A P R I L 2 , 2 0 1 3

Dossier Preparation Workshop

U N I V E R S I T Y C O M M I T T E E O N A P P O I N T M E N T S , P R O M O T I O N S , A N D T E N U R E

UCAPT

New 2013 UCAPT Manual

Revised dossier checklist (includes changes to required/optional materials)

Reconsideration information included New information on evaluating digital scholarship New information on contacting referees Two new referee letter templates: Candidate who produces digital scholarship Clinical Scholar candidate

Important Dates

Dossiers should be submitted to the Office of Faculty Affairs by the following dates: October 15: Promotion dossiers not involving tenure February 1: Tenure dossiers March 15: Senior lateral appointment dossiers

For extensions: dean requests to the Vice Provost for Faculty Affairs

For expedited consideration: dean requests to the Vice Provost for Faculty Affairs

U C A P T M A N U A L : http://policies.usc.edu/p4acad_stud/ appointments_promotion_tenure.pdf

The dossier

Dossier overview

Checklist for Dossier Preparation (UCAPT Manual) 1 complete hard copy 1 complete electronic copy, divided into the sections

listed on the Dossier Preparation Checklist 1 abbreviated hard copy, with: Recommendation for Appointment/Promotion form I-A. Administrative Assessments I-B. Quantitative Data II. Curriculum Vitae III. Personal Statement VI. Referee Letters

Appointment/ Promotion form

Do not include offer letter

I-A. Administrative Assessments

Dean’s memo School committee memo Department chair memo Department faculty memo Additional assessments for interdisciplinary

candidates with appointments greater than 0% In all memos: Do not quote referee letters directly Votes should be reported accurately at all levels

I-B. Quantitative

Data Quantitative data, including a cohort analysis, are required. If any of this (besides cohort analysis) is not applicable, other relevant metrics need to be included.

Cohort analysis (required) Chart showing scholarly or

creative output per year Citation counts Journal impact factors List of grants (if applicable) Other relevant metrics (optional)

For more information on quantitative

data, see section 7.3 in the UCAPT Manual

Cohort Analysis (required)

Citation Counts (Web of Science)

* Author Search and/or Cited Reference Search

* Author Search and/or Cited Reference Search

https://libproxy.usc.edu/login?url=http://www.webofknowledge.com/WOS

Journal Impact Factors

From ISI Journal Citation Reports, journal webpages, etc.

ISI JCR: https://libproxy.usc.edu/login?url=http://www.webofknowledge.com/JCR

Note: If journal impact factors are not relevant to the discipline, include other metrics to show the significance of the place of publication, exhibition, performance, etc.

II. Curriculum Vitae III. Personal Statement

CV format that is standard for discipline

Need not be more than 5 pages

IV. Teaching Record

Teaching memo from department/school

Teaching statement from candidate

Chronological list of courses taught

List of courses developed/revised List of graduate students/

post-docs mentored (if applicable), along with their current positions

All other teaching information should go in section VII-B

V. Service Record

Service statement from candidate (optional) Service record (list)

VI. Referee Letters

For more information on the referee letters, see section 7.8 of the UCAPT Manual

Sample solicitation letter Referee letter templates are found in

section 8 of the UCAPT Manual

Referee chart Referee bios (before each letter) Section VI-A: substantive letters

from arms-length referees Dossier must include at least 5-6

arms-length referees Include all correspondence with

referees in the dossier (including those who declined to write)

Section VI-B: other letters (collaborator, non-arms-length)

Sample Referee Chart

Arms-length Non-arms-length

May have met the candidate at conferences and other professional activities

Collaborator Friend Current or former

colleague Former fellow grad

student Mentor

Section VI-A: Arms-length letters

VII-A. Evidence of Scholarship

VII-B. Evidence of Teaching Effectiveness

Recent publications and other scholarly/creative work, including (if applicable): Articles and books Samples of creative work Reviews of candidate’s work

(published reviews and/or publishers’ reviews)

Pink sheets of grants

Course syllabi Student evaluations Summaries of all courses Individual student

evaluations from approximately the last 2 years

Classroom observations Other evidence

(optional)

VII. Appendix

In exceptional cases, the dossier may be abbreviated in the following ways. These abbreviations should be discussed with the Vice Provost for Faculty Affairs prior to creating the dossier. See also section 6 of the UCAPT Manual. • May use different school/department committees for administrative assessments • Personal statement may not be available • Could ask official or colleague at candidate’s current institution for information on the

candidate as a teacher and mentor • Service information may be available from candidate’s CV or the public record • May use a smaller number of referees (the number must be approved by the Vice Provost

for Faculty Affairs) • Evidence of scholarship may be available from the public record

Senior Lateral Appointments and Transformative Hires

• Send original dossier AND reconsideration dossier • Reconsideration dossier should only include the

new evidence (divided into sections as appropriate) • Reconsideration dossier should include full hard

copy, abbreviated hard copy, and electronic copy

Reconsiderations on Tenure Decisions

Questions?

We are always happy to answer questions. Please feel free to contact us. Office of Faculty Affairs

(213) 740-6715

Beth E. Meyerowitz Vice Provost for Faculty Affairs (213) 740-6715 | vpfac@usc.edu

Whitney Arnold Manager of Tenure and Promotion (213) 740-6722 | wlarnold@usc.edu