Post on 26-Mar-2015
e-PPAP User_Manual
18.11.2009 updated 26.11.09 & 20101002 J R
Marc Gugumus / JRobineau
Property of Faurecia - duplication prohibited
Arnaud ManginManaging PartnerEvalidate Inc.E-mail: arnaud@evalidate.comPhone: +1.248.343.2372 (USA)Fax: +1.248.275.1849 (USA)
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Introduction
• e-PPAP = a supplier portal for the APQP interaction
« Supplier <-> Faurecia », documents and tracking
• How it works?
• Information to Suppliers
• Reporting with the system
• How to start in a new Program
• Slides for Suppliers are identified as S on bottom right
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Overview
•Web based
•Interaction on documents and
requirements
•Facilitates reporting
•User friendly
•Need Supplier Agreement to use
it/ pay 3rd Party fee (send this file
at RFQ and check agreement at
SNC (Sourcing Nomination
Committee))
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Portal Entrance
Enter “Log In” data for access. Data sent per e-mail to user after
he’s account creation on user list. Click “Forgot password” if
data lost.
A “demo” log in is possible with “demo” password and DEMO parts
and suppliers; ensure you don’t upload confidential issues;
It shows only Supplier side
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Folder Tabs (Faurecia view)
1 2 3 4 5 6
Presentation hereafter per these items
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Folder Tabs (Supplier view) 1°) all Parts & Program
2°) 1 part
3°) each APQP ‘element’ for 1 part
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1 – Home (Faurecia view)
Click “View” to open elements list per part
PARTs List / Program / Supplier
for access to Element List page
Program selection
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2 – Element List (1 per ‘part’)
Click “View Details” to open
Element Status Management
‘Element list’ = ‘per part’ information display and
access to Elements Status Management
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2 - Element Status Management (Supplier view)
1-Access to Faurecia tutorials
2- Template (Division specific)
3-Select document type
4-Select document to
be uploaded & browse
5-Attach selected document
Visualize status ; possible
also to ‘view history’
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2 - Element Status Management (Faurecia)
Select Part and element (may use « switch to Advanced view » mode ) Then either :- Give status on Uploaded doc by Supplier ; by selecting ‘Update) or - Upload Document
Overview
2 ways to enter this feature ; 1°) advanced (right at home page) 2°) conventional
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2 - Element Status Management
Status turns green if uploaded by ASQ.
Status turn yellow (“pending”) if uploaded by
Supplier then ASQ must “edit” to give status
Document uploading
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2 - Element Status Management (ASQ)
If you are an ASQ you view the number
of documents uploaded by a Supplier
and requiring your review
Click on the Nb , then the below
window opens
The related program is shown with this
sign
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2 - Element Status Management
1-Click “Edit” to change element status
2-Select status
& add remarks
Element status setting (ASQ role )
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2 - Element Status Management
Element status set “On Hold” without document uploading; this allows to
turn on the APQP element to the desired “status/color” without having all document uploads ;
can then be turned back to “required”
1-Select document
2-Mark field
4-Status turns “On Hold”
3-Click Attach document
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2 - Element Status Management
Document uploaded by supplier sets yellow status, ASQ to turn it green by approving
Status colours in Element List
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2 - Element Status Management (alternative method for ASQ)
Document uploaded by supplier sets yellow status, ASQ to turn it green by approving
Status colors in Element List1°) Select Division and Program
2°) Swith to Advanced view
3°) Select element
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2 - Element Status Management (alternative method for ASQ)
1°) upload or add only comments 2°) give status
Status colors in Element List
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3 – Open Issue
From Elements per Part
To upload lists of open issues
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4 – Reports Management
Activity Report of the Supplier(s) to the ASQ
Shows list of documents submitted by supplier and waiting for review by ASQ or
list of documents already reviewed and waiting for e-mail summary notification to
be sent to the supplier.
