Post on 15-Jul-2020
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 1 | 14
DHQ HOSPITAL TOBA TEK SINGH
TENDER/Bidding DOCUMENT
For Purchase of Printing and Stationary Supplies Framework Contract
(Technical Proposal)
(Note: Procurement is done by DHQ Hospital Toba Tek Singh in line with PPRA Rules
2014)
Tender # 020/DHQ/2017-18
Participating in:
Lot No.1
Lot No.2
Date of Submission/Opening of Technical Proposals:
Receipt of Tenders: 05/Oct/2017 till 11:00 AM
Opening of Tenders: 05/Oct/2017 at 11:30AM at
M.S. Office, DHQ Hospital, Rajana Road, Toba Tek Singh.
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 2 | 14
Table of Contents
1. TERMS & CONDITIONS ................................................................................................................ 3
2. General: ....................................................................................................................................... 3
3. Time Period: ................................................................................................................................ 4
4. Extension of Delivery period: ...................................................................................................... 4
5. Cancellation / Penalty of Delay: .................................................................................................. 4
6. Payment to the Contractors: ...................................................................................................... 4
7. Bid Security: ................................................................................................................................ 4
8. Deduction of Taxes: .................................................................................................................... 5
9. Dispute: ....................................................................................................................................... 5
10. Technical Evaluation Criteria (to be included in Technical Proposal) (A) ............................... 5
(Knock Out Clauses) Yes/No ........................................................................................ 5
11. Technical Evaluation other conditions: ................................................................................... 5
12. Financial Evaluation Criteria: .................................................................................................. 5
13. Bid / Tender opening procedure: ............................................................................................ 6
14. One person one bid: ............................................................................................................... 6
15. Performance Security: ............................................................................................................ 6
16. Annex-A (TECHNICAL SPECIFICATIONS) ........................................................................ 7
17. BIDDER INFORMATION(to be included in technical proposal) ............................................... 9
18. Annex-B (FINANCIAL PROPASAL) ................................................................................... 11
19. BIDDER INFORMATION (to be included in Financial Proposal) ............................................. 14
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 3 | 14
1. TERMS & CONDITIONS M.S. DHQ Hospital Toba Tek Singh invites sealed bids from eligible and experienced
active income tax filers, authorized Partnerships / Proprietors / firms and companies
(hereinafter referred to as “Bidder”) for the specified items as per Annex-A
(hereinafter referred to as “goods”) for its office located at DHQ Hospital, Toba Tek
Singh, Rajana Road Toba Tek Singh.
2. General: I. Any offer not received as per terms & conditions of the tender enquiry is liable
to be ignored. No offer shall be considered if:
i. received without bid security.
ii. it is received after the time and date fixed for its receipt
iii. not signed & stamped by authorized person on each page of
tender document
iv. the offer is ambiguous
v. the offer is received by fax or e-mail
vi. the offer is from a black listed firm
vii. offer received with shorter validity than required
viii. the offer is not conforming to specifications indicated in the
tender documents
ix. the offer / quoted rates are furnished other than the tender
documents
x. any additional terms & conditions added by the bidder
xi. any conditional offer
II. Only Income tax registered firms / companies are eligible to participate in
the tender.
III. Bid will remain valid for a period of 90 days from the date of the opening of
tender.
IV. No change in price will be made in case of Pak rupees variation against
foreign currency and any other case as may be.
V. The cover envelop must indicate particulars of tender and date of opening. The
envelope must be properly sealed.
VI. Bidders can participate Lot wise as mentioned at Annex-A. However,
purchase order(s) will be issued to the technical responsive Lot wise lowest
evaluated bidder(s) as per detailed in Annex-A.
VII. The bidder must indicate their National Income Tax No.
VIII. Offered rates will be on the basis of complete delivery and installation at DHQ
Hospital Toba Tek Singh.
IX. M.S. DHQ Hospital Hospital Toba Tek Singh will issue purchase order.
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 4 | 14
X. The M/S DHQ Hospital may increase or decrease the ordered quantity under
Punjab Procurement Rules.
3. Time Period: The bidder will have to complete the supply within 02 week of the date of
issuance of purchase order(s).
4. Extension of Delivery period: In special circumstances, request for extension of delivery period may be considered
by the Competent Authority on the written request of the firm before the target date of
supply, who will be authorized to either accept or reject the request of bidder without
assigning any reason.
5. Cancellation / Penalty of Delay: I. In case, bidder fails to execute the contract in accordance with the terms &
conditions laid down in the tender document, bid security will be enchased
and penalty @ 2% of total cost of Order will be imposed.
