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Productivity

Unit objectives Increase productivity by controlling

interruptions and meetings Recognize and overcome factors that

adversely affect productivity

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Productivity

Topic A: Interruptions and meetings Topic B: Factors affecting productivity

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Control interruptions

Interruptions from visitors Interruptions from co-workers

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Handling visitor interruptions

Screen your visitors Meet the visitor outside the office Stand while speaking Set a time limit for the visit Develop a rescue signal

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Activity

A-1: Minimizing interruptions from a visitor

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Handling co-worker interruptions

Meet with colleagues regularly Agree on an office “quiet” time Go to your colleague’s office Block interruptions Close your door Find a hideaway

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Activity

A-2: Minimizing interruptions from a co-worker

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Running productive meetings

1. Invite only necessary attendees

2. Seek attendees input before scheduling the meeting

3. Create an agenda

4. Start the meeting on time

5. Cover the most important agenda item first

6. Control the discussion

7. End the meeting on time

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Activity

A-3: Running productive meetings

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Being productive in meetings

Control your time– Plan ahead if you need to leave early– Be on time

Prepare for the meeting– Know the agenda– Bring necessary materials

Stick to the agenda – Keep comments on the subject– Arrange in-depth discussions off-line

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Activity

A-4: Attending productive meetings

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Productivity

Topic A: Interruptions and meetings Topic B: Factors affecting productivity

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Factors affecting productivity

Procrastination– Develop “Do it now” strategy

Perfectionism– Delegate– Only rework twice

Inability to say “no” Indecisiveness

– What is the problem?– What are the choices?– Which is the better choice?

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Activity

B-1: Discussing factors that affect productivity

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Productivity

Unit summary Controlled interruptions and learned

how to conduct productive meetings Identified procrastination,

perfectionism, inability to say “no,” and indecisiveness as common factors that adversely affect productivity