � , - .* �)++ �-&2 -) �/)$�.( 1* �- � + ,.&-, 0# ( .,$(" -# &)�%�)1 !.(�-$)(,�

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����� $(!)+'�-$)(

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������� �� �� ������� ��2' (- $(!)+'�-$)(

������� �� �� ������� � '$--�(� $(!)+'�-$)(

�.&-$*& &)�%�)1 -+�(,��-$)(, ��( 1$,- 0$-#$( -# -+�(,'$,,$)( 0$-# '.&-$*& � *),$- + �)+�,� *�2' (-,� �(� + '$--�(� , �- ��# & / &� �)-�& �').(-, �+ '�$(-�$( � �2 � *),$- �(� �# �% !)+ �.�$- *.+*), , �.- �+ ()- -+�(,! ++ � -)-# �� ��-�# ��,# **&$��-$)( !$& �

Receive Lockbox Transactions

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GS

F47111 ST EDOC=111 EDLN=000

F47112 – Deposit EDOC=111 EDLN=001 DEPN=45–103

F47113 – Payment EDOC=111 EDLN=001 DEPN=45–103 LNID=001

F47114 – Remit EDOC=111 EDLN=001 DEPN=45–103 LNID=001 SEQN=1

F47114 – Remit EDOC=111 EDLN=001 DEPN=45–103 LNID=001 SEQN=2

F47113 – Payment EDOC=111 EDLN=001 DEPN=45–103 LNID=002

F47114 – Remit EDOC=111 EDLN=001 DEPN=45 103 LNID=002 SEQN=1

F47114 – Remit EDOC=111 EDLN=001 DEPN=45–103 LNID=002 SEQN=2

F47112 – Deposit EDOC=111 EDLN=002 DEPN=76–323

F47113 – Payment EDOC=111 EDLN=002 DEPN=76–323 LNID=001

F47114 – Remit EDOC=111 EDLN=002 DEPN=76–323 LNID=001 SEQN=1

F47114 – Remit EDOC=111 EDLN=002 DEPN=76–323 LNID=001 SEQN=2

F47113 – Payment EDOC=111 EDLN=002 DEPN=76–323 LNID=002

F47114 – Remit EDOC=111 EDLN=002 DEPN=76–323 LNID=002 SEQN=1

F47114 – Remit EDOC=111 EDLN=002 DEPN=76–323 LNID=002 SEQN=2

F47111 – ST EDOC=112 EDLN=000

F47112 – Deposit EDOC=112 EDLN=001 DEPN=77–777

F47113 – Payment EDOC=112 EDLN=001 DEPN=77–777 LNID=001

F47114 – Remit EDOC=112 EDLN=001 DEPN=77–777 LNID=001 SEQN=1

F47114 – Remit EDOC=112 EDLN=001 DEPN=77–777 LNID=001 SEQN=2

F47113 – Payment EDOC=112 EDLN=001 DEPN=77–777 LNID=002

F47114 – Remit EDOC=112 EDLN=001 DEPN=77–777 LNID=002 SEQN=1

F47114 – Remit EDOC=112 EDLN=001 DEPN=77–777 LNID=002 SEQN=2

F47111 – ST EDOC=113 EDLN=000

F47112 – Deposit EDOC=113 EDLN=001 DEPN=88–888

F47113 – Payment EDOC=113 EDLN=001 DEPN=88–888 LNID=001

F47114 – Remit EDOC=113 EDLN=001 DEPN=88–888 LNID=001 SEQN=1

F47114 – Remit EDOC=113 EDLN=001 DEPN=88–888 LNID=001 SEQN=2

F47113 – Payment EDOC=113 EDLN=001 DEPN=88–888 LNID=002

F47114 – Remit EDOC=113 EDLN=001 DEPN=88–888 LNID=002 SEQN=1

F47114 – Remit EDOC=112 EDLN=001 DEPN=88–888 LNID=002 SEQN=2

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Mapping Guidelines

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Electronic Commerce

�#)#�/# ��� ��1%1/0 ����F–16

� �#�"#. �#!,." � ����� '+$,.*�0',+�

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Processing Options for EDI Lockbox Edit/Create

Enter ’1’ to run in final mode (update ____________ A/R Batch Cash Receipts File). Blank will run in proof mode (no updates).