II. The goods will be inspected by The Purchase Committee/Procurement Officer
of DHQ Hospital through authorized personnel and will be rejected, if not
found according to the given specifications as mentioned at Annex – A and
The purchase committee/Procurement Officer of DHQ Hospital will not be
responsible for any costs or expenses incurred by the bidders in connection
with the supply of goods.
6. Payment to the Contractors: I. Payment will be made through crossed cheque to the bidder against invoice
after 100% completion of satisfactory supply of goods. No payment will be
made as advance.
II. Payment against partial supply of goods will not be made.
7. Bid Security: I. Bid security for the tender will be PKR 5,000/- Rupee for lot #1 & PKR
8,000 for Lot #2. The bid security will have to be attached along with the
Financial Proposal and should be in the form of Pay Order / Bank Draft / CDR
from a scheduled bank in favor of M/S DHQ Hospital Toba Tek Singh.
II. Bid security of unsuccessful bidders shall be refunded on the finalization of
the tender whereas the bid security of successful bidder shall be refunded on
the completion and successful delivery of Purchase Order (PO).
III. The bid security shall be forfeited if:
i. The offer is withdrawn, amended or revised.
ii. The bidder fails to execute the contract strictly in accordance with
terms and Conditions of tender document.
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 5 | 14
8. Deduction of Taxes: Any taxes (if applicable) will be deducted while making payment as per Government
Rules / Instructions/ Notifications. Bidder will be responsible for the payment of
duties, levies and clearance from customs authorities etc.
9. Dispute: In case of any dispute before or after the execution of contract, matter will be resolved
as per PPRA Rules.
10. Technical Evaluation Criteria (to be included in Technical Proposal) (A)
(Knock Out Clauses) Yes/No
I.
An affidavit on stamp paper of Rs. 50/- regarding acceptance of
terms and conditions of the bid/contract, and not being blacklisted
as per sample
II. Meet the required technical specifications of the equipment.
III. Submission of sample of quoted items is mandatory for technical
responsiveness.
IV. Original receipt for purchase of tender.
V. Last 2 years Tax returns.
VI. Attested Copies of National Tax Number and General Sale Tax
Number.
VII. Original CDR of bid security (attach copy in technical proposal)
VIII.
Minimum one year experience regarding supply to government/
autonomous institutions.(Attach proof i.e.PO/SO/Tender Awards
from the government or autonomous bodies)
IX. Valid CNIC attested copy
X. Attested letter on company letter pad of the representative if he
wishes to attend the tender process.
XI. Registered Printing Press Certificate (Compulsory) (for Lot#2)
11. Technical Evaluation other conditions: 1. Only technically responsive bidders will be eligible for financial bid opening.
2. Bids will only be considered responsive if they fulfil all knock out clauses.
3. Quantity of items can be increased or decreased while placing supply order.
4. Bidder who failed to comply with compulsory clauses will be disqualified
immediately.
12. Financial Evaluation Criteria: I. The Financial Bids of technically responsive bidders will be opened in
presence of bidder(s) representative(s) if he wishes to attend the tender
process.
II. The Least Cost Method will be adopted for financial evaluation
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 6 | 14
III. The Financial Bids of technically dis-qualified/non-responsive bidder(s) shall
be returned un-opened.
13. Bid / Tender opening procedure: As per PPRA Rules 2014, single stage two envelopes bidding procedure shall be
adopted. The bid shall comprise a single package containing two separate envelopes.
Each envelope shall contain separately the financial proposal and the technical
proposal;
I. The envelopes shall be marked as “FINANCIAL PROPOSAL” and
“TECHNICAL PROPOSAL” in bold and legible letters;
II. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be
opened;
III. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the
custody of the procuring agency without being opened;
IV. The technical proposal shall be evaluated in a manner prescribed in advance,
without reference to the price and any proposal may be rejected which does
not conform to the specified requirements / specifications;
V. During the technical evaluation, no amendments in the technical proposal shall
be permitted;
VI. The financial proposals of bids meeting the technical specifications shall be
opened publicly at a time, date and venue announced and communicated to the
Firms in advance.
VII. The procurement contract will be awarded lot wise, to successful technical and
lowest evaluated financial bidder.
14. One person one bid: I. In any procurement, one person may submit one bid for one Lot and if one person
submits more than one bid for one Lot the procuring agency shall reject all such
bids.
