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DIALOGUES ON INSPECTIONS

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Dialogue 1 PSC Inspection Carried Out on the BridgeA USCG inspection team of three come to vessel Nonesuch for the PSC inspection. They now accompanied by the

Second Officer, come out of the Captain s cabin to the bridge, to inspect the nautical publications, navigational aids

and nautical charts.

I'd like first of all, to have a look at the charts and the nautical publications.

Im ready, sir. Let's go to the chart room.

You use NOAA Charts when sailing in US ports and its coastal waters, do you?

Yes, sir. (Pointing to the one on the chart table) There it is. And I have corrected all the charts concerned according to

US Notices to Mariners.

(After checking some charts with the latest corrections.)

Have you got the recent temporary navigational warnings?

Yes. All such warnings are kept in this file. The agent sent us all the local Notices to Mariners issued by USCC after we

got alongside. I've made corrections on the charts accordingly.

Oh, yes. I've found them. Are all the required nautical publications available on board?

Yes. All the relevant nautical publications are on this shelf. Here they are.

(Having finished checking all the marine publications)

Well, Second Officer, you speak very good English. What about the rest of your ship officers? Can they all speak

English like you?

Yes, sir. All of our officers either of the deck department or the engine room department have no problem in simple

communication. You must have noticed that my Chief Officer speaks much better English than I do.

Err, no big deference, in my opinion. Were you all specially trained in marine English before? By the way, do all ofyou

deck officers hold certificatesfor GMDSS?

Yes, and all our deck officers hold the relevant certificates like GOC. Shall I show them to you?

Oh, no, not really necessary, I think. You should if in case otherwise. Ok, now I want to check the magnetic compass

and the radio direction finder.

Well, after me, please. (A bit later) Here they are.

Do you adjust them regularly?

Yes, we do. The Deviation Calibration Table is posted in the chart room.

(Taking a close watch) But the table is out of date. You ought to adjust the compass and correct the deviation as soon

as possible.

Yes, sir. I'll do it immediately after the inspection.

What about your master gyrocompass?

Its in good order. I can switch it on and operate it for you if necessary.

Ok, switch it on, then.

(The second officer operates the master gyrocompass after having switched it on.)

Both gyro-repeaters seem to have good sensibility, but the one on starboard of the bridge points to the wrong

direction. What is the gyrocompass error, I wonder?

Its two degrees plus.

You should have them corrected at once. What about your steering gear?

Its in sound condition, too.

Please start the emergency steering gear and operate it manually.

Yes, sir.

Any error?

Yes, half a degree.

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Inspector:

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Thats Ok. How about the radar? (The Second Officer turns it on and the inspector watches its screen.) The objects can

be displayed clearly within the definite range. But the starting up of the radar exceeds the time limit. Please note.

Yes. I see.

Are all the people concerned familiar with the operation of these navigational instruments?

Of course. Besides, we put operating instructions both in English and Spanish close to the equipment.

Thats good. I find you have two sets of VHF on the bridge. Please keep a listening watch on channel 16 and 13 all the

time.

Yes. We are keeping the listening watch on these two channels.

Nice. Thats all for the inspection here. Well go and check the radio room next.

Well, this way please.

Dialogue 2 Inspection of the Fire-fighting Apparatus

After the inspection in the radio room, the team of three want to have an inspection of the fire-fighting apparatus. The

Third Officer is introducing to him....

Third Officer, where do you keep your fire control plans?

They are posted in the corridor on every floor.

What about the fire control plans for the outer deck of the l iving quarters?

They are kept in the weather-tight boxes marked with Fire Control Plan outside the living quarters.

That's good. The marks and symbols are correctly placed according to SOLAS Convention. But the words on the plans are no

clear enough. Please make one more copy of it.

Ok. Ive noted it down.

What is the type of those fire extinguishers in the corridor?

Foam. They are of foam type.

All right. How do your automatic fire doors work?

Fire doors can be closed in two ways. If the fire alarm sounds, the doors will close automatically. And we can also

close them by pressing the buttons near the doors.

