DigiTool and the Institutional DigiTool and the Institutional Repository of the University of LisbonRepository of the University of Lisbon

Eugénia Santos

eug.santos@fl.ul.pt

Marta Nogueira

mnogueira@reitoria.ul.pt

Cristina Domingues

cadomingues@fc.ul.pt

IGeLU Conference 2008, Madridhttp://www.ul.pt/

IGeLU Conference 2008, Madrid

Brief report about the setting up and development of the Repository of UL

Priority to institutional repository (RIUL)

In this stage: more “How to do it and how it functions” than functionalities improvements to report

University of Lisbon(Portugal)

IGeLU Conference 2008, Madrid

9 Faculties 9 Institutes 3 Labs 1 Museological complex (Science, Medicine and Natural History museums)

Research centers 18 Libraries

Despacho normativo n.º 36/2008. (DR, 2.ª série, N.º 148 (1 de Agosto de 2008)

Context

IGeLU Conference 2008, Madrid

Digitool was acquired in 2003 to support the University’s digital library

Emergence of institutional repositories created new needs

DigiTool allows to support institutional repositories

IGeLU Conference 2008, Madrid

Context

IGeLU Conference 2008, Madrid

The Lisbon University Institutional Repository is part of a more comprehensive project:

The repositórioThe repositório..UL ProjectUL Project

IGeLU Conference 2008, Madrid

repositóriorepositório..UL projectUL project

The project project was assigned to a Working Group, appointed by the Rector of this University in July 2007

The Group`s priority is the creation and development of the Lisbon University (UL) Institucional Repository (RIUL)

IGeLU Conference 2008, Madrid

IR inIR in UL : primary goalsUL : primary goals

To collect, store and disseminate, via web, scientific information in digital format carried out at the University To improve scholary communication To allow local self-archiving To provide acess to grey literature To ensure effective and long term preservation To promote the institution (UL)

Implementation process

Few experiences with DigiTool to build institutional repositories in portuguese universities

IGeLU Conference 2008, Madrid

UL comunity needs: establishment of the mission and goals of the Institutional Repository

Instalation and configuration of Digitool

Working Group training in Digitool

Distribution of tasks within the Working Group

IGeLU Conference 2008, Madrid

Upload of thesis and dissertations developed in UL

Project promotion: making the RIUL publicto university library staffto organic units of the University

Author’s participation: invitations to these academic communities to provide content to the repository

working on it…

General repository: collectionsGeneral repository: collections

IGeLU Conference 2008, Madrid

Institutional repositoryInstitutional repository

What’s the better structure for the Lisbon University IR?

Chosen structure:

Collection → Faculty (unit) → Objects

IGeLU Conference 2008, Madrid

Institutional RepositoryInstitutional Repository

Access rightsAccess rights

Teachers and researchers are encouraged to deposit their works in RIUL granting permission for dissemination without access rights restrictions

Restrictions are applied according to the author's expressed wish

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Self - archivingSelf - archiving

IGeLU Conference 2008, Madrid

Implementation:

Distributed model → each faculty upload and manage their own scholarly output

MaintenanceMaintenance

IGeLU Conference 2008, Madrid

Schedule maintenance twice a day

Manual actualizations: Silo maintenance procedures

Digitool

2 examples related with

usability and stability

Maximum number of characters: 2000→ abstract field (Meditor)

Maximum number of characters: 2000→ abstract field (Web interface)

IGeLU Conference 2008, Madrid

→ abstract field (Meditor)

Complex objects→ Web interface

Future developmentsFuture developments

Preservation plan

Implementation of self-archiving and development of the use of ingest module

→ enlargement of RIUL

Definition of a self-archiving policy

Articulation with Metalib

Training seminars about the use of the IR and self-archiving

Creation of a promotional plan

IGeLU Conference 2008, Madrid

Future developmentsFuture developments

IGeLU Conference 2008, Madrid

Participation in national projects

→ Meta repositório (national portal of scientific literature)

→ DeGóis curricula platform

IGeLU Conference 2008, Madrid

RRepositórioepositório I Institucionalnstitucional UUniversidadeniversidade L Lisboaisboa

(RIUL)(RIUL)

http://digitool01.sibul.ul.pt

Thank you Gracias Obrigada

IGeLU Conference 2008, Madrid

Eugénia Santoseug.santos@fl.ul.pt

Marta Nogueira

mnogueira@reitoria.ul.pt

Cristina Domingues

cadomingues@fc.ul.pt