Digitisation at NCB NaturalisMarian van der Meij21-3-2011

Content

• NCB Naturalis

• Digitisation project

• A new CMS

NCB NATURALIS

Utrecht University

NHN WageningenWageningen University

NHN LeidenLeiden University

Zoological MuseumUniversity of Amsterdam

National Museum of Natural History NaturalisNCB Naturalis

Who we are

CollectionInsects 16.600.000Evertebrate 5.700.000Vertebrate 1.900.000Fossils 1.900.000Rocks and Minerals 800.000Higher Plants 4.416.000Mosses 585.000Lichen 282.000Fern 135.000Fungi 350.000Algae 250.000Galls 12.000Slime molds 6.000Wood 119.000Books 140.000Journals 14.000Natural history artwork 8.500Historic maps 10.000

Collection management software

Current situation:

• Botany– BRAHMS

• Geology– Several MS Access DBs with or without Delphi front-end

• Zoology– Several Filemaker DBs– Several MS Access DBs with or without Delphi front-end– SQL server DBs with Delphi front-end

WebsitesDutch Species Catalogue,

Virtual Herbarium, Extinct birds …..

Data portalsGBIF, DNCN, STERNA

ZMA databases

130 NNM databases

Multimedia MultimediaMultimediaBRAHMS

Picture Library

Thesaurus

CRS

Digital Asset Managemen

t

Impo

rt

LIMS

ImportData cleaning & enrichment

toolsData cleaning & enrichment tools

Library systems

IT architecture

DIGITASATION PROJECT

Digitisation targets

By the end of 2013:

• A substantial part of the collection of 37M objects will be digitised: 7 million objects;

• An infrastructure is in place to continue digitisation.

Challenges• The Budget is € 13.0 million;

• The total collection is 37 million objects;

• Between 7 million objects will be digitised in detail;

• Out of which 2 million in house (digi-streets);

• Roughly 5 million objects will be outsourced;

• 30 million objects will be “registered” digitally on a high level.

Complexity• How to align the running projects to become host

of the integrated end-result (CRS, DAM, LIMS)

• How to organise the new projects to become part of the integrated end-result

• How to ensure permanent digitisation once the FES budgets end

• Focus on meta-data management

• Implement Digital Rights Management

A NEW CRS

A new CRS for zoology and geology

Reasons• Data access via one entrance• Maintenance issues • Uniformity of data• User friendliness• Data quality

Review of existing systems (2006)– KE-Emu– Specify– Biolink– Recorder 6

Requirements• Verbatim data entry• Link to thesaurus concept• Registration of information sets• Multiple information sets possible• Recording of observations is possible• ABCD EFG based data model

Object Information sets(verbatim)

Thesauri

Object ID Registration Informationper set

-Primair-Secundair

Thesaurus name

Objects Information setsobjecten Informatie sets

Requirements• Verbatim data entry• Link to thesaurus concept• Registration of information sets• Multiple information sets possible• Recording of observations is possible• ABCD EFG based data model

Object Information sets(verbatim)

Thesauri

Object ID Registration Informationper set

-Primair-Secundair

Thesaurus name

Pulle, A., 1913. Naar het Sneeuwgebergte van Nieuw-Guinea met de Derde Nederlandsche Expeditie. In: Van Reizen en Trekken, Mij. Voor Goede en Goedkoope Lectuur, Amsterdam. 205 pp. 

From Archive:

Expedition members

Expedition map

Reconstructed Locations:

The base camp was settled on "De Arend" (The Eagle),. Several camps (bivak) were made (sequence of the voyage): • Bivakschip De Arend -Camp ship "The Eagle" • Van Weelskamp - Van Weels Camp (sea level) • Kloofbivak - Cleft Camp (sea level) • Heuvelbivak - Hill Camp (800 meters) • Peramelesbivak - Perameles Camp (1,100 meters) • Dromedarisbivak - Dromedaris Camp (1,200

meters) • Bijenkorfbivak - Beehive Camp (1,750 meters) • Hellwigbergbivak - Hellwig Mountain Camp (2,600

meters) • Treubbivak - Treub Camp (2,000 meters) • Wichmannbivak - Wichmann Camp (2,000 meters) • Bivak A • Bivak B • Bivak C • Waterval-bivak - Waterfall Camp (2,300 meters) • Meerbivak - Lake Camp (3,800 meters) • Oranjevallei-bivak - Orange Valley Camp (4,300

meters)

Expedition members:

Capt. A. Franssen Herderschee, A.A. Pulle, P.P. Hubrecht, G.M. Versteeg, J.H. Sitanala and Lieutenant L.A. Snell

Time period & aim expedition

The aim was a scientific expedition to gather more information on the soil, people, flora and fauna of the south side of the Central Mountains above 2,300 meters. It took place between August 1912 till May 1913. Finally, on 21st February 1913, they reached the top of Mount Wilhelmina (Mt. Trikora) at 4,700 meters.

Reconstructed data:

Add Archive information (Image, map) and reconstructed data to the expedition information in de database

Objects in database:

All Part of :South New Guinea Expedition 1912:

Recorder 6 or not?

• Developed by the JNCC• Collection module added by the MNHN Luxemburg

Disadvantages• Not web based• User friendliness• …

=> European Tender

CRS Atlantis• Web based• Modulair

Data entry form

Edit grid

Thesaurus

Concept detail

Subgroup achievements• Sharing experiences

– Data quality tools– Collection/ Digital Asset management systems– RFID/ barcoding– ….

• Setting up best practice– Digitisation projects– IT architecture– ….

• Collaboration on Thesauri

Questions?

Questions?