II. If a consortium of persons has submitted a bid in any procurement, it shall be
construed that each member of the consortium submitted the bid.
15. Performance Security: The Successful Bidder will submit 5% performance security of the total purchase
order amount.it will be returned to bidder after satisfaction report by purchase
committee.
Note: Bidders must fill-up above mentioned checklist / table and attach copies of required
documents with proper annexures along with tender document.
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 7 | 14
16. Annex-A (TECHNICAL SPECIFICATIONS)
Lot. 1 Description Estimated Quantity
a. Ball Point Blue, Black, Red, Green 1000
b. Whiteboard Marker Black, Blue, Red 200
c. Stapler Pin Normal Size 1200 Box
d. Stapler Normal Size 12
e. Stamp Pad 50
f. Computer Paper A4 Size 80gm 200 rims
g. Computer Paper Legal size 80gm 200 rims
h. File Cover Card 300 gm ( Legal Paper Size) 1000
i. Box File Large, A4 FC Size 2 inch, 3 inch Lever Arch
File.
100
j. Calculator: Fixed Angled Display, Auto Turn-Off,
Percent Key, Double Zero, Triple Zero Key.
Check & Correct function which Allows you to
review and correct previous entries.
3
k. Printer Toner HP Laser Jet 1300 PCL 5 20 refills
l. Printer Toner HP Laser Jet 1320 PCL 5 20 refills
m. Printer Toner HP Pro M402-M403 PCL 6 20 refills
n. Printer Toner HP Laser jet M402d 15 refills
o. White paper 68gm 300 rims
p. Sticky Note Multi color (10 x pack in one box) 70 box
q. Common Pins (10 x pack in one box) 50 box
r. Highlighter (yellow, Pink, Blue) 120
s. Led Pencil 2400
t. Eraser 50
u. Sharpener 50
v. Fountain Pen (Good Quality) 10
w. Stapler pin remover 10
x. Punch Machine (Double hole) 10
y. Brown Envelope Full Size MRF 100
z. Brown Envelope (4*9) 1500
aa. Brown Envelope (10*12) 500
bb. Paper Weight 20
cc. Whitener Fluid Pen (Ink Remover) 50
dd. Binder Clip 32mm (10 box of a dozen in one pack) 50 pack
ee. Multi-Color Chart 60
ff. White Board Duster 20
gg. Heavy Duty Punch Machine, punching thickness: 150
sheets at max, hole size: diameter of 6mm, hole
distance: 80mm
4
hh. Broad Line Register Plan (100 Page) 400
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 8 | 14
ii. Glue stick (UHU or equivalent) 500
jj. Ball Point Blue, Black, Green, Red (Gel type) 500
kk. Scotch Tap 1 inch large size 400
ll. Permanent Marker (Red, Black, Black) 100
mm. Lakh 100 الاکھ box
nn. Candles large size 10 dozen
oo. Permanent Marker (Red, Black, Blue) 50
pp. Steel Scale Fine quality 12
Lot 2 Description Estimated Quantity A Stickers Printing (rate per square inch) 1000
B Flex Printing and framing (wooden type with
two hooks for fixing on the wall) (rate per
square foot)
100
C Colored Printing on single side letter pad 80
gram paper letter size 8.5” x 11” (100 page pad)
300
D Black & White Printing on single side letter pad
80 gram paper letter size 8.5” x 11” (100 page
pad)
300
E Colored Printing on 80 gram legal size page 8.4”
x14” serial number wise (both sides) (100 page
register)
350
F Black & White Printing on 80gram legal size
page serial number wise (both sides) (300 page
register)
350
G Bed Head Tickets (Emergency) (As per Sample) 6000
H Bed Head Tickets (Others) (As per Sample) 5000
I Receipt Book (As per Sample) 500
J Indent Book (As Per Sample) 400
I Any other printing requirement On actual basis
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 9 | 14
17. Special Conditions:
a. Tender will be awarded Lot wise for overall lower rates for Lot1 and Lot2.
b. Tender document, PO by MS DHQ TTS and terms and conditions general
or otherwise will form a binding contract between procuring agency and
Bidder.
c. The Procuring Agency reserves the rights to purchase full or part of above
items or ignore scrape cancel the tender without assigning any reason.
d. The Procuring agency also reserve the right to increase/decrease and
cancellation of order as per requirement or fund situation.