Enter ’1’ to create G/L entries in ____________ one-for-one or detail creation of one J.E. for each deposit item. (Default is in summary total).

Enter ’1’ to create an offsetting Batch ____________ Cash Receipts record (F0312), if the remittance total does not equal the check amount.

Default Values: Payment Instrument Code ____________ G/L Bank Account Number (Short ID) ____________ G/L Date ____________ Type Input (TRTC) for regular trans ____________ Type Input (TRTC) for + offsets ____________ Type Input (TRTC) for – offsets ____________

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Send Payment Orders with Remittance

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What You Should Know About

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Processing Options for Global Update A/P Records w/AB Information

FIELD PROTECTION1. Enter a ’1’ to protect the Category ____________ Code ’07’ from being updated with the Address Book value. If left blank, the field will be updated.

Send Payment Orders with Remittance

� � �� ��� ������ ��� F–25

Processing Options for Calculate Withholding – A/P Check Processing

PAY STATUS:1. Enter the Pay Status to assign to ____________ the voucher to be released for payment. If left blank, the data dictionary default will be assigned. If the data dictionary default is blank, an ’A’ will be assigned.

2. Enter the Pay Status to assign to ____________ the withheld pay item. If left blank, an ’H’ will be assigned.

G/L OFFSET:3. Enter the G/L Offset, AAI PC, to be ____________ assigned to the withheld pay item. This offset should represent the withholding account and is required.

4. Enter the G/L account for the zero ____________ balance records if any are created. (This must be the SHORT account number and is required.)

TAX AUTHORITY:5. Enter an override Tax Authority to ____________ be assigned to the Alternate Payee field in the withholding entry. Leave blank to retrieve Tax Authority from supplier’s address book record.

DW VERSION FOR A/P VOUCHER PROCESSOR:6. To override standard A/P Voucher ____________ processing (DREAM Writer XT0411Z1, version 001), enter an override version number. This should only be changed by persons responsible for system wide setup.

DW VERSION FOR JOURNAL ENTRY PROCESSOR:7. To override standard Journal Entry ____________ processing (DREAM Writer XT0911Z1, version 001), enter an override version number. This should only be changed by persons responsible for system wide setup.

Processing Options for A/P Cash Requirements Report

PRINT OPTIONS:1. Specify one of the following print ____________ formats: ’ ’ = Standard format. (Default) ’1’ = Format print with Alternate Payee. ’2’ = Format print with Foreign Currency Aging.

2. Specify which account format to ____________ print on report: ’1’ = Short Account ID (Default) ’2’ = Account Number

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’3’ = Unstructured Account

3. Enter a ’1’ to print the Supplier ____________ Invoice Number. If left blank, the invoice number will not appear.

AGING:4. Enter the ’As Of’ date for ____________ processing. If left blank, the current date will be used.

5. Enter the Aging Days. If left blank, ____________ 7 days will be calculated.

DISCOUNT ALLOWANCE:6. Enter the cutoff date for allowing ____________ discounts. Pay Items with a due date prior to this date will not take a discount. If left blank, all discounts will be taken regardless of the due date.

BYPASS SUPPLIERS:7. Enter a ’1’ to bypass suppliers whose ____________ payments are on hold (Hold Payment code in Supplier Master is set to either ’Y’, ’1’, or ’2’). If left blank, then all suppliers will be included in the report.

ROUNDING FACTOR:8. Enter the desired rounding factor: ____________ ’ ’ = no rounding (Default) ’0’ = round decimals only ’1’ = divide by 10 ’2’ = divide by 100 ’3’ = divide by 1000 ’4’ = divide by 10000 ’5’ = divide by 100000Any value of 0 through 5 will rounddecimals to whole numbers. Amounts aredivided using 4/5 rounding. Actualamounts are used to accumulate totalfields.

Processing Options for Create Payment Groups

PAYMENT SELECTION:1. Enter in either a Pay Thru date or the number of displacement days from today. Pay Thru Date ____________ Displacement Days ____________

DISCOUNT DATE:2. Enter the cutoff date for allowing ____________ discounts. Pay items with a due date prior to this date will not take a discount. If left blank, all discounts will be taken.