Show me, please. (The third officer shows them how to close the fire doors in both ways) Yes. I see. The doors now

tightly closed, I believe.

Mr. Inspector, these are the fire-fighting pipes and valves. Do you want to have a look?

Yes. They appear in good condition. Now, wheres the anti-frozen discharge cock?

It's down below in the engine room.

Ok. Well check it later. Where are your fire hoses?

Over there. They are checked at regular intervals.

I think so, judging from their conditions. What type is your fixed fire-fighting system?

It's the CO2.

How is it controlled?

Its controlled from the fire control station. And the CO2 can be released out to the engine room, cargo holds andother places where fire occurs.

How can you be sure that nobody is left in the engine room or the holds when you release CO2?

The Captain will ask the Chief Officer to check the number of the crew before giving orders to activate the device.

Good. Would you please show me your weighing records ofthe CO2 extinguishers?

Here you are, sir.

It's 6.5 kg. But it should be 7.7 kg.

Yes. We intend to recharge them when the liquid content weighs 10% less. By the way, can we have them recharged

here?

Yes. You can ask your agent to arrange it for you. How many sets of firemen's outfit do you have on board? Where do

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T.Officer:

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you keep them?

We've got 10 sets on board. They are kept in a special room easy of access. Well, come and Ill show you. (In a minute

Here we are. They are in this room. (Upon the word he opens the door and they all get in.)

Please open the bag and let me have a look.

Of course. Look, the breathing apparatus, personal protective clothing, boots, gloves, helmet, safety lamps, axes and

life line

Do you often exercise on the outfit donning?

We do it every time we have the fire drills.

How long does it take to put them on?

About 2 and half minutes on average.

Not bad. Where is your Muster List?

The original one is in the chart room, and you can see its copies in all the conspicuous places, namely, in the engine

room, the mess room, etc.

Good. Everybodys task in case of emergence is clearly shown on it. When was your last fire drill?

Two months ago.

But the fire drill should be carried out once a month under normal condition. I suggest the drill be performed on

board now, with our presence.

OK. Ill report it to the Captain.

(The fire drill is carried out under the command of the Captain with the inspectors on the spot. After the drill the crew

members are dismissed. )

The drill is not bad on the whole. But very few of the crew are not fully up to the requirements. So, do more training

like that, I hope, especially those who are slow in outfit donning.

Yes, sir. Sure. Thank you for your advice.

Dialogue 3 Inspection of Life-saving Apparatus

After examining the fire-fighting apparatus on board, the team of PSC inspection, escorted by the third officer, proceed

on to the check of the life-saving equipment.

Now let's inspect the life-saving equipment on the bridge. How many lifebuoys are there on both sides of the bridge?

2 life buoys are provided with self-igniting lights and smoke signals.

Look, the smoke signals of the lifebuoys expired two months ago.

Yes, weve already ordered 2 new ones through our agent here. I hear, theyll be sent on board before 6 this evening.

I see. What is the weight of the life buoys?

These two, 4 kg each; the others: 2.5 kg each. You can throw them down by just pulling out the pins.

Is that line-throwing apparatus?

Yes, sir. It's a pistol with four rockets and lines.

When will it run out?

Pardon?When will it expire?

Oh, sorry. They are valid till Jan. 2013. We have got 12 parachute red rockets. And they are valid before Feb. 2012

How many life jackets have you got on board?

38 in all, with 3 in reserve. They are all attached with whistle, lights and retro-reflective tapes.

OK. Please show me your overhaul certificate of the inflatable life rafts.

Excuse me for a moment. (In a very short time) Here you are.

According to the Convention, the life rafts shall be examined once a year. In that case, you should check out yours

next month, particularly the hydrostatic release device.

OK, let me also note it down before I forget.

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Inspector:

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Now well go and check the lifeboat equipment. They appear rather satisfactory, the name, port of registry, boat

number, retro-reflective tapes, bilge righting rails, becket lines, lifeboat davits and the moving parts. ( The inspectors

are examining each item very carefully and making records busily ) Yes, nothing seems wrong. Let's come into the

boat and have a look, Third Officer.