18. BIDDER INFORMATION (to be included in technical proposal) Name of Firm/Company
Complete Postal Address
Phone
Contact Person / Designation
Cell Number
Fax Number
National Tax Number
GST Number
Bidding For Lot 1
(tick mark)
Bidding For Lot 2
(tick mark)
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 10 | 14
DHQ HOSPITAL TOBA TEK SINGH
TENDER/Bidding DOCUMENT
For Purchase of Stationary and Printing
(Financial Proposal)
(Note: Procurement is done by DHQ Hospital Toba Tek Singh in line with PPRA Rules
2014)
Tender # 020/DHQ/2017-18
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 11 | 14
19. Annex-B (FINANCIAL PROPASAL)
Lot.
1
Description Estimated
Quantity
Rate Per
Unit
Total
a. Ball Point Blue, Black, Red,
Green
1000
b. Whiteboard Marker Black, Blue,
Red
200
c. Stapler Pin Normal Size 1200 Box
d. Stapler Normal Size 12
e. Stamp Pad 50
f. Computer Paper A4 Size 80gm 200 rims
g. Computer Paper Legal size 80gm 200 rims
h. File Cover Card 300 gm ( Legal
Paper Size)
1000
i. Box File Large, A4 FC Size 2
inch, 3 inch Lever Arch File.
100
j. Calculator: Fixed Angled
Display, Auto Turn-Off,
Percent Key, Double Zero, Triple
Zero Key.
Check & Correct function which
Allows you to review and correct
previous entries.
3
k. Printer Toner HP Laser Jet 1300
PCL 5
20 refills
l. Printer Toner HP Laser Jet 1320
PCL 5
20 refills
m. Printer Toner HP Pro M402-
M403 PCL 6
20 refills
n. Printer Toner HP Laser jet
M402d
15 refills
o. White paper 68gm 300 rims
p. Sticky Note Multi color (10 x
pack in one box)
70 box
q. Common Pins (10 x pack in one
box)
50 box
r. Highlighter (yellow, Pink, Blue) 120
s. Led Pencil 2400
t. Eraser 50
u. Sharpener 50
v. Fountain Pen (Good Quality) 10
w. Stapler pin remover 10
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 12 | 14
x. Punch Machine (Double hole) 10
y. Brown Envelope Full Size MRF 100
z. Brown Envelope (4*9) 1500
aa. Brown Envelope (10*12) 500
bb. Paper Weight 20
cc. Whitener Fluid Pen (Ink
Remover)
50
dd. Binder Clip 32mm (10 box of a
dozen in one pack)
50 pack
ee. Multi-Color Chart 60
ff. White Board Duster 20
gg. Heavy Duty Punch Machine,
punching thickness: 150 sheets at
max, hole size: diameter of 6mm,
hole distance: 80mm
4
hh. Broad Line Register Plan (100
Page)
400
ii. Glue stick (UHU or equivalent) 500
jj. Ball Point Blue, Black, Green,
Red (Gel type)
500
kk. Scotch Tap 1 inch large size 400
ll. Permanent Marker (Red, Black,
Black)
100
mm. Lakh 100 الاکھ box
nn. Candles large size 10 dozen
oo. Permanent Marker (Red, Black,
Blue)
50
pp. Steel Scale Fine quality 12
Total:
Amount in Words:
Lot 2 Description Estimated
Quantity
Rate Per
Unit
Total
A Stickers Printing (rate per
square inch)
1000
B Flex Printing and framing
(wooden type with two hooks
for fixing on the wall) (rate
per square foot)
100
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 13 | 14
C Colored Printing on single
side letter pad 80 gram paper
letter size 8.5” x 11” (100
page pad)
300
D Black & White Printing on
single side letter pad 80 gram
paper letter size 8.5” x 11”
(100 page pad)
300
E Colored Printing on 80 gram
legal size page 8.4” x14”
serial number wise (both
sides) (100 page register)
350
F Black & White Printing on
80gram legal size page serial
number wise (both sides)
(300 page register)
350
G Bed Head Tickets
(Emergency) (As per
Sample)
6000
H Bed Head Tickets (Others)
(As per Sample)
5000
I Receipt Book (As per
Sample)
500
J Indent Book (As Per Sample) 400
I Any other printing
requirement
On actual basis
Total
Amount In Words:
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Sign & Stamp of Bidder
DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH
PHONE NUMBER: 0462200083
E-MAIL: DHQTTS@GMAIL.COM
P a g e 14 | 14
20. BIDDER INFORMATION (to be included in Financial Proposal) Name of Firm/Company
Complete Postal Address
Phone
Contact Person / Designation
Cell Number
Fax Number
National Tax Number
GST Number