Post on 01-Jun-2015
Developing and Implementingan EHS Management System
Lou DiBerardinisDirector, EHS Office, MIT
MIT EHS Office11/4/052
• EPA Inspectors for RCRA, Clean Air Act, Clean WaterAct, and EPCRA on-site for 5 days
• Inspected about 25% of labs & research centers, EPAfound no actual releases or harm to environment, but:100’s of RCRA violations (hazardous waste), Clean Air Actviolations, Clean Water Act issues
Impetus for Change:EPA Multi-Media Inspection
(1998)
MIT EHS Office11/4/053
•Inadequate resourcesNo organizational infrastructure for environmental compliance No systems approach to environmental managementLack of clear roles, responsibilities and accountability Inadequate institutional knowledge of local compliance
•Inadequate training of those who manage hazardous waste
Key EPA Observations
MIT EHS Office11/4/054
•MIT Must Develop Environmental [Health &Safety] Management System•MIT Must Satisfy Specific Requirements (e.g.,Training, Audits, etc.)•MIT Must Pay Monetary Penalty of $150,000•MIT Must Complete 3 “SupplementalEnvironmental Projects” (SEPs) @ $405,000
Outcome – Negotiated SettlementConsent Decree - April 2001
MIT EHS Office11/4/055
• System -
• Management -
• Environment -
• Health -
• Safety -
What is an EHS Management System?
MIT EHS Office11/4/056
• Is not• A computer system,• A report,• A set of procedures.
• Is• People working together to achieve
EHS policy
EHS Management System
MIT EHS Office11/4/057
Process
Organization
Technology
Structure, roles andresponsibilities.
Enabling tools.How work getsDone.
Management System sustainsthe synergistic integration of
business elements indeveloping, implementing,
reviewing and achieving anorganization’s
EHS Policy
EHS-MS Components
MIT EHS Office11/4/058
Policy
PlanningImplementation &Control
Checking &
Corrective Action
ManagementReview
Management System Elements
MIT EHS Office11/4/059
1. Policy (Apr, 2001)2. Organization (Oct 2001)3. Accountability &
Responsibility (Oct 2001)4. EHS Requirements5. Assessment, Prevention,
& Control6. EHS Incident & Non-
Compliance Investigations
7. Training, Awareness &Competence (Jun, 2003)
8. Env. Planning & Org.Decision-Making
9. Records &Documentation
10. Pollution Prevention11. Continuous Program
Evaluation/Improvement12. Public Outreach
EHS Management SystemElements (NEIC)
MIT EHS Office11/4/0510
• Committed to excellence in EHS stewardship throughresearch, teaching , and Institute conduct
• Institutional accountability for compliance and bestpractices while maintaining independence of researchand teaching
• EHS-MS will integrate with existing MIT-widesystems (ie financial, HR, space allocation,procurement)
EHS Policy
MIT EHS Office11/4/0511
DLC EHS Structure - Option 2DLC has one EHS Coordinator
DLC
Head
DLC
EHS
Coordinator
EHS
Representative
EHS
Representative
Principal
Investigator/
Supervisor
Principal
Investigator/
SupervisorMIT EHS Office
- Environmental Mgmt.
- Radiation
- BioSafety
- Industrial Hygiene
- Safety
EHS Office
Lead Contact
DLC EHS Committee
Co-Chaired by Senior Faculty/Researcher/Supervisor and EHS Coordinator
New Organizational Structure (Typical)
MIT EHS Office11/4/0512
PI and EHS Rep(450)
Room Set/Rooms (2600)
Hazard TypesChemicalBiological
Ionizing RadiationNonionizing Radiation
Flammable Liquids > 10 galHighly Reactive Materials
Large Volume Oil
PI/Space Registration
MIT EHS Office11/4/0513
Trainee Log-In Training Needs Assessment
Web Course Delivery
On-line Classroom Course Sign-up
Course Completion
Other Training Req.Completed
Central Training Records Database
Web-based Reports
The EHS-MS Training System
MIT EHS Office11/4/0514
• Home-built program with web front end• Phased launch starting in 9/03• Auto email notification for training not
completed or retraining• 6700 people completed needs assessment
(3000/yr.)• % completion for major modules reported to
Dept. Head (PI’s compliance special focus)
EHS-MS Training System
MIT EHS Office11/4/0515
• Started with paper-based system• 40 question comprehensive check list• Phased launched started in Jan. 04• 2 inspections/year/dept. required• Lead Contact participates in one/year• Technology launch Sept. 05 - PI report, tracking of
findings and corrective actions• Dept head reviewed inspection results
Level II Inspections
MIT EHS Office11/4/0516
Supervisor’s Report of OccupationalInjury/Illness
DLC
EHS Office
OSHA Record Keeper
Workers Comp
Investigatorsand/ or AARDocument
Corrective Actions Document
Assigned Parties Email
Facilities Work Order
Complete
Consequences
Injury Incident Business Flow
MIT EHS Office11/4/0517
http://mit.edu/environment
MIT EHS Office11/4/0518
Newsletter, surveys, questionnaire- Monthly email from EHS
director
- News & Views Newsletter
- PI EHS-MS Awareness Survey
- EHS-MS AwarenessQuestionnaire
- EHS Office Customer ServiceSurvey
- EHS Awareness Fair
EHS-MS Pamphlet Awareness &Communication
MIT EHS Office11/4/0519
• Will be conducted in Spring 06 by consultingfirm with Univ. EHS Director
• Determines if MIT implemented the EHS-MS• Determines if MIT has fulfilled all the consent
decree obligations• EHS-MS Manual will be guide
Level III Systems Audit
MIT EHS Office11/4/0520
EHS Management System : EHS-MS Manualhttp://mit.edu/ehs-ms
MIT EHS Office11/4/0521
• The assembly of organizational elements,business processes, and technology toolsavailable to people to sustain the continualimprovement of an entities environmental,health and safety performance.
Review:What is an EHS -MS?