All right. Biscuits, drinking water, first-aid kits and the smoke signals are all here.

Im afraid the water needs renewing.

Well renew it as soon as the inspection is over.

Where are your EPIRBs and SARTs?

They are fixed in a place close to the bridge.

Have you checked their batteries? Are they functioning well?

We checked them days ago. Yes, theyre functioning all right, with sufficient batteries.

OK. So far, so good, except those we already pointed out. The inspection is over. Thank you for your co-operation.

My pleasure.

DIALOGUES ON DRILLS

Seaman 1:

S.Officer:

Captain:

S.Officer:

T.Officer:

C.Officer:

T.Officer:

Seaman 2:

C.Officer:

Seaman 2:

Seaman 3:

C.Officer:

Captain:

C.Officer:

HosePty1:

T.Officer:

C.Officer:

Captain:

C.Officer:

T.Officer:

Dialogue 1 A Fire Drill on Board

To minimize the risk of fire and maintain the state of readiness to respond to emergency situations involving fire,

shipboard personnel should carry out the fire drills and other lifesaving practice regularly as per requirements of STCW

78/95. Following is a fire drill being performed on board MV Nonesuch.

(Suddenly) Fire! Fire! Cargo in hold No.2 is on fire. (Then the fire alarm is heard.)

Captain. Fire alarm has been sent out.

Port 20. Put fire on lee side, with relative wind abeam. Make record.

Yes, sir.

Chief Officer. The fire-fighting party is ready.

Put out the fire directly and cool around hatch No.2. Make available other means of fire-fighting.

Yes, sir. Hose party No.1, put out fire. Hose party No.2, cool the surroundings. Other parties keep a close watch on

fire.

Chief Officer. Separation party is ready.

Stand by to give assistance.

Yes, sir.

Chief Officer. Medical aid party is ready.

Captain. Cargo in Hold No.2 is on fire. All the fire-fighting parties are at their posts. The fire is being put out.

Put out the fire as quickly as possible. Pay due attention to safety.

Yes, sir.

Third Officer. The fire is out of control. We can hardly put it out.

Dont give it up. Remember, Safety first. (to Chief Officer) Chief Officer, we are trying to bring the fire under control.

I see. Go on cooling the surroundings. Pay due attention to safety. Captain. The fire is too big to be extinguished. I

suggest we use fixed CO2.

O.K. Use Fixed CO2,then.

Yes, sir. Separation party, batten down the hold. Close all the ventilators. Fire-fighting parties, give shelter. Third

Officer, get the CO2 ready.

Yes, sir. Fire-fighting parties will give shelter and get the CO2 ready. Hose party No.1, give shelter. Hose party No.2

cool the surroundings.

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C.Officer

Seaman 1:

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Seaman 1:

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C.Officer:

T.Officer:

DetectPty:

T.Officer:

C.Officer:

Seaman 1:

T.Officer:

C.Officer:

C.Officer:

Captain:

C.Officer:

No.8:

C.Officer:

No.8:

Bosun:

No.10:

C.Officer:

No.10:

C.Officer:

Captain:

C.Officer:

All:

C.Officer:

Bosun:

C.Officer:

Bosun:

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No.13:

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Check if the hold is closed tight.

Yes, sir.

The fixed CO2 is ready.

The hold has been closed tight.

Third Officer. Release CO2.

Yes, sir. Release CO2. Sufficient CO2 has been released.

All fire-fighting partiescool the surroundings on.

Yes, sir. Hose party No.1 and No.2, cool the surroundings on.

Fire-fighting parties. Check the humidity of Hatch No.2.

Yes, sir. Check the humidity. Chief Officer. Humidity decrease obviously. I reckon the fire has been put out.

Go down into the hold to detect the fire. Medical-aid party, get ready.

The detecting party is going down into the hold.

Third Officer. The fire has been completely put out.

Chief Officer. The fire has been completely put out.

Separation party, open the ventilators. Fire-fighting party, clean up the fire site.

Yes, sir. Open the ventilators.