AMOUNT RANGE:3. Enter the payment amount range to be

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included in this pre-payment run. Also enter the pay instrument to be assigned to payments outside of the amount range. If currency conversion is turned on, enter the currency code for the amount range. Enter your amount range in whole numbers.

Minimum Amount. . . . ____________ Min Pay Instrument. . ____________ Maximum Amount. . . . ____________ Max Pay Instrument. . ____________ Currency Code . . . . ____________

COMPANY PROCESSING:4. Enter a ’1’ to create a different ____________ payment by company. Leave blank to process multiple companies on each payment.

DUE DATE PROCESSING:5. Enter a ’1’ to print a separate ____________ payment by due date. If left blank a separate payment by due date will not be printed. Note: If choosing this option, the DREAM Writer sequence should be set to include Due Date after Alternate Payee Address Number.

PAYEE PROCESSING:6. Enter a ’1’ to create one payment ____________ per payee regardless of supplier.

PRINT CONTROL:7. Enter a ’1’ to print a special ____________ attachment when payment detail information will not print on the stub.

8. Enter the sequence ID which will ____________ order the payments when printed.

____________

9. Enter a ’1’ to print the full ____________ address for each payee on the Edit report. Leave blank to only print the payee alpha name.

10. Enter a ’1’ to print contract ____________ information on the report.

11. Enter a ’1’ to print job information ____________ on the report.

Note: If choosing either option 10 or 11, payments should be sequenced by contract number.

PAY ITEM SUMMARIZATION:12. Enter a ’1’ to summarize pay items ____________ within a document on the pay stub and/or the attachment. If left blank, pay items will not be

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summarized.

13. Enter a ’1’ to have the summary ____________ description on the pay stub default from the first pay item’s remark. If left blank, the description will be retrieved from the vocabulary overrides for this program.

BANK ACCOUNT:14. Enter an override bank account to be ____________ used for payment. If left blank the bank account in the Accounts Payable detail record will be used. Note: This must be a Short Acct ID.

CURRENCY PROCESSING: ____________15. Enter one of the following values to indicate which currency should be used for payment. ’ ’ – Bank Account Monetary Unit ’1’ – Voucher Domestic Currency ’2’ – Voucher Foreign Currency ’3’ – Current Domestic Amount

BUSINESS UNIT PROCESSING:16. Enter a ’1’ to use the business unit ____________ as a selection criteria in the creation of a Payment Control Group. If left blank, business unit will not be considered and one PCG may include vouchers with different business units.

ELECTRONIC FUNDS TRANSFER/EDI ONLY:17. Enter a ’1’ if you will be using ____________ tape output and would like to see tape information on the edit report. If left blank, no tape information will appear on the report.

18. Enter a ’1’ to issue an error on the ____________ edit report if the Payee’s EFT/EDI bank information does not exist.

19. Enter a ’1’ to issue an error on the ____________ edit report if a G/L Bank Account’s X12 information does not exist.

CALCULATE WITHHOLDING:20. Enter a ’1’ submit the Calculate ____________ Withholding program (P04580) prior to running Pre-Payments. If left blank, Calculate Withholding will not be run. Note: The voucher withholding pay items created will not be posted.

21. Enter the DREAM Writer version ____________ number of the Calculate Withholding program to be run. If left blank, version ZJDE0001 will be used.

USER EXIT OPTION:22. Enter the User Exit program name. ____________

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If left blank the name ’X04570E’ will be used.

Processing Options for A/P Payments – Payment Analysis Report

DETAIL VOUCHER INFORMATION:1. Enter a ’1’ if you would like to see ____________ the detail voucher information displayed. If left blank, only payment information will print.

BUSINESS UNIT:2. Enter a ’1’ if you are processing ____________ payment control groups by Business Unit and would like to display the Business Unit on the report. If left blank, the Business Unit will not appear.

Processing Options for Work with Payments

INTERACTIVE OR BATCH:1. Enter a ’1’ to process the payments ____________ interactively. Leave blank to submit the write or update in batch mode without a submittal message.

