Post on 29-Mar-2015
Digital Assets Matter:Demystifying digital assets management
IMAS forum presented by
University Digitisation Service, Library
and
Research Services, ITS
24 November 2011
SESSION OVERVIEW
• Anna Shadbolt – Welcome & Introductions
• Silvia Paparozzi - The why and how of Optical Character Recognition (OCR)
• Ben Kreunen - Principles and best practices in the management of digital assets
– Including demonstration of Cumulus™
• Andy Tseng - Implementation of Mediaflux™ for Research Data – Use cases
– Peter Cross & Jason Lohrey will lead demonstration of Mediaflux
• Joe Arthur – Q & A
The why and how of Optical Character Recognition (OCR)
Silvia Paparozzi, Senior Digitisation Officer
University Digitisation Service (UDS)
Scanned Image
Microsoft Office Tools
Microsoft Office Tools
OCRed Word Document
OCRed Word Document
Adobe Acrobat Professional
Adobe Acrobat Professional
OmniPageOmniPage
White on black background
Adobe Acrobat Pro OmniPage
Audio Wave File
More information
University Digitisation Service
www.digitisation.unimelb.edu.au/ocr
Principles and best practices in the management of digital assets
Ben Kreunen, Digitisation Technical Support Officer
University Digitisation Service (UDS)
Digital
Asset
Management
System
DAMS: Introduction
Digital
• Files on a computer/ computer storage device
• Images, Video, Audio
• Word, PDF, PowerPoint, Excel
• Remote files (URLs)
• Any file containing information/ data
• Not necessarily a single file!
DAMS: Introduction
Asset
• Something of value– Expensive to acquire– Expensive to create– Time consuming to create– Difficult to replace/ irreplaceable– Useful for creating other assets
DAMS: Introduction
Digital Asset
• Digital file(s) +
• Metadata– Descriptive– Provenance– Copyright– Management– etc…
Click to edit Master title style
Analog AssetAttached metadata
ID Orientation
ReferenceTitle: Figure
Author
Orientation
Click to edit Master title style
Digital AssetSingle image file
Click to edit Master title style
Digital AssetCollection of files
DAMS: Introduction
Management
• Perform actions
• Make decisions:– based on information– guided by standard processes, guidelines, rules
DAMS: Introduction
System
• A set of tools to perform actions– Access– Creating derivative files– Cataloguing– Archiving etc…
• A database consisting of:– Metadata
• Physical, descriptive, administrative
– Predefined, customisable actions– Predefined, customisable workflows– Access control etc…
DAMS: Introduction
System
• A set of tools to perform actions– Access– Creating derivative files– Cataloguing– Archiving etc…
• A database consisting of:
– Metadata• Physical, descriptive, administrative
– Predefined, customisable actions– Predefined, customisable workflows– Access control etc…
DAMS: Introduction
DAM Builders
• Integration with external services
• Integration with external data sources
• Access DAM from within applications– e.g. InDesign, PowerPoint
• Watched folders
• Folder synchronisation
• Asset editing/ annotation
Hugo.arg : http://commons.wikimedia.org/wiki/File:Beaver_dam_on_Smilga.JPG
DAMS: Introduction
DAM Busters
• Not just a catalogue/repository
• Search is not the only function
• The GIGO principle applies to metadata
• Must be integrated into workflows in order to be practical
• Systems don’t manage assets, people do.
Bzuk : http://commons.wikimedia.org/wiki/File:Lancaster_VR-A.jpg
Access
Edit
Comment
Share
Catalogue
Archive
Metadata
ImportExport
Presentations
Publications
Video
Documents
Images
LinkSearch
DAM
AnnotateWorkflow
Click to edit Master title style
Canto CumulusFeature Flick (including add-ons)
Clients
• Desktop (Java)– Windows– Mac OSX– Linux
• Web
• Client/Server
• Single User
• “Cross” Client
Server
• Basic
• Workgroup
• Enterprise
• Feature set activated as purchased
• Catalogue sizes up to 1Tb
Canto Cumulus
Canto Cumulus
Cataloguing
• Automatically catalogue linked files in PowerPoint, Indesign, images in PDF documents
• Index text in documents for searching
• Customise metadata field mapping on import
• Catalogue pages of documents as separate items– PDF, InDesign, PowerPoint, OpenDoc, iWork,
Keynote, Outlook
• Shot boundary determination for videos
• Catalogue URLs e.g. images on other websites
Canto Cumulus
Metadata
• IPTC, EXIF, XMP
• Customisable fields
• Write metadata back to assets
• Templates for bulk application
• Prefilling
Connectivity
• XML
• SOAP
• WSDL
• Oracle
Authentication/ Roles
• Built-in
• LDAP
• AD (Enterprise)
Canto Cumulus
Asset processing
• Collect and package assets for specific purposes
• ZIP, Email, CD preparation
Workflow
• Add comments on asset previews without requiring creator application
• Live rules-based access controls e.g. approvals, embargo dates
• Restrict searches, interface display to specific categories
Canto Cumulus
Canto Cumulus
3rd Party Add-ons
• eCommerce
• ImageMagick
• Automated workflows
Click to edit Master title style
Canto CumulusLet’s play!
Q & A
Joe Arthur
Manager, University Digitisation Service
Contacts
• Dr Andy Tseng Research Services, ITS– Phone: 903 53315– Email: tsenga@unimelb.edu.au
• University Digitisation Service– Phone: 834 46161– Email: digitisation-enquiries@unimelb.edu.au
• Anna Shadbolt– Phone: 834 43139– Email: annams@unimelb.edu.au
More information
USEFUL LINKS
University Digitisation Service (UDS)
http://digitisation.unimelb.edu.au/
Contact: http://digitisation.unimelb.edu.au/about/contact
Research Services – ITS
http://www.its.unimelb.edu.au/research
Contact: http://www.its.unimelb.edu.au/research/contact
Information Management Advisory Service (IMAS)
http://www.imas.unimelb.edu.au/
Contact: imas-info@unimelb.edu.au
Mediaflux™ Arcitecta
http://www.arcitecta.com/Products
Cumulus™, Canto
http://www.canto.com/
© Copyright The University of Melbourne 2011
All images sourced through Microsoft Office