Chief Officer. The fire site has been cleaned up.

Put all the fire-fighting equipment back in place and stow them away. Every party, count the members.

(All parties reporting no casualties)

Captain. The fire has been put out and fire site cleaned up. No casualties.

Well-done. Second Officer. Write up the record. Lets resume our course and sound the all clear

Dialogue 2 A Boat Drill on Board

The fire drill is followed by a boat drill on board. Upon the sounding of the alarm, part of the crewmembers in life

jackets get mustered on the designated boat deck.

(Calling the roll) No.8!

I am Here!

Your duty?

Release the fore lashing rope, lower the boat and detach the fore hook.

Ok. No.10!

Its me, sir.

Your duty?

Re1ease the aft lashing rope, lower the boat and detach the aft hook.

Nonesuch Bridge, reporting! All mustered, waiting for your orders.

Chief Officer. Lower the boat.

Ok. Lower the boat. No 8 and No 10! Embark and release lashing ropes. No.11 and No.12! Get ready fore and aft boa

lines.Yes, sir.

Bosun. Check if all the lashing ropes have been released. Then, release the brake and lower it to the boat deck.

Chief Officer. All the lashing ropes released, break released and lowered to boat deck.

OK. Stop! Now, all get down to the boat. Check your life jackets and belongings.

(After getting down to the boat) Untie the handrail rope.

Yes, sir. (A little later) Reporting! Handrail rope untied.

No.13 and No.14! Get fenders ready.

Reporting! Fenders ready.

Now, everybody. Sit down and hold on. Bosun, lower the boat on.

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Bosun:

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No.8:

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No.7 & 9:

C.Officer:

Captain:

C.Officer:

No.8 & 9:

C.Officer:

C.Officer:

Bosun:

C.Officer:

Captain:

S.Officer:

Captain:

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Q.Master:

Captain:

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T.Officer:

Captain:

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S.Officer:

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Captain:

Yes, lowering it on.

Fourth Engineer! Start the boat engine.

(The boat engines started and the boat lowered to the water surface.)

No.8 and No10! Off the hooks, fore and aft.

Fore hook off.

Aft hook off.

No.7 and No.9! Get ready the hand buoys. And prop them up.

Yes, sir.

Let go fore and aft lines. Away from the ship. Slow ahead. Port 10 (The boat leaves the ship slowly) Nonesuch

Bridge. This is Chief Officer reporting. Boat No.2 is now off the hook and away from the ship. Everything is normal.

Well done. Now come back and take in the boat.

Starboard five. Get the boat alongside the ship and ready for hooks.

Reporting! Chief, sling hooks put on.

Bosun, heave in. (The bosun does accordingly.)

(The boat is now lifted to the boat deck.) All right. Stop! All get off the boat.

(When all the boatmen boards the ship) Chief, the boat is in position and secured.

Very nice. (Over VHF) Nonesuch Bridge. The boat drill is finished.

OK. Get everything in order, then dismiss.

Dialogue 3 A Man overboard

While sailing at sea, a sailor painting the rail on the starboard side accidentally falls overboard around 1430. The

second officer gives the man-overboard alarm and reports the incident to the captain at almost the same time.

Captain. This is the second officer Calling. A sailor fell accidentally over board on the starboard side.

My God! Throw out the life buoy to him on the right side of the bridge at once. Inform the engine room to stop

engine. Put hard to starboard. I'll be on the bridge soon.

Yes. I will. (To the quartermaster.) Hard-a-starboard!

(Reply) Hard-a-starboard. (Report) Wheels hard-a-starboard.

(Soon the captain is on the bridge.) Nonesuch Chief Officer and Third officer. This is Nonesuch Bridge. Do you read

me? Over.

Yes. This is Chief Officer. All boatmen of No.2 mustered, waiting for your instructions.

This is the Third Officer. All boatmen of No.1 mustered, waiting for your instructions.

Chief Officer. Third Officer. Check all life jacket fittings and belongings. Ready for releasing. Over.

This is Chief Officer. Which boat will be lowered?

Both. When they are lowered, standby there and wait for further instructions.