BUSINESS UNIT PROCESSING:2. Enter a ’1’ to display the business ____________ unit fields. If left blank, the business unit fields will not display Note: The selection and display of the business unit would only be applicable if you ran your Payment Control Group using business unit as a control field.

PRINT OPTIONS:3. Enter a ’1’ to use the voucher exchange rates (thus ignoring any gains/losses) or an effective date to use to retrieve the exchange rate. If both options are blank, the G/L date assigned to the payment will be used to retrieve the exchange rate. Voucher Exchange Rate. . . . ____________ or Effective Date . . . . . . . ____________

4. For BACS, enter a ’1’ to allow entry ____________ of BACS processing dates. If left blank, BACS processing will not function.

5. Enter one of the following options ____________ for output: ’ ’ – Each Payment Control Group(PCG) will be output to a separate tape file or spool file. ’1’ – Group PCGs for the same bank account into one file. ’2’ – Group all selected PCGs into one file regardless of account.

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6. Enter a ’1’ to request the following: Save Spool File . . . ____________ Hold Spool File . . . ____________

7. Enter the version number for the ____________ print program. If left blank, version ZJDE0001 will be used.

8. Choose one of the following to print ____________ on the stub: ’ ’ – Remark. ’1’ – Supplier Name (Useful if paying alternate payee for several vendors). ’2’ – Supplier Invoice Number.

UPDATE OPTIONS: 9.Enter a ’1’ to submit the A/P payment ____________ post after the payments have been updated. If left blank, the post WILL NOT be automatically submitted. This will allow you to review the payment batch and post it at a more convenient time.

10.Enter the version number for the ____________ register program. If left blank, version ZJDE0001 will be used.

11. Enter a ’1’ to process void payments ____________ through the system (post to G/L, and the bank reconciliation). If left blank, void payments will not be processed.

PRELOADED DATA SELECTIONS:12.Any values entered into the following options will be loaded upon entry into the program: Bank Account. . . . . . . . ____________ Version . . . . . . . . . . ____________ Originator. . . . . . . . . ____________ Payment Instrument. . . . . ____________ Print Queue . . . . . . . . ____________ Currency Code . . . . . . . ____________ Business Unit . . . . . . . ____________ Write/Update. . . . . . . . ____________

DW VERSION FOR A/P PAYMENT PROCESSOR:13. To override standard A/P Payment ____________ processing (DREAM Writer XT0413, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.

DW VERSION FOR G/L PROCESSOR:14. To override standard G/L processing ____________ (DREAM Writer XT0911Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.

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Processing Options for Copy to EDI Outbound Files

BACS PROCESSING:1. Enter a ’1’ to display the BACS ____________ format.

ALTERNATE PROCESSING PROGRAM:2. Enter the name of an alternate ____________ program to be used. If left blank, program J0457T will be used. NOTE: This processing option is ignored if BACS processing is turned on.

Processing Options for Post General Ledger

BATCH SELECTION:1. Enter Batch Number ____________ or Batch Date ____________ or Batch User ID ____________

PRINT SELECTION:2. Identify how to print amount fields on Post Journal: ’1’ = to Millions (w/ commas) ____________ ’2’ = to Billions (w/o commas) Blank (Default) = No Journal Printed.

3. Identify which account number to print on report: ’1’ = Account Number ____________ ’2’ = Short Account ID ’3’ = Unstructured Account ’4’ = (Default) Number Entered During Input

FIXED ASSETS:4. Enter a ’1’ to post F/A entries ____________ to Fixed Assets. NOTE: DREAM Writer version ZJDE0001 of Post G/L Entries to Assets(P12800) is executed when this option is selected. All transactions selected from that DREAM Writer will be posted rather than just the current entries being posted to G/L.5. Enter a ’Y’ if you wish to explode ____________ parent item time down to the assembly component level. Component billing rates will be used. (This applies to batch type ’T’ only.)

CASH BASIS ACCOUNTING:6. Enter a ’1’ to create and post Cash ____________ Basis accounting entries. (Applies to batch type G, K, M, W, & R only.)

