e Communication BookCommunication Book

What is the What is the e Communication Book? Communication Book?

It is an electronic version of the current It is an electronic version of the current communication book, which acts as a bridge communication book, which acts as a bridge between the school and the parents.between the school and the parents.

It is available online 24x7x365.It is available online 24x7x365. It is built using the latest technologies with It is built using the latest technologies with

effective protection against intrusion and effective protection against intrusion and viruses.viruses.

TeachersTeachers

ParentsParents

eCommunication

Book

A centralised point of continual contact to A centralised point of continual contact to facilitate interactions between parents and facilitate interactions between parents and teachers in a systematic fashion using teachers in a systematic fashion using technology as a support back bone.technology as a support back bone.

How does it help?How does it help?

Simplifies repetitive tasks for the teachers.Simplifies repetitive tasks for the teachers. Enhances teacher productivity through the Enhances teacher productivity through the

use of technological aids.use of technological aids. Reaches out to the parents real time.Reaches out to the parents real time. Aligns the school with progressive Aligns the school with progressive

administration methods.administration methods. Provides an electronic footprint to the school.Provides an electronic footprint to the school.

How does it work?How does it work?

It is based on password protected login It is based on password protected login processes.processes.

Flexible rights allocation to users based on the Flexible rights allocation to users based on the requirement and access levels.requirement and access levels.

Centralised common location for access to all Centralised common location for access to all communication information.communication information.

Real time alerts - triggered by initiating Real time alerts - triggered by initiating communication threads.communication threads.

Teacher InterfaceTeacher Interface

Initiate New CommunicationInitiate New Communication Review Message QueueReview Message Queue Review Delivery GapsReview Delivery Gaps Knowledge PortalKnowledge Portal Bulletin BoardBulletin Board ReportsReports

Process Flow – New CommunicationProcess Flow – New Communication1) Teacher logs In

2) Selects class, division and Student (s)

3) Enters Communication Text

4) Posts Communication Text in to the selected student (s) e communication book

5) Automated e-mail/SMS is sent to the registered guardian/parent regarding the new entry

Parents

Process Flow – Message QueueProcess Flow – Message Queue1) Teacher logs In

2) View list of parent responses or new 2) View list of parent responses or new communication by time of receipt or by communication by time of receipt or by student name alphabetically orderedstudent name alphabetically ordered

3) On clicking the desired link, the parent 3) On clicking the desired link, the parent comment and response box open in a new comment and response box open in a new pop-uppop-up

4) On closure of this new pop-up, a 4) On closure of this new pop-up, a message is sent back to the parent message is sent back to the parent with the time, date and name of the with the time, date and name of the teacher who has read the message teacher who has read the message along with response / comments if any.along with response / comments if any.

Process Flow – Delivery GapsProcess Flow – Delivery Gaps

View list of cases where SMS delivery flag is NO and e-mail delivery flag is NO and message read flag is NO

Teacher logs in

View list of cases where SMS delivery flag is YESand e-mail delivery flag is NO and message read flag is NO

Call the parent and updateCall the parent and updatethe mobile number and e-mail id.the mobile number and e-mail id.

Call the parent and updateCall the parent and updatethe e-mail id.the e-mail id.

Knowledge PortalKnowledge Portal

Principal’s CornerPrincipal’s CornerTips from the top. What works and what doesn’t. Tips from the top. What works and what doesn’t.

Best Practice Sharing SpaceBest Practice Sharing SpaceIdeas on innovative presentation of teaching topics, Ideas on innovative presentation of teaching topics,

handling difficult children, managing groups, breaking handling difficult children, managing groups, breaking up fights, etc.up fights, etc.

Questionable ZoneQuestionable ZoneAnswers are rated by the question raiser. Quarterly Answers are rated by the question raiser. Quarterly

awards for teacher with maximum best answers.awards for teacher with maximum best answers.

Parent InterfaceParent Interface

Initiate New CommunicationInitiate New Communication Review / Reply to Communication from SchoolReview / Reply to Communication from School Bulletin BoardBulletin Board ReportsReports

Process Flow – Parent InterfaceProcess Flow – Parent InterfaceParent logs inParent logs in

Initiate new communication Initiate new communication with the teacherwith the teacher

Review communication and Review communication and reply with comment if requiredreply with comment if required

Post message on bulletin Post message on bulletin boardboard

Queue to the designatedQueue to the designatedTeacher (s)Teacher (s)

Flag as read and queue to the Flag as read and queue to the designated teacher (s)designated teacher (s)in case of a replyin case of a reply

Queue to the supervisorQueue to the supervisorfor approvalfor approval

What Next?What Next?

Aid in data collection and sign off from Aid in data collection and sign off from parents.parents.

The data integration and roll out would take The data integration and roll out would take about 20 days.about 20 days.

Arrange for teacher and parent time for Arrange for teacher and parent time for training. Training on the use of the software training. Training on the use of the software for both the teachers and the parents would for both the teachers and the parents would be done by Evolve.be done by Evolve.