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4 – Reports Management
ASQ ReportShows data about ASQ Engineer activity for
suppliers documents validation
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4 – Reports Management
Executive Report
Shows missing documents for selected program and supplier
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4 – Reports Management
Fulfillment Chart
Is the APQP status
report
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4 – Reports Management
Fulfillment Chart = the APQP status report
1°)Possible zoom on various
phases
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4 – Reports Management
Fulfillment Chart2°) Possibility to export data on an
Excel sheet containing all detailed
info APQP & PPAP
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5 – Supplier
Multi Doc Download
Shows all submitted documents for :
a selected program and a selected required document
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6 – Administration > HOW TO START CHECK LIST
e-PPAP_start_check_list Program selected SQ D; SQM; Purch Dir; Prog Dir
ideally the need for suppliers to pay a 3rd party fee should mentionned in the RFQ package and then the supplier acceptance must be checked as part of the SNC (nomination) criteria
Supporting documents- Introduction_and_Agreement_e-PPAP_for_APQP
OK management SQ D; VP Purch ; Purch Dir Div ; SQM; Prog Mgr
Rules communicated at RFQ, verified at Nomination or Kick-Off (for supplier fees) send 'Introduction_and_Agreement_e-PPAP_for_APQP' at each RFQ Check if supplier already agreed at the SNC
Prog Buyer support Commodity & ASQ
Templates for documents and deliverables per Division / Region SQD + SQM + ASQ Mgr + PQL
possible to have 1 set per Division important step
Program entry (name + milestones) on platform ; SQM or SQD (can be delegated to ASQ) care on the dates because these dates will be used to calculate the 'should'dates of the APQP
e-PPAP platform replacing some internal common server storage SQM ; Prog Mgr; Qual Mgr most of program team have a server to avoid duplication, the suggestion is to give access to e-PPAP to functions needing access to supplier data (PDL, PQL, Log, …)
Supplier list : Template upload ; include key Users e-mails ASQ + Prog Buyer then e-validate direct in Portal or transmit an Excel file
ensure that SUPPLIER name is same as in GPS 'Generic'
BoM excel template define and upload ASQ + SQM then e-validate
specify the way you want the 'due date ' calculation (at end of phase, or using retroplanning Define the required APQP elements
FAU User list (ASQ, prog buyer, eng) ASQ + SQM then e-validate ASQ Prog & Regional Eng Prog Buyer PQL …
Commitment with each Supplier in Kick off meeting ASQ to make sure e-PPAP use is part of kick off meeting
Contact new supplier to obtain fee payment ASQ to send e-validate the signed agreement 'Introduction_and_Agreement_e-PPAP_for_APQP'then e-Validate will invoice the Supplier
Who should do what to start with
e-PPAP on a Program
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6 – Administration
Create a Program (screen available only to Administrator profile)
To set program data
selection of TEMPLATE : Refer hereafter for details
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6 – Administration
Program List
To set and show program dates & data
The set of TEMPLATE is shown Refer hereafter for details
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6 – Administration / Program list
Program List
Click “Select” to manage/edit Program Details
To set and show
program dates &
data
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6 – Administration / Part List 1° conventional
Part List/View Part List
To set Parts data:
1°) part per part
2°) BoM transfer via an Excel sheet
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Part List/View Part List
Click “Edit” to manage part data
6 – Administration / Part List 1° conventional
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Part List/View Part List
Select applicable APQP elements
6 – Administration / Part List 1° conventional
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Part List/View Part List > also define who from Program team
should have access
Click “Pro. Team” to manage program team names
6 – Administration / Part List 1° conventional
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Part List/View Part List
Click “Element & Date” to manage APQP elements & dates
6 – Administration / Part List 1° conventional
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Part List/View Part List
Click “Add a new part” to create new part
6 – Administration / Part List 1° conventional
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Part List/Create new part (same as starting from View Part List page)
To create new part
6 – Administration / Part List 1° conventional
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Copy Existing Part into New Part
To create a new part starting from an existing one
6 – Administration / Part List 1° conventional
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Upload BoM To create BoM on Excel sheet being placed under ePPAP by
eValidate (in case of new and long BoM).
6 – Administration / Part List 2° upload BoM
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6 – Administration / Part List possible to adjust the list of requested items by removing element in PPAP list for ex.
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6 – Administration / Supplier list
Supplier List
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6 – Administration / Supplier list
Supplier List
Click “Edit” to update supplier data
To show and manage supplier list.
Click “View Users” to show company users
To create new supplier from
supplier list page
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6 – Administration / Supplier list
Supplier List/Add New Supplier
(same as starting from Supplier List page); use GPS name
To create new supplier
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6 – Administration / User List
User List
Click “Edit” to update user data
Click “Inactivate” to inactivate user
To show and manage user list.
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6 – Administration / User list
User List To export data on Excel sheet
To create new user from user
list page
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6 – Administration / User list
User List/Add New User(same as starting from User List page)
To create new user.
After creation, e-mail with password is sent automatically to new
created user.
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6 – Administration >
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6 – Administration / Tutorials
Tutorial Management (Faurecia Group common)
Management of tutorial documents for APQP elements
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6 – Administration / Templates
Template Management (tuned by each PG/ division)
A Key step in the
preparation of e-PPAP
use:
define required documents
provide templates to
Suppliers (in addition to what
is in Tutorials)
Can be done by copy of
existing template set
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6 – Administration / Templates
Template Management (tuned by each PG/ division)
Name of required document
(mandatory if not put “on-hold”
Indicate a template available ‘False’ supplier
does not see
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6 – Administration / Templates
Template Management (tuned by each BG/ division)
Possible modify
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Train yourself as Faurecia
Using this program DEMO under FIS NEO, trial possible on 1st parts in the list Examples on last parts in list (you may copy when creating new part)
Don’t put confidential files in these « parts » as the supplier also may have access
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Train yourself as a Supplier
If you have already an account or not : ACCESS DEMO supplier Login: demoPassword: demo
Don’t put confidential files in these « parts » as the supplier also may have access
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Conclusion
Conclusion Q& A