7. Enter units ledger type for Cash ____________ Basis Accounting entries. (Default of blank will use “ZU” ledger type.)

ACCOUNTING FOR 52 PERIODS:8. Enter a ’1’ for 52 Period Post. ____________

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NOTE: DREAM Writer data selection is used for 52 period posting ONLY. It is NOT used for the standard post to the F0902. Additionally, 52 period date patterns must be set up.

TAX FILE UPDATE:9. Identify when to update the Tax Work file (F0018): ’1’ = V.A.T. or Use Tax only ____________ ’2’ = for All Tax Amounts ’3’ = for All Tax Explanation Codes Blank (Default) = No Update to File.10. Adjust VAT Account for Cash Receipt Adjustments and Write Offs. Tax explanation must be a ’V’. ’1’ = update VAT amount only ____________ ’2’ = update VAT amount, extended price and taxable amount

11. Adjust VAT Account for Discount Taken. The Tax Rules file must be set to Calculate Tax on Gross Amount, including Discount and Calculate Discount on Gross Amount, including Tax. Tax explanation must be a ’V’. ’1’ = update VAT amount only ____________ ’2’ = update VAT amount, extended price and taxable amount

PROPERTY MANAGEMENT:12. Enter DREAM Writer version of ____________ Property Management G/L Transaction Creation to be executed. Default is version ZJDE0001. (This applies to batch types ’2’ and ’/’.)

UPDATE OPTION:13. Enter ’1’ to update short ID number, ____________ company, fiscal year/period number, century, and fiscal quarter in unposted transaction records selected for posting. (May be required for custom input programs.)

REPORT FORMAT:14. Enter a ’1’ to print the Posting ____________ Journal in a 198 character format. The default of blank will print the format with 132 characters.

DETAILED CURRENCY RESTATEMENT:15. Enter a ’1’ to create currency ____________ restatement entries. This creates records in the XA, YA, and/or ZA ledgers depending on the version you are running.

16. Enter the version of the Detailed ____________ Currency Restatement (P11411) to execute. Default of blank will execute ZJDE0001.

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� � �� ��� ������ ��� F–33

BATCH TYPE SELECTION: ____________ NOTE: This option should NOT be changed by User.

Processing Options for Void Payment Entry

TWO CYCLE OPTION:1. Enter a ’1’ for 2 cycle data entry ____________

DW VERSION FOR A/P PAYMENT PROCESSOR:2. To override standard A/P Payment ____________ processing (DREAM Writer XT0413, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.

DW VERSION FOR A/P VOUCHER PROCESSOR:3. To override standard A/P Voucher ____________ processing (DREAM Writer XT0411Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.

DW VERSION FOR JOURNAL ENTRY PROCESSOR4. To override standard Journal Entry ____________ processing (DREAM Writer XT0911Z1, version ZJDE0001), enter an override version number. This should only be changed by persons responsible for system wide setup.

Processing Options for EDI Payment Order Outbound Purge

Enter a ’1’ to save the purged records ____________ to a special purge library. (Default of blanks will NOT save any purged records.)

Enter a ’1’ to reorganize the purged ____________ file. (Default of blanks will NOT reorganize the file.)

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Release A7.3 (August 1996) G–1

Appendix G — Functional Servers

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Release A7.3 (August 1996)G–2

Example: Voucher Processing Functional Server

�� ��������� ������ ����� ��� �������� ���� ��� ��� ��� ��� ��� ��������� ������ ������� ��� ������� �������� ��� ���� �������� �� ��� ��� ������������� ������� ��� ��������

Speedvoucher

entryP041015

XT0411Z1Versions List

ZJDE0001ZJDE0002

Standardvoucher

entryP04105

Voidpayment

entryP04103

Credittied to debit

B.U.P041016

Multi–voucherP041017

Calculatewith–

holdingP04580

Glossary

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Release A7.3 (August 1996)G–4

g–1Release A7.3 (August 1996)

Glossary

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Electronic Commerce

g–2 Release A7.3 (August 1996)

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Electronic Commerce

g–8 Release A7.3 (August 1996)

Index

Electronic Commerce

g–10 Release A7.3 (August 1996)

Release A7.3 (August 1996) index–1

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