DIS System DIS System ImprovementsImprovementsDHAP / DVP ImprovementsDHAP / DVP Improvements

DHAP DHAP ImprovementsImprovements

Changes to the Search ScreenChanges to the Search Screen

Info FieldField indicates the family

is a DHAP Family

# SSNFirst Name

Last Name

Date of Birth

SexPre-Disaster

AddressReceiving

PHA Info

1 xxxx xxxxx xxxx zz/zz/zz x Xxxxx xxxxxx xxxxx Non-HUD

Changes to the Household InformationChanges to the Household Information

Pre-Disaster Program TypeFE: FEMA Family Phase 1FT: FEMA Family Phase 2

Changes to the Household InformationChanges to the Household Information

Mailing Address FieldDisplays the family current mailing

address as provided by FEMA

Changes to the Household InformationChanges to the Household Information

New Program TypeDH: FEMA Family Phase 1DT: FEMA Family Phase 2

Total Number of Family Members Field

Displays the total number of family members as shown on the

family members section.Calculation fixed.

Changes to the DHAP Family Members InformationChanges to the DHAP Family Members Information

Changes to the Lease Record InformationChanges to the Lease Record Information

DHAP FamilyLease record field that indicates the family is a

DHAP Family.

Changes to the Lease Record InformationChanges to the Lease Record Information

Payment Standard Field

Used by the PHA to input the Payment Standard for the area where the family is currently living based on the Rental Unit Address. Information should be fixed by the PHA if not

correct.

FMR FieldUsed by the PHA to input

the FMR for the area where the family is

currently living based on the Rental Unit Address. This field is pre-populated whenever received from

FEMA. Information should be fixed by the

PHA if not correct.

Changes to the Lease Record InformationChanges to the Lease Record Information

FEMA Payment FieldThis field provides the PHA the amount of the payment that FEMA or CLC was making to the family or to the family’s landlord. This field is

pre-populated whenever received from FEMA. If family/owner disputes the DIS record for the

FEMA payment, the PHA may correct based on DAP contract/payment documentation.

Changes to the Lease Record InformationChanges to the Lease Record Information

Lease Rent FieldUsed by the PHA to input the Lease the owner is charging for the unit.If family/owner disputes the DIS

record for the FEMA payment or the Lease Rent. PHA may correct

based on DAP contract / payment documentation.

Changes to the Lease Record InformationChanges to the Lease Record Information

HAP TotalThis field is automatically calculated using the following

formula:(Higher of Payment Standard / FMR / FEMA Payment)

NOT TO EXCEED the Lease Rent.

Changes to the Lease Record InformationChanges to the Lease Record Information

HAP Contract Effective Date Field

Used by the PHA to input the Lease Effective Date.

Cannot be before 12/01/2007.

HAP Contract Termination Date FieldUsed by the PHA to input the

Lease Termination Date.Cannot be after 02/29/2009.

Changes to the Lease Record InformationChanges to the Lease Record Information

Program End Date FieldDisplays the DHAP or DVP

Program End Date.Fixed field that can only be

changed by HUD.

Changes to the Lease Record InformationChanges to the Lease Record Information

Family Contacted Check BoxUsed by the PHA to indicate they were able to

contact the family.(Field previously named INTAKE)

Changes to the Lease Record InformationChanges to the Lease Record Information

Family Agreed to Case Management Check Box

Used by the PHA to indicate the family agreed and signed the DHAP Family Obligations including but not limited to the Case Management Guidelines.(Field previously named CASE MANAGEMENT)

Changes to the Lease Record InformationChanges to the Lease Record Information

Landlord Signed HAP Contract Check BoxUsed by the PHA to indicate the landlord has agreed to

participate and has signed the HAP Contract and/or the Lease Addendum.

(Field previously named LANDLORD)

Changes to the Lease Record InformationChanges to the Lease Record Information

Tenant IDField provided to the

PHA to cross reference the SSN’s with their own

tenant ID on their systems.

This field is OPTIONAL.

PHA Tenant RemarksField provided for the PHA to input any tenant remarks

as they might consider appropriate.

This field is OPTIONAL.

DVP ImprovementsDVP Improvements

Total Number of Family Members Field

Displays the total number of family members as shown on the

family members section.Calculation fixed.

Changes to the DVP Family Members InformationChanges to the DVP Family Members Information

Total Tenant Payment FieldField added for the PHA to enter the

required Total Tenant Payment as per the Section 8 Program rules.

Changes to the DVP Lease InformationChanges to the DVP Lease Information

HAP Total Field Calculation FixedDisplays the Calculated HAP total based on

the following formula:(Lower of Payment Standard / Gross Rent) -

Total Tenant Payment

Changes to the DVP Lease InformationChanges to the DVP Lease Information

DHAP Fields RemovedDHAP Intake, Case Management

and Landlord fields removed.

Changes to the DVP Lease InformationChanges to the DVP Lease Information

Implementation DateImplementation Date

ALL changes implemented as of ALL changes implemented as of March 2, 2008.March 2, 2008.

To report any systems problem or To report any systems problem or for questions regarding these for questions regarding these changes please email:changes please email:

juan.c.garcia@hud.govjuan.c.garcia@hud.gov

PORT-OUTS vs.PORT-OUTS vs.RE-ASSIGNMENTSRE-ASSIGNMENTS

PORTS vs. RE-ASSIGNEMTSPORTS vs. RE-ASSIGNEMTS

http://www.hud.gov/offices/pih/publications/hurricane.cfm http://www.hud.gov/offices/pih/publications/hurricane.cfm

Families should Families should ONLYONLY be be PORTEDPORTED to another PHA if to another PHA if the port-out PHA has the family under a HAP Contract the port-out PHA has the family under a HAP Contract (DRSC Signed).(DRSC Signed). PHA porting-out MUST contact the receiving PHA PHA porting-out MUST contact the receiving PHA

to validate their DHAP participation and to let to validate their DHAP participation and to let them know about the family port.them know about the family port.

PHA’s can only port to DHAP participating PHA’s.PHA’s can only port to DHAP participating PHA’s.See list of participating PHA at:See list of participating PHA at:

If the family is not yet under a HAP contract, it should If the family is not yet under a HAP contract, it should NOTNOT be ported, but be ported, but RE-ASSIGNEDRE-ASSIGNED. For reassignments . For reassignments please email: please email: dhap_rg@hud.govdhap_rg@hud.gov

PORTS vs. RE-ASSIGNMENTSPORTS vs. RE-ASSIGNMENTS

HAP Contract Effective Date FieldUsed by the PHA to input the Lease Effective Date.

HAP Contract Termination Date FieldUsed by the PHA to input the Lease Termination Date. For PORT-OUTS please enter the date the current HAP Contract ends BEFORE porting out.