Message understood. Over.

Message understood. Over.

Captain, engines stopped. Speed 6 knots. Life buoy thrown down. I see the sailor swimming towards it.

Chief Officer. Send down No.2 boat. Start the engine just before the boat is lowered onto the water. Third Officerstand by No.1 boat.

OK. No.2 boat ready for sending.

OK. Standing by N1 boat.

Midships!

(Reply)Amidships! (Report) Wheel's amidships.

Captain. Chief here. I have sighted the man overboard. I am coming to his assistance.

Chief Officer. Manoeuvre to approach him from windward. Remember to reduce boat speed in advance.

I will do as instructed. (After a little while) Captain, the sailor rescued. He is all right. Please give your orders.

Thank you. Return to the ship at once.

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C.Officer:

Captain:

T.Officer:

C.Officer:

Captain:

T.Officer:

C.Officer:

Captain:

Returning to the ship now.

Third Officer. Heave in No.1 boat. Get it secured when in position.

OK. No.1 boat will be heaved in and secured.

Third Officer, please get ready to heave in No 2 boat and adjust the length of the lifting wire. (When the lifting wire is

just in position) Hooks connected. Start heaving.

Third Officer. Start to heave in No 2 boat. Pause for a while just before the boat clears the surface.

Message understood. Now we are heaving in.

Captain. Chief Officer reporting. No 2 boat taken in and secured. All the boat crew back.

OK. Thank you. Second Officer, give one long blast. And course again.

DIALOGUES ON IMMIGRATION

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Captain:

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Dialogue 1 Quarantine Inspection

While MV Nonesuch is anchored at the Quarantine Anchorage, the officials from local Quarantine Office, Customs

Office and Immigration Office come on board to have their routine joint inspection. The Quarantine Inspection

comes the first.

Excuse me, but arent you the Captain? Im the quarantine officer. How do you?

How do you do, Mr. Quarantine Officer? Ive been expecting you. Wont you take a seat and have a cup of tea?

Yes, thank you. I always enjoy the Chinese tea.

How do you like your tea, strong or weak?

Strong, please.

OKHere you are.

Thank you. Now, Mr. Captain, shall we start?

Sure. Where wou1d you like to have the inspection? Shall I muster the crew?

No, you neednt. Its all right to give me a copy of your Crew List and show me the Yellow Books. By the way, have

all the crew been inoculated against infectious diseases?

Yes. Here are our inoculation papers

Good. Let me have a look. Well, this one seems not stamped. Im afraid the one without stamps is invalid.

But I do remember having each paper stamped. Ah, there it is

Im sorry to have missed it. Now tell me if there was any case of infectious disease on board during your voyage to

our port.

No, there wasnt. We are all healthy except the First Officer whos got a touch of cold. He feels better now after

taking some medicine.

I hope hell take good care of himself and get recovered soon. Your health conditions are quite satisfactory! And

you will soon be granted the Free Pratique.

Thank you, Mr. Quarantine Officer.

Would you mind showing me your Deratization Certificate?

Im sorry. Its just expired, but we came directly to your port after last deratization.

I see. Im afraid youll have to carry out fumigation as soon as possible.

I will. What shall we do with the rat guards when our ship is alongside?

Fix them on mooring lines and gang planks. Heres your Entrance Permit. The quarantine inspection is over. You may

haul down the quarantine flag.

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Cus.Officer:

Captain:

Cus.Officer:

Captain:

Cus.Officer:

Captain:

Cus.Officer:

Captain:

Cus.Officer:

Captain:

Cus.Officer:

Captain:

Cus.Officer:

Captain:

Cus.Officer:

Captain:

Cus.Officer:

Captain:

Cus.Officer:

Captain:

Cus.Officer:

Captain:

Cus.Officer:

Captain:

Captain:Imm.Officer:

Captain:

Imm.Officer:

Captain:

Imm.Officer:

Captain:

Imm.Officer:

Dialogue 2 Customs Examination

The Customs Examination comes after the Immigration Inspection. The Captain is now receiving the Customs

Officers.

How do you do, Mr. Captain? Its a pleasure to meet you. Im from the Customs.

How do you do, Mr. Customs Officer? The pleasure is really mine. Welcome to our ship. Shall we take a bit rest in

the saloon?

No thanks. I hope to start our work at once.

Good, its all at your disposal. How about some mineral water?

Yes, please. Have you got all the customs papers ready?

YesWhat documents shall I present?

Show me your List of Store and Provisions, List of Crew's Personal Articles, Cargo Manifest, Captain's Declaration

and the Last Port Clearance.

Here you areThey are all here in this file.

All right. How many tons of cargo do you carry on board? Are they all to be discharged at this port?

Weve got 8,420 tons of cargo in all. About two-thirds are to be discharged here and the rest at Rotterdam.

Does your cargo tally exactly with the manifest?

Yes, exactly

Have you any firearms on board?

Yes, we have some, theyre only for self-defenseHeres the duplicate copy of the Declaration for Firearms.

Ok. But according to the customs regulations of our port, you should keep them locked on board during your stay

here. Remember not to carry them ashore or you'll be punished for breaking the law.

Yes, l knowThis is our first call at this port and we are not very clear about the regulations. Any other restrictions?

Yes, no crew are allowed to take cameras ashore, and no alcohol or cigarettes either. Besides, smuggled goods are

not allowed to be brought aboard.

I see. Are you going to rummage the ship?

No. I dont think it is necessary to conduct a search right nowMr. Captain, have you taken on the cigarettes for

personal use while the ship is in port?

Yes, we have. What shall we do with the remaining part?

Keep them in the main bonded store. If you use up this quota, you may ask the agent to call in a customs officer. He

will unseal it at your request.

Thank you. Will you please give me a copy of the regulations of this port?

No problem. I'll send you a copy tomorrow. Mr. Captain, let's go round your ship now, shall we?

Of course. This way, please.

Dialogue 3 Immigration Check

Now, the Captain is talking with the Immigration Officer about the Immigration Check.

Sorry Im late, Mr. Immigration Officer. Have you been waiting long?No. Ive just come myself.

I was receiving a call from my agent moment ago.

Its all right. Theres enough time to go through with our immigration check. Can I have your Crew List and

Seamen's Books, please?

Sure. I got them collected before your arrival. Here you are.

Thank you. For the convenience of inspection, will you please have your crew gather somewhere and line up in the

order of the Crew List?

I'm afraid I cant do it right now, for most of them are busy with their work, but Il1 try anyway.

Are all the crew in the list on board?

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Captain:

Imm.Officer:

Captain:

Imm.Officer:

Captain:

Imm.Officer:

Captain:

Imm.Officer:

Captain:

Imm.Officer:

Captain:

Imm.Officer:

Captain:

Imm.Officer:

Captain:

Imm.Officer:

Yes, except the electrician. He is having an operation in the hospital.

Is that so? Im sorry to hear that. Could you tell me his number in the list?

Its No. 16 and he holds Seamans Book No. 00168. Mr. Immigration officer, some of our crew intend to go ashore

for sightseeing, but Ive been advised not to go ashore without ID cards.

Yes, thats true. Please prepare a list of the persons wishing to go ashore and apply for shore passes for them.

Anybody disembarking is obliged to show his pass to the Maritime Police with local authorities visa. Will you

please fill up the application forms for shore passes?

With pleasure. When can we get them?

Shortly after you are alongside the wharf.

Thats great. Thank you.

How long do you intend to stay here?

It depends on the weather and the cargo work. If everything goes smoothly, I think four days will be enough.

Well, the shore passes are valid for four days only. If you stay here longer than four days, youll have to get them

extended in our office; otherwise, you won't be allowed to go ashore.

I see. By the way, what shall I do with them before our departure?

Collect them and hand them back to me. One thing more, please ask your men to observe the rules printed on

each pass.

I certainly will. Oh, my dear, its nearly ten. I suppose the crew must have got together.

I think so.

Mr. Immigration Officer, you can have the saloon for inspection if you like.

